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DATA MINING (DM) TRAINING

Please dial in to join us.Commercial 1-301-909-7349

ORDSN 312-434-7349

Access Code: 35200666#

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Help and Support

PCOLS Help DeskPhone: 800-376-7783, com 269-961-7307, or DSN 661-7307

Email: dlacontactcenter@dla.milOperation Hours: 24x7

PCOLS DAU Continuous Learning Module CLG005http://icatalog.dau.mil/onlinecatalog/courses.aspx?crs_id=1704Contains: Role-Based Training for PCOLS

PCOLS Website at DAU Acquisition Community Connection (ACC) https://acc.dau.mil/pcolsContains: Site Deployment Packet, Interactive Tutorials, Frequently Asked Questions

(FAQs), System User Manuals milConnect link for Work Address Update RAPIDS link for email address Update

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Data Mining

DM Overview

Data Mining Application

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Goals of DM

Address the policy compliance and internal control issues identified by:

Purchase Card Policy Office (PCPO)

Government Accountability Office (GAO)

DoD Inspector General (DoDIG)

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Goals of DM (contd.)

Complete a suite of Purchase Card On-line System (PCOLS) applications to supplement internal control capabilities

Enterprise Monitoring and Management of Accounts (EMMA)

Authorization, Issuance and Maintenance (AIM)

Data Mining (DM)

Risk Assessment Dashboard (RAD)

PCOLS Reporting

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Data Mining Overview

Data Mining Application… Reviews 100% of the purchase card transactions.

Each transaction is assigned a score by the Risk Predictive Model.

High risk transactions and a statistically based sample of random transactions are referred for review.

The Case Manager interprets the referred transactions and creates specific cases that are assigned to the Approving/Billing Officials for review.

– Through the use of the Case Manager Interview Process, the A/BO demonstrates that due diligence is exercised in the review of the referred transactions.

– The interview process records information related to the data provided to support the validity of the purchase card transaction.

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Data Mining Overview

Data Mining Application… Risk Predictive Model –

Data Mining is the tool that will review 100% of your cardholder’s transactions and will flag

transactions that appear to show risk to the program. The system will only flag an average of 4% of all transactions that are made across DOD. Of the 4% that are flagged, 3% are flagged as High Risk and 1% are randomly flagged.

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Data Mining Topics

Log On

Case Management

Case Review

Case Disposition

Independent Case Review

Find Transactions

Self-Initiate

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Log On

Log into DM directly: 1. Insert you Common Access Card (CAC) into the card reader.2. Enter the PIN for your CAC and click OK.3. Open Internet Explorer and enter the following Web address:

https://www.dmdc.osd.mil/appj/pcols-web/

Notice and Consent

Registered User Logon

Select Application

Flagged Transaction Notification

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High Risk Transaction Notification

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User Role Selection

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Case Management

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New Case Notification

New Case Notification Schedule

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Pending Case Notification

Pending Case Notification Schedule

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Purchase Card Account Details

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Case Management

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Case Details: All-Grouped

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Case Details: Summary

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Case Details: Action History

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Case Details: Convenience Check Not Used

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Case Review Section

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Case Review Section

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Case Review Section

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Case Review Section

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Case Details: Convenience Check Used

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Case Disposition Section

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Case Disposition Section

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Case Disposition Section

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Case Disposition Section

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Case Disposition Section

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Case Disposition Section

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Case Disposition Section

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Case Disposition Section

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Case Disposition Section

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Case Disposition Section

FLAGGED TRANSACTION EMAIL

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-----Original Message----- From: PCOLS_noreply@dmdc.osd.mil [mailto:PCOLS_noreply@dmdc.osd.mil] Sent: Friday, January 13, 2012 4:09 PM To: PCOLS A/OPC Cc: PCOLS A/OPC Supervisor Subject: [PCOLS DM] Transaction Review Completed The A/BO has completed their review of the transaction referenced below. At your discretion, you may perform an independent review on this transaction. The transaction has been given a disposition of: Misuse

High Risk Email

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From: PCOLS_noreply@dmdc.osd.mil [mailto:PCOLS_noreply@dmdc.osd.mil] Sent: Wednesday, January 18, 2012 1:14 PM To: PCOLS A/OPC Cc: PCOLS A/OPC Supervisor Subject: [PCOLS DM ACTION] High Risk Independent Review Previously, you were sent a Data Mining High Risk Transaction email regarding the below transaction. This email notified you that an independent review must be performed upon Approving/Billing Official (A/BO) completion of their review of the transaction. The A/BO has now completed their review. Please complete the independent review required by the Agency/Organization Program Coordinator.

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Case Management: Independent Review

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Find Transactions

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Self Initiate Cases

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Purchase Card On-line System (PCOLS)

This concludes the PCOLS Continuous Learning Module for the

Data Mining