Presentation SkillsKnow what a presentation is and how it differs from a lecture or a written report

Appreciate how presentation skills help management

Learn how to design a presentation ,using content from a written report or proposal

Select the use of proper visual aid

Understand the chief principles of delivering an effective presentation

Know how to handle questions and give answers

Presentation SkillsToday it is necessary for you as a student and future managers to know how to develop and make a presentation on a specific subject and to a select audience

Your ability to two deliver the presentation helps you in two ways:Firstly: it helps in communicating your information clearly and vividly

Secondly: it creates a very good impression about you as a speaker, scholar or manager

Presentation SkillsYour impact as a presenter is immediate Your confidence ,fluency and readiness of mind in conducting discussions and debates stand out as attributes of your personality

Presentation SkillsWhat is a presentation?A presentation is a live mode of sharing information with a select audience

It is a form of oral communication in which a person shares factual information with a particular audience

It is different from lecture or training

We can define presentation as an oral activity using electronic aids( such as LCD projectors)

To discuss new ideas and information with a specific audience in an impressive and convincing manner

Presentation SkillsHow does a presentation differ from a lecture?

A presentation is not a lecture .

Classroom lectures have well defined educational objectives

The outcome and excellence of a good lecture is measured in terms of its interactive and participative character

Students are encouraged to raise questions and are continuously asked to answer questions put by the teacher

Presentation SkillsIt is two way communication

Presentations are initially one way(the audience sits through listening, watching and taking notes)

The presenter acts as an advocate of the information shared with the audience

The focus is on persuading the listeners to buy the ideas that are shared

The professor is interested in imparting information as correctly as possible

The focus is on a clear understanding of the ideas by students

Presentation SkillsPresentation has a well defined format

Essential Characteristics• A clear structure with an introduction,discussion, and end

•Facts and figures are visually presented in tables graphs and charts

• Different colours are used to make the presentation of the content attractive

•The presenter shows an understanding of the audience’s needs and level of understanding while discussing his ideas

Presentation SkillsHumour and anecdotes are often employed to create a good relationship with the audience

Questions are given serious attention and are regarded as essential part of presentation

Presentation SkillsElements of a PresentationPresentations have three major elements:

PresenterAudienceSpecific content with a definite objective to be achieved

Presentation SkillsAs a presenter you should think and plan the following before delivering the presenter

Identify your purpose-achieveAnalyse your audienceIdentify the needCollate your informationDesign your communicationTime your presentationDecide on the visual aids to be usedStudy the location

Presentation SkillsPurpose: ask yourself “why am I giving this presentation”Sell somethingInformGather peoples view-new plansPut across a problem to seek solutionCreate awarenessMotivate ,educate or impart training

Presentation SkillsAnalyse your audience

Know the groupNumber ,nature,needs,level of knowledgeAttitudeLanguage of deliveryThey may not agree to your ideasThey are not your enemiesLook for some smiling faces among listeners(they will make you feel at ease)

Presentation SkillsAnalyse your audience

Make eye contact with the audienceDo not look away from themFinally remember the purpose for which you are addressing your audienceTry your best to meet that purposeRemember different persons attending your presentation may be looking for different information related to your topic

Presentation SkillsGuidelines for analysing your audience

Who is your audience?Why are they attending your presentation?What is their background and level of knowledge in relation to your subject o presentationHow many persons will there be?What is their likely attitude towards the subject and you?What is the outcome of your presentation?

Presentation SkillsIdentifying the audience’s needs(tell the what they need to know -do not talk about all that you know

Collate your information-By now you are aware of the purpose and audience needs-This will help you systematically arrange the information for the presentation

Presentation SkillsDesigning your presentation

Introduction-------------------3 minutesMain Body---------------------15 minutesConclusion------------------ 2 minutesQuestions and answers-------10 minutes

Time your presentationVisual aids(Power point projection)

Presentation SkillsHow should you deliver the presentation

Do not readUse “you attitude” to ensure audience involvementGive the outline of the contentTell them what next(they follow your sequence)

Presentation SkillsLanguage of the presenterBe clearBe free of jargonUse simple sentencesAvoid complex and passive words and phrasesUse active form of wordsBe concise Be close to the rhythm and syntax of the spoken words

Presentation SkillsBody LanguageAppearance

Maintaining good/positive posture

Eye contact

Gesture-use positive gestures and hand movements to reinforce your argument

Do not stand fixed like a statue/move with ease and freedom between your screen and your position before the audience

Smile and look relaxed while answering questions

Presentation SkillsRehearsalCoordinate speech and visual projectionsKnow if the information has been properly editedCheck if the duration is as allowed and specifiedMinimise your stage fright

How to rehearse?Rehearse before a listener-evaluateUse eye contactPractice voice modulation,proper,correct pronounciationVedio recording/recording