1 topical call series: improving data quality and use collecting student outcome data after exit...
TRANSCRIPT
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Topical Call Series: Improving Data Quality and UseCollecting Student Outcome Data After ExitThursday, August 6, 2015
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Who is on the call?
What is your role?• State TIPD Coordinator• CSPR or EDFacts Coordinator• Other Staff at State Education Agency• State Agency/SEA Transition Coordinator• Local Education Agency Transition Coordinator• Guidance Counselor • Other Facility Staff
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Agenda
• Overview of student outcome data in the CSPR• Building relationships surrounding student
– Irma Arellano (Ingham County Youth Center)
• Working closely with parole officers– Jennifer Sanders (Buckeye United School District)
• Utilizing longitudinal N or D data collection system– Jamie Miller (Northwest Tri-County Intermediate Unit)
• Discussion and Q&A
NDTAC is funded through a contract with U.S. Department of Education. The content of this slide and presentation does not necessarily reflect the views or policies of the U.S. Department of Education, nor
does it imply endorsement by the U.S. Government.
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Liann SeiterNDTAC
Overview of student outcome data in the CSPR
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Overview of student outcome data in the CSPR
Student Outcome Data was split out by “in facility” and “90 days after exit” in SY 2012–13
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Student Outcomes Achieved Within 90 Days After Exit (CSPR Table 2.4.1.3.2/2.4.2.3.2)
• Enrolled in local district school• Earned a GED• Obtained a high school diploma• Earned high school course credits• Enrolled in a GED program• Accepted and/or enrolled into post-secondary
education• Enrolled in job training courses/programs• Obtained employment
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Subpart 1 (State Agencies) Title I, Part D SY 2012–13
Earned High School Course
Credits
Obtained High School Diploma
Enrolled in a GED Program
Earned a GED0%
10%
20%
30%
40%
50%
60%
70%
58%
3%
23%
10%
21%
1%5% 2%
In Facility After ExitSource: http://www.neglected-delinquent.org/fast-facts/united-states
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Subpart 2 (Local Education Agencies) Title I, Part D SY 2012–13
Earned High School Course
Credits
Obtained High School Diploma
Enrolled in a GED Program
Earned a GED0%
10%
20%
30%
40%
50%
60%
48%
4% 5% 3%
17%
1% 1% 1%
In Facility After Exit
Source: http://www.neglected-delinquent.org/fast-facts/united-states?subpart=2
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Exclusions
Subpart 1 Subpart 2
Earned High School Course Credits 28 13
Obtained High School Diploma 28 20
Enrolled in a GED Program 29 16
Earned a GED 30 22
Number of states excluded from SY 2012–13 after exit calculations
Source: http://www.neglected-delinquent.org/title-i-part-d-data-context-and-methodology
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Barriers to Collecting Student Outcome Data After Exit
What barriers are you facing to collecting student outcome data after exit?• Legally unable to have contact with the student
post-release• Do not have enough resources to follow the
students after they exit• Little or no connection to organizations that have
contact with the students after exit • Lack of “buy-in” from facility staff to collect data• Other
What are some of the other barriers you face?
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Three approaches to collecting student data after exit
Facilities can collect data about students after they exit from the following sources:
1. Students and/or families
2. Organizations, agencies and people the students may have contact with after they are released
3. Longitudinal data system
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Irma Arellano Ingham County Youth Center
Building relationships that surround the student
Ingham County700 E. JollyLansing, MI. 48910
Youth DetentionIrma Arellano,Grant Coordinator
August 6, 2015
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Youth Center Demographics
Located in Lansing, Michigan24 hour-24 Beds secure detention
facilityCurrently averaging between 13
Boys, and 11 Girls on a nightly basis.Current population of 23Average length of stay- 10 days
August 6, 2015 Irma Arellano, Ingham County Youth Center 2015
Individualized Transitional Plan
Transition Plan-List of Stakeholders Youth Educational Goals Vocational Life Goals Short and Long Term goals Strengths and Weakness Support Systems Youth Profile Medical Information List of Stakeholders
August 6, 2015 Irma Arellano, Ingham County Youth Center 2015
Stakeholder Collaboration & Data Collection
Communication with stakeholders “Before” youth is released
Psychologist School Counselors Juvenile Court Officers Teachers Parents/Guardians Community Partners (work
placements, etc.)August 6, 2015 Irma Arellano, Ingham County Youth Center 2015
Data Post Release-Recidivism Percentage49.03% (unduplicated count) of all
intakes released from the Youth Center since their first detainment in January 2015 have remained in school or active in the community for over 6 months.
32.9% were female67.11% were males 50.97% Rearrested70% of youth received
comprehensive transitional services.
August 6, 2015 Irma Arellano, Ingham County Youth Center 2015
Data Base Sharing -Juvenile Placement Data
ICYC has an account with the LSD database & 30th Judicial Circuit Court database’s that provides an ongoing collaboration between all stakeholders which allows real-time information for effective support services.
Databases allows for pre-transition strategies; To establish an effective post-transition plan with all stakeholders.August 6, 2015 Irma Arellano, Ingham County Youth Center 2015
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Jennifer Sanders Buckeye United School District
Working closely with parole officers
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Jamie Miller Northwest Tri-County Intermediate Unit
Utilizing longitudinal N or D data collection system
N&D Reporting in PA
Our Data Story
History
2000 – First System2012 – New System2013 - October Child
Count AddedWork in progress
Reports
Students by dateStudent Profiles3048 Final Report (October
Child Count)Profile Extract to CSV File
System Administrator Responsibilities
Provides PD & TAUpdates user guideMonitors dataCoordinates programmingCommunicates informationMaintains agency/LEA
administrative users
LEA/agency Administrative User Responsibilities
Building addressPhone numberUsersFinalizes reports
System Design
Visual StudioVB.netSQL ServerMicrosoft Access
database
System Benefits
Student level dataData quality ProofVersatilityLongitudinal data
Future Endeavors
Updates to the systemState system
N&D Advisory Committee
Funded through state set aside funds
Provides guidance to PDE Provides technical assistance and
professional developmentFunds the reporting systemCoordinates an annual
Symposium each fall
N&D Fall Symposium
2015 - 13th Annual Symposium
Approximately 250 attendFree spotsAdditional spotsRegistrants responsibilities
Starting a New System
Start simpleDon’t be
overwhelmedMake listsChoose
programmers
Pilot groupFirst yearSellReach for
the stars
Suggestions
Facility administrator
Data parameters
VersatilityRelationships
Ease of useLogin
retrievalIncorrect
dataPick your
battles
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Q&A and Discussion
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Q&A and Discussion
Q&A:• Feel free to ask questions of the presenters via chat
box or verbally
Discussion Questions:• Where are your facilities and state in terms of
collecting data after exit?• What next steps do you foresee to improve data
quality of student outcomes after exit?• How might you get buy in for the collection of data
after exit at all levels (i.e., administration, transition coordinators, students and parents)?
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Other NDTAC Topical Calls Series
• NDTAC Resources to Meet TA Needs• Subgrantee Monitoring Tools
For more information see our website:http://www.ndcommunities.org/events/topical-calls
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Contact Information
• Irma Arellano (Ingham County Youth Center)– [email protected]
• Jennifer Sanders (Buckeye United School District)– [email protected]
• Jamie Miller (Northwest Tri-County Intermediate Unit)– [email protected]
• Liann Seiter (NDTAC)– [email protected]