Introduction to Powerpoint

Objectives What Is PowerPoint? Tabs and the Ribbon

Home Tab Insert Tab Design Tab Slide Show Tab Review Tab View Tab

Create a New Presentation Design a Presentation Insert a New Slide Save the Presentation

Contents

Open and view an existing PowerPoint presentation

Switch views and navigate a presentationView a presentation in Slide Show viewPlan a presentationCreate a presentation using a templateEdit text on slidesAdd, move, and delete slides

Objectives

Promote and demote bulleted textCheck the spelling in a presentationUse the Research task paneCreate speaker notesPreview and print slides, handouts, and

speaker notes

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PowerPoint is a powerful presentation graphics program that provides everything you need to produce an effective presentation in the form of on-screen slides, a slide presentation on a Web site, or black-and-white or color overheads

Using PowerPoint, you can prepare each component of a presentation: individual slides, speaker notes, an outline, and audience handouts

What Is PowerPoint?

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The ribbon includes seven tabs to choose from. After selecting a tab, the ribbon will automatically update to display the appropriate menu options and buttons. The menu options and buttons are grouped by functional category into distinct toolbars.

For many toolbars, not every menu option or button can be displayed in the ribbon. In these instances, click the More Options button to display a popup window with the full set of menu options and buttons for that category. The More Options button is square-shaped with an arrow.

Tabs and the Ribbon

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The Home tab includes basic functions for creating and manipulating a presentation. The toolbars that make up the Home tab include Clipboard, Slides, Font, Paragraph, Drawing, and Editing. Example menu and button options include copying and pasting, adding a new slide, adjusting fonts and paragraph formatting, and basic drawing features.

Home Tab

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Use the Insert tab to add a wide variety of content into a presentation including tables, charts, images, links, text boxes, audio, and video. The toolbars that make up the Insert tab include Tables, Illustrations, Links, Text, and Media Clips.

Insert Tab

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The Design tab provides a variety of options for designing and formatting a presentation. Use the Design tab to manipulate the page setup, color themes, and backgrounds of a presentation. The toolbars that make up the Design tab include Page Setup, Themes, and Background.

Design Tab

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Manage the settings for showing a presentation with the Slide Show tab. The toolbars that make up the Slide Show tab include Start Slide Show, Set Up, and Monitors.

Slide Show Tab

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The Review tab provides access to proofing features like spell check and also allows for embedding comments in a presentation. The toolbars that make up the Review tab include Proofing and Comments.

Review Tab

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The View tab presents a number of options to specify how to view a presentation such as hiding or displaying notes, hiding or displaying gridlines, zooming in and out, displaying in gray scale, and more. The toolbars that make up the View tab include Presentation Views, Show/Hide, Zoom, Color/Grayscale, Window, and Macros.

View Tab

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To create a new presentation, click the Microsoft Office button and selectNew. The New Presentation pop-up window will appear. From here,choose to start with one of Microsoft's Installed Templates, InstalledThemes, or a Blank presentation to create a customized presentation.

Click the Installed Themes menu option to browse through the available graphical themes. Select one that will work for the presentation. Then click the Create button in the lower right-hand corner.

Or, to create a completely custom-designed presentation, select the Blank and recent

menu option. Click the Blank Presentation button and then the Create button in the

lower right-hand corner. After selecting the presentation type, the first slide of the

presentation will appear. This slide is formatted for a title slide.

Create a New Presentation

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PowerPoint includes a number of ready-made design themes. These themes serve as the basis for the graphic design of a presentation. Each theme consists of a background design, placeholder layouts, a color palette, and font styles.

To browse through the available themes, click the Design tab in the ribbon. In the Themes toolbar, several example themes will be displayed. Move the mouse over each theme to preview it on the current slide. To see more choices for themes, click the down arrow in the scrollbar next to the example themes. Click a particular theme to apply it to the presentation.

Design a Presentation

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To insert a new slide into a presentation, click the Home tab in the ribbon. In the Slides toolbar, select the New Slide button. Notice there is a More Options button available next to the New Slide button. Click this More Options button to select a slide layout option that works for a particular slide. To quickly add a slide with the basic title box and content placeholder box to the presentation, skip the More Options button and simply click the New Slide button.

Insert a New Slide

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To save a presentation, click the Microsoft Office button and choose Save As. PowerPoint 2007 Presentations are not backward-compatible with earlier versions of PowerPoint. Therefore, saving presentations in PowerPoint 972003 Presentation format is recommended, especially if a different computer might be used to show the presentation.

Save the Presentation

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Thank You