© cheltenham computer training 1995-2001 powerpoint 2000 foundation - slide no 1 introduction to...

© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 1

Introduction to PowerPoint

PowerPoint 2000 - Foundation


What is PowerPoint 2000?

• On-screen Presentation• Overhead

Transparencies• 35mm Slides• Notes• Outlines• Handouts• Even Banners of Web

sites!


Starting PowerPoint

There are many different ways of starting PowerPoint


The opening PowerPoint screen

• Used to open an existing presentation or to create a new presentation


PowerPoint and Microsoft Office

PowerPoint is part of the Microsoft Office suite and as such is able to share information freely with Word, Excel and Access


Slides and Presentations


Opening an existing presentation


Saving a presentation

Ctrl+S


Closing a presentation and exiting PowerPoint

Alt+F4 will exit PowerPoint


Review Questions


The PowerPoint Screen & Views



The Standard Toolbar


The Formatting Toolbar


Status Bar

• The Status Bar provides information about: – The PowerPoint view you are in

– The slide you are editing

– The design you are using

• Allows you to change the Template Design and run the spell checker


The View Icons

• You can work on your PowerPoint presentation in a range of different views:

– Normal

– Outline View

– Slide View

– Slide Sorter View

– Slide Show


Normal View


Outline View


Slide View


Slide Sorter View


Slide Show View


Review Questions


Using AutoLayout



Choosing an AutoLayout• When you add a new slide to a presentation you are

prompted to select from a range of different slide layouts, such as a “Title Page”, or a “Bulleted Page”


The Title Slide


Bulleted List


Two Column Text


Table


Text and Chart


Organization Chart


Chart (i.e. Graphs)


Text and Clipart


Blank


Review Questions


Using the AutoContent Wizard



Starting the AutoContent Wizard


Selecting a Presentation Type within the AutoContent Wizard


Presentation Type


Presentation Title, Footers, and Slide Numbers


Completing the Wizard


The Finished Presentation


The Presentation Content


Review Questions


Creating a Simple Text Slide



Creating a New Blank Presentation


Selecting a Slide Layout


Simple Text Slide

Click with the Left mouse button and enter slide title

Click and type in the information that will make up your first bullet point, press Return to enter next bulleted point

TIP To insert a space between bullet points use Shift+Return


To Insert a New Slide

You can insert a new slide at any time when creating or editing a presentation


Deleting and re-ordering slides within a presentation

• Make sure that you can:– Select a slide

– Delete a slide

– Re-order the slides within your presentation


Manipulating slides in Outline View

• Make sure that you know how to:– Move slides/bullets– Reduce the view of a slide to title only– Expand a collapsed slide– Collapse all slides– Expand all slides– Create a Summary Slide– Toggle 'Show Formatting' display


Creating Notes for your Slides

• In Normal View enter accompanying notes for each slide in the Notes section


Review Questions


Formatting and Proofing Text



Formatting Options


SELECT! then DO!

REMEMBER To format text you should first select

the required text

Then apply the formatting


Text Formatting

• Sample text normal

• Sample text Bold

• Sample text Italic

• Sample text Underlined

• Sample textSample text ShadowedShadowed

• Sample text Red

• Sample text Bold, Italic, Underlined and Red


Review Questions


Pictures and Backgrounds



The Drawing Toolbar

• To display this toolbar, click on View, select

Toolbars, and select Drawing


Using the Drawing Tools

• Allows you to create and manipulate drawing objects


AutoShapes

• Click on the AutoShapes button on the Drawing toolbar to display the AutoShapes menu

To adjust the shape further, select the shape and drag the adjustment handles


Using Clipart

• A wide range of Clip Art is available– There is even

more on the Microsoft Office installation CD-ROM or available from the Internet!


Selecting Objects

• It is important to know:– How to select a single object

– How to deselect a selected object

– How to select more than one object at a time

– How to select objects using the Selection Tool

– How to select all the objects on a slide

To select all objects:

Press CTRL+A

To select multiple objects:

Press the SHIFT key and click on the next object you wish to select

To select a single object:

Click on it

To deselect objects:

Click on the selected object whilst holding down the SHIFT key


Grouping and Un-grouping Objects

• Grouped objects are treated as one single object

• To group objects:– Select the objects you wish to group

– From the Draw menu, select Group

To ungroup objects

Select Ungroup from the Draw menu


Re-sizing Objects

• Right click on the object

• From the shortcut menu, select Format and click on the Size tab on the dialog box displayed


Aligning Objects

• Select the objects to be aligned

• Click the Draw icon on the Drawing toolbar to display the Draw menu.

• Select Align or Distribute to display the alignment sub-menu.

• Effect of aligning to the right


Moving Objects

• Drag and drop, using the mouse

Select the object

Keep the left hand mouse button depressed

Move the mouse pointer to the desired location

Release the mouse


Rotating Objects

• Objects can be rotated as individual objects, or as groups or multiple selections– Select the object (or group) you wish to rotate

– Click on the Free Rotate tool on the Drawing toolbar

– Place the Free Rotate pointer over one of the object’s re-size handles

– Drag the pointer and rotate the outline of the selection to the position you require

You may also use the Rotate or Flip command within the Draw drop down menu, which also allows you to Rotate Left or Rotate Right by 90 degrees


Cutting, Copying, Pasting and Duplicating

• Cut, Copy and Paste – Objects can be cut, copied and pasted using icons on

the Standard toolbar (or Edit menu commands)

– Whenever you use the cut and copy commands, a copy of the object is placed on the Clipboard

• Duplicating– When you duplicate an object, a copy of it is not

stored on the Clipboard

– Duplicating an object means that you make a copy of it which is placed on the slide, slightly offset from the original object

Duplicate Keyboard shortcut: Ctrl+D


Moving Objects Forwards and Backwards

• The placement of objects can be modified using:– Bring to Front– Send to Back– Bring Forward– Send Backward

Frog in front

Frog behind


Applying and Creating Color Schemes

• From the Format menu, select Slide Color Scheme


Adding a Custom Background

• Allows you to add a background that will suit your presentation

• Choose from– Shaded

– Patterned

– Textured

– Picture

– Other Color


The Format Painter

• This allows you to copy formatting information from one object to other

• Double click to allow multiple copies of the formatting to be applied to objects


Review Questions


Printing a Presentation



How do you want to print your Presentation?

• Slides

• Handouts

• Notes Pages

• Outlines


The Print Dialog Box


Review Questions


Creating and Runninga Slide Show

PowerPoint 2000 Foundation


What is a Slide Show?

• You may want to run your presentation as an electronic slide show from your computer– Each slide in your

presentation, along with its text, art, and graphics, takes up the whole screen

– All other screen elements are hidden


Navigation Through a Slide Show

• You need to be able to move forwards and backwards through your on-screen slide show

• This allows you to take questions and be more flexible


Slide Show Transitions

• Change to Slide Sorter view by clicking on the Slide Sorter button

• Select Slide Transition from the Slide Show menu


Slide Show Timings

• Each slide in your slide show can have a different timing applied to it

• The timings you set for each slide appear below the slide in Slide Sorter view


Slide Show Annotations

• It is possible to add freehand annotations to draw attention to a particular part of the slide


Hidden Slides

• Select the slide(s) you wish to hide– The slide will be hidden during a slide show

– In Slide Sorter view an icon appears below the slide, which contains the slide number with a line through it, to indicate that it is hidden


What are Animation Effects?• Animation effects allow you to add a range of special effects to your

slide shows!– Drive-in Effect– Flying Effect– Camera Effect– Flash Once– Laser text Effect– Typewriter Text Effect– Reverse Text Build– Drop-in Text Effect

The Animation Effects Toolbar


Drive-in Effect

• The selected text or object “drives in” from the right

• This is accompanied by the sound of a car!

Toolbar icon


Flying Effect

• The selected text or object “fly in” from the left

• This is accompanied by a “whoosh” sound

Toolbar icon


Camera Effect

• The selected text or object “opens” in an effect that simulates the opening of a camera lens


Flash Once

• The selected text or object “flashes” once when the slide has finished building

• This slide contains a number of objects that will flash once


Laser Text Effect

• The selected text or object will “fly” from the top, right of the slide

• This is accompanied by a “laser” sound• If you apply this effect to text, then each letter

appears, letter by letter(flying in from the top, right)!


Typewriter Text Effect

• The selected text is displayed character by character, as if it were being entered from a typewriter


Reverse Text Build

• The selected text will “fly” up from the bottom of the screen

• When used on a bulleted list, the last line is displayed first and the first line is displayed last


Drop-in Text Effect

• The selected text “drops in” from the top of the screen

• Text is display one word at a time


Meeting Minder• Allows you to take minutes or add items to an action

list while you run a slide show (or editing a slide)


Slide Show Shortcuts

• Press F1 during the Slide Show to display the shortcuts

• In Slide Sorter mode click on the Transition icon to preview the transition effect for that slide


Review Questions

© cheltenham computer training 1995-2001 powerpoint 2000 foundation - slide no 1 introduction to...

Documents

foundation slide

powerpoint powerpoint

slide sorter view slide

access slide

cheltenham computer

powerpoint presentation

normal view slide

existing presentation