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Role of monitoring in activity of Role of monitoring in activity of Gosregistr of the Kyrgyz RepublicGosregistr of the Kyrgyz Republic

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Main services rendered by local Main services rendered by local registration agencies registration agencies

• State registration of the immovable State registration of the immovable property rightsproperty rights

• Providing information on the registered Providing information on the registered rightsrights

• Opening the land management files Opening the land management files and issue of the title documentsand issue of the title documents

• Technical passportization Technical passportization

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Monitoring of activity of local Monitoring of activity of local registration agencies registration agencies

• Regional coordinators on monitoring of Regional coordinators on monitoring of PIU “Registration of land and real PIU “Registration of land and real estate”estate”

• Head office of Gosregistr of the Kyrgyz Head office of Gosregistr of the Kyrgyz RepublicRepublic

• State land inspection of Gosregistr of State land inspection of Gosregistr of the Kyrgyz Republicthe Kyrgyz Republic

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The following aspects are The following aspects are considered in monitoringconsidered in monitoring

• Implementation of the reporting Implementation of the reporting registration registration

• Implementation of the system Implementation of the system registration registration

• Registration of the land Registration of the land management files and title management files and title documentsdocuments

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Ensuring accountability

Improvement of the internal management

Success of the organizational marketing

• Results are more important than the current activity: Results are more important than the current activity: evidence of long term benefit from activity of the evidence of long term benefit from activity of the organization organization

• Properly targeted corrective measures / reallocation of resources to achieve the results. Activity originally aimed at the results eventually lead to the desired output.

• Summery of the accumulated knowledgeSummery of the accumulated knowledge: Visual demonstration of the general progress in the organizational development and opportunity to share experience and innovation approaches.

• The results are goals in all aspects of planning: comparison The results are goals in all aspects of planning: comparison of the achieved results with actual fundingof the achieved results with actual funding

Why is it important to hold the performance-based monitoring and evaluation?

• Obtain the political and public support: “If you can show real results you will obtain public support”

• Improved reporting: with the effective M & E system the reporting is also developed based on the results

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M & E system should be responsive to the requests of clients and other M & E system should be responsive to the requests of clients and other most important state institutions at the central and local levelsmost important state institutions at the central and local levels

There should be the M & E capacity for collection, analysis and There should be the M & E capacity for collection, analysis and summary in the form of reports of the evaluation indicators summary in the form of reports of the evaluation indicators

Active involvement of clients and partners (planning, implementation, Active involvement of clients and partners (planning, implementation, evaluation and perception of meaning of information by results of evaluation and perception of meaning of information by results of activity)activity)

M & E system should be fully integrated into the existing system M & E system should be fully integrated into the existing system at the central and local levelsat the central and local levels

Monitoring and evaluation areMonitoring and evaluation are most important most important elements of the state system elements of the state system

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Improvement of the Improvement of the monitoring system monitoring system

• General results of operation of officesGeneral results of operation of offices• Analysis of costs and time for Analysis of costs and time for

processing every type of applicationsprocessing every type of applications• Management issues Management issues • Issues of improper execution of Issues of improper execution of

functional responsibilities functional responsibilities • Analysis of problems encountered by Analysis of problems encountered by

the clients the clients

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Improvement of the Improvement of the monitoring system monitoring system

• Analysis of the results with the Analysis of the results with the purpose to identify improvements in purpose to identify improvements in registration of documents, in registration of documents, in modification of the automated modification of the automated system of registrationsystem of registration

• Analysis of the remuneration system Analysis of the remuneration system based on the efficiencybased on the efficiency

• Public awareness of the results Public awareness of the results

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1.1. Timely awareness of importance of registration of rights to Timely awareness of importance of registration of rights to land land ((propertyproperty) ) at the central and local levelsat the central and local levels

2.2. Distribution of information, on the procedure of registration Distribution of information, on the procedure of registration of documents with aiyl okmotuof documents with aiyl okmotu, , in notary offices, banksin notary offices, banks

3.3. Strengthening of control over implementation of the state Strengthening of control over implementation of the state registration and legalization of documentsregistration and legalization of documents

4.4. Ensuring convenience for the clients in filing the Ensuring convenience for the clients in filing the applications applications ((arrangement of the room for acceptance of arrangement of the room for acceptance of documents, visual information boards on servicesdocuments, visual information boards on services))

5.5. With the purpose to expedite and simplify the clients With the purpose to expedite and simplify the clients services – implementation of the ARS (automated services – implementation of the ARS (automated registration system) in other offices and creation of the registration system) in other offices and creation of the Unified Information System on Property (UISP)Unified Information System on Property (UISP)

6.6. Development of the public relations strategy on the activity Development of the public relations strategy on the activity of Gosregistrof Gosregistr

Activities based on the results of monitoring and evaluation of activity

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Archives Authorization of the archive documents

Expansion of depositories

Improvement of safe

keeping of the title

documents

Safe keeping of the archive documents, guarantee of rights

protection

Land management unit

Purchase of the modern land survey equipment

Enhancement of accuracy of

the land measuring

works

Confidence of owners of their plots borders

Registration unit

Registrars trained

Internal standards developed

Improvement of the

service quality

Guarantee of the registered rights, development of the real estate

market

Long term goal (Impact)

Results Output