1

Office of Portfolio Management

CEC 31 Meeting – July 8, 2013

For discussion purposes

Portfolio Management

2For discussion purposes

The Portfolio Management team plans and implements structural changes to the portfolio of New York City public schools in order to address systemic inequities in access to higher performing schools.

What are Structural Changes?• Significant changes in school utilization, including:

• Siting of new district and charter schools• Efficiently using underutilized space for new programs and schools• Phasing out schools that are not serving the needs of students• Grade reconfigurations driven by performance and demand considerations

• Zoning Changes• Improving access to programs that serve special populations, including G&T,

programs for English Language Learners, District 75, ASD,UPK , and CTE• Implementing changes in enrollment/admissions policies

• Chancellor’s Regulation A-190 governs the public review process for proposals for significant changes in school utilization.

• For every proposal for a significant change the NYCDOE is required to:• Publish an Educational Impact Statement (EIS) and Building Utilization Plan

(BUP) where applicable;• Schedule and convene a Joint Public Hearing to discuss the proposal;• Produce and publish an Analysis of Public Comment at the Joint Public Hearing;• Arrange for the Panel for Educational Policy (PEP) to vote on it.

• We communicate additional information to families in affected schools and solicit public comment throughout the proposal process.

• Divisions across the NYCDOE support compliance with A-190.

3

The Public Review Process and Chancellor’s Regulation A-190

For discussion purposes

The Public Review Process and Chancellor’s Regulation A-190

The DOE aims to:

• Engage a broad range of community partners early and often—before, during, and after proposals are made

• Use public feedback to inform proposals and gain a deeper understanding of the schools and communities these changes affect

• Keep the public informed with more and improved communications, including websites dedicated to each proposal

• Share documents that are informative and parent-friendly

• Be responsive to individual questions and concerns

4For discussion purposes

The Public Review Process

5For discussion purposes

Timeline Action

Late August –Mid September

Educational Impact Statement (EIS)•Written by Portfolio, incorporates input from stakeholders•Describes changes to be made and impact on students, school, and community

Late August- Mid September – October

Public Comment Period•Further input from stakeholders at hearing held at the school•Further input from stakeholders via online and emailed comments

October (Prior to PEP vote)

Analysis of Public Comment•Written response posted to officially address comments

October Panel for Educational Policy (PEP) votes on EIS

The Public Review Process

6For discussion purposes

LAUNCH EARLY ENGAGEMENT

PUBLISHAND

FILE EIS

ISSUE PUBLIC NOTICE

CONDUCT JOINT PUBLIC

HEARING

PRODUCE ANALYSIS OF PUBLIC COMMENT

PEPVOTE

30-45 DAYS 24 HRS≥ 90 DAYS

BEFORE PEP VOTE

Public Feedback

7For discussion purposes

How can the public provide feedback about proposals?• When the EIS is published, the formal public comment period commences.

OPM has dedicated website, e-mail and voice mail boxes for this purpose.• Joint public hearings provide a targeted opportunity for feedback held at the

school for comments.

How is that feedback handled?• In some cases, Portfolio Management responds directly to feedback received

through e-mail and voicemail.• All feedback received on-line, through e-mail and voicemail, and at the

hearing is included and responded to in the Analysis of Public Comment, posted the evening before the PEP votes on the proposal.

Strategic Priorities for 2014-2015

8For discussion purposes

Questions / Comments?

9For discussion purposes

For further questions, please contact:

Emily Ades, Associate Director of Staten Island Planning

Office of Portfolio Management

D31proposals@schools.nyc.gov

Savita Iyengar, Director of Staten Island Planning

Office of Portfolio Management

D31proposals@schools.nyc.gov