1 “how to do an online auction” for members of the kcda purchasing
TRANSCRIPT
1
““How to Do an Online Auction”How to Do an Online Auction”
for Members of theKCDA Purchasing
2
Online AuctionOnline AuctionTable of ContentsTable of Contents
Who is Lone Star Auctioneers?
A Few of Lone Star’s clients
Where do you begin?
How to take your images
How to set up a spreadsheet
What Lone Star will do to ensure your auction is a success
How to sign up for an auction
About PublicSchoolSurplus
3
A nationally recognized leader in the sale of surplus, seized,
unclaimed and impounded assets for school districts and government
agencies since 1984
4
A Few of Our ClientsA Few of Our Clients
U.S. Marshals Service National Jewelry Contract U.S. Department of Treasury U.S. Secret Service U.S. Bankruptcy Courts Internal Revenue Service California State Controllers Office Colorado State Treasury Texas State Treasurer Texas Department of Transportation Texas Parks and Wildlife Texas State Hospital Texas A & M University Goodwill Industries The Salvation Army
5
Bid “Goodbye!” to your surplus
liquidation headaches
6
Where Do You Begin?Where Do You Begin?
Getting started is as simple as …
1) Select the items (lots) for auction. In the beginning, try to offer types of surplus which are more popular with the majority of buyers such as cars, pickups, tools and small equipment, computers, office furniture, etc.
2) Contact Paula Hooper at [email protected] to schedule your auction
3) Reference KCDA Contract #AEPA 007-G/Online Auction Service
7
How to Do an Online AuctionHow to Do an Online Auction - Images- Images
Take pictures of each lot
– maximum of four images for each lot
– images should be no bigger or smaller than 1000 x 750 pixels
– landscape (horizontal) format
– images should be named exactly as the lot ID number, with the addition of a letter to distinguish the different images for the same lot
• if there are four pictures for lot #1, they should be named 001.jpg, 001a.jpg, 001b.jpg, 001c.jpg. If there is only one image for lot #1, then the image name would be 001.jpg.
– save images to a CD and mail to Lone Star Auctioneers, Inc., or
– save in a zip file and email or FTP to Lone Star
Questions? contact Kathi Clark at [email protected]
8
Image SamplesImage Samples
Images should be named exactly as the lot ID number
001.jpg 001a.jpg
001b.jpg 001c.jpg
9
Fill out Microsoft Excel spreadsheet with lot information
Please use one spreadsheet for entire auction
Identify each lot with a lot number
Title of lots is limited to 45 characters long
Descriptions can be as long as you like, but please use only one cell for the entire description if you have more than one item in a lot, please use a semi-colon [;] to
separate items in a lot do not use tabs or returns when entering data do not use quotation marks
Only use one row for each lot
Do not skip rows when entering data
Questions? contact Kathi Clark at [email protected]
How to Do an Online Auction - SpreadsheetsHow to Do an Online Auction - Spreadsheets
10
Spreadsheet SampleSpreadsheet Sample
• Each lot number must be the same number of digits
• If there are 100 lots, the first lot number must be 001, 002, etc.
• Briefly describe the lot contents using 45 characters or less
• For Vehicles use Make, Model, Year and Body Style
• Enter long description of lot contents or vehicle condition here
• Use as many words as you like, but only enter it into one cell
• If you have multiple items in a lot, use a semi-colon [;] to separate
• Do not use cells in additional rows for the same lot
• Where the lots are physically located: street address, city/town, zip
• If a vehicle does not have a title it will be taxable
Lot Title (Only 45 Characters) Description (Unlimited characters but do not use "quotation marks") Mileage Vin/Serial Titled Vehicle? Keys? Item Location
001Ford, Crown Victoria, four-door 1995
BIFUEL, PS, PB, PW,PL, TILT 113704 2FAP7WXSX1000191 no yes2321 Decauter, Fort Worth, TX 76106
002 computer equipmentIBM monitor, 18 inch, working; IBM V700 Pentium III; Gateway 600 laptop, Pentium III
xyz33; 504qr; lnm5561133 Collins, Weatherford, TX 77601
003 printer HP Laser Jet 11001133 Collins, Weatherford, TX 77601
004
11
What We Do for Your Online AuctionWhat We Do for Your Online Auction
Create listing details and terms for auction (with your input and approval) Place advertising and send press releases to local, state and national
newspapers, trade publications and media outlets as assets warrant Contact known and prospective buyers of specific assets by email, U.S.
mail and telephone Send email blasts to 20,000+ buyers in our database on recurring basis Submit all listings for seller review Upload and proof complete listings with data and images Launch auction Monitor auction and make changes as necessary Close auction Invoice and collect payment from buyers Notify seller of successful buyers Remit payment and complete documentation to seller Remit sales taxes and reports to seller as appropriate
12
The Benefits to You
• State of the art 2/7 online auctions
• Site gets more than 20,000,000 hits per month from buyers all over the use
• Eliminate, reduce or lower – Advertising expense– Shipping charges to auction site– Auctioneer charges, Lonestar charges only
5% of collected sales.
13
Sign up at
PublicSchoolSurplus.org
or call
Jayne Sullivan
800.275.3336
14
Auctions conducted through PublicSchoolSurplus.org
Under KCDA contract #AEPA 007-G/Online Auction Service
15
About www.PublicSchoolSurplus.orgAbout www.PublicSchoolSurplus.org
This link will focus national and local interest on school district merchandise by forwarding buyers to the master webpage for all school districts’ 24/7 auctions
The webpage will be organized by state and Member Agencies so buyers can focus on their immediate geographic area
Buyers will be able to search for assets by school or district name, by state, or by asset category
Buyers will be able to search for assets in three clicks from the school or district’s website
By linking your homepage to PublicSchoolSurplus.org, each school or district will benefit from the homepage link of every other school or district
We also own PublicSchoolSurplus.com so traffic from either site will be directed to your auctions