10 steps for successful safety meetings

10 STEPSFor SuccessfulSafety Meetings

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SIMPLE

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Keep it Short and Snappy

The average adult has an attention span of 20 minutes.

Try to keep meetings to 20 mins or less when able and appropriate, so you can keep employees fully alert and engaged when important material is presented.

STEP 1

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20Minute

Meetings



Get to the Point

Don’t try to fit five different safety topics into one safety meeting just because everyone is in one room.

It is best to keep employees focused on one important pertinent topic and to stay on that topic.


STEP 2

Focus on ONE Topic



Engage People

Presenters or speakers should never just 'read' a presentation to people.

Instead, presentations should be engaging and feature real life photos and/or videos along with other interactive forms of technology.

The presenter should utilize unique and interesting methods and tools to keep the momentum of the meeting flowing.


STEP 3



Socialize

By human nature people like to socialize with one another.

Even if a meeting is short, buildan opportunity into the meeting forpeople to share stories or experiencespertaining to the safety topic.

Story sharing and socializingabout the topic humanizes it.


STEP 4



Make it Pertinent

Don't waste time holding meetings about unimportant and insignificant things.

Choose safety topics that affect employees on a regular basis or that are the most helpful based upon their job positions.


STEP 5



Don’t Invite Everyone

Safety meetings are often best and make the most impactwhen attendance is limited.

When too many peopleare present, people tend to shy away from asking questions or being truly engaged.


STEP 6



Make it Educational

Gathering everyone together just to review something that everyone already knows doesn't really make much sense.

It is important to present valuable information that is of some educational value. The goal is to educate the employees on safety not remind they about something they already know and do.


STEP 7



Change the Name

Just the name "safety meeting" sounds somewhat drab.

Instead, call them something like "safety conversations" or "health hints."

Just a little bit of name variety goes a long way and people will lose some of the negative stigma associated with same old boring term "safety meeting."


STEP 8

SAFETYMEETING

HEALTHHINTS



Entertain to Engage

The speaker should use a variety of different vocal tones to present material and also move about the room.

A speaker who simply standsin one spot with a monotonevoice will just put employeesto sleep.


STEP 9

Speak with energy



Whether you like it or not, opinions do matter and when employees feel that their time is being wasted often on unnecessary meetings they will beginto dread such gatherings.

Ask for feedback at the end of each meeting and be open to suggestionsfor improvement.


Feedback is CriticalSTEP 10Allow suggestions



Safety Meeting Resources

Posters


DVDs

Banners

Use visual supportsfor your meetings



The leaders in visual safety

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large and small to help them with theirArc Flash Labeling, Software and Signage needs.

We also carry a host of PDCA, Lean, 5S, 6S Kaizen,

Kanban and Continuous Improvement products.

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