10h - 12h 19 march 2013 annual general meeting. agenda welcome by susanne christtreu welcome and...
TRANSCRIPT
10h - 12h19 March 2013
Annual General Meeting
Agenda
• Welcome by Susanne Christtreu• Welcome and Farewells to Members + Board
– VOTE: Approval of minutes from 6th November 2012• Retrospective 2012 by Susanne Christtreu• Membership & Bake Sale Result by Linda Aziz Skou• Treasurer Report - 2012 Finances by Alessandra Foresti• Nomination of new Board Members by Susanne
Christtreu
Coffee Break (15 minutes)
• VOTING by Susanne Christtreu – New Board Members– 2013 Statutes + Internal Regulations– 2013 Charity Funding Application and Guidelines Form
• Any other Business and Closing by Susanne Christtreu
Welcome Susanne Christtreu - President
• Welcome and Farewell
• Approval of minutes
Farewell to MembersSusanne Christtreu - President
• Austria: Laurence Wolsolsobe - NR• Bosnia and Herzegovena, Hasena Husejnovic - NR • Germany: Tamara Langenbach - 2nd ANR• Italy: Antonella Merra Regina - ANR • Italy: Alessandra Vallosio Arcamone - NR• Latvia: Elita Gaile – ANR (no fc)• Latvia: Ilona Kiukucane - NR• The Netherlands: Nanette Meulman - NR (no fc)• The Netherlands: Gonnie Laarhoven – ANR (no fc)• Spain: Carmen Gil Pidal – ANR• Ukraine: COL Yurii Samoilenko - 2nd ANR • United Kingdom: Lady Jan Harper - NR
Farewell to Board MembersSusanne Christtreu - President
• Susanne Christtreu, President
• Rebecca Verdoes, Tombola Coordinator
• Nadia Jurgova, Assistant Tombola Coordinator
• Stephanie Matthews, Assistant Tombola Coordinator
• Maryse Van Bussel, Charity Coordinator, Belgian
• Katia Abinader, Charity Coordinator, International
• Venüs Kardal, International Restaurant Coordinator
• Mine Arslan, Ass. International Restaurant Coordinator
• Elisa Harris, Honorary President
Good Luck
Welcome to new MembersSusanne Christtreu - President
• Austria: Annemarie Kunzer - New ANR
• Germany: Sabine Ehle - New NR
• Germany: Pia Rohrmann - New 2nd ANR
• Greece: Maria Sarantakou-Manola - New NR
• Greece: Kyriaki Grylli-Stamelou - New ANR
• Greece: Maria Kamzola-Papaleonida - New 2nd ANR
• Greece: Vasiliki Zacharia-Chanou - New 3rd ANR
• Poland: Katarzyna Ochman - New NR
• Portugal: Isabel Mateus - New NR
• Spain: Eny Lopez Saavedra - New 2nd ANR
• Ukraine: Ella Varytska - New 2nd ANR
Retrospective 2012Susanne Christtreu - President
Next Bake Sale
6 June
Last Bake Sale: 2082,03 €
Membership DatabaseLinda Aziz Skou – Secretary / Membership
MembershipLinda Aziz Skou – Secretary / Membership
User Name: memberPassword: member
User Name: membersPassword: members
User Name: membrePassword: membre
Treasurer Report 2012 Alessandra Foresti - Treasurer
Summary of Key Points
•NCB Activities 2012•Financial Report
• Financial Statement 2012• Budget 2013
Treasurer Report 2012 Alessandra Foresti - Treasurer
NCB Activities 2012
Treasurer Report Alessandra Foresti - Treasurer
National stands 2011 112.567 €
National stands 2012 102.503 €
Tombola 2011 27.245 €
Tombola 2012 24.540 €
Restaurant 2011 24.014 €
Restaurant 2012 32.240 €
Total 2011 163.827 €
Total 2012 159.282 €
Treasurer Report 2012 Alessandra Foresti - Treasurer
Fundraising events
2012 2011
Kids Day 678 €
Outdoor Life (DK) 566 €
Fashion Seminar (GR) 132 €
Summer Fayre (UK) 2.000 €
Bake sale 7.432 € 6.044 €
NCB Sales 1.199 € 1.321 €
Total 12.007 € 7.365 €
Other Contributions
2012 2011
Rasmussen 4.000 € 4.000 €
Donation 51 €
Artist Corner 100 € 125 €
NATO Inter. Club 355 €
Bank Interests 333 € 327 €
Total 839 € 4.452 €
NCB Contributions
Treasurer Report Alessandra Foresti - Treasurer
Sponsors 2011 9.250 €
Sponsors 2012 9.750 €
Fundraising events 2011 7.365 €
Fundraising events 2012 12.007 €
Other Contributions 2011 4.452 €
Other Contributions 2012 839 €
Total 2011 21.067 €
Total 2012 22.596 €
Treasurer Report 2012 Alessandra Foresti - Treasurer
Saving through sponsors
Total Sponsor cash 9.750 €
DONATED GOODS TO TOMBOLA DONATED SERVICE
BCC - Bike 1.099 € Aramark 4.500 €
Marriott Hotel 600 € IMS Repro 500 €
Chacalli goods 500 € Staff Center 4.500 €
PatronsArtists cornerNATO International Club
Big Amount
IS Graphics Design and Printing Section
7.000 €
NATO Staff Big Amount
Total goods 2.199 € Total removal costs 16.500 €
Total Savings 18.699
Treasurer Report 2012 Alessandra Foresti - Treasurer
Treasurer Report 2012 Alessandra Foresti - Treasurer
Charities 2011 2012
Emergency 2.000 € 0 €
Belgian 91.369 € 65.800 €
International 91.369 € 122.200 €
Total 184.738 € 188.000 €
Charity Donations
Treasurer Report 2012 Alessandra Foresti - Treasurer
• Financial Report• Financial Statement 2012• Budget 2013
Treasurer Report 2012 Alessandra Foresti - Treasurer
Financial Report Law of Reference
Arrêté royal du 26 juin 2003 relatif à la comptabilité simplifiée de certaines associations sans but lucratif, fondations et associations internationales sans but lucratif
LE NOUVEAU REGIME COMPTABLEDES PETITES ASSOCIATIONS
Belgian Charities Donation 65.800 € Nations Contribution 159.282 €
Int. Charities Donation 122.200 € Sponsors Contribution 9.000 €
Administrative costs 606 € NCB items Sale 9.236 € Bake sale 26 feb 2013 2.082 € Bank Accounts Interests 333 €
Donations 506 € Bank reimbursements 41 €
Total Expenses 188.606 € Total Income 180.480 €
8.126 €-
Cash 60 €
TOTAL ASSETS 11.620 €
Income 2011/2012
Assets 28 February 2013Current Account 25 € Saving Account 11.535 €
Excess of Income over Expenditure
Expenses 2011/2012
Financial Statement 28/02/2013Overall Financial Breakdown from 1 March 2012 to 28 February 2013
BALANCE SHEET
Total Assets 1 March 2012 19.746 €
Treasurer Report 2012 Alessandra Foresti - Treasurer
Proposed Budget 2013
Administrative Costs 5.000 €
Charity Donations 150.000 €
Emergency Requests 4.000 €
If you have any questions regarding this “Transfer of funds”,
please don’t hesitate to contact the Treasurer Alessandra Foresti, via e-mail at
[email protected] call 0488 416 595
Treasurer’s Report 2012 Alessandra Foresti Bertozzi - Treasurer
NCB Board 2013 Susanne Christtreu - President
Candidates for NCB President
Candidates for NCB President
Susanne Christtreu - President
• Dionysia P. Leolei, Greece• Jimmie Bradshaw, United States
Coffee Break15 min
Available Board Positions Susanne Christtreu - President
• President: AVAILABLE• Vice President & Bazaar Coordinator: Jette Holm Kristensen• Sponsor & Event Manager: AVAILABLE• International Restaurant Coordinator: AVAILABLE• Assistant Restaurant Coordinator: AVAILABLE• Charity Co-Coordinators: 1) AVAILABLE & 2) AVAILABLE• Assistant Charity Coordinators: 1) AVAILABLE 2) AVAILABLE 3)
AVAILABLE 4) AVAILABLE• Secretary/Membership: Linda A. Skou• Tombola Coordinator AVAILABLE
– Co-Assistant Tombola Coordinators: 1) AVAILABLE 2) AVAILABLE
• Treasurer: Alessandra Bertozzi • Assistant Treasurer: Biljana Miralovic
• Honorary President: AVAILABLE• Honorary Vice-President: Ms. Kati Schmidt
8 positions available
Vote Susanne Christtreu - President
New Board Members• Jimmie Bradshaw, USA • Dionysia Leolei, Greece• Christina Arvachri, Greece• Sabrina Janssens, Belgium• Carla Bucalossi Quatrini, Italy • Sylvi Smellror, NorwayHonorary President, Lady Jan Harper, UK
Helpers to the Board• Merike Väli, Estonia• Ülle Liflander, Estonia • Sarah Kibble Bonifazi, Italy • Linda Bucena, Latvia • Julija Vejic, Croatia• Marijana Sundov, Croatia
VOTE1) Blind for the next President2) For the New Board
Vote Susanne Christtreu - President
• Statutes • Internal Regulations• Charity Funding Application and Guidelines Form
Statutes Susanne Christtreu - President
VOTE1) Changes
Internal Regulations Susanne Christtreu - President
VOTE1) Changes
Charity Application Form Susanne Christtreu - President
VOTE1) Changes
ClosingSusanne Christtreu - President
Please return Voting Cards and blue Folders
Any other business
Mrs. Anne-Mette Rasmussen is host at:•Zumba •Summer Charity Ball
Dates will be announced later
ClosingSusanne Christtreu - President
• 30 April Key Focus: Update on Charity Applications,
Bazaar First Steps• 28 May
Key Focus: 2012 Participation Questionnaire • 25 June
Key Focus: 2013 Participation Questionnaire – Status, Charity Application Status, Charity Visits Agenda + Visit Report Form
• 6 September Key Focus: Charity Vote
General Meeting Dates 2013
Please return Voting Cards and blue Folders