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TITLE IIITITLE III Requirements and ResponsibilitiesRequirements and Responsibilities

PAFPC 2011PAFPC 2011

Presented by :Presented by :

Karl Streckewald; Title III Fiscal ManagerKarl Streckewald; Title III Fiscal Manager

Linda Long; State ESL DirectorLinda Long; State ESL Director

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To be eligible for Title III funds, LEAs are required to:

Complete the PIMS data collection on or before the established deadline.

Complete the LEP SYSTEM data collection sections that have not been replaced by PIMS (non pubs).

Order, administer, assess ELLs with the required annual state assessment for English language proficiency, and return testing materials.

EligibilityEligibility

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An LEA receiving An LEA receiving Title III LEP funding shall…Title III LEP funding shall…

1.1. Increase the English proficiency of ELLs Increase the English proficiency of ELLs as demonstrated by student achievement.as demonstrated by student achievement.

2.2. Provide high quality professional Provide high quality professional development (PD).development (PD).

These are required activitiesThese are required activities

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Making progress toward English language proficiency Making progress toward English language proficiency as measured by the state English language proficiency as measured by the state English language proficiency (ELP) assessment (currently the ACCESS for ELLs ®)(ELP) assessment (currently the ACCESS for ELLs ®)

Attaining English language proficiency as measured by Attaining English language proficiency as measured by the ACCESS assessmentthe ACCESS assessment

Meeting AYP as measured by the state content Meeting AYP as measured by the state content assessment (PSSA/PASA)assessment (PSSA/PASA)

Annual Measurable Achievement Objectives

(AMAOs)

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PD Must Be…PD Must Be…

Designed to improve the instruction and Designed to improve the instruction and assessment of LEP children;assessment of LEP children;

Designed to enhance teachers’ ability to Designed to enhance teachers’ ability to understand and use curricula, understand and use curricula, assessment measures and instruction assessment measures and instruction strategies;strategies;

Be based on scientifically based Be based on scientifically based research; andresearch; and

Be of sufficient intensity and duration.Be of sufficient intensity and duration.

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Title III Supplement not Supplant Title III Supplement not Supplant RequirementRequirement

Title III funds must be used to supplement Title III funds must be used to supplement the level of Federal, State, and local funds the level of Federal, State, and local funds that, in the absence of the Title III funds, that, in the absence of the Title III funds, would have been expended for programs would have been expended for programs for ELLs and immigrant children and youth for ELLs and immigrant children and youth (IMM).(IMM).

Section 3115(g) of ESEASection 3115(g) of ESEA

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Appropriate Uses of LEP Appropriate Uses of LEP FundsFunds

Curricular MaterialsCurricular Materials TechnologyTechnology Intensify InstructionIntensify Instruction Support personnel Support personnel Tutorials, mentoring, academic Tutorials, mentoring, academic or career counselingor career counseling Community Programs/ServicesCommunity Programs/Services Parental Involvement/OutreachParental Involvement/Outreach Supplemental Instructional ServicesSupplemental Instructional Services Family Literacy ServicesFamily Literacy Services

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Title III Immigrant FundsTitle III Immigrant Funds

ONLY LEAs with a SIGNIFICANT INCREASE in Immigrant ONLY LEAs with a SIGNIFICANT INCREASE in Immigrant Children and Youth (IMM) receive funding for required and Children and Youth (IMM) receive funding for required and authorized activities for IMM. IMM funds are found on the authorized activities for IMM. IMM funds are found on the rider of the Title III application funding agreement.rider of the Title III application funding agreement. Significant increase: LEAs with at least a 10% increase in IMM Significant increase: LEAs with at least a 10% increase in IMM

students that includes at least 10 additional studentsstudents that includes at least 10 additional students

LEAs must be able to report on required and authorized LEAs must be able to report on required and authorized activities conducted with LEP and/or IMM funds.activities conducted with LEP and/or IMM funds.

THESE FUNDS, ALTHOUGH RELATED, ARE MAINTAINED THESE FUNDS, ALTHOUGH RELATED, ARE MAINTAINED SEPARATELY FOR REPORTING SUPPLEMENTAL SEPARATELY FOR REPORTING SUPPLEMENTAL

SERVICES AND PROGRAMS PROVIDEDSERVICES AND PROGRAMS PROVIDED..

FUNDS SHOULD NOT BE COMINGLED.FUNDS SHOULD NOT BE COMINGLED.

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Appropriate Uses of Appropriate Uses of Immigrant FundsImmigrant Funds

Activities that provide enhanced instructional opportunities Activities that provide enhanced instructional opportunities for immigrant children and youth.for immigrant children and youth.

Support for personnelSupport for personnel, including teacher aides specifically , including teacher aides specifically trained (or are being trained) to provide services to immigrant trained (or are being trained) to provide services to immigrant children and youth.children and youth.

Activities coordinated with Activities coordinated with community-based organizationscommunity-based organizations, , institutions of higher education, private sector entities or other institutions of higher education, private sector entities or other entities to assist parents by offering comprehensive community entities to assist parents by offering comprehensive community services.services.

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Allocation Minimum:Allocation Minimum:ConsortiaConsortia

LEAs that are eligible for a $10,000 LEAs that are eligible for a $10,000 LEP allocation may apply individually LEP allocation may apply individually OR choose to join a consortium.OR choose to join a consortium.

LEAs with less than aLEAs with less than a $10,000 LEP$10,000 LEP allocation allocation mustmust enter into a enter into a consortium to accept the funds.consortium to accept the funds.

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Consortium ResponsibilitiesConsortium Responsibilities Must meet all Title III requirements just as any Must meet all Title III requirements just as any

individual LEA.individual LEA.

Participating LEAs entering a consortium must develop Participating LEAs entering a consortium must develop a written Memorandum of Understanding (MOU) or a written Memorandum of Understanding (MOU) or other written alternative arrangement for meeting Title other written alternative arrangement for meeting Title III requirements.III requirements.

LEAs that enter a consortium must work with the LEAs that enter a consortium must work with the consortium lead to enter into agreement for the consortium lead to enter into agreement for the program/services that will be provided to member program/services that will be provided to member LEAs.LEAs.

Direct all IMM funds directly to LEADirect all IMM funds directly to LEA

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NonPublic and Private SchoolNonPublic and Private SchoolParticipationParticipation

All schools in the district’s geographic boundariesAll schools in the district’s geographic boundaries Timely and meaningful consultationTimely and meaningful consultation Equitable services and participationEquitable services and participation Identification and AssessmentIdentification and Assessment AMAOsAMAOs Private School Student Count – LEP SystemPrivate School Student Count – LEP System The Lea is not obligated to provide a core program as per The Lea is not obligated to provide a core program as per

chapter 4.26chapter 4.26 The LEA may not give funds directly to the the non-public The LEA may not give funds directly to the the non-public

school. The LEA must retain control of the funds.school. The LEA must retain control of the funds. Unlike Title I, supplies and materials can be sent without a Unlike Title I, supplies and materials can be sent without a

teacherteacher The LEA maintains the final responsibility for ELL The LEA maintains the final responsibility for ELL

identification and eligibility for identification and eligibility for Title III supplemental programsTitle III supplemental programs

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Title III Allocations for Title III Allocations for 2011-20122011-2012

2011-2012 Title III Allocations will be based 2011-2012 Title III Allocations will be based on the numbers taken from:on the numbers taken from: PIMS (LEP and immigrant count entered PIMS (LEP and immigrant count entered

by each LEA)by each LEA) LEP system (Number of non public LEP system (Number of non public

students)students) LEA’s are responsible for the accuracy of the LEA’s are responsible for the accuracy of the

numbers entered. numbers entered. 2010/2011 Title III Allocation: $13,096,3202010/2011 Title III Allocation: $13,096,320

2011/2012: $13,096,320 (no change expected)2011/2012: $13,096,320 (no change expected)

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Fiscal RequirementsFiscal Requirements

Quarterly ReportsQuarterly Reports Continued monthly paymentsContinued monthly payments Due on the 10Due on the 10thth working day of January, April, July and October working day of January, April, July and October Submitted on line via the PDE Web Portal/FAI SystemSubmitted on line via the PDE Web Portal/FAI System Funds will be suspended if quarterly report is not submitted by due Funds will be suspended if quarterly report is not submitted by due

date.date.

Final Expenditure Reports (FER)Final Expenditure Reports (FER) Closes projects by reporting that funds have been expended in Closes projects by reporting that funds have been expended in

compliance with the approved budget.compliance with the approved budget. Due as soon as the project funds are spent but no later than 30 Due as soon as the project funds are spent but no later than 30

days after the termination of the project.days after the termination of the project. Completed online through the e-Grants SystemCompleted online through the e-Grants System Final budget must match expenditures on the FERFinal budget must match expenditures on the FER

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Monitoring of Title IIIMonitoring of Title III

Title III is part of the Division of Federal Title III is part of the Division of Federal Programs’ (DFP) Consolidated Program Programs’ (DFP) Consolidated Program Review.Review.

Monitoring is conducted on a 3 year cycle.Monitoring is conducted on a 3 year cycle.- Schedule is available on the Division of Federal - Schedule is available on the Division of Federal

Programs website.Programs website.

- Consortium lead is monitored with follow up - Consortium lead is monitored with follow up visit to one or two of the consortium districts.visit to one or two of the consortium districts.

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2011-12 Title III Application2011-12 Title III Application

Open: June, 2011Open: June, 2011 Due date: July 1, 2011 (earliest date of Due date: July 1, 2011 (earliest date of

obligation)obligation) Date of obligation: date the authorized Date of obligation: date the authorized

officer signs the application or the date officer signs the application or the date received in the Division of Federal received in the Division of Federal Programs, the later of these two.Programs, the later of these two.

Part of Consolidated ApplicationPart of Consolidated Application Titles IA, ID, IIA, IID, AAATitles IA, ID, IIA, IID, AAA

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Title III ApplicationTitle III Application Included in LEA Plan:Included in LEA Plan:

Program DescriptionProgram Description Evaluation/AssessmentEvaluation/Assessment Professional DevelopmentProfessional Development Parent InvolvementParent Involvement CollaborationCollaboration Immigrant PlanImmigrant Plan

Separate Title III sectionSeparate Title III section Budget/descriptionBudget/description EquipmentEquipment Administrative CostsAdministrative Costs CarryoverCarryover

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TransACTTransACT• Transact.com

• Free translation service paid for by PDE

• To provide communications for non-English speaking parents/students in other languages

• Many commonly used forms translated into various languages

• Not just for Title III/ESL – can be used for any program

• May be charged for non-covered forms

• An account login is necessary

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Further InformationFurther Information

Karl Streckewald: Title III Fiscal Manager Karl Streckewald: Title III Fiscal Manager kstreckewa@state.pa.uskstreckewa@state.pa.us 717 783 3381 717 783 3381

Linda Long: State ESL Director Linda Long: State ESL Director lilong@state.pa.uslilong@state.pa.us 717 783 6595 717 783 6595

USDE Non Regulatory Guidance:USDE Non Regulatory Guidance:http://www2.ed.gov/programs/sfgp/nrgcomp.htmlhttp://www2.ed.gov/programs/sfgp/nrgcomp.html