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AFTER-HOURS SUPPORT LINE

(815) 200-9110

Monday – Friday 5 PM – 9PM

Weekends & Holidays 9 AM – 5PM

THIS MONTH’S EVENTS

No Classes Scheduled

NEXT MONTH’S EVENTS

September 4th—Labor Day

Office Closed

A/P—G/L Classes

Sept. 27—Decatur Park Dist.

Sept. 28—Collinsville City Hall

Sept. 29—Joliet Park District

We will be resuming classes in September with A/P-G/L and

October with Payroll. To RSVP, visit our website at

www.locis.com and click on the Calendar of Events tab or simply

click here. Check out the dates and

locations and sign-up today! We look forward to hearing from

you! Register Today!

Did you know August is the designated month for Golf?

August 2017

4000 W Jefferson St. Joliet, IL 60431 Ph: (815) 744-0011 Fax: (815) 744-8182

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Printing a manual check from the Invoice entry screen (NEWIN) 1) Enter Invoice normally. 2) Distribute Invoice normally. 3) After returning to the Invoice entry screen, DOUBLE click the desired invoice, once the invoice is in the edit area click the Manual Check button, this will take you to the A/P Manual Check Data screen. 4) Fund Number: Choose the cash account Fund where this invoice is paid from. 5) Cash Account: The system will enter the default G/L cash number for this fund. 6) Check Number: Enter the Check number for this check. 7) Check Date: Select the date for this check. 8) Click Save and Print Check. 9) The system will print a standard check either single stub or double stub.

August 2017 Newsletter

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August 2017 Newsletter

State of Illinois Tax Rate Increase Information

Effective July 1, 2017, the State of Illinois raised the Illinois State tax rate. Below is how to implement the new payroll tax rate change in LOCiS 7. This must be done prior to the payroll calculation in order to be in compliance with the change.

You can find ‘Annual Fica/Medi and Tax Setup’ on the LOCiS main menu or simply type ‘PAYROLL’ in the run box in the upper left corner on the main menu. This program will download the new Illinois State Tax rate of 4.95% and replace the old rate of 3.75%. Once this is completed, the next Payroll you process should have the new tax rate. You can verify the successful change by validating the tax rate in “PIT”, select State and enter IL, and verify both single and married tax percentage is 4.95.

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Little known LOCiS Options that you may or may not be using…. Utility Billing - Print Shutoff or Lien letters and apply the fee in the same screen - Get the top 25 Consumers of any Service - Auto date/time stamp your customer remakrs - Import meter readings from nearly any source including an excel spreadsheet - Issue Refund checks which directly tie into your General Ledger - Print Refund checks on blank check stock which can be purchased at any Office supply store - Directly take payments from your resident’s bank accounts - Store payments which come from the State’s LIHEAP initiative - Create a spreadsheet which is compatible with the State’s Debt Recovery Initiative Payroll - Import Earnings from nearly any source including an excel spreadsheet - Comply with Wisconsin reporting requirements - Auto populate nearly all of the pay period’s earnings with one simple Step (PAE) - Auto populate sporadic earnings such as Uniform Allowances and Elected Pay during different annual intervals - Mass change employees Earnings/Deductions amounts based on department or even Union Code - Print Signatures on your checks - Print your checks on blank check stock which can be purchased at any office supply store - Send and Receive data from most major 3rd party Time Card and Attendance programs Accounts Payable - Create recurring Invoices to help with data entry - Merge other operator’s invoices into your own batch for reporting Purposes - Auto close the distribution screen in order to save a couple mouse clicks - Print Signatures on your checks - Print a different Signature if the check amount exceeds a certain amount - Print your checks on blank check stock which can be purchased at any office supply store

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General Ledger - Create recurring Journals to help with data entry - Quickly post interest revenue scattered across multiple funds with an alternate version of Journal Entry (GIPAlt) - Build your own Budget and Activity Reports by using the “View Manager” Option in the Budget Related Reports (GBC) Permits - Print “Statement” based renewal notices - Print renewal notices to 4 to a page postcards which lower your postal costs Cash Receipts - Auto print multiple receipts - Endorse your checks - Disallow certain payment methods - Require an override password to void a transaction Contact the office for more details about any of these LOCiS 7 capabilities!

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FUN AUGUST FACTS:

August is named after Augustus, first Emperor of Rome who chose it as it was the month of his greatest triumphs. He died in August AD14. In Latin, augustus meant auspi-

cious or venerable.

August was the 55th most common name given to a baby

boy in Sweden in 2014.

The famed singer, Elvis Presley, died on August 16, 1977.

People born in August fall under the sun zodiac signs of Leo and Virgo. Leos are known to be dramatic, creative and

outgoing. Virgos are loyal, hardworking and analytical. August 16th is National Tell a Joke Day. Tell a joke, listen to

a joke, laugh, celebrate, have fun and enjoy!

2 cows are grazing in a field. 1 cow says to the other, “You ever worry about that mad cow disease?”. The other cow

says, “Why would I care? I’m a helicopter.”

Why aren’t koalas actual bears? They don’t meat koalafications.

What is Forrest Gump’s password?

1Forrest1

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Question: If I close a bank account and deposit the money into a different account, can I debit one and credit the other?

Answer: Yes, but only if both ac-counts are being shown in the same fund. For example; I close the account that is on my books as 01-00-114—savings and deposit the money into my checking account 01-00-111—checking. You would just debit 01-00-111 and credit 01-00-114 for the amount. However, if you are crossing funds then you have to use either due to/from ac-counts or operating transfer ac-counts to offset and keep all the funds in balance. If you use oper-ating transfers, same scenario ex-cept the savings account is 15-00-114 then you would debit 01-00-111 and credit 01-00-399 for the amount and then debit 15-00-399 and credit 15-00-111 for the same amount. It will have to be a 4 line entry to keep the funds in balance.

August 2017 Newsletter

Question: My IMRF is not coming out of my regular earnings, what do I check? Answer: In PES (payroll earnings set-up) REG wasn’t flagged as “subject to IMRF”. Question: In PPR (manual accrual update) is it possible to ignore (not accrue) one or more types of fringes? Answer: Yes, PPR (manual accrual update) screen has check boxes so you can ignore one or more of 5 types of fringes. If you have a question you would like answered, a suggestion for the newsletter, or useful information to share, please submit to maria@locis.com. To subscribe or unsubscribe to this newsletter please contact maria@lociscom.