Mauritius Greenstone 2011 Training Workshop

11-15 April 2011

Mauritius Institute of Health

S.S.Pillaispillai10@hotmail.com

ObjectivesCapacity Building in the creation of online

and offline digital librariesSetting up of an Academic and Health

Information Sharing Systems

Institutions Ministry of Health World Health Organisation local office Mauritius Institute of Health University of Mauritius University of Technology Mauritius Mauritius Research Council Ministry of Environment and Sustainable Development Ministry of Gender Equality, Child Development and Family

Welfare Mauritius Sugar Industry Research Institute Rodrigues Central Administration Seychelles Bureau of Standards Seychelles Ministry of Health University of Dar es Salaam

Internet

Overviews of digitization and digital libraries

Introduction to DigitizationDigitization processFinancing and sustainability of digitization

projectsMIH Digital Library – Pilot projectAHISS – Academic and Health Information

Sharing System

Why Digitize?Deterioration of printed materials Obsolescence of source devices (for audio and moving

images)Content unlocked from a fragile storage and

delivery format More convenient to deliver More easily accessible to users Do not depend on source device for access

Media has a limited life spanDigitization limits the use and handling of

originals - Preservation

Why Digitize?Digitized items more easy to handle and

manipulateDigital content can be copied without lossCan be delivered to the outreach – e.g.

InternetCan add metadata – indexing, allows

enhanced searching.. Standards for digital projects - Dublin Core

Digitization processPlanningDeveloping Implementing

PlanningWhat are your aims and needs?What do your users needs?What does administration want?Distinguish between these needs, prioritize

them, and create a plan.

DevelopingKnow your collection

What do you want to scan? Will you be selecting specific items – what’s your criteria?

Conditions of originals Copyright status Items in demand

Need estimated numbers (150,000 pgs)Ensure you have the required support and

resources (e.g. staff, skills, equipment and funds)Conduct a small pilot study to test your workflow

and settingsBudget estimates

ImplementingRequirements

Computer (writing facilities) Scanner Software (OCR, photo editor, Greenstone software,

etc.) Storage Schedule No. of hrs of work Skilled Staff Dissemination and Distribution A budget to finance and sustain digitization projects

Digital collections platformsContent DM (vendor)

Greenstone, Kete, Omeka, Scribblio (open source)

Repository platforms: DSpace, Eprints(open source)

MIH Digital Library 1.0Research studies – reports in full textNCD guidelinesStatisticsSummaries of Local health reports (winisis)

Available resources Hardware Software – gsdl, adobe acrobat, readiris staff

New collections – health reports since 1934, medical video - vhs

To be continued….!

Creation and management of digital materialsSources of material to digitizeCopyright and Access issuesMetadata standard overview

Sources of material to digitizeMapsPlansManuscriptsPlain textDrawingsPaintings

PhotographsNegativesTransparenciesSlidesCharts & GraphsWeb pages

Copyright & Access issuesCheck the copyright to make sure there are no restrictions

on digitizing the documents and making them available in a digital library. If there are restrictions, you should obtain the necessary permissions before scanning the documents. Remember that:

government documents are increasingly being copyrighted;commercially published documents are almost always

copyrighted; andeven if there is no © symbol in the document, it may still be

copyrighted.Check Imark CD for further information about copyright

treaties

MetadataMetadata are data about dataStructured data that provide a short

summary about any information resource, print pr electronic and facilitate the location and identification of that resource

Provide data about the content (e.g. subject terms, titles..) or the context (author, date, place..) of an information resource

Why do we need metadata?Used to differentiate one object from anotherAllowing resources to be found by relevant

criteriaIdentifying resourcesBringing similar resources togetherFacilitating interoperability

Federated searching across collections Allows for sharing and transfer of data

Metadata is key to ensuring that resources will survive and continue to be accessible into the future

Dublin CoreSimple Dublin Core

Set Title Creator Subject Description Publisher Source Language Relation

Coverage Rights Contributor Date Type Format Identifier

Opportunities for collaboration….

Happy Digitizing!

Digital Library(DL) projectStart planning your digital library project…Know what you want to end with.. Establish the size of the DLBudget – afford for equipment and staffPeriod you want to cover (e.g. 5 yrs)Requirement – checklist

Checklist

ImplementationEstablish a project teamSet up an IT infrastructureProcure and install the DL softwareFinalize policies and specificationsSet up you collectionSetup and manage the digitization workflowDevelop your DLDissemination

InfrastructureOptical devicesNetwork

Intranet Internet LAN

Software Linux – open source, cheaper, Windows – stand alone Windows server Experts…literature available on Internet

StrategiesFinancialOrganisationalTechnicalLegal OutsourceShare your DL

SkillsYou are the expert…codes available on

InternetShould have an inquisitive mind Look for born digital documentsYou can limit your DL - 5yrs

Let’s start ours now…!