1,303 reimbursement request was created through olga. the fo llowing is the documentation for that...

Town of Ashland

Counties of Charles City Chesterfield Goochland Hanover Henrico New Kent Powhatan

City of Richmond

Friday, Jul y 10,2015

Department of Rail and Public Transportat ion Attent ion: Accounts Payable 600 East Main Street, Suite 2 102 Richmond , VA 232 19

RE: Reimbursement Request Invoice FY 2015 ITA TPO Planning and State Match Funds

Dear Sir or Madam :

In accordance with the grant agreements referenced in the attached invoices for the uti lizati on of FTA and State Match TPO Planning Funds, the Richmond Regiona l Planning District Commission req uests reimbursement for the costs incurred in undertaki ng work activities in the Richmond Regiona l TPO' s approved Fiscal 2015 Unified Work Program.

Invoice Number: Invoice Period: Taxpayer Identification Number:

I. 2. 3. 4.

FTA Funds State Match Funds Local Match Funds T ota I Ex penses

15-3 14 April 1, 20 IS through June 30, 20 IS 54-6020697

$ $ $ $

205,458' 25,682' 25,682

256,822

'Amount to be paid with FTA and State Matching Funds: $231,140.

The reimbursement request was created through OLGA. The fo llowing IS the documentation for that request.

Attachments:

I . RRPDC Expense Summary and Distribution of Costs [FYI5 FUNDS) 2. RRPDC In vo ice for FY 15Q4 (Two copies) 3. TPO Status Report for Fisca l Year 20 15 Fourth Quarter 4. Additional documentation for direct expenses, if required . [I invoice)

I certify that these funds have not been previous ly billed.

~/b- - \ 1 iv/nt6--Barbara V. Jacocks

Interim Executive Director

9211 Forest Hill Avenue. Suite 200 • Richmond , Vi rginia 23235 • Te le phone: (804) 323-2033 • Fax: (804) 323-2025 www.richmondregional .org

G RANTEE: Richmond Regiona l Planning District Comm ission CONTACT: Ba r ba ra V. J acocks, Interim Executive Director, (804) 323-2033 EIN: 546020697-00

RRPDC Ex pense Summa ry a nd Dist r ibution of Costs

I 2 3 FTA

UWP Funds Share Task Budgeted 80%

1. 1 $ 65 ,000 $ 52,000 1.2 $ 25 ,000 $ 20,000 1.3 $ 5,000 $ 4,000 2. 1 $ 35 ,000 $ 28,000 2.2 $ 50,000 $ 40,000 2.3 $ 20,000 $ 16,000 2.5 $ 35 ,000 $ 28,000 2.8 $ - $ -3.1 $ 30,000 $ 24,000 3.3 $ 2,000 $ 1,600 4. 1 $ 28,000 $ 22,400 5.2 $ 50,000 $ 40,000 5.5 $ 82,000 $ 65 ,600 5.6 $ 10,000 $ 8,000 6. 1 $ 16,000 $ 12,800 7.1 $ 2,000 $ 1,600 8.1 $ 13,028 $ 10,422

Total $ 468,028 $ 374,422

G rant Status

Grant FTA - MPO Planning Richmond MPO MPO Planning State Match Richmond MPO RRPDC Match

4 DRPT Share 10%

$ 6,500 $ 2,500 $ 500 $ 3,500 $ 5,000 $ 2,000 $ 3,500 $ -$ 3,000 $ 200 $ 2,800 $ 5,000 $ 8,200 $ 1,000 $ 1,600 $ 200 S 1,303 S 46,803

5 Local Share 10%

$ 6,500 $ 2,500 $ 500 $ 3,500 $ 5,000 $ 2,000 S 3,500 $ -$ 3,000 $ 200 $ 2,800 $ 5,000 $ 8,200 $ 1,000 $ 1,600 $ 200 S 1,303 $ 46,803

6 7 Direct Payro ll Salary Burden Costs 30 .59%

$ 29,790 $ 9,113 $ 7,986 $ 2,443 $ 1,732 $ 530 $ 6,588 $ 2,0 15 $ 17,252 $ 5,277 $ 1,2 14 $ 371 $ 11 ,721 $ 3,585 $ - $ -$ 5,491 $ 1,680 $ 1,025 $ 314 $ 8,200 $ 2,508 $ 4,613 $ 1,41 1 $ 6,435 $ 1,968 $ 57 $ 17 $ 5,970 $ 1,826 $ 67 $ 20 $ 3, 184 $ 974 $ 11 1,325 $ 34,052

Agreement # FYI 5 FYI 5 FYI 5

INVOI CE PERIOD: INVOI CE DATE: INVOI CE #:

April I , 20 15 through June 30 , 2015 July 10, 20 15

4

*FYI 5 FUllds used for FY15Q4

8 Overhead

Costs 74.94%

$ 29,153 $ 7,816 $ 1,694 $ 6,448 $ 16,883 $ 1, 188 $ 11 ,470 $ -$ 5,374 $ 1,003 $ 8,025 $ 4,5 15 $ 6,297 $ 57 $ 5,843 $ 66 $ 3, 115 $ 108,947

(3+4)

9 10 Non-Salary Direct Costs

$

$

RRPDC Direct

2,498

2,498

Contract Amount

$ 374,422 $ 46,803 $ 46,803 $ 468,028

Pass Through

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

------

-------

-----

II Total This

Period $ 68 ,056 $ 18,245 $ 3,956 $ 17,549 $ 39,4 12 $ 2,773 $ 26,776 $ -$ 12,545 $ 2,342 $ 18,733 $ 10,539 $ 14 ,700 $ 131 $ 13,639 $ 153 $ 7,273 $ 256,822

Total Thi s Period

205,458 $

25,682 $ 25,682 $

256,822 $

Balance 82,228 10,278 10,279

102 ,785

Department of Rail and Public Transportation Attention: Accounts Payable 600 East Main Street, Suite 2102 Richmond , V A 23219

•••••• INVOICE • •• •••

Description: Reimbursement req uest for FY20 15 Fourth Quarter FTA Planning and State Match Funds

Invo ice #: 15-3 14 Invo ice Date: 7/ 10/20 15 Date Due: net 30

(upon rece ipt) Client P.O FTA Master Agreement

Charges : In accordance with the Project Agreement submitted May 1, 20 14 for the Utilization of Fisca l Year 2015 FTA and Comm onwea lth Mass

Transit fu nds in the Richmond Area.

Amount Due: ...... .. . , . . . . ... . .............................. .. ...... ...... ........... FTA Funds $ 205,458 .... . .. . . . . . . ......... ... . . ..... .............. ............................. .. .. State Match Funds $ 25,682

ITotal Due .......... ..... ............................................................... $ 231 ,140 I

Thank You

Please remit to : Richmond Regional Planning District Commission 9211 Forest Hill Avenue, Suite 200 Richmond, Virginia 23235

Thank You For The Opportunity To Serve You.

If you have any questions about this billing or need additiona l information,

please contact Barbara V. l acocks, Interim Executive Director, at (804) 323-2033.

Your most cost-effecti ve avenue for regional planning and cooperat ion [or the years ahead.

********** ********************

Department of Rail and Public Transportation Attention: Accounts Payable 600 East Main Street, Suite 2102 Richmond, VA 23219

...... INVOICE ••••••

Descri ption: Reimbursement request for FY20 I 5 Fourth Quarter FTA Plann ing and State Match Funds

Invo ice # : 15-3 14 In vo ice Date: 711 0/20 15 Date Due: net 30 (upon rece ipt)

Client P.O FTA Master Agreement

Charges: In accordance with the Project Agreement submitted May 1,201 4 fo r th e Utilization o f Fisca l Year 2015 FTA and Commonwealth Mass Transit funds in the Ri chmond Area.

Amount Due: .. .... . . ...... .. . . ........... .. ................................ .. ...... .. FTA Funds $ 205,458 ....... . . . . . . ............ . . ... ...... .. .. .... .......... ........ .. ...... ......... State Match Funds $ 25,682

I Tota I Due ............. ....... .......................................................... $ 231 ,140 I

Thank You

Please rem it to: Richmond Regional Planning District Commission 9211 Forest Hill Avenue, Suite 200 Richmond, Virginia 23235

Thank You For The Opportunity To Serve You.

If you have any questions about thi s billing or need additional information, please contact Barbara V. Jacocks, Interim Executi ve Director, at (804) 323-2033.

Your most cost-effective avenue for regional planning and cooperation for the years ahead.

**** *** *** ********************

PAY TO THE

RICHMOND REGIONAL PLANNING DISTRICT COMMISSION

9211 FOREST Hill AVENUE SUITE 200

RICHMOND. VIRGINIA 23235·6877

ORDER OF Chmura Economics & Analytics

.Il~ \ :e SUNTRusr ACH RT 061000104

68·2·510 6/11/2015

$ "2,497.50

1 ! , i , i ,

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MEMO

Chmura Economics & Analytics 1309 East Cary St Richmond, VA 23219

6/17/15-12/16/16 Semi-Annual Renewal for JobsEQ AUTI-IORIZED SIGNATURE

11'000 log 21, 211' ':051.000020': 1.0000878 7g 7 7011'

RICHMOND REGIONAL

Chmura Economics & Analytics Date Type Reference 6/11 /2015 Bill 3726

Original Am!. 2,497.50

6/11/2015 Balance Due Discount

2,497.50 Check Amount

Checking-SunTrust 6/17/15-12/16/16 Semi-Annual Renewal for Jobs

RICHMOND REGIONAL

Chmura Economics & Analytics Date Type Reference 6/11 /2015 Bill 3726

Orig inal Am!. 2,497.50

6/11 /2015 Balance Due Discount

2,497.50 Check Amount

Checking-SunTrust 6/17/15-12/16/16 Semi-Annual Renewal for Jobs

PrIOOUCl Dt. Tl 03 US[ Willi 011103 ENVELOP(

19242

Payment 2,497.50 2,497.50

2,497.50

19242

Payment 2,497.50 2,497.50

2,497.50

430 689561 STXRX 10 0 1/ 26/ 2015 11 :01

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IIIII CHMURA Chmura Economics & Analytics 1IIIIj ,

Bill To

Richmond, VA 232 19 1309 E. Cary Street Suite 200

Barbara lacock.<, AICP Richmond Regional POC 92 11 Forest Hill Ave, Suite 200 Richmond, VA 23235 [email protected]

Quantity Description

t Semi-Annual renewal for lobsEQ 06/17120 15 through 12/16120 I;

" ----.......... ~ ... ----... ~ -, If L~',0!: j '!;~:T: ,j; ~,;;:;., i c+r'1, c:; 'v "C1*fJ"f/z-- r;,4'q;;- --'Ai~v (- _ _ ..i :&. ~ __

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FcdlD541923150 Thank you for your business! A 2% fee will be applied on cred it card payments.

Invoice

Date Invoice #

615/2015 3726

p,o , No Terms

Due Upon Receipt

Rate Amount

2,497.50 2,497,50

C ----...

Total $2,497,50

'-....

RICIIMOND REGION Tt>O - FINANCIAL STAT US REPORT Fi, nl Year 201 5 Qua rtrr 4

I UWP I Agency fundmg Task Spt'nt Th,s Task DescnpllOn Staff Sow-Ct'S Bool(et P~lod

Spent ToDatc

I I MPO Mamtcnanct/Speclal StudIes RRPDC PL S 480.000 S 60,472 S 48( '.000

% S!)t'nt

9-Jul-15

I 1 MPO MamlenaocclSpeclal Studies RRPDC PL-Conungency S 0 S - S - (1"/. );

I 1.1 MPOMainlenanoo'Speclai Studlcs RRPDC SectIQn530) S 65,000 S 68,056 S 68,056 105% $ 1 I MPO Malntenanct/S lal StudIes RRPDC CO-Secllon 5303 S 0 S - $ - 0"/0 S

I I 2 MPO Cill~n Pan,c,pauon RRPDC PL S 53,000 S - $ 54,754 103% $

1 2 MPOCiliunParticipat ion RRPDC Secti()n530) $ 25,000 $ 18,245 S 18,245 73% S I 2 MPO CIII~ PartlcipauQn RRPDC CO-SectIon 5303 S 0 $ -=---- S _ - _ _ __ _ 0"/0 S I) UWP RRPDC PL S 50,000 S 15,549 S 45,572 91% S I 3 UWP RRPDC Sechon n03 S 5,000 $ 3.956 $ 3.956 00 79% S 21 SocooeconomicDataDe"clopmcnIlGIS RRPDC PL S 99.000 S S 103,469 105% S 2.1 Socioeconomic Data Dc\"dopmcntIG lS RRPDC Section 5303 S 35,000 S 17.549 S 17.549 50-/. S 2 I Socu)Cconomlc Data De,~loplTlt'ntlG I S RRPDC CO-SectIon 5303 S 0 S . S . oY. S

4 .1 4 .1 41

l! Program

11 PTI

Remalnmg Balance

o (3,056)

___ 0

(1.154) 6,755

--.!!. 4.428 1.044

(4.469) 17.451

o

17,455 o

(342)

~

52 E&:D 5.2 U D 52 MD KKl' lJC CU·~ecuon ~JU3 ): 1~.UOU S 5.0IJu ) I :J.VVU rVV-/1 ) . 5 5 R~ional l

5.5 Regional Public' 5 5 R IOnal Publrc' 5.6 Coordrnated Human

n Sen1CeS n Services n Services

yPlan 5_6 Coord inated Human ~1ces M OOIlrIy Y lan

S 6 Coordrnated Human ~,ces MobIlity Plan 6.1 Inter-modal Planning 6.1 Intennodal Phoning 71 lAir Quality Plan and Program Act;\"lUcS 7.1 Air Qual ity Plan and Pr~ Activities 8.1 Brcycle & Pedestrian Planmng 8_ 1 Bicyde & Pedestrian Planning 8_1 Bicycle & I

~

RRPDC

~

2L-3/5304

RRPOC PL S 14,000 S - S 15.400 110% $ (1.400) RRPOC Section 5303 $ 82.000 S 14,700 S 78.259 95Y. S 3,741 RRPOC CO-Secuon 530) $ 10.000 $ 10.000 $ 10.000 100'Y. S -RRPDC I'L $ 2.000 S . $ 2.200 110"/. S (200) RRPDC Sectioo 5303 S 10,000 S I3J S 3,134 3 1% S 6,866 RRPDC CO·Secllon 5303 S 0 S - S . 0"/. S 0 RRPDC 1'1.. S 24,000 S 6,661 $ 24.000 100% S -RRPOC Section 5303 S __ . __ 16

LQQQ S __ _ 13,6li $ _ 1 3.6~.9 __ _ _ 8W. _$_____ 2.361 I

IRRPDC I" IS 3,000 I S 1>489 1 $ 3,000 I 100%1 ' RRPOC Section 5303 S 2,000 $ 153 S 153 8% $__ _1M2.

IRRPDC 30,520 S S 31.592 104% (1,012) RRPOC S 13,028 S 7.273 S 7.273 56% 5,755 RRPOC S 4.744 S 4.744 S 4.744 100% S

!!L ,,"

Ii 24,000 I S

3! ::IT: 1.727.l9Z I S

2.l1ili 4]4.492 I S

420,270 I S

...1J2!.

100'''

"" ~ 100"" 24~.1 S

--.!!.

102,787

18.222

DRPT FOURTH QUARTER PROGRESS REPORT FY15 UNIFIED WORK PROGRAM (UWP)

Richmond Region Transportation Planning Organization (TPO)

Tasks conducted by RRPDC staff for the period April I, 2015 through June 30, 2015 and charged to FY20 15 allocated FTA Section 5303 funds as programmed in the FY20 15 UWP.

1.1 TPO Maintenance and Special Studies a. Funds budgeted and expended :

FY20 15 FT A Section 5303 budgeted FY20 15 FT A Section 5303 spent

105% complete.

b. Work acti vities fo r the fOUlth quarter:

$65,000 $68,056

• Staff support fo r three TPO board meetings, ten committee meetings, and one workgro up meeting.

• Staff attendance and parti cipation at various meetings, workshops, webinars, and other events.

• Completed recruitment process for new Director of Transportation. Barbara Nelson was hi red and will star1 work at the RRPDC on July 1, 20 15. Ms. Nelson will stat1 as Director of Transportation on September 2, 201 5 after the current Director of Transpor1ation retires on September 1.

• Mr. Rober1 Crum submitted noti ce of his resignation as RRPDC Executive Director to the RRPDC board on April 16 and announced it at the May 7 TPO board meeting. Mr. Crum left the PDC on June 15 and will start as the Executive Director of at HRPDC and HRTPO on July 1.

• Staff prepared and submitted to VDOT on April 17 the Title VI Desk Review Questionnaire.

• Staff has prepared and submitted to VDOT FY 2015 the third quarter (January, February and March) FHW A/PL funds reimbursement request and work status report.

• Action was taken at the April 9 RRPDC Board meeting to authori ze the Executive Director to file and execute a contract with VDOT fo r Regional Surface Transportation Program (RSTP) funds on behalf of the TPO and to execute a contract for on-call travel demand modeling with the selected consultant.

• Action was taken at the April 2 1 TAC meeting to elect Matt Rowe, Charl es City County, as the FY 20 16 TAC Chainnan and to elect Vickey Badger, City of Richmond, as the FY 20 16 Vice-Chairman (chair and vice-chair tenns are effecti ve on July I, 20 15 and end on June 30, 20 16).

DRPT Fourth Quarter Progress Repon FYI5 uwrrrpo

• The TPO took action at its May 7 meeting to elect Canova Peterson, Hanover County Board of Supervisors, as its FY 2016 Chairman, and Steve Elswick, Chesterfield County Board of Supervisors, as its FY 20 16 Vice-Chairman.

• Staff advised the TPO on June 17 that all future quarterl y financial reports submitted to FHW A and FTA will be posted on the RRPDC website. Note that the TPO took action on April 20, 2014 requesting that all future qual1erl y reports be distributed to the TPO.

• Based on comments and concerns expressed by the TPO's FHW A representative at the June 16 TAC meeting, staff will record all TAC meetings in the future, and prepare TAC meeting minutes, and submit the minutes for T AC review and action. Staff advised T AC of this new procedure for future TAC meetings bye-mail on June 18.

• Staff advi sed VDOT on May 12 of action taken at the April 9 RRPDC meeting to authori ze filing an application and executing an agreement for FY 20 16 FHW A/PL funds and matching state funds. Staff also advised VDOT of the TPO's action on May 7 to approve and submit its FY 2016 Unified Work Program (UWP). As part of its FY 20 16 VDOT/RRPDC PL funds Letter of Authorization (LOA), funding approved by FHW A for the TPO's FHW A Bicycle and Pedestri an Technology Deployment In-Kind Program grant (i .e., $20,000 in federal funds with a $5,000 local/in-kind match requirement) was included as part of this LOA. Staff received the FY 2016 LOA from VDOT on June 17, signed the LOA, and submitted it for final action by VDOT on June 19.

• A brief infonnational presentation was provided by VDOT Richmond District staff at the April 2 TPO board meeting on the HuguenotlRiver Road/Cary Street intersection improvement project.

• Jeff Kuttesch, VDOT Central Region Traffic Engineering Office, and Ron Svejkovsky, VDOT Richmond District Office, provided a presentation at the May 7 TPO board meeting on the status of 1-64 East Corridor widening projects for TPO review and infonnation. Staff included in the TPO agenda package background info1111ation related to the TPO's 411 1/ 13 resolution on the 1-64 Peninsula StudylDraft EIS, and the CTB's resolution on the approved project alternative. The presentation covered the status of projects along the corridor (from downtown Ri chmond to 1-664 in Newport News) and included information on accident data, recommended/priority improvements and next steps.

• As pal1 of VDOT RiclU110nd District Commonwealth Transpol1ation Board (CTB) member Roger Cole ' s report at the May 7 TPO meet ing, Mr. Cole reported on the dra ft FY 2016 - FY 202 1 Six-Year Improvement Program (SYIP) and the work underway to finalize the HB 2 project review and ranking process. Mr. Cole reported that the HB 2 process should allow TPO's/MPO's to choose their own category under which HB 2 project review and ranking evaluation criteria are weighed (note there are two categories which the RRTPO wo uld be eligible to use). Mr. Cole noted that the RRTPO has been previously shown to be in "Category A" which also includes Hampton Roads and Northern Virginia, but he has recently

2

DRPT Fourth Quarter Progress Report FY I5 UWPfTPO

leamed that this categorization was just fo r demonstration purposes and that the H B 2 process will not be set until it is voted on at the June 17 CTB meeting.

o The TAC di scussed the status of the HB 2 process at its May 19 meeting including the possibility of the TPO being classified under either categories A or B. TAC members felt that the weight for HB 2 evaluation factors under Category B use more closely aligned to the TPO' s March 12, 20 15 action, with most members expressing that Category B factors and associated weights would be acceptable to the TPO. VDOT staff noted that it is important for T AC and TPO staff to review the measures that will be used to review and score proposed projects under each of the HB 2 evaluation factors. VDOT staff also noted that when a proposed project is submitted for HB 2 review, it will need to have the data that will be required for VDOT to review and evaluate these projects . The due date for submission of proposed projects is September 30, 2015, and it was suggested that the TPO hold a special meeting before thi s due date so it can take action to approve the submission of those proposed projects for HB 2 review and ranking.

o RRPDC Planner Director Barbara Jacocks provided a presentation at the May 19 TAC meeting on the RRPDC' s Comprehensive Economic Development Strategies (CEDS) Report and its role in the HB 2 process. It was noted that projects being submitted for review and ranking under HB 2 will firs t be screened to see if they meet needs identified under the VTrans 2040 plan. Projects classified as being under COITidors of Statewide Significance or part of the Regional Network category must be submitted for review and action by " Regional Entiti es" (i.e. TPO's for projects in the TPO study area or PDC for projects outside of the TPO study area but inside of PDC boundaries). Ms. Jacocks ' presentation noted that having proposed projects that are in areas identified in the CEDS report may provide additional points as part of the HB 2 evaluation factor for Economic Development.

o Virginia Secretary of Transportation Aubrey Layne gave opening remarks at the TPO's June 4 board meeting. Secretary Layne provided an update on the new House Bill (HB) 2 project review and ranking process and also covered how funding for transportation projects and programs will change under HB 1887, which provides for significant changes in the structure and number of funding programs.

o Rob Cary, VDOT Richmond District Administrator, gave a presentation on the status of HB 2 and HB 1887 during the June 4 TPO board meeting. Mr. Cary's presentation provided a comprehensive summary of the HB 2 project review and ranking process that will be implemented in FY 20 16.

o The TPO took action at its June 4 meeting to accept the Category B Recommended Factor Weighting Framework (May 20 15 proposal presented by VDOT) for use in assigning points used in scoring projects under the HB 2 process. Staff advised VDOT RiclUl10nd District Commonwealth Transportation Board (CTB) member Roger Cole of the TPO's action on June II (prior to action being taken on HB 2 at the June 17 CTB meeting).

o The Richmond Region Second Annual Transportation Forum was held as part of the June 4 TPO board meeting. Members of the TPO board , along with the CEOs

3

DRPT Founh Quarter Progress Repon FY 15 UWPrrPO

fi'om the Capital Region Airport Commission (CRAC), the Richmond Metropolitan Transportation Authority (RMTA), and the GRTC Transit System, plus the GRTC board chainnan and the VDOT Richmond Distri ct CTB member, participated in the forum. Presentations were provided by the CEOs for CRAC, RMT A, and GRTC and by Amy Inman with the Virginia Department of Rail and Public Transportation (DRPT). Due to lack of time, RRTPO' s presentation by Dan Lysy was not provided. Staff will prepare summary note comments from the forum and distribute them to TAC, CTAC, EDAC, and TPO Executive Committee for their review. Staff will utilize these comments along with input from the TPO committees in developing the next (i.e. , FY 2017) Unified Work Program (UWP).

• A repOli by John Amos, RRPDC Legal Counsel, on authority for TAC to act on behalf of the TPO was reviewed at the June 4 TPO Executive Committee meeting. Based on comments in hi s letter, staff advised that it will no longer recommend to the TPO Chairman that TAC be authorized to take action on behalf of the TPO for the allocation or reallocation of RSTP, CMAQ, or TAP funds. Staff provided this letter along with a repott on di scussion of thi s matter at the June 4 Executive Committee meeting at the June 16 TAC meeting. Staff noted to T AC that it will consult with the TPO Chai nnan-Elect on how to proceed with future review and action on thi s matter. Staff noted that consideration of thi s matter should be included as part of the comprehensive review of proposed amendments to the TPO bylaws. Staff submitted a follow-up e-mail to TAC on June 20 advising that until staff is able to meet with the incoming TPO Chainnan to review and di scuss thi s matter, staff will not recommend that TAC be authori zed to take action on behalf of the TPO for requests that involve the allocation of RSTP and CMAQ funds for projects in need of additional funds and require TPO action.

• Staff initiated work to update the RRTPO Title VI Plan (current Plan approved at the June 5, 2014 TPO meeting). Updated portions of the Title VI Plan will cover the chapters on Organizational Background (covering updated board and committee members and the new TPO board weighted voting membership structure as approved by TPO bylaws amendment action in October 2014) and the updated Public Participation Plan (updated by the TPO board on June 4, 20 \5). Staff will prepare an updated chapter on Title VI , Environmental Justi ce (EJ) and Limited English Proficiency (LEP) for the RRTPO Title VI Plan in FY 20 16, as pati of its work to prepare the Title VI , EJ and LEP analysis for the 2040 Metropolitan Transportation Plan (MTP). Staff anticipates that the updated RRTPO Title VI Plan will be ready for review and recommendation at the Jul y 2 1 T AC meeting and for review and action at the August 6 TPO meeting.

• Barbara Jacocks RRPDC Interim Executi ve Director assigned (on June 22) Tiffany Dubinsky, RRPDC Principal Planner, to serve on the CRC Coordinated Transportation Work Group (replacing Bob Crum) and also assigned Sarah Rhodes, RRPDC Principal Planner, to serve on the CRC Healthy Communities Work Group! Active RVA (replacing Bob Crum). Ms. Dubinsky will al so serve as Chaim1an for the CRC Coordinated Transportation Work Group.

4

DRPT Fourth Quarter Progress Report FYl5 UWPfTPO

1.2 TPO Citizen Participation a. Funds budgeted and expended:

FY20 15 FTA Section 5303 budgeted FY20 15 FT A Section 5303 spent

73% complete.

b. Work activities for the fourth quarter:

$25,000 $18,245

o Ongoing staff suppol1 provided for maintaining/updating TPO related infonnation on the RRPDC website and responding to information requests. Updates to the RRPDC website include meeting agendas and minutes, awarded UWP document, street name clearinghouse listings, and presentations from the June 4 TPO meeting covering the Richmond Region Second Annual TranSpot1ation Forum. Staff has also created new pages for development of the 2040 MTP/CMP, and for TPO quarterl y financial/work progress reports (submitted to VDOT and DRPT).

o Staff conducted the public hearing process for proposed FFY 16 Transportation Altemative Program (TAP) allocations. Notice of draft recommended projects and allocation was posted on its RRPDC website, advel1ised in the Richmond TimesDispatch and Richmond Free Press, and notice was provided to various interested parties including CTAC. The public review period was held from April 21 to May 6, however no cOlmnents were received. Staffs repOli on the public review process for proposed TAP projects and allocations was reported at the May 7 TPO board meeting.

o The TPO took action at its April 2 meeting to authorize proceeding with the 45-day public review period (from April 7 to May 22) for the draft Public Pal1icipation Plan (PPP) update. Notice for the 45-day review period was advertised in the Richmond Times-Dispatch and the Richmond Free Press. It was also posted on the RRPDC website. Staff reviewed one written comment in support of the PPP update from a citizen during the review period. Staff also received comments from VDOT and from CTAC. Staff addressed these comments (comments and responses included in the PPP update appendices) and severa l were incorporated into the PPP update (i.e. document revised). These comments and the changes to the PPP update were not considered to be significant enough to warrant resubmitting the final draft PPP update for additional public review. The final draft PPP update was submitted for review and action at the June 4 TPO board meeting (consent agenda item) and it was unanimously approved. The final PPP update document is posted on the RRPDC website. Notice of the TPO's action and its availab ility on the RRPDC website was distributed to TAC, CTAC and EDAC on June 18.

o Staff prepared an initial work scope and schedule for public P3l1icipation activities for the 2040 Metropolitan Transportation Plan (MTP) and Congested Management Process (CMP) update. Staff will include thi s as p3l1 of its follow up review of the 2040 MTP/CMP update work scope and schedule.

o StaffsuppOli provided for the May 21 CTAC meeting. The primary meeting topics were presentation on the Virginia Capital Trail (by Beth Weisbrod, VCT Executive Director) and on the Chesterfield County Bikeways and Trails Plan (by Heather

5

DRPT Fourth Quarter Progress Repo rt FYI5 UWPfTPO

BalTar, Chesterfield County Principal Planner and lead staff for the County' s Bikeways and Trails Plan). Under future meeting topics, the CTAC responded to staffs recommendation that the proposed future meeting topic on the status of the initiatives under way to calTY out Capital Region Collaborative (CRC) Strategic Plan be removed from CTAC's list of future meeting topics, by taking unanimous action to recommend continued effolls to move forward with the CRC process. CTAC also requested that staff reach out to the CRC's Co-Chairs to request a report to CT AC and that it be done sooner rather than later.

• A reminder notice of the CTAC's June 18 meeting being cancelled was submitted to CTAC on June 15. Included with the notice was a summary repOll of the June 4 TPO board meeting.

1.3 Unifi ed Work Pr ogram a. Funds budgeted and expended:

FY2015 FTA Section 5303 budgeted FY2015 FTA Section 5303 spent

79% complete

b. Work activities for the foullh quarter:

$5,000 S3,956

• Action was taken at the April 2, 2015 TPO meeting to amend the FY 15 UWP to revi se staff budgets for UWP work tasks, program FY 2014 FT A Section 5303 calTyover plalming funds, and to transfer $170,000 in FH W N P L funds to the FY 16 UWP. Staff submitted the TPO's action on amendments to VDOT and FHW A on April 8 and the amended FY 15 UWP was posted on the RRPDC website.

• Action was taken at the April 2 TPO meeting to amend the FY 15 UWP to add new UWP work task 5.1, BRT Connectivity and Land-use Analysis. This new UWP work task will be funded with $46,079 in de-obligated FTA Sections 5303 and 5304 funds made avai lable by DRPT in mid-March, and restricted to UWP task 5.1. Staff anticipates this work task will calTY over to the FY 16 UWP. ote that City of Richmond staff has indicated that the City plans to fund phase two of UWP work task 5.1 with City of Richmond funds. Staff submitted this FY 15 UWP amendment to DRPT on April 8.

• Staff conducted extensive work preparing for the FY 16 UWP document. Staff prepared and submitted for review and comment at the April 21 TAC meeting the following:

FYs 15116 UWP RRPDC Staff Assigrunents

FY 16 UWP Staff Work Tasks Summary

FY 16 UWP Funding Sources and Staff Work Tasks Budget Summary

Draft GRTC and DRPT Work Tasks (prepared by GRTC and DRPT staff)

FY 14 and IS UWP RRPDC Staff Budget and Expenditures

TPO Planning Funds, FHWA/PL and FTA Section 5303 Base Year Annual Allocations by Fiscal Year

6

DRPT Fourth Quarter Progress Report FY1 5 UWrffrO

FY 14 and 15 UWP RRPDC Staff Time Allocation Estimates and Actual Time Worked

• Staff completed work on the FY 20 16 UWP document and submitted it to the TPO on May 5 for review and action at the May 7 TPO board meeting. Staff also provided a presentation on the UWP to the TPO. The TPO took unanimous action to adopt the FY 16 UWP and it was submitted for federal and state agencies review and approval on May II.

• The RRPDC submitted its application for FY 16 FHW N PL funds to VDOT on May 12. Staff has also submitted its application for FTA Section 5303 pla!Uling fund s to DRPT (submitted after the May 7 TPO board meeting).

• The RRPDC took action at its May 14 meeting to authorize the RRPDC Executive Director to file a grant application for de-obligated FTA Section 5303 and 5304 funds, and for the Executive Director to execute an agreement with DRPT for these funds.

• Staff prepared and submitted for review and recommendation at TAC's May 19 meeting, staffs proposed budget amendments to the FY 15 UWP for RRPDC staff work tasks. The T AC took unanimous action to recommend these proposed budget amendments. These budget amendments (shifting FHW N PL and FTA Section 5303 funds among FY IS UWP staff work tasks) were approved at the June 4 TPO meeting. Staff submitted the TPO's resolution to VDOT, FHW A and DRPT on June 18, and posted the updated/amended FY 15 UWP on the RRPDC website.

• Staff received from FHWA on May 28, concurrence with VDOT to approve the FY 16 UWP with two recommended amendments. These amendments provide for a separate UWP work task for activiti es that relate to Regional Travel Demand Management (TDM) Programs, and an activity for TPO staff to conduct on reasonable and sustainable sources of revenue for the RideFinders regional program. In response to FHW A's recommended amendments, staff proposed and submitted for TAC review and recommendation a proposed amendment to the FY 16 UWP task 5.5, Regional Public Transportation Services, to include a new work element, RideFinders Funding Sources RepOti (to be conducted by RRPDC staff). Staff also reported to TAC that it wou ld work with DRPT, GRTC, VDOT and RideFinders to prepare and submit a UWP task similar to the HRTPO's task 11.5, Regional TranspOt1ation Demand Management (TOM) Program (TRAFFIX). T AC agreed with both of staffs recommendations.

• Staff received from FTA on July I, FTA's approval of the FY 20 16 UWP . FTA's approval letter noted that the UWP has several activities that will address MAP-2 1 requirements once the planning regulations are finali zed by USDOT (currentl y anticipated for October 20 15) and that the UWP will be revised and amended as necessary to address MAP-21 regulations. The cover e-mail from FT A also noted some additional comments to be considered when developing next year's UWP. Staff will di stribute the FT A cover e-mail and approval letter to TAC and the approval letter to the TPO (as an infonnation item) in July.

7

ORPT Fourth Quarter Progress Report FYI5 uwprrpo

• Staff prepared the Urban Transportation Division portion of the RRPDC's FY 2016 Work Program (reviewed and approved at the May 14, 20 15 RRPDC board meeting).

2.1 Socioeconomic Data Development/GIS a. Funds budgeted and expended:

FY20 15 FTA Section 5303 budgeted FY20 15 FT A Section 5303 spent

50% complete.


$3 5,000 $17,549

• Action was taken at the April 2 TPO meeting to approve the Socioeconomic Data RepOt1 for the 20 12 Base Year and 2040 Forecast Year Technical Report. Staff made final edits to the Socioeconomic Data Report Technical Document, and it was uploaded to the RRPDC website on April 17. Staff also advised the Socioeconomic Data workgroup on April 17 that the final document is now available and provided a link to it in its April 17 email to Socioeconomic Data workgroup members.

• Staff advised YDOT and FHWA on April 15 of action taken at the April 2 TPO meeting to approve the Socioeconomic Data Report Teclmical Document (TPO's resolution submitted to YDOT and FHW A).

• Staff is preparing the Socioeconomic Data Analysis Report. This report will use TPO approved Transportation Analysis Zone (T AZ) base year (2012) data and year 2040 forecasts to identify the region ' s urban core, suburban and rural areas, growth trends, and regional activity centers. This report will also review jurisdiction level trends (from 1970 to 2040). Staff anticipates the draft report will be completed in late August/September 2015.

• RRPDC staffis working with YCU 's Center for Urban and Regional Data Analysis (CURA) to coordinate review by the TAC Socioeconomic Data Development workgroup of the CURA's Metro View Development Tracker project. This meeting will be scheduled for late July.

2.2 Metropolitan Transportation Plan (MTP) Update a. Funds budgeted and expended:

FY20 15 FT A Section 5303 Budgeted $50,000 FY20 15 FTA Section 5303 Expended $39,4 12

79% complete.

h. Work acti vities for the fourth quarter:

• As follow-up di scussion at the March 24 Metropolitan Transportation Plan (MTP)/Congestion Management Process (CMP) Advisory Committee meeting, FHWA responded (on April 22) to staffs April 19 request as to the timeframe fo r conducting the 2040 MTP/CMP Update, advising the RRTPO that is it no w on a 5-yea r cycle. The TPO was previous ly on a 4-year cycle for submission of LRTP updates. This new cycle is due to the Ri chmond and Petersburg areas no longer

8

DRPT Fourth Quarter Progress Report FY15 uwprrpo

being an EPA designated non-attaimnent or maintenance area for ozone air quality standards. Staff advised the MTP/CMP Advisory Committee ofFHW A's response on April 25. Staff will review this situation and have a report on any proposed changes at the 2040 MTP/CMP Advisory committee meeting.

• Staff is working to develop the 2040 MTP/CMP draft vision, goals, and objectives. Staff prepared an Excel spreadsheet that compares goals and perfom1ance measures from the federal plam1ing regu lation (planning factors), VTrans 2040, HB 2, and the 2031 LRTP goals, and submitted these to the MTP/CMP Advisory Committee in late April requesting their review and feedback for staffs consideration in preparing the draft 2040 MTP/CMP update.

• Based on the recommendation of the 2040 MTP/CMP Advisory Committee, Tom Coleman, Goochland County TAC member, and Robert MOlTis, FY 16 CTAC Vice-Chainnan, were appointed by the TPO Chainnan to serve as the MTP/CMP Advisory Conunittee Chair (Mr. Coleman) and Vice-Chair (Mr. Monis). The TPO Chainnan also too action to con finn recommendations by CTAC and EDAC for their MTP/CMP Advisory Committee members.

• RRPDC staff met with staff from the Virginia Office of Intem10dal PlalU1ing and Investment (OlP!) on April 10 to review work activities they will be conducting for the 2040 VTrans Update. Staff provided reports, data, and other documents to VTrans staff related to their work. Staff also advised VTrans staff as to who it should invite to their upcoming workshop to solicit input from planning, public works, and economic development staffs for the VTrans update. A workshop on this topic was held on April 30 at the RRPDC board room.

• VDOT advised staff on April 9 that VDOT's federal functional classification update has been completed and posted on VDOT's website. Staff submitted this notice to TAC on April 13. Note that VDOT also advised that the National Highway System (NHS) updated approval is still under review by FHW A.

• Support was provided for the 2040 Metropolitan Transportation Plan (MTP) Advisory Committee meeting held May 27. The primary meeting topics were a report by staff on the 2040 MTP Goals and Guiding Principles, a staff update report on the 2040 MTP Process and Scope/Schedule, and a repol1 by VDOT on the status and delivery of the Richmond Region Travel Demand Model and VDOT Revenue Projections. The MTP Advisory Committee took action to approve the draft 2040 MTP Goals and Objectives for future public participation efforts. Staff also provided a brief description on the 2040 MTP Process and Scope Update and committee members provided input and comments for staffs consideration. Staff noted it would work to research the development of a new project ranking and selection process, and would report on the criteria and types of projects that are included (i.e. specifically li sted or shown to be consistent with the 2040 MTP). Staff prepared a summary of the meeting and distributed it to the MTP Advisory Committee on June 9.

• Staff attended the VTrans 2040 Multimodal Transpol1ation Plan Regional Forum held on May 28 (for the RRTPO, Tri-Cities MPO, and HRTPO) in Newport News.

9

DRPT Fourth Quarter Progress Report FYI5 UWPffPO

• As follow-up to a long-standing request from TAC, staff prepared and provided a presentation at the June 16 TAC meeting on cri teria and types of projects identified in the 2040 Metropolitan Transportation Plan (MTP) (previously identified as the LRTP). Staffs presentation covered what projects should be specifically li sted in the MTP, and types of projects that would be identified as being consistent with the MTP. Staff recommended that the project inclusion guidance used for the 2035 LRTP project li st be revised to change the RSTP/CMAQ requirement for specific identification in the MTP as part of the selection process, to instead be shown as consistent with MTP. Staff al so recommended that major projects of regional significance be highl ighted with a list of other projects included as an appendix item. Staffalso noted that it would request discussion of this item at the next MTP Advisory Committee meeting (scheduled to meet August with date and time to be deteI111ined.)

• Staff is work ing to develop chapter outlines of the 2040 MTP/CM P document and met on June 30 to conduct an initial review of these outl ines.

• Staff parti cipated in the CRC Transportation Workgroup meeting, held on June 19 at the Chamber offices (in downtown RiclUllond). The focus of the meeting was to obtai n input on the 2040 MTP/CMP update.

• Staff participated in a conference call (on May 27) on the RRTPO's Scenario Planning Post workshop. FHW A staff advised that it is in the process of preparing a final repo11 document on the November 2014 Scenario PlalUling workshop.

• Staff advised the MTP Advisory Committee on June 18 that the tentatively scheduled June 24 MTA Advisory Committee updating was cancelled and staff anticipates that the draft committee meeting will be rescheduled for some time in August.

• Staff is continuing work to update the ex isting land-use map covering the future RRPDC region. Work to develop land-use data using aerial photos for all nine PDC jurisdictions has been completed. Staff is conducting quality control review work and as of late June, five of the nine PDC - 15 jurisdictions have been reviewed (review work on Goochland, Powhatan, Hanover and Ashland should be completed in July).

• Participated in the FHW A webinars on developing performance measures (in April and June).

2.3 Regional Travel Demand Model a. Funds budgeted and expended:

FY20 15 FTA Section 5303 budgeted FY2015 FTA Section 5303 spent

14% compl ete.

b. Work acti vities for the fo ul1h quarter:

$20,000 $2,773

• In May 2015, staff prepared and submitted to VDOT Richmond District Office, the Request for Local Administration fonllS for the RRPDC on-call consul tant services

10

DRPT Fourth Quarter Progress Report FYl5 UWrfTrO

2.5

contract (for use and application of the RTDM). Staff signed the VDOT agreement and Request for Local Administration and submitted them to VDOT in late June for final VDOT review and execution. Staff will be able to finali ze its on-call consultant services agreement (draft agreement prepared in March 2015) once VDOT signs/authorizes the RRPDC's Request for Local Administration.

• Status report provided by VDOT at the May 27 MTP Advisory Committee meeting on the Richmond Regional Travel Demand Model status. VDOT staff reported that the new RTDM (to be used for the 2040 MTP update) is currently in the calibration and validation stages, and VDOT anticipates the model will be read y to share with the TPO within the next couple of months (i.e. by July, 30, 2015).

Transportation Database Development/GIS a. Funds budgeted and expended:


77% complete.


$35 ,000 $26,776

o Staff provided assistance for the RRPDC Street Name Clearinghouse Program (reviewed and responded to street name requests, and logged approved street names in regional data base).

o Staff GIS mapping work was conducted for the RRPDC existing land-use map (to be used for the 2040 MTP update and other TPO and RRPDC work activities).

o Staff is close to completing work on the updated Richmond Regional Bridge and Culvert Inventory and Structural Assessment Report (i.e. updated data, maps, and nan'ative section). Staff should have the updated draft report completed for internal staff review in July 20 15.

o Staff is working wi th RRPDC Planning Division staff to streamline the agency's GIS server, file/archive old data/maps, and conduct other file clean-up activities.

o Attended/pal1icipated in webinars on data collection/ analysis and GIS development.

3.1 Congestion Management Process (CMP) Update a. Funds budgeted and expended:

FY2015 FTA Section 5303 budgeted $30,000 FY2015 FTA Section 5303 spent $ 12,545

42% complete.


• Responded to FHWA survey request (received May II) on how the TPO is using the CMP to infonn programming and project selections (response submitted to FHWA on May 18).

11

DRPT Fourth Quarter Progress Report FYI 5 uwrrrpo

• Staff work to update the CMP document for incorporation into the 2040 MTP/CMP update including the following:

Update/edits to CMP narrative.

Data review and collection for VDOT accident data, vehicle miles of travel (VMT) data, and INRIX travel time data (from the 1-95 Corridor Coalition).

Working with INRIX travel time data (i .e. Vehicle Probe Project) for the CMP network including downloading the travel time index (TTl), planning time index, buffer index and speed. Freeway road segments with a TTl of 1.3 or greater and arterial road segments with a TTl of 1.4 or greater were identified or congested.

Created a one page general layout/template (using InDesign) to present traffic characteristics/data of CMP cOITidors.

3.3 Intelligent Transportation Systems (ITS) Update a. Funds budgeted and expended:

FY20 15 FTA Section 5303 budgeted $2,000 FY2015 FT A Section 5303 spent $2,342

117% complete.

b. Work activities for the fourth quarter: • Staff support provided for the June 16 ITS/TAC work group meeting. Primary

meeting topics were the GRTC Bus Rapid Transit Project and RideFinders GreenRide Real-Time Ridematching Program. Meeting summary prepared and distributed to TAC ITS work group on June 23.

4.1 Transportation Improvement Program (TIP) a. Funds budgeted and expended:

FY20 15 FTA Section 5303 budgeted $28,000 FY2015 FTA Section 5303 spent $27,929

100% complete


• Action take at the April 2 TPO meeting to approve the staff and T AC recommended projects and allocation of FY 16 - FY 21 RSTP and CMAQ funds. Staff advised VDOT of the TPO's action on April 2 and also advised that the projects and allocations are ready for "GenMod" entry (i.e. for draft SYIP). Note that staff reviewed the draft FY 16 - FY 21 SYIP (posted on VDOT's website) and advised VDOT in mid to late April of corrections needed for one project (i .e. UPC 101492; regional traffic operations).

• Staff prepared and submitted for T AC review and recommendation staff s proposed allocation of remaining FFY 15 Transportation Alternative Program (TAP) funds and a portion of the FFY 16 TAP fund s. Staff s recommendation covered $732,278 in federal TAP funds for fi ve projects in Chesterfield County, Henrico County, and the City of Richmond.

12

DRPT Fourth Quarter Progress Report FYI5 UWPHPO

o The TPO took action at its May 7 meeting to approve staff's and T AC's recommended list of projects and allocation of remaining FFY IS TAP funds and allocation of a portion of avai lable FFY 16 TAP funds. Staff also conducted a fort11al public hearing at the TPO meeting on the proposed projects and TAP funds allocations (no comments were received during the TPO public hearing nor were any comments received during the public review period). Staff submitted the TPO's resolution authorizing the allocation of funds and including those projects in the upcoming Six-Year Improvement Program (submitted to YOOT on May 13).

o Staff received a request from Chesterfield County for the allocation of an additional $56,000 in federal Transportation Alternative Program (TAP) funds for the Smoketree Sidewalk Improvement project (UPC 105192). This is the first request thai the TPO received for additional TAP funds on an existing project, and staff prepared and submitted for T AC review and recommendation a report on recommended steps for the mid-cycle allocation of TAP funds to an existing project. The T AC took unanimous action to recommend the allocation of an additional $56,000 in federal TAP funds for the Smoketree Sidewalk Improvement project and also took consensus action to recommend the proposed process for midcycle allocations of TAP funds to existing projects as proposed by staff. Staff's report and TAC's recommendation was presented for review and action at the June 4 TPO board meeting and it was unanimously approved. Staff submitted the TPOapproved resolution to YOOT on June 12. Staff also advised TAC of the TPO action which includes the process for consideration of future requests for mid-cycle allocation of additional TPO-allocated TAP funds (memo submitted to T AC on June 22).

o Staff received notice of YOOI's upcoming TAP 20 15 Applicant Workshops scheduled on June 12 and forwarded this e-mail to TAC on June 13.

o Action was taken at the April 2 TPO meeting to amend the FFY 15 - FFY 18 TIP to add a new project: the Route 60 Corridor East Special Area Plan project in Powhatan County. Staff submitted thi s TIP amendment action to YOOT on April 7.

o Based on action taken at the April 2 TPO meeting to approve staff and TAC recommended allocation of FY 16 - FY 21 RSTP and CMAQ funds , staff advised YOOT on April 7 of updates to the TPO' s RSTP funds tracki ng sheets which swap $4.5 million in RSTP funds between Lewistown Road bridge project (in Hanover) and the Jahnke Road widening project (in Riclunond). This swap allows both projects to remain full y funded and moves RSTP funds fOlward that are available for obligation and helps YOOT meet its federa l funds obligation strategy.

o Staff reviewed and provided assistance to GRTC in preparing and initiating TIP amendments for the GRTC Broad Street BRT project. This included coordination with FT A, DRPT and GRTC, submitting an initial repOt1 for TAC review at the May 19 TAC meet ing, revising the repOt1 based on additional comments/changes from DRPT, and preparing a fina l staff report that was submitted for TPO review and action , and was approved at the June 4 TPO meeting.

13

DRPT Fourth Quarter Progress Repo rt FYI 5 UWPfT PO

• Action was taken at the May 19 TAC meeting to authori ze transfer of $513 ,52 I in CMAQ funds from the Henrico Traffic Signal System Phase One project to the Henrico Automatic Traffic Management System Phase Two project. Note that only TAC action was required to approve this transfer since the cost estimate did not change (i .e. TAC authorized to approve transfers for projects where there is a cost estimate change of 10% or less).

• Staff prepared and presented for review and recommendation at T AC' s May 19 meeting, requests submitted by VDOT for the reallocation of RSTP balance-entry funds and transfer of RSTP funds among existing projects in Hanover and New Kent (total of 10 projects involved in reallocations and transfers). The TAC took unanimous action to recommend TPO action to approve these proposed reallocations and transfers based on VDOT's request and as reported by RRPDC staff. Staff prepared and submitted this report for review and action at the June 4 TPO board meeting.

• Action was taken at the June 4 TPO meeting to authorize the reallocation and transfer of RSTP funds among existing projects in Goochland, Hanover, Henrico and New Kent counties. Staff updated the RSTP funds tracking sheets and submitted the TPO's resolution approving these reallocations and transfers to VDOT on June 9.

• Action was taken at the June 4 TPO meeting to amend the FFY 15 - FFY 18 T IP for projects in the City of Richmond, and Henrico and New Kent counties. The TIP was updated to reflect these amendments and the TPO approved amendments that were submitted to VDOT on June 9.

• Staff has been working to develop the HB 2 process and schedule for submission of candidate projects that will use a resolution of endorsement by the TPO (for local government/transit agency submitted projects). Staff s initial proposal on the role of the TPO in HB 2 selection of candidate projects and endorsement of applications, and initial timeline was presented and di scussed at the June 24 TAC HB 2 work group meeting. Staff prepared a summary of the meeting and distributed it to the TAC on June 29.

• Staff has initiated work to develop a data management process for the RSTP and CMAQ funds tracking sheets (which covers 195 RSTP projects and 145 CMAQ projects, extensive footnotes/notations, with allocation entries spread out over 27 years; from FY 92/93 to FY 20). Tracking sheet data for both RSTP and CMAQ fund s allocations have been trans felTed into a spreadsheet which should allow for various applications and allow easy access. Staff is currently reviewing the initial system to dete1111ine accuracy, ease of use by staff, local gove111ments, VDOT, and others; and data security.

5.2 Elderly & Disabled Transportation Needs and Services a. Funds budgeted and expended:

FY20 15FT A Section 5303 budgeted $50,000 FY20 15 FT A Section 5303 spent $43 ,200

86% complete.

14

DRPT Fourth Quarter Progress Report FY 15 UWPffPO


o Staff attended and participated II1 various meetings, webinars, conferences and other events.

o The May 20 TPO Elderly and Disability Advisory Committee (EDAC) meeting was cancelled. A reminder notice with links to articles of interest was e-mailed to EDAC and others on May 6.

o Staff made final edits and changes to the draft "Needs and Gaps Assessment for the Transportation Disadvantaged" repol1 and di stributed it to the TPO ad hoc Committee on Regional Paratransit Services and Programs on Apri l 24. Staff made arrangements with Committee members to meet on June 2. The ad hoc committee provided staff with comments and conccms on the draft rep0l1 and additional written comments were submitted to staff followi ng the meeting. Staff initiated work to address comments by committee members with changes/corrections made to the draft report, or noted in the report index with a staff response and explanation. Staff anticipates that the revi sed draft report wi ll be ready for ad hoc committee member review in August, and a committee meeting scheduled for September.

o Staff provided assistance (i.e. , resource information and attend meetings) to GRTC and Senior Connections for the development ofGRTC's travel training program.

5.5 Regional Public Transportation Services a. Funds budgeted and expended:

FY2015 FTA Section 5303 budgeted FY20 15 FTA Section 5303 spent

95% complete.


$82,000 $78,259

o Presentation provided by Randy Selleck, Deputy Project Manager, DRPT, on the D.C. to RVA Project update (i.e., Washington, D.C. to Richmond Tier II EIS project update) at the May 7 TPO board meeting .

• Action was taken at the May 14,20 15 RRPDC board meeting to authorize the RRPDC Executive Director to file an application for Federal Transit Administration (FTA) Section 5303 and 5304 planning funds, which DRPT has deobligated and made available to the TPO for the Bus Rap id Transit (BRT) Connectivity and Land-Use Analysis (FY 15 UWP task 5.1). Staff submitted the RRPDC resolution and application for these de-obligated Section 5303/5304 funds in mid-May.

o Based comments provided by FHWA as part of its review and approval of the FY 16 UWP, staff prepared and submitted for TAC review and recommendation a proposed amendment to UWP Task 5.5 providing for the addition of a new work element, RideFinders Funding Sources Report. The T AC took unanimous action at its June 16 meeting to recommend the proposed amendment as submitted by staff for TPO review and action. Staff also repolted to TAC that it would work with

15

DRPT Faunh Quaner Progress Repan FYI5 uwprrpo

DRPT, GRTC, VDOT and RideFinders to prepare and submit a UWP task similar to HRTPO' s UWP task 11.5, Regional Transportation Demand Management (TOM) Program (TRAFFIX). TAC expressed general support for staffs recommendation. Staff has consulted with RideFinders staff on this matter and RideFinders will prepare and provide to staff by June 29 a new UWP task as noted in FHWA's May 28 letter (i. e., UWP work task description similar to HRTPO's task 11.5).

• Based on discussion at the June 8 RideFinders Advisory Board (RAB) meeting concerning RideFinders FY 15 to FY 18 Work Program, staff submitted an e-mail to RideFinders (RF) on June 9 advising that the RF allliual allocation (FY 16) of CMAQ funds has been approved by the TPO board. Staff noted this approval is all that is required at thi s time regarding allnual work program submission for the upcoming li sted year. Staffs June 10 e-mail also advised RF of consensus action taken at the March 17 TAC meeting to direct that no further work should be conducted by RRPDC staff and RF on the draft FY 15 to FY 17 RF work program (e-mail on TAC's action distributed to TAC and RF on March 20).

• Attended an April 22 meeting to discuss transportation options for Hanover County. Provided those in attendance with information about the updated Coordinated Human Service Mobility Plan, the Needs and Gap Assessment for the Transportation Disadvantaged, and the availabi lity of funds through the Section 5310 Program.

5.6 Coordinated Human Services Mobility Plan (CHSMP) a. Funds budgeted and expended:

FY2015 FT A Section 5303 budgeted S 1 0,000 FY2015 FTA Section 5303 spent S 3,134

31% complete.

b. Work activities for the fou11h quat1er:

• Staff prepared and submitted to the TPO Executive Committee on March 30 (for review at the April 2 Executive Committee meeting) an updated rep0l1 on the FTA Section 5310 Program Use of Available Grant Funds. Staffs report noted that during the extended Section 5310 program grant applications period (from February 2 to March 16) for the Riclunond Urbanized Area, there were two grant application requests submitted by Petersburg Area Transit (PAT) and GRTC. PAT' s request was for $3 14,650 ($ 11 0,000 for vehicle purchase, $ 104,850 for a Mobility Management program, and $99,800 for operating costs). GRTC's request was for $300,000 (for a two-year pilot travel training program). Staffs repo11 noted that there were eight application requests submitted for agencies and organizations in the Richmond Urbanized Area, for $ I ,285,850 in Section 5310 program funds, which leaves a significant balance for future grant requests . Staff also noted that these requests cover all remaining FY 13 fund s that were scheduled to lapse on September 30,2015.

16

DRPT Fourth Quarter Progress Report FY15 VWrfT rO

• Staff submitted to DRPT on April 15, an updated list ofFY 2016 FTA Section 5310 grant program applications that have been endorsed by the TPO (for inclusion in the upcoming SYIP and for inclusion in the TIP subject to their application being selected by the CTB for funding).

6.1 Intermodal Planning a. Funds budgeted and expended:


85% complete.


$16,000 $ 13,639

• Staff was advised by VDOT on March 5 that it has received new Trans search data and is conducting its intemal review process. VDOT staff also reported it plans to make this data available to MPOslTPOs in the future .

• Staff is reviewing reports, plans, and documents related to intenTIodal planning in the Richmond Region. Staff also attended/participated in the Richmond ' s Future board meeting held June 9 at the VCU School of Business.

• Staff attended/participated in various meetings and webinars. • Prepared staff briefing document outlining TPO investments in and around the Port

of the Richmond area.

• Staff is reviewing the FHWA Freight Analysis Framework for possible use as a data source for freight analysis work that may be conducted as part of the TPO's 2040 MTP/CMP update.

7.1 Air Quality Plan and Program Activities a. Funds budgeted and expended:

FY20 15 FTA Section 5303 budgeted FY2015 FTA Section 5303 spent

8% complete.


$2,000 $ 153

• Monitored and reviewed various reports and data sources on federal air quality programs and requirements.

8.1 Bicycle and Pedestrian Planning a. Funds budgeted and expended:

FY20 15 FT A Section 5303 budgeted FY20 15 FT A Section 5303 spent

56% complete.


$13 ,028 $ 7,273

• Staff received notice from FHWA on March 12 that the Richmond Regiona l TPO's application for a $20,000 federal grant under the Bicycle and Pedestrian Count

17

DRPT Fourth Quarter Progress Report FY15 uwprrpo

Technology Pilot Program was awarded. The grant (to be matched by $5,000 in in-kind services to be provided by Sports Backers) will fund the purchase of portable automatic counters for collecting counts at various locations within the TPO planning area. Staff worked with VDOT and FHW A staffs to enter into a grant agreement for these funds with extensive con·espondence between staffs on how thi s was to be achieved. VDOT and FHW A staffs were finally able to incorporate these grant funds (i.e. FHW A Bicycle and Pedestrian Count Technology Deployment Pilot Program) into the VDOT/RRPDC FY 2016 Letter of Authorization for FHW NPL funds (staff received this draft agreement letter from VDOT on June 17). Staff received from SPOliS Backers (on May 20) a Letter of Commitment to provide $5,000 in-kind staff time to be used as the required 20 percent local match for the $20,000 federal grant. The RRPDC board took action at its May 14 meeting to authorize the RRPDC Executive Director to file and execute FY 15 federal and local agreement for the TPO' s Bicycle and Pedestrian Count Technology Deployment Pilot Program.

• Staff prepared and distributed to TAC on June 2, a status report on staff work to execute an agreement for use of the $20,000 FHWA Bicycle and Pedestrian Count Technology Deployment Pilot Program. Staff also prepared and provided TAC with a brief summary of the program and staffs proposal for count locations, count program needs and too ls, next steps, and potential points of concem. Staff also provided a brief status report on staff work activities at the June 16 TAC meeting.

• Staff initiated work to review the process for selecting vendors that provide bicycle and pedestrian count equipment and to develop price quotes and specifications for purchasing this equipment.

• Staff completed work (initiated in mid- FY 2015) on a Regional Bike Infrastructure Package for the Sports Backers ' Bike Walk RVA program . This included GIS layers for bike-able parks, UCLI race routes, RABA bike routes, and bike infrastructure and trails in the Richmond Region. Based on Sports Backers request for this GIS data to be provided on a "Map Box" platfonn, staff researched this program and converted files so they could be transferred the Map Box platfonTI. Staff completed this work in April and provided it to Sports Backers.

SUMMARY FY20 15 FTA Section 5303 budget FY20 15 FTA Section 5303 spent

78% ofFY I5 work tasks completed.

18

$468,028 $365,241

1,303 reimbursement request was created through olga. the fo llowing is the documentation for that...

Documents