1

DPW Presentation to the Portfolio Committees on Correctional Services and Public Works

Kimberley Correctional Centre

24 November 2010

22

CONTENTS

1. Remedial Work Block K112. Addition of toilets to hospital wards3. FM Contract Surveillance Equipment4. Project Escalated Cost Analysis

33

REMEDIAL WORK: FIRE DAMAGE

Progress to date

• Procurement method approved for negotiated procedure to expedite repairs.• Remedial work Bills Of Quantity (Scope of work) completed on 19 September

2010.• Site handover 04 October 2010.• Project cost: R4,569,352.• Time frame for completion: 3 Months, expected date of completion: 17

January 2011.• Percentage work completion is 44% against time laps of 54%• Value of payments verified: 7.8%; R356,409.

– Challenges

• Delivery of cell windows and security door and door frames. The delay in delivery is due to special manufacturing as these items are not readily available off the shelf. Delivery of items has been scheduled for 24 November 2010.

44

ADDITION OF TOILETS TO HOSPITAL WARDS

• Concept design drawings– Concept design drawings were concluded in September 2010 with possibility of placing additional toilets in all hospital

wards.– Discussions between DPW,DCS and Architect revealed this option would not be financially feasible. Decision was

taken that additional toilets would only be placed in single isolation wards, decreasing the number of toilets to 10.– Final working drawings completed in October 2010.

• Preliminary estimate of R 1,150,000.00 – Preliminary estimate derived from the following scope of works:

• One toilet in each ward (R115 000-00 per toilet)• Additional walls as per Architect’s drawings• Additional water supply lines• Additional sewer lines, including provision for additional manholes• Extract fans to each toilet, including electrical installation• Alterations, preparations and reparations to existing work in mainly the wards and related passages (i.e.

windows, floors, walls, ceilings, curtain tracks, aprons etc.) where necessary• Preliminaries

• Challenges– Health requirements for the purification of extract odours within the toilets to comply to OHS standards. Consultants are

currently engaging the health sector in terms of required legislation with regards to purification methodology which may have increase cost impact.

• Progress– DCS assessing operational impact of existing situation to justify associated cost implications prior to initiation of

project.

5

FACILITIES MANAGEMENT CONTRACTS

– FM Contract: Integrated Security System• Security Consultant appointed in October 2010.• FM contract scope of works document completed on November 2010. Additional surveillance

cameras incorporated within the scope of works.• Bid advertising, evaluation of bids and site handover scheduled to be completed by April 2011.• Contract validation for a term of three years.• Preliminary estimate: R11million.• Contract to be funded from DCS Capital budget

– FM Contract: Building, Electrical & Mechanical• Appointment of Principal Consultant approved in October 2010.• FM contract scope of works document 90% complete.• Bid advertising, evaluation of bids and site handover scheduled to be completed by April 2011.• Contract validation for a term of three years.• Preliminary estimate: R16million.• FM contract to be funded from DPW Planned Maintenance budget.

5

6

PROJECT COST ANALYSIS

Estimate: 09/2004 287,800,000.00R

252,200,000.00R

Sub Total: 03/2005 540,000,000.00R

Add: Bulk earthw orks, foundations including surface beds, external w orks (all site w orks, soil- and storm w ater drainage, w ater supply), municipal expenses (traff ic lights, storm w ater connection, etc), on-going changes to security installation and VAT.

Professional fees (18.5% of contract estimate)

CPAP (6% of contract estimate)

Unforeseen allow ance (5% of contract estimate)

6

7

PROJECT COST ANALYSIS

FINAL CONTRACT VALUE ANALYSIS

Approved Project Funds

Finan

Project Cost at Final Account

% Deviatio

n (B)/(A)

% Deviation

Rand Value Deviation

(B)-(A)

Rand Value Deviation

(C)-(A)Contract Sum/Tender AmountR 581,002,735.97 R 581,002,735.97 100.00% 0% R 0.00 R 0.00CPA R 91,533,028.07 R 103,817,426.86 111.85% 13% R 10,846,083.95 R 12,284,398.79Unforeseen R 34,065,384.21 R 0.00 -R 34,065,384.21 -R 34,065,384.21Security R 8,771,929.82 R 0.00 -R 8,771,929.82 -R 8,771,929.82Contract Instructions (Unforeseen utilisation)R 0.00 R 69,993,380.17 R 69,993,380.17 R 69,993,380.17

R 0.00 -R 76,354,750.89 R 0.00 -R 76,354,750.89

Adjustment to Provisional Sum R 0.00 R 12,965,482.92 R 3,213,198.05 R 12,965,482.92Adjustment on Profit & Attendance R 0.00 R 1,704,115.05 R 422,535.53 R 1,704,115.05Additional Preliminaries R 0.00 R 29,837,168.83 R 30,308,427.33 R 29,837,168.83Sub-Total R 715,373,078.08 R 722,965,558.91 110.06% 1% R 71,946,310.99 R 7,592,480.83Value Added Tax R 100,152,230.93 R 101,215,178.25 110.06% 1% R 10,072,483.54 R 1,062,947.32FINAL CONTRACT VALUE R 815,525,309.01 R 824,180,737.16 110.06% 1% R 82,018,794.53 R 8,655,428.15

Description

Adjustment to Provisional Items & Work Measured

7

8

PROJECT COST ANALYSIS

Final Contract Value: Bulk Earthworks R 29,834,004.44 3.53% R 28,952,059.97 97.04%Final Contract Value: Facilities R 815,525,308.98 96.47% R 824,180,737.12 101.06%Total R 845,359,313.42 100.00% R 853,132,797.09 100.92%Budgeted Consultant Fees (18.5 % Budget) R 156,391,472.98 18.50% R 99,797,824.63 11.70%Architect (Consortium of 3) R 27,006,412.52Quantity Surveyor (Consortium of 3) R 30,796,429.33Structural Engineer R 12,182,532.26Mechanical Engineer R 6,273,676.45Electrical Engineer (Consortium of 4) R 12,082,038.93Civil Engineer (Consortium of 3) R 9,740,107.11Vurtial Consutling (EPWP) R 1,716,628.03

Total Project Cost: Contractor & ConsultantContractor: Bulk Eartworks & Facilities 853,132,797.09R Consultant 99,797,824.63R Total 952,930,621.72R

8

99

Thank You