General Catering Policies

Meeting Rooms There is a base charge for event space, the base room charge may be reduced with food & beverage purchase. If a change from the original setup is requested on the day of the function, a labor charge will be added to the banquet check. Any items put up in the meeting room or lobby walls, or any directional signs must be approved by the hotel. We reserve the right to move your function to an alternative room in order to accommodate the number of people involved.

Menu Final menu selections and setup requirements must be made at least (3) weeks prior to your function. In order for us to be prepared for the best possible service, we require a 72 hour (3 business days) guarantee of the number of people who will be in attendance for all food and beverage functions. The customer is responsible for providing the guaranteed count to the catering office. If a guarantee is not given 72 hours in advance, we will use the estimated number stated in the original contract as the guarantee. Due to license restrictions, remaining banquet food must remain with the hotel and is used at the discretion of Kitchen Management. All banquets will be charged 100% of the guaranteed number, or the actual number served, whichever is greater.

Tax and Service Charge Food and beverage selections are subject to an 18% service charge and applicable tax. Service charges will be distributed accordingly at the discretions of management. Hotel rooms are subject to a 12% sales tax.

Outside Food and Alcohol No food or beverage items are permitted to be brought into the Conference Center. The only exception would be special “theme” baked goods, such as wedding cakes. Please contact our catering department for prior approval.

Payment & Cancellation A non-refundable deposit and credit card guarantee is required at the time of booking. All event charges must be paid 72 hours (or 3 business days) prior to the function and a credit card must be on file for additional charges incurred the day of your event. Hotel will hold space for the exclusive use of your group. If a portion (or the entire) event cancels, the Hotel will collect, as liquidated damages, fees according to the following schedule of total estimated revenue:

0 – 14 days @ 100% 15 – 21 days @ 50% 22 – 30 days @ 30%

Hotel Reservations Group hotel reservations will be held until three weeks prior to arrival. Room blocks must be guaranteed by credit card Hotel cannot guarantee room locations. Group rooms are placed by room type and are not necessarily in the same area of the hotel.

Audiovisual & Equipment Services

Audio, Video & Computer Equipment TV & DVD Player $45.00 TV & VHS Player $45.00 Wireless Lavaliere Microphone $17.00 Corded Handheld Microphone $17.00 Overhead Projector $35.00 Dell LCD Projector $135.00 Screen $25.00 Direct Box $20.00 (Amplifies sound from Computer or iPod)

Supplies 20ft Extension Cord, each $5.00 Multi Plug Power Strip, each $5.00 Easel (A-Frame) $5.00 Audiovisual Cart w/power strip $10.00 Polycom Speaker Phone $20.00

Decorating Accessories

Ice Sculpture $150.00 Two Tier Head Table (w/staging) $45.00 Lit Ficus Trees (per tree) $10.00 Lit Backdrop (behind head table) $25.00 Table Glow Lighting (per table) $10.00 Ballroom Chandelier $20.00 Cake Plates (each) $2.50 Bubble Bowls w/Floating Candle (per table) Included Mirror Tile (per table) Included Lit Lace Canopy Included Dance Floor Included

Driving Directions & Transportation General Location: Business Highway 18 (also known as Hwy.122) 2101 4th St. SW Mason City, IA 50401 Directions from South: Head North on I-35 Take Exit 194 (2nd Mason City/Clear Lake exit) Head East on Business Hwy.18 (also known as Hwy.122) We are 9 miles down on the right hand side of the road Directions from North: Head South on I-35 Take Exit 194 (Mason City/Clear Lake exit) Head East on Business Hwy.18 (also known as Hwy. 122) We are 9 miles down on the right hand side of the road Directions from East: Head West on Avenue of the Saints (Hwy. 18 or 27) Take Exit 186 (Mason City/Rockwell) Head North on South Federal Avenue (approx. 2 miles) Turn Left on 5th Street (one-way) We are approximately 3 miles west on left side of the road Directions from West: Head East on the Avenue of the Saints (Hwy.18 or 27) Take Exit 183 (Mason City) Head North Turn Right at the Second Stop Light (4th Street) We are approximately 3 miles down on the right side of the road Tolls: Not Applicable Parking: Free Parking Area Shuttle: Due to space limitations, the Clarion Inn guest transportation shuttle is not available for group transportation. If your group requires transportation, please contact group sales for a list of local charter services available. Arrival by Air: Mason City Municipal Airport serves the local area with daily flight service to Minneapolis with Delta Airlines

Diamond Package A MASTERPIECE IN FINE DINING

Welcome Reception

One hour cocktail & hors d’oeuvre reception Cash / Host Bar

Fruit Punch Station

Hors d’oeuvre Station: Cheese and Cracker Tray

Vegetable Crudités Display with Savory Dip Choose One Hot or One Cold Hors d’oeuvre

Champagne Toast

For all your guests, includes non-alcoholic options if requested

Served Dinner Fresh Garden Salad w/Selection of Dressings

Potato or Starch Selection Vegetable Selection

Combination Entrée Plate w/Bacon Wrapped Choice Filet & Honey Almond Glazed Breast of Chicken

Dinner Rolls and Butter Coffee and Iced Tea

Cake Service

We’ll cut and serve your specialty cake

Included Extras… Complimentary Suite

Skirted Two Tier Head Table Table Glow Lighting (display for Cake)

Skirted Gift, Punch, and Guest Book Tables Mirror Tiles, Bubble Bowls & Floating Tea Lights

Lit Backdrop Lit Lace Canopy & Dance Floor

$25.95 per person

Priced per person (does not include tax or service charge). Food & Beverage prices are subject to change. Pricing guaranteed 90 days prior to your event.

Emerald Package AN ARRAY OF SELECTIONS

Welcome Reception

One hour cocktail & hors d’oeuvre reception Cash / Host Bar

Fruit Punch Station

Hors d’oeuvre Station: Cheese and Cracker Tray

Choose One Hot or One Cold Hors d’oeuvre

Champagne Toast For all your guests, includes non-alcoholic options if requested

Buffet Dinner

Fresh Garden Salad w/Selection of Dressings Two Salad Selections

One Potato or Starch Selection Two Vegetable Selections Three Entrée Selections Dinner Rolls & Butter Coffee and Iced Tea

Add a Carving Station $50.00

Cake Service We’ll cut and display your specialty cake

Cake service is available for an additional $.50 per person

Included Extras… Complimentary Suite

Skirted Two Tier Head Table Table Glow Lighting (display for Cake)

Skirted Gift, Punch and Guest Book Tables Mirror Tiles, Bubble Bowls & Floating Tea Lights

Lit Backdrop Lit Lace Canopy & Dance Floor

$21.95 per person

($11.95 Children 5 – 12, 4 years & younger complimentary)

Priced per person (does not include tax or service charge). Food & Beverage prices are subject to change. Pricing guaranteed 90 days prior to your event.

Pearl Package A FINE DINING EXPERIENCE

Welcome Reception

One hour cocktail & hors d’oeuvre reception Cash / Host Bar

Fruit Punch Station

Hors d’oeuvre Station: Cheese and Cracker Tray

Choose One Hot or One Cold Hors d’oeuvre

Champagne Toast For your head table and up to 4 reserved tables, includes non-alcoholic options if

requested

Served Dinner Fresh Garden Salad w/Selection of Dressings

One Potato or Starch Selection One Vegetable Selection

One Entrée Selection Dinner Rolls and Butter

Coffee and Iced Tea

Cake Service We’ll cut and display your specialty cake

Cake service is available for an additional $.50 per person

Included Extras… Complimentary Deluxe Suite Skirted Two Tier Head Table

Table Glow Lighting (display for Cake) Skirted Gift, Punch, and Guest Book Tables

Mirror Tiles, Bubble Bowls & Floating Tea Lights Lit Lace Canopy & Dance Floor

$19.95 per person

Priced per person (does not include tax or service charge)

Priced per person (does not include tax or service charge). Food & Beverage prices are subject to change. Pricing guaranteed 90 days prior to your event.

Ruby Package INDULGE YOURSELF IN PLEASURE AND STYLE

Welcome Reception

One hour cocktail & hors d’oeuvre reception Cash / Host Bar

Fruit Punch Station

Hors d’oeuvre Station: Cheese and Cracker Tray

Choice of Fruit Display or Crudités Display w/Savory Dip

Champagne Toast For your head table, includes non-alcoholic options if requested

Buffet Dinner

Fresh Garden Salad w/Selection of Dressings Two Salad Selections

One Potato (or Starch) Selection Two Vegetable Selections

Two Entrée Selections Dinner Rolls & Butter Coffee and Iced Tea

Add a Carving Station $50.00

Cake Service We’ll cut and display your specialty cake

Cake service is available for an additional $.50 per person

Included Extras… Complimentary Suite

Skirted Head Table (two tier) Skirted Gift, Cake, Punch, and Guest Book Tables Mirror Tiles, Bubble Bowls & Floating Tea Lights

Lit Lace Canopy & Dance Floor

$18.95 per person ($8.95 Children 5 – 12, 4 years & younger complimentary)

Priced per person (does not include tax or service charge). Food & Beverage prices are subject to change. Pricing guaranteed 90 days prior to your event.

Sapphire Package GOOD THINGS COME IN SMALL PACKAGES

Welcome Reception

One hour cocktail & hors d’oeuvre reception Cash / Host Bar

Fruit Punch Station

Hors d’oeuvre Station: Cheese and Cracker Tray

Champagne Toast

For your head table, includes non-alcoholic options if requested

Buffet Dinner Select from the following buffet-style options:

Deli (Tea) Sandwiches Three Salad Selections

Assorted Sliced Cheeses Assorted Condiments

Relish Tray w/Dip Platters of Deli Roast Beef,

Ham & Turkey One Hot Hors d’oeuvre

Coffee & Iced Tea Station

$17.95 per person ($7.95 Children 5 – 12,

4 years & younger complimentary)

Hors d’oeuvres Stations Peel and Eat Shrimp, served

w/Lemons & Spicy Cocktail Sauce

Teriyaki Beef or Chicken Kabobs Spring Egg Rolls w/Sweet & Sour

Fresh Fruit & Crudités Display Zesty Buffalo Wings w/Chunky Bleu

Cheese Dressing Fried Stuffed Jalapeno Poppers

Coffee & Iced Tea Station

$19.50 per person ($9.50 Children 5 – 12,

4 years & younger complimentary)

Cake Service We’ll cut and display your specialty cake

Cake service is available for an additional $.50 per person

Included Extras… Complimentary Suite Skirted Head Table

Skirted Gift, Cake, Punch, and Guest Book Tables Mirror Tiles, Bubble Bowls & Floating Tea Lights

Lit Lace Canopy & Dance Floor

Beverage & Bar Service Bars are staffed according to hotel guidelines (based upon expected

attendance); service fees may be assessed if additional staff is requested.

Hosted Reception Complete reception includes Liquor,

Beer, Wine, Mixes & Set-ups, Priced per Drink

(charged to the master account)

Cash Reception Complete reception includes Liquor,

Beer, Wine, Mixes & Set-ups, Priced per Drink

(charged to individuals as they order)

Alcoholic Beverages Call Brands $4.50

Premium Brands $5.00 & up House Wine $4.50

Breezers $3.75 Domestic Bottled Beer $3.25 Imported Bottled Beer $4.25 Keg Beer – Domestic $240.00

Champagne Punch $37.95 (per gallon)

Non-Alcoholic Beverages Assorted Soda (per can) $1.95 each

Fruit Punch $15.95 per gallon

Wine by the Bottle House Wine offered is Sycamore Lane. Choose from Chardonnay, White

Zinfandel, Merlot & Cabernet Sauvignon * 750ml Bottles $22.95

3 Liter $75.00 18 Liter $225.00

* Specialty wine list available upon request

Champagne by the Bottle 750ml

House Champagne $14.95 Frexinet $22.95

Asti Spumate-Mondoro $24.95

Wedding Procedures

Timing We recommend planning your ceremony so dinner coincides with your dance time (allow an hour and a half between serving time and dance).

Reception Hosts Many of your guests may have never visited the Clarion Inn Mason City. To ease the flow of your guests, we suggest you designate hosts to deliver your guest book (from the church), guide attendees to the social hour, and help welcome them into the Ballroom for dinner. Additionally, hosts (or another designee) should assist as “gift runners” (to accept gifts as they arrive and secure them before dinner). All decorations and accessories must be removed from the ballroom after the dance (these items cannot be left until morning).

Seating A head table to accommodate your wedding party may be elevated on risers or on floor level (or both). Reserved round tables will be positioned immediately in front of the head table (for parents and close family), Round tables seat 8 people per table.

Service Clarion Inn provides free of charge linen service (white tablecloths & white napkins). For any such items as flowers, toasting goblets, cake knife, guest books, gifts, or cake pieces, please have designated people responsible to remove these articles that day.

Cake Please have your cake designer contact us at least 48 hours prior to arrival so that we may set up delivery instructions.

Decorating Due to high demand of our space, we cannot guarantee availability for decorating prior to your booked time. If extensive decorating is needed, an extra days’ room rental may be required. You are responsible for your own decorating. Glitter and confetti are not permitted. Clarion Inn is not responsible for items left after the day of the function.

Wedding Dance It is your responsibility to hire the wedding band or DJ of your choice. Please plan your dance time to end no later than midnight. Additional equipment and setup needs for entertainers are their sole responsibility.

Financial Arrangements A deposit of $500 as well as a credit card on file in the sales office is required to hold your date. Deposit is nonrefundable pending rebooking of all space. Payment in full is due 72 hours (3 business days) prior to the event.

Menu Selections

Hors d’oeuvres

BBQ Smokies

Swedish or BBQ Meatballs Fried Mozzarella w/Marinara Sauce Mini Quiche (Seafood& Spinach) BBQ or Buffalo Chicken Strips

Stuffed Mushrooms Chicken Teriyaki Kabobs

Hot Wings w/Celery & Bleu Cheese Breaded Mushrooms

Cream Cheese Stuffed Jalapeno Poppers

Chicken Egg Rolls w/Pineapple Salsa

Creamy Spinach Dip w/Bread Bowl Carved Round of Beef w/Tea Buns

Vegetable Crudités with Pepper Ranch Dip

Fresh Fruit Display w/Yogurt Dip Assorted Cheese & Cracker Display Turkey & Spinach or Fruit Pinwheels

Assorted Canapés Cucumber Pita Points w/Dill Mustard

Sauce Deviled Eggs

Gourmet Hors d’oeuvres (Available for an additional fee)

Rumaki (add $30.00)

Chocolate Dipped Strawberries (add $30.00) Jumbo Shrimp w/ Cocktail Sauce (add $50.00)

Strawberry Tree or Strawberry Heart (add $50.00) Tropical Fruit Tree w/Yogurt Dip (add $100.00)

Salads

Garden Salad w/Assorted Dressings & Toppings Fresh Fruit & Melon Salad

Caesar Salad Old Fashioned Potato Salad

Snow Pea Salad Country Potato Salad

Cottage Cheese Cavatelli Pasta Salad

Sweet Cream Ambrosia Spring Vegetable Salad

Cubed Jell-O in Sweet Cream Marinated Cucumber and Tomato

Potato & Starches Baby New Potatoes

Garlic Mashed Potatoes Wild Rice Blend

Rice Pilaf Lemon Buttered Penne Pasta

Radiatore Alfredo Au Gratin Potatoes Twice Baked Potato

Vegetables Mint Baby Carrots Steamed Broccoli

Whole Kernel Corn California Blend

Steamed Snap Peas Green Beans Italian Medley

Entrees

Sliced Eye of Round Beef w/Cabernet Mushroom Sauce Sliced London Broil w/Bell Pepper Sherry Sauce

Roast Beef Jardinière Bacon Wrapped Steak Medallions

Asiago Chicken Pasta Chicken Breast Supreme

Chicken Picatta Chicken Kiev

Chicken Cordon Bleu Baked Chicken

Seasoned Pan Seared Cod Sliced Pork Loin in Rosemary Sauce

Sliced Pitt Ham in Honey Glaze Roast Turkey w/Sage Dressing

Traditional Lasagna Meatless Lasagna

BBQ Baby Back Ribs

Children’s Menus (Diamond & Pearl Package Only) Children’s menus are available for kids under 12 years old and require a separate guarantee. All children’s menus are served w/Applesauce, Carrot Sticks and choice of Milk or Fountain Soda

Chicken Fingers & French Fries $9.95 Cheeseburger & French Fries $9.95 Hot Dog & Macaroni & Cheese $9.95

Gift Opening Suggestions

We offer complimentary event space for your gift opening for all in-house receptions (includes room rental, round table set up, skirted gift table and trash bags). Consider breakfast or a light morning snack option for your send-off.

Sunrise Morning Buffet

(minimum 25 guests)

Assorted bottled juices, Coffee, Decaffeinated Coffee and Milk Baskets of fresh assorted breakfast breads, muffins and pastries.

Fresh Seasonal Fruit Display Breakfast Potatoes

Choose One: Freshly Scrambled Eggs or Country Skillet Eggs Strata Choose Two: Smokehouse Bacon, Sausage or Ham

Choose One: Flaky Country Biscuits and Gravy or French Toast

$9.25 per person

Deluxe Continental Buffet

Pastries, Muffins & Doughnuts Assorted Bagels w/Cream Cheeses & Jellies

Sliced Fresh Fruit Display Coffee, Decaffeinated Coffee & Herbal Tea

Assorted Bottled Juices

$6.95 per person

Ala carte Snacks & Beverages

Coffee or Decaffeinated Coffee, per gallon $15.95 Veryfine 100% Assorted Juices, per bottle $1.95 Hot Tea or Hot Chocolate, per serving $1.95 Cinnamon Rolls, per dozen $18.95 Doughnuts, per dozen $16.95 Assorted Fresh Muffins, per dozen $17.95 Bagels with Cream Cheese, per dozen $20.95 Fresh Sliced Fruit Display serves 25 guests $44.95