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Cyngor SirCeredigionCounty Council

AM0676 - Ceredigion County Council Street Lighting LED Replacement Programme (2017 -2021)

VOLUME 2

PRE CONSTRUCTION INFORMATION; PREAMBLES TO THE SPECIFICATION; SPECIFICATION

2A PRE CONSTRUCTION INFORMATION (p1-18)

2B PREAMBLES TO THE SPECIFICATION (p19-75)

2C SPECIFICATION (p76-145)

Volume 2: Pre-Construction Information, Preambles to the Specification, Specification



VOLUME 2A

PRE CONSTRUCTION INFORMATION




PRE CONSTRUCTION INFORMATION

AM0676 Ceredigion County Council Street Lighting LED Replacement Programme (2017 -2021)

CONTENTS

Page

1 - Introduction 1

2 – Description of the Project 2

3 – Employer’s Considerations and Management Requirements 5

4 – Environmental restrictions and On-site Risks 10

5 – Significant Design and Construction Hazards 12

6 – Health and Safety File 13

AppendicesAppendix A

(Phase 1) Health & Safety FileAppendix B

Design HARA’sAppendix C

Initial F10




1 Introduction1.1 This document forms part of the Pre-Construction Information as required

by the Construction (Design and Management) Regulations 2015 (CDM 2015). It is to be read in conjunction with the contract drawings and documentation.

1.2 It is intended to identify significant features of the site, the design and the eventual construction, which affect Health & Safety. It is not the intention to identify normal construction activities that a competent Contractor should anticipate in a project of this nature.

1.3 The concept of Pre-construction Information in CDM 2015 is one of a developing collection of information. It starts with that provided by the Employer, grows to include additional survey and investigation reports, interpretation by Designers and information about the design proposals. It may continue to grow during the Construction Phase. Information may also be removed or modified as the design advances. This document therefore is intended as a dynamic document to record and summarise the Pre-construction Information. It is intended that it will be added to and re-issued a number of times.

1.4 Nothing in this document should be interpreted as an instruction or contractual requirement. Any apparent discrepancy between this document and any contract document or drawing should be referred to the Principal Designer and the Project Manager.

1.5 The Health and Safety File will be provided to the Employer at the issue of the Certificate of Completion for the benefit of themselves, future owners and occupiers, and any parties required to make use of the knowledge gained in the development of the project.

1.6 This project will be procured by a NEC3 Option B Construction Contract – see contract documents for details.




2 Description of the Project2.1 The scheme is located in various sites within the boundaries of Ceredigion

County Council in Wales. The Works are to be executed and completed in a mixture of urban / rural settings and comprises the upgrading and replacement of existing luminaires to LED units as follows:

i. Isolation of power supplies in feeder pillar

ii. Isolation of Power supplies inside columns

iii. Removal and disposal of existing luminaire

iv. Removal of photocell from existing luminaire and transfer to new LED luminaire

v. Install new LED Luminaire

vi. Re-energise all power supplies

vii. Carry out minor works installation testing and issue certificates.

2.2 The key dates for the project are as follows:

i. Start of Work on Site: 01 March 2018

ii. Completion Date: 01 March 2021

iii. Minimum time between Principal Contractor appointment and commencement of work on site:

2 weeks




2.3 Project Team

2.3.1 Employer

Ceredigion County CouncilPenmorfa, Aberaeron, SA46 0PATel: 01545 570881

2.3.2 Principal Contractor

To Be Confirmed

2.3.3 Project Manager

Igho EmesehCeredigion County Council, Penmorfa, Aberaeron SA46 0PA

2.3.4 Supervisor

Simon BrayCeredigion County Council, Penmorfa, Aberaeron SA46 0PA

2.4 Workplace (Health, Safety and Welfare) Regulations 1992

2.4.1 The completed scheme shall not be defined as a workplace with regards to the Workplace (Health, Safety and Welfare) Regulations 1992.

2.5 Existing Records

2.5.1 Existing records are listed in Volume 4, Site Information.

2.5.2 Public utility services information is included in the Works Information. Irrespective of the information provided to him, the Principal Contractor is responsible for ensuring that the risks arising from working close to services are managed adequately. He should be aware of the limitations of the information provided by utilities companies and make appropriate arrangements to verify such information on site. He should also review the extent of information available and inform the Project Manager of any further investigations he considers necessary or advisable.

2.5.3 Properties adjoining the scheme consist of a mix of rural, private homes and commercial outlets.

2.5.5 Noise monitoring has been undertaken to determine baseline noise levels in the vicinity of the Works. This information is included in Volume 4: Site Information.




3 Employer’s Considerations and Management Requirements

3.1 Health and Safety Goals for the Project

3.1.1 Cyngor Sir Ceredigion County Council recognises and accepts its responsibility for conducting its affairs in such a way as to ensure that, so far as is reasonably practicable its employees, trainees, contractors and the general public are not put at risk.

3.1.2 The Employer will take all reasonable steps within its power to meet this responsibility, paying particular attention to the provision and maintenance of:

i. Plant, equipment and systems of work that are safe and without risk;

ii. Making arrangements to ensure that the use, handling, storage and transportation or articles and substances are safe;

iii. Providing all relevant and necessary information, instructions, training and supervision to ensure safety;

iv. Maintaining all places of work in a condition that is safe and without risk, and;

v. Providing and maintaining a safe working environment, and adequate welfare resources.

3.1.3 There are also in addition to the general Health and Safety Policy, policies on areas which include:

i. Alcohol and drug abuse;ii. Smoking, and;iii. AIDS.

3.2 Communication and Liaison between Employer and Others

3.2.1 A pre-start health and safety meeting will be held. Typically, this will involve the Principal Contractor, representatives of the Employer and any key Contractors. Issues covered shall include:

i. Other activities on or near the site;

ii. Site access;

iii. Working hours;

iv. Information about and procedures relating to site services;




v. Any necessary liaison;

vi. Principal Contractor’s compound area;

vii. Site security, and;

viii. Emergency contacts and procedures.

3.2.2 Minutes of the pre-start health and safety meeting shall be circulated to all attendees. Relevant details shall be incorporated in the Principal Contractor’s Construction Phase Plan.

3.2.3 The arrangements for liaison between any Third Parties shall be established at the start-up meeting or as soon as the Principal Contractor is made aware of their appointment.

3.3 Security of the Site

3.3.1 The Principal Contractor shall discuss with other parties if there are any particular security requirements for the site. Issues may include prevention of theft, vandalism, security requirement of adjacent buildings, etc. Relevant information and procedures shall be incorporated in the Principal Contractor’s Construction Phase Plan.

3.4 Welfare Provision

3.4.1 The Principal Contractor shall provide adequate welfare facilities from the Access Date. There are no welfare facilities available from the Employer or any other parties.

3.5 Employer’s H&S Requirements

3.5.1 Restrictions on site transport and vehicle use are included within Appendix 1/17, 1/18 and 1/19 of Volume 2: Specification of the Works Information.

3.5.2 The Employer has no permit-to-work system requirements.

3.5.3 No burning of waste materials shall be allowed on site or within the Principal Contractors compound.

3.6 Emergency Procedures and Means of Escape

3.6.1 The Principal Contractor shall establish an emergency plan that shall be documented in his Construction Phase Plan.

3.6.2 The Emergency Plan shall cover such issues as:

i. Roles and responsibilities in an emergency;




ii. Under what circumstances should the rail operator be alerted and how to do that;

iii. Contacting the emergency services;

iv. Emergency assembly points;

v. Provision and use of fire fighting equipment;

vi. First Aid cover;

vii. Location of nearest A&E Hospital;

viii. Any necessary notification of neighbouring occupiers;

ix. Investigation and reporting, and;

x. Notification of the HSE including RIDDOR.

3.6.3 The Police, Ambulance and Fire Services have been consulted. The Principal Contractor shall inform them about all road closures and diversion before starting work. The Principal Contractor shall notify the Emergency Services of all changes to its plans and when each road or footway closure / diversion is implemented. The Principal Contractor shall include relevant information in the Construction Phase Plan.

3.6.4 The Principal Contractor shall notify the Employer, the Project Manager and the Supervisor of any accidents, incidents, dangerous occurrences or other emergencies. In the case of RIDDOR notifiable events, this notification should be made no later than the notification to the HSE, others should be included in the monthly report. The Principal Contractor’s investigation report shall be made available to the Employer.

3.6.5 The Principal Contractor may be instructed to assist in the event of an emergency situation locally such as a major road incident or fire. This should be discussed with the Employer and provision included in the Construction Phase Plan.

3.6.6 Any emergency services attending site shall be informed of any hazards relevant to their attendance.

3.7 Prohibited Areas or Special Access Requirements

3.7.1 The details of prohibited areas or special access arrangements are stated in Appendix 1/7, 1/17, 1/18 and 1/19 of Volume 2: Specification of the Works Information.




3.8 PARENT COMPANY GUARANTEE

In accordance with the terms of the Contract, the Contractor is required to provide the Employer with a Parent Company Guarantee (PCG).

The Contractor accepts the provision set out in the Parent Company Guarantee as attached at Annex 1 of this Volume.




4 Environmental Restrictions and Existing On-Site Risks

4.1 Safety Hazards

4.1.1 Access shall be maintained to all businesses, private residences and other establishments that abut the proposed scheme.

4.1.2 The Principal Contractor shall note that regular deliveries are made to the businesses located along major roads within the works area and these will have to be accommodated during the Works.

4.1.3 The Principal Contractor shall also note that regular waste/refuse collections are made to the businesses located along major roads within the works area and these will have to be accommodated during the Works

4.1.5 No hazardous materials are envisaged for use on this contract, however where the Principal Contractor proposes to use such material it shall be stored away from the site at a compound of the Principal Contractor’s choice and at his own expense.

4.1.7 There are no known safety hazards associated with the existing ground conditions at the time of Tender.

4.1.8 There are no known safety hazards associated with existing structures at the time of tender.

4.1.9 There are no known safety hazards associated with previous structural modifications of structures within the scheme limits at the time of tender.

4.1.10 There are no known safety hazards associated with fire damage or ground movements to existing structures within the scheme limits at the time of tender.

4.2 Health Hazards

4.2.1 The Employer has not carried out any Asbestos Surveys of any such building or other structure within the Site and therefore there is a possibility of asbestos containing materials (ACMs) associated with the Works. If discovered, ACMs must be isolated, removed and disposed of in accordance with the Control of Asbestos Regulations 2006.

4.2.2 The Employer is not aware of the storage of hazardous materials within the Site at the time of Tender.

4.2.3 The Employer is not aware of any contaminated ground within the Site at the time of Tender, however the Principal Contractor shall make any such enquiries as he considers necessary.




4.2.4 The existing roads and footways are maintained by Ceredigion County Council. There may be instances during the duration of the Works where winter maintenance or emergency works are required. The Principal Contractor shall liaise with the relevant Authority to determine the Works to be undertaken and the impact of those works on his operatives.




5 Significant Design and Construction Hazards

5.1 All design work, irrespective of who carries it out or when it is carried out, must comply with the CDM 2015 Regulations and be co-ordinated in its health and safety aspects. This includes design for temporary and permanent works.

5.2 The Principal Contractor shall notify the Project Manager in advance of all design work carried out by or for him giving the scope and programme. He shall make the Project Manager aware of the health and safety coordination arrangements and give him access to the designers if requested. He shall provide him with details of all significant or unusual hazards and risks identified by the designers during their work.

5.3 Significant residual risks are identified on the Design Risk Assessments included within Appendix B of this Pre-Construction Information Pack. The Principal Contractor shall note that all significant residual risks are shown on the Contract Drawings where appropriate.




6 The Health and Safety File6.1 The Construction Phase Plan shall include arrangements for obtaining

and checking information for the Health and Safety File. In particular it must address obtaining information from any contractors employed in the execution of the Works while they are still engaged with the project.

6.2 Information shall be provided as follows:

i. Documents in Microsoft Office and Adobe Portable Document Format (PDF);

ii. Drawings in Autodesk dwg and dwf format; Adobe Portable Document Format (PDF) and;

iii. Hard copy at the original size.

6.3 Any such PDF or DWF files shall be directly derived from the original Word or AutoCAD files rather than scanned. Scanning shall only be used for hand-written information.

6.4 Information shall be properly indexed with all health and safety matters clearly accessible. It shall be presented in a tidy and durable manner. Digital and hardcopy information must be identical. Scans must be checked for readability.

6.5 When compiling the health and safety file, the Principal Contractor shall consider including information about each of the following where they are relevant to the health and safety of any future construction work. The level of detail shall allow the likely risks to be identified and addressed by those carrying out the work:

i. A brief description of the work carried out;

ii. Any residual hazards which remain and how they have been dealt with (for example surveys or other information concerning asbestos; contaminated land; water bearing strata; buried services etc);

iii. Key structural principles (for example, bracing, sources of substantial stored energy – including pre- or post-tensioned members) and safe working loads for floors and roofs, particularly where these may preclude placing scaffolding or heavy machinery there;

iv. Hazardous materials used (for example lead paint; pesticides; special coatings which should not be burnt off etc);

v. Information regarding the removal or dismantling of installed plant and equipment (for example any special arrangements for lifting, order or other special instructions for dismantling etc);




vi. Health and Safety information about equipment provided for cleaning or maintaining the structure;

vii. The nature, location and markings of significant services, including underground cables; gas supply equipment; fire-fighting services etc;

viii. Information and as-built drawings of the structure, its plant and equipment (for example, the means of safe access to and from service voids, fire doors and compartmentalisation etc).

6.6 The Health & Safety File should be completed in sufficient time to be available at handover of the project to the Employer.

6.7 The Principal Contractor shall provide or obtain any necessary information (including that from any Contractors) in time for it to be checked by himself and the Project Manager to incorporate it into the Health and Safety File.

6.8 The Principal Contractor shall check any such information submitted by their contractors and utility companies. They shall provide ‘as-built’ copies of their drawings, information about the key health and safety issues relevant to maintenance and decommissioning of the work and other information regarding health and safety required by the Principal Designer.

6.9 The Project Manager (including any Contractor-Designers) shall consider the means of safely accessing, inspecting, operating, maintaining and cleaning the installed works. They shall identify all known hazards to those carrying out the work and to all those in the vicinity during such operations. They shall provide risk assessments and method statements for all activities involved.

6.10 The Principal Contractor shall ensure that full details for safely operating and maintaining any fixed and moveable plant and equipment are provided ahead of handover. This shall include identification of hazards to operators and risk assessments on all activities to be involved.

6.11 The Principal Contractor shall ensure that any such information is reviewed and revised as necessary to represent the as-built condition. Information from any sub-contractor designers shall be included.




VOLUME 2A - ANNEXES & APPENDIXES




Appendix A

Ceredigion County Council Street Lighting LED Replacement Programme (2017 -2021)Health & Safety File




Appendix B

Design HARA’s




VOLUME 2B: PREAMBLES TO THE SPECIFICATION




SETTING UP THE ORGANISATION

2.1. CONTRACTOR’S COMPETENCE AND MANAGERIAL STAFFThe Contractor shall comply with the National Sector Schemes 8 for Quality Management in Installation and Maintenance of Highway Electrical and/or Highway Electronic Equipment and/or Associated Electrical Works.

The Contractor shall be registered under the HEA Scheme for the Assessment of Service Providers Carrying out the Erection and Maintenance of Public Lighting Equipment, and shall issue the appropriate Competency Cards to all his staff prior to the start of the Contract.

The Contractor shall have arrangements in place and staff fully qualified and Accredited to carry out Electrical Connection Works to the mains electricity supply network owned by the District Network Operators throughout the Contract Area (the ‘Regional Electricity Company’),

The Contractor shall appoint a Contract Manager whose purpose shall be to co-ordinate all the works set out in the Contract. The Contract Manager shall be suitably qualified in electrical engineering and have ten years appropriate experience of the operations to be carried out, the methods and techniques involved, the hazards likely to encountered, the methods of preventing accidents and be, in general, a competent person, covering all the categories of the Energy Association Engineering Recommendation G39/1.

The Contractor shall further appoint at least one Supervisor/Lead Installer for the purpose of supervising, directing and co-ordinating the day-to-day activities of the Contractor’s operatives. All Supervisors shall be qualified to City and Guilds 2360 – Electrical Installation Parts 1 and 2 and hold City and Guilds Supervisor Qualification as required by Section 67 of the New Roads and Street Works Act 1991 (Units 1, 10 –16) and shall be a competent person covering all categories of the Energy Association Engineering Recommendation G39/1. The supervisor(s) shall not engage in manual site works activities but shall liaise directly with the Service Manager’s staff.

All Contractors Managerial staff shall be provided with mobile phones with e-mail, message recording and SMS facilities for hands free two-way communication with the Project Manager when away from the Contractor’s premises.

2.2. SUPERVISION AND OPERATIONAL STAFF

The Contractor shall establish a supervisory system for monitoring quality and quantity of work done and achievement of programme, and must also provide the Service Manager with monthly reports of random inspections of Routine and Non Routine works, and this system shall be included in the Contractor’s QA System as specified below.

The Contractor shall have the correct category of competent person in charge on site whenever work is in progress and the works shall be executed by a sufficient number of his suitably trained full-time staff who are experienced in this type of work.




The Contractor shall provide identity cards for each of his employees, including those of his Sub-Contractors engaged upon the works. The identity card shall include the name and address of the Employer along with the name of the employee, level of authorisation, competency and identification photograph. This identity card shall be worn in a prominent position at all times by each employee when engaged on the Contract. The Contractor shall provide the Service Manager with copies of his employees’ identity cards.

Tenderers shall, when submitting their tender, complete Appendix 2L and before the commencement of the Contract, the Contractor shall submit to the Service Manager Names and details of the managers, supervisors, charge hands, electricians and workmen to be employed in the day to day performance of the Contract. This information shall be updated on a regular basis and a new copy of Appendix 2L shall be submitted at the commencement of each contract year whether or not any alterations have been made to the previous list.

All of the Contractor’s staff engaged on site works shall be competent persons and must be fully trained and certified in accordance with Engineering Recommendation G39/1 issued by the Energy Association. Minimum qualification for Electricians to be Part 2, City and Guilds 2360 (Electrical Installation). The Contractor will be required to provide certificates of satisfactory attendance or to send, at his expense, all employees who are engaged on Category 1, 2 or 3 (Appendix 2F) work to a G39/1 Training Centre approved by the Service Manager, to undertake a recognised G39/1 training course, prior to the commencement of the Contract. Employees failing to gain the appropriate certificate of competence will not be permitted to continue working on such tasks.

In addition all staff authorised in Category 4 (Appendix 2F) must have had relevant Health and Safety training including for traffic/pedestrian safety, safety in excavations, avoiding danger from underground and overhead services, the operation and use of detection equipment etc, as a minimum and hold City and Guilds Certificates for operatives as required by Section 67 of NRSWA (Units 1 – 6).

All Contractor’s employees to be engaged on work classified as ‘Category 1’ or ‘Category 2’ on the Employer’s ‘Competent Persons Authorisation Certificate’ shall be JIB Registered Electricians. The Contractor will be required to provide the Service Manager with signed copies of his employees ‘Competent Persons Authorisation Certificates’ a sample of which is detailed in Appendix 2F.

All Category 2 (Appendix 2F) staff must have attended a City and Guilds Testing and Inspection Course 2391 or equivalent and a copy of Certificate of Attendance must be attached to the Competent Persons Authorisation Certificate.

All Contractors’ staff working on site must be provided with an appropriate and well maintained tool kit to enable them to carry out their duties effectively. Essential to the tool kit will be the provision of approved detection equipment for Category 4 staff and electrical testing equipment for Category 2 and 3 staff (Appendix 2F).

The Contractor shall also appoint and maintain such other administrative staff as will be necessary to ensure proper discharge and control of the Contractor’s obligations, duties and functions under the Contract and such staff shall be wholly employed on this Contract.




2.3. CONTRACT PLAN OF WORKS

The Contractor shall submit graphical works programmes showing all significant items of work in relation to Works. The programme shall be accompanied by a general description of the arrangements and methods of work that the Contractor proposes to adopt, including details of labour and plant resources. An updated programme shall be submitted to the Service Manager for approval at each monthly progress meeting.

The Contractor shall programme works to comply with the response times and restricted working hours in the contract.

By 12.00 Noon on the Thursday of each week the Contractor shall notify the Service Manager by email/fax of his intended work programme for each day of the following week, giving detailed locations and types of work, to be agreed or amended by the Service Manager. It is essential that the Service Manager is consulted prior to submission of this programme to discuss traffic management proposals and ensure that the work is co-ordinated with other works on the highway.

The Contractor shall note in the planning of his works the need to determine availability of access to the network. Such access will depend upon the programming of maintenance operations by other contractors, agents and third parties.

The Contractor where reasonable and practical, shall afford access to third parties to carry out inspections and repair within traffic management arranged for lighting maintenance. Other contractors will reciprocate this arrangement when similarly reasonable and practical.

There shall be continuous liaison between the Supervisor and the Service Manager’s staff on all matters relating to the planning, execution and supervision of site works.

The Contractor shall attend at management level progress meetings to be held in the offices of the Service Manager every month or other period as agreed with the Service Manager to review the plan of works. The Contract Manager and Supervisor will be required to attend.

2.4. HEALTH AND SAFETY

The Contractor shall ensure, so far as is reasonably practicable, the health and safety and welfare, at work, of all his employees and additionally shall ensure, so far as is reasonably practicable, that persons not in his employment, but who may be affected by the works, are not exposed to risks to their health and safety.

The Contractor shall fully acquaint his employees with the requirements of the Health and Safety at Work Act 1974 and ensure compliance at all times.

The Contractor shall also comply with the following: -

a) Energy Association Engineering Recommendation G39/1 Model Code of Practice covering electrical safety in the planning, installation, commissioning and maintenance of public lighting and other street furniture.




b) The National Joint Utilities Group Recommendations on avoidance of danger from underground electricity cables, HS (G) 47 ‘Avoiding Danger from Underground Services’ and Avoidance of Danger from Overhead Electric Lines (HSE GS6 – 1991) published by the Health and Safety Executive.

c) The latest Edition of the Regulations for Electrical Installations issued by theIEE (BS 7671).

d) The latest edition of the Institution of Lighting Professionals, Code of Practice forElectrical Safety in Highway Electrical Operations.

The Contractor shall comply with all current statutory legislation and all his employees engaged in the work shall receive such instruction in the operation of the vehicles, equipment etc, and plant, materials etc, as may be necessary during the execution of this Contract. The Contractor to ensure all staff engaged on site works has valid Competency Certificates issued under the HEA Scheme for the Assessment of Competence for Service Providers.

All lift vehicle operators shall be trained by IPAF approved instructors in the safe operation of the lift vehicle and when working from the lift platform must wear approved safety harness in accordance with lift vehicle manufacturers’ recommendations.

Operatives shall not travel between columns on working platforms nor shall the vehicles be driven on the highway with the working platform or boom in a raised position.

All of the Contractor’s employees or any approved Sub-Contractor’s employees engaged in work on this contract shall, when engaged on site works, wear reflective and saffron yellow fluorescent clothing and protective headgear and footwear to current British Standards as specified below. Should the Contractor’s employees fail to comply with these requirements; the Service Manager will instruct the Contractor to halt site works until the requirements are met. Should the Contractor’s employees persistently fail to comply with these requirements, the Employer shall be entitled to determine the Contract in accordance with Clause 9 of the Conditions of Contract.

The Contractor will be the ‘Principal Contractor’ as defined in Construction (Design and Management) Regulations 2015.

The Contractor is expected to develop and submit adequate Health and Safety Plan prior to any construction work commencing on site, and continuously develop through the duration of the works.

The Principal Contractor will be required to forward a copy of the Health and Safety Plan which shall incorporate all relevant generic and specific Risk Assessments and Method Statements to the Service Manager as part of the Contractor’s Tender submission.

2.5. VEHICLES, EQUIPMENT, PLANT AND MATERIALS

This Contract includes for the supply of all plant, labour, equipment, materials etc and the provision of vehicles, by the Contractor, for the safe and proper execution of this Contract, but specific items of materials and equipment may also be supplied by the Service Manager on occasions.At the commencement of the Contract no vehicle, item of equipment or tool to be used in the execution of this Contract shall be more than five years old and shall be suitable in every respect for the purpose intended and comply with all relevant Regulations, Specifications and Codes of




Practice. When any vehicles become four years old, they may be used provided they are inspected annually and passed as acceptable by a VOSA Vehicle Testing Station.

The Contractor shall ensure the correctness and compatibility of all plant and materials supplied under this Contract before such plant and materials are put into service.

All vehicles and mobile plant used by the Contractor (including sub-contractors and suppliers) in or adjacent to the Works shall be:

Painted in a conspicuous colour Provided with a roof mounted twin amber-flashing beacon complying with the Road

Vehicles Lighting Regulations 1989. Fitted with a WAP-enabled digital (mobile) phone with mobile e-mail, short message

service (SMS), full hands-free facilities and antenna to ensure good coverage in areas of reduced signal strength. Each telephone number shall be notified to the Service Manager prior to the start of the Contract;

Have signboards reading "Highway Maintenance" fixed at the rear. The lettering shall be 150mm x-height for lorries and plant and 50 or 100mm x-height for light vans and cars in black capital letters from the 'Transport Heavy Alphabet' on a yellow reflectorized background.

Include a fire extinguisher of the Pyrene GP-PA dry powder type or similar approved; Include an approved first aid kit.

The tenderer shall supply in Appendix 2G with his tender full details of the personnel, vehicles and plant he proposes to use on the works.

2.6. NATURE OF WORKS

The Contract is for the improvement of street lighting luminaires.

The work shall include for the supply, collection, unloading, storage (on or off site), setting out of the works, removal of existing units, and installation of new LED street lighting luminaires.

The equipment and materials to be supplied and/or installed shall include for all works incidental thereto, whether specified in detail or not.

The Contractor shall arrange for proper plant and equipment for the off-loading and stacking of new LED Lighting luminaires shall be unloaded, stacked neatly and stored in dry premises.

The Contractor shall be responsible for all delivery, unloading and subsequent on-site handling of all plant and materials and any damage shall be made good at his expense, subject to approval by the Service Manager to the proposed method of repair, which shall be in accordance with the manufacturer’s recommended or approved method of repair, but the Service Manager may reject plant and materials having protective coatings which are in his opinion substandard, or damaged beyond repair.

2.7. ELECTRICITY SUPPLY SERVICES

Under present national legislative and regulatory arrangements, the electricity supply services to feeder pillars and some assemblies is provided by the Distribution Network Operator, (Western Power Distribution and Scottish Power). These supply services are terminated in cut- outs that are supplied, fixed and connected to the supply service cable by the DNO and will remain their property.




On completion of all refurbishment, conversion or installation works, the Contractor shall complete, sign and return the Electrical Completion, Test and Inspection Certificate to the DNO, and a copy shall be attached to the Contractor’s invoice for the works, or payment will be withheld.

Accredited Contractors are authorised to carry out all electricity supply service works, including final connections to the DNO mains, the Contractor may be instructed to carry out such works at the discretion of the Service Manager, provided the Contractor has gained Accreditation.The Contractor’s attention is drawn to the limitations, restrictions and conditions placed on the installation and maintenance of lighting units connected directly on the DNO owned supplies contained within the Western Power Distribution Code of Practice ST: GE12, and Scottish Power Code of Practices which must be fully complied with.

The Contractor shall upon discovery of a failure of the incoming electricity supply identify whether the supply is that of the Employer or the DNO. The Contractor shall notify the Service Manager in writing, on the Schedule II Ticket or as otherwise agreed, of the identification number of units affected. The Contractor shall also provide a sketch of the area indicating the supply point position, and the location of the units affected. This information is to be provided by email or hand to the Service Manager within two hours of the discovery of the fault so that the Service Manager can determine a course of action.

2.8. REGULATIONS, CODES AND SPECIFICATIONS

All equipment plant and materials supplied and work done shall comply with Statutory and other Regulations, Codes of Practice, Department for Transport and European and British Standard Specifications current at the date of the invitation to tender.

2.9. TRAFFIC SAFETY AND MANAGEMENT

The Contractor (or traffic management sub-contractor) shall comply with appendix 1/17 of the specification and the following requirements as a minimum :

1. The National Sector Schemes for Quality Management in Highway Works – Schemes 12D for temporary traffic management.2. Traffic Sign Manual - Chapter 8 ‘Traffic Safety Measures and Signs for Roadworks and Temporary Situations – 2009’ published by The Stationary Office (TSO) and any amendments 3. 'Safety At Street Works And Road Works' Code of Practice booklet published by TSO (dated October 2013, 2nd impression (with amendments), June 2014).

All traffic signs, cones, cylinders, road markings, barriers, lamps and traffic control signals shall be in accordance with the requirements of the Traffic Signs Regulations and General Directions 2002 or as specially authorised by Welsh Government. Approved Citizens Charter signs advising motorists of the nature of the works being carried out shall be provided in all instances.

Traffic signs shall be manufactured to BS EN 12899-1 Class Ref 2 reflectivity (superseding BS873 Class-1). All temporary traffic management signing shall be bilingual. Translations and the layout of signs bearing bilingual legends are subject to the prior approval of the Welsh Government.

Road danger lamps shall comply with BS 3143, except that the flashing rate for flashing lamps shall be within the range 120-150 flashes per minute. The minimum luminous intensity of the lamps shall be 1.0 candela for ripple lamps at their peak and 1.5 candela for flashing lamps at their peak.




Traffic cones and cylinders shall comply with BS 873 Part 2 and shall be reflectorised by enclosed lens reflective sheeting spirally wound with a pressure sensitive material giving a total surface adhesion to the cone or cylinder. The reflective material shall meet all aspects of Departmental Advice Note TA 19/81 Appendix C Table 2.

Where works are on roads with limited frontage access and high capacity junctions all cones should be 750mm high

The Contractor shall keep clean, secure and legible all temporary and permanent traffic signs, barriers, lamps, cones, cylinders and traffic control signals necessary for safety and traffic management, and position, reposition, cover or remove them as necessitated by the progress of the Works. The contractor shall also ensure either by the height of the sign, or by the maintenance and clearance of verge or central reserve vegetation that adequate visibility for signs is maintained.

The Contractor shall ensure that sufficient stocks of spare signs, barriers, lamps, cones, cylinders and traffic control signals are available to ensure that he can comply at all times with the requirements of this Clause.

All operatives working on the public highway shall at all times wear clothing to BS EN471: 1994, Table 1: Class 3 markings with high visibility saffron yellow fluorescent/retro reflective features complying with BS EN 471 and shall wear safety helmets to EN 397 (BS 4270) and safety footwear BS EN 345:Part 1 1993 in accordance with the Personal Protective Equipment at Work Regulations 2002.

The Contractor must ensure that the flashing beacons mounted on his vehicles are visible to traffic from the front and rear of the vehicle and kept switched on and be fully operational so long as the works are in progress, when entering or leaving an area under traffic management measures, and at all times when the vehicle is stationary on the highway whether within an area under traffic management measures or not. When vehicles are travelling on the open highway (e.g. between working areas or between depot and the working area) the amber flashing beacons must be switched off.

The Contractor should note that Chapter 8 of the Traffic Signs Manual lays down only the MINIMUM requirements for signing, guarding and lighting works affecting the public highway. Where Chapter 8 requirements or those described in the Specification cannot be provided without undue disruption to traffic then it is essential that the Service Manager is consulted at an early stage to discuss the implications of the traffic management measures.

Where single lane working is required the Contractor shall provide control of traffic by vehicular actuated portable traffic signals complying with the requirements of Chapter 8 of the Traffic Signs Manual unless otherwise approved by the Service Manager. The traffic control signals shall conform to Department of the Environment specification MCE 0111 Traffic Signal Control Equipment For Use At Roadworks, and be utilised in accordance with Department of Transport Standard TD 21/85. The signal installation shall be tested when first installed to ensure correct functioning of the microwave vehicle detectors. The Contractor shall inspect the installation at frequent intervals throughout the period of the work to ensure its continued satisfactory operation. Three way traffic control signals shall be subject to individual site approval directly between the Contractor and the Highway Authority following discussions with the Service Manager.




Where works are at or near an existing pelican or zebra crossing, the crossing should be signed to indicate that the crossing is not in use and the push buttons on a pelican should be covered. This covering should contain the 'Crossing not in use' sign. Temporary traffic signals should be set up to span the crossing site and an additional 5 seconds all red period provided to aid pedestrian crossing movements at the crossing site. The light signals at a pelican crossing should be switched off and zebra crossing globes extinguished or covered. This must be agreed with the Service Manager in advance. When temporary traffic signals are used close to a zebra crossing facility, it may be necessary to use manual control.

Where the depth of an excavation exceeds the required clearance between the edge of the excavation and the live traffic (pedestrian or vehicular) then the sideways clearance must be increased such that it exceeds the depth of excavation. An alternative to this is to provide adequate trench supports to withstand the imposed loads. The need for additional protection shall also be agreed with the Service Manager in such instances and provided where considered necessary.

Traffic Management Measures or work that will obstruct Highways defined in the Highways Register as Sensitive Routes will not be allowed during peak traffic hours (see Appendix 2K). These are 06:00 - 09:30 and 15.30 - 18:30. Restricted hours of working shall not apply in the case of weekends except in the case of Bank holiday weekends or special events. The Highway Authority will provide guidance for such occasions The Contractor should note that at junctions where traffic management measures are required, the Highway Authority may request special arrangements.

Additional Traffic Management may be required at the request of the police or the Service Manager and the Contractor shall agree to these requests without any additional charge.

The Contractor shall not open any area to traffic that has previously been closed until it has been swept and cleared of all items of plant, material and debris.

The Contractor shall not cause any obstruction to the designated ‘Traffic Sensitive Routes’ as listed in the National Street Gazetteer (NSG) outside of the restricted working hours listed in Appendix 2K and shall take all necessary measures to minimise traffic congestion arising from the works on all other routes. The Contractor shall issue the appropriate Notices under the provisions of the New Roads and Street Works Act 1991.

The Contractor shall not commence any work that affects the public highway until all traffic safety measures necessitated by the work are fully operational. In the case of emergency maintenance, work can commence with assistance for the control and direction of traffic by the police.

The Contractor shall provide such cones and signs as are necessary to comply with this Clause on ALL routes

Where the circumstances of any particular case are not covered by the recommendations of Chapter 8, the Contractor shall submit his proposals for dealing with such situations to the Service Manager for his approval.

Compliance with this Clause shall not relieve the Contractor of any of his obligations and liabilities under the Contract and under the relevant provisions of the Highways Act.

2.9.1. Lane Closures




a) The times in this document are for general guidance and may be varied according to local conditions and traffic volumes. However the timing and implementation of traffic control arrangements may be relaxed on permission, where traffic flows satisfy the requirements of the relevant criteria defined in the Traffic Signs Manual: Chapter 8.

b) Temporary traffic management shall be laid out in accordance with the Traffic Signs Manual Chapter 8 with Sector Scheme 12 accredited operatives to be used for all traffic management operations. Safety zones are to be maintained at all times.

c) Installation, retention and removal of temporary traffic management for permitted short term routine maintenance activities must pay due regard to the prevailing conditions with regard to the nature of traffic flows, traffic volumes, and local visibility due prevailing and expected weather conditions.

d) Short term routine maintenance may include non-invasive activities such as:• Lighting repairs• Lighting bulk clean and lamp changes• Lighting structural testing (where high level access is required)• Sign repairs• Sign cleaning• Gully blockage and minor defect repairs• Drain/interceptor/pump cleaning• Soft estate maintenance including vegetation encroachment removal• Weed pulling• Painting (columns/safety barriers etc)• Drainage channel cleaning• Lines and Stud renewal

e) Where live lane closure relaxations from the permitted times may be allowable for the short term routine maintenance activities included above, they will need to satisfy the following requirements;

• A minimum safety clearance of 1.2m within the safety zone is maintained for operatives alighting from vehicles used as part of the maintenance activity.

• Vehicle flow measurements, including the percentage of HGV’s present, will be taken every 30 minutes,

• The monitoring of traffic queuing and vehicle flow measurements will determine when traffic management lane closures must be removed in the interests of traffic safety and congestion management.

• Traffic volumes that increase to the trigger levels in Chapter 8: Table 3.2 will require the removal of the lane closures within 30 minutes, or immediately should the Route Steward, Traffic Officer, or the Police direct the removal of any temporary traffic management.

• The nature of the maintenance activities undertaken will require that should an instruction to remove the traffic management or the trigger traffic flow level be reached, those activities will cease within the required timescale with the network being left in a safe condition.




• Sector Scheme 12 accredited operatives are required to be in attendance at all times during the routine maintenance activities to maintain and remove temporary traffic management as directed or as traffic conditions require.

During any relaxations from permitted lane closure times it is important to stress that the workforce employed must be capable, competent and suitably equipped to undertake the tasks within the deployed operations. Site factors affecting safety such as weather conditions, adequate visibility and road geometry will need to be assessed and monitored to ensure their suitability for the tasks being undertaken. The risk assessments and safe systems of work will need to ensure these matters are adequately addressed.

2.10. NEW ROADS AND STREET WORKS ACT

The Contractor will be required to comply with the requirements of the New Roads andStreet Works Act 1991 and the associated Codes of Practice.

2.11. CONCURRENT RIGHTS OF CONTRACTOR

The Employer shall at all times have access to the site of the works, and may execute and carry out other works and obtain from whatsoever source a supply of materials and equipment for such other works and the Contractor shall not be held responsible for loss or damage to such other works or the said materials unless caused by him or his workmen, or arising out of his negligence. In the case of difficulties or dispute as to the necessary or proper arrangements for mutual convenience the Contractor shall be bound by the orders of the Service Manager.

2.12. SAMPLES, ANALYSES, TESTS AND COMPLIANCE DEMONSTRATIONS

Samples of all plant, materials and equipment shall be submitted for approval immediately following award of the Contract and all materials supplied for the works shall be at least equal to or better than the approved sample. The Service Manager reserves the right to examine any of the materials on site or elsewhere and to reject any which he may consider imperfect or unfit. The Service Manager shall be at liberty to take samples of concrete or any other prepared or mixed materials from any such materials in progress of mixing or preparation or in use as and when he may think fit for the purpose of testing. The Contractor shall furnish the Service Manager with certificates (not invoices) at his request, to prove that the materials are as specified.

The Service Manager may from time to time submit samples of the plant and materials to be provided by the Contractor to the Public Analyst or to a recognised Test House for examination. If the plant and materials so submitted are certified not to be of the quality or sort called for in the Contract, the Service Manager may reject the whole of the consignment from which the sample was taken and charge the Contractor with the cost of the analysis or examination.

Before installing any plant or materials, the Contractor shall inspect and, where necessary, test them for compliance with the Contract and, if so requested, shall supply to the Service Manager a




certificate of the results of the test. Where the Contract requires, whether implicitly or explicitly, that the plant, materials and services be provided by the Contractor shall pass any prescribed inspections and tests, or shall give a specified performance, they shall be so tested by the Contractor to ensure compliance.The Contractor shall obtain from the manufacturers and send to the Service Manager certificates of test, proof sheets showing that the materials have been tested in accordance with the requirements of the Specification, but the production of manufacturer’s certificates of tests as aforesaid shall not affect the liberty of the Service Manager to reject after delivery materials found not in accordance with the Specification.

All rejected plant, materials and services which have been rejected under the provisions in the Contract shall be removed by him and at his expense within seven days after receiving notice of rejection from the Service Manager. If not so removed by the Contractor, the Service Manager may cause them to be removed and recover from the Contractor all costs properly incurred in the removal.

2.13. PUBLIC HIGHWAY

The Contractor will be held responsible for any damage to the Public Highway caused by the execution of his works (e.g. leakage of mineral oils or fluids) and he will at his own expense be required to make good to the entire satisfaction of the Service Manager any damage that may occur. The Contractor shall not mix concrete directly, or deposit material or debris on any part of the highway, and provision shall be made for immediate removal of any material inadvertently deposited, and for cleaning and keeping clean the wheels of all vehicles and plant. The latter requirement shall include the provision of sleeper or other approved type of track if deemed necessary by the Service Manager, at no additional charge. Footways, Pedestrian access and safety measures shall comply with the requirements of Chapter 8 of the Traffic Signs Manual throughout the works (unless for a specific operation of short duration where the agreement of the Service Manager is obtained in advance and in which case signs directing pedestrians to other footways or alternative provision shall be erected) always provided that footways exist on one or both sides of the carriageway.

While works proceed on any existing footways such that the width is reduced, a lamped and guarded walking way must be provided as specified in the Traffic Signs Manual. All guards or barriers must be easily detectable by a blind person using a stick, and no obstacle shall be left on the ground or protruding in the air outside the fenced-off area. The Contractor will not be permitted to drive stakes into bitumen-macadam or asphalt surfaces.

The Contractor shall obtain all available information as to the depths, lines and positions of all services, such as drains, springs, gas, water and electricity, data, telephone, motorway communication and other cables, and any other apparatus installed which has been designed for the use of the Public, Local Authority, Highway Authority, Government or private person within the locality of the works, and shall take all precautions to avoid causing damage to such services.

The Contractor shall ensure his employees are made aware of the existence of PublicUtility Services, and he shall be liable for any costs arising from damage caused to them.

All Contractor’s staff carrying out excavation work must be trained in the use of, and provided with appropriate detection equipment to locate precise positions of underground apparatus, particularly HV and LV electricity cables. In all cases the Contractor must ensure that the detection equipment is used to locate underground cables/apparatus prior to any excavation work being carried out.




All excavation works shall be carried out carefully using hand tools only. Where the Service Manager gives permission to use machinery for any excavation works this will be given in writing.

2.14. PRIVATE PROPERTY

The Contractor is to prevent any rubbish or materials etc, collecting on an adjoining owner’s property.

In the event of complaints being made by owners or tenants as to undue obstruction or damage to their properties, the Contractor shall, when notified by the Service Manager forthwith remove, repair and make good such cases of complaint, whether he considers such removal, repairing or making good to be his liability or not. Subsequently if the Contractor considers that he was not liable for such work he should notify the Service Manager who will consider if an instruction is required.

2.15. DEFECTS AFTER INSTALLATION

Without prejudice to any rights which the Employer may be entitled to under any guarantee or warranty usually provided for longer periods by the manufacturers, if within the term of the warranty period after their provision there shall appear in any plant, equipment, services or materials provided by the Contractor any defect or premature failure, which shall arise under their proper use, from faulty materials, workmanship or design (other than a design made, furnished, or specified by the Employer for which the Contractor has, in writing, disclaimed responsibility) the Employer shall notify the Contractor to supply and fit a new item of plant, equipment or material of equal specification to the defective item to make good the defects. Such replacement items shall then be guaranteed in accordance with this clause from the date they were installed by the Contractor.

In addition, the following items of plant, equipment and materials shall be guaranteed against failure as specified below: -

Item Start of Guarantee Period Duration of Guarantee

LED Lighting Luminaires Date installed by Contractor 10 years

The Contractor shall not be entitled to any additional claims for the replacement of such items supplied by the Contractor, failing under guarantee unless the failure is as a result of third party damage, e.g. road traffic accidents or vandalism.

2.16. QUANTITIES IN THE CONTRACT

The quantities shown in the Price List are the estimated average quantities. The quantities in the Price List will be continuously variable as even when based on accurate records, The total of the individual quantities detailed are the quantities anticipated to be used during the duration of the contract but the individual quantities may increase or decrease.




There is no guarantee that the quantities detailed in the Price List will be realised or exceeded, therefore the quantities in this contract shall be the actual quantities current from time to time in the contract period.

2.17. Contract Rates The Rates to be entered in the Price List shall:- Be exclusive of Value Added

Tax. Be net chargeable to the Employer. Cover the Goods and Services to be provided by the Contractor as

defined in the Conditions of Contract Preamble to the Specification, the Specification, Plans and Drawings and the Preamble to the Price List.

Be quoted in pounds sterling and decimal fractions of a pound sterling, expressed to two decimal places.

Be fixed for the period 21 January 2018 to 1 March 2021 and then be variable in accordance with the provisions made in Option X1 Price adjustment for inflation.

2.18. VALUE ADDED TAX

To the extent that this Tax is properly chargeable to the Employer on any goods or services provided by the Contractor under the Contract, the Employer shall pay such Tax as an addition to payments otherwise due to the Contractor under the contract.

All of the Contractor’s accounts, invoices, or other demands for payment shall clearly show payments required for Value Added Tax and the rates (percentages) on which they are based.

2.19. LANDFILLTAX, WASTE ELECTRICAL AND ELECTRONIC EQUIPMENTAND HAZARDOUS WASTE DIRECTIVES

The Contractor shall arrange for any materials arising from works under this contract and which are agreed by the Service Manager to be scrap, to be recycled wherever possible in accordance with WEEE Regulations and the provisions of Clause 2.24.

2.20. DAYWORKS

Copies of the relevant ‘Dayworks’ Labour and Equipment Sheets shall accompany all claims for payments for ‘Dayworks’.

No claim for payments for ‘Dayworks’ will be considered unless accompanied by copies of the related ‘Dayworks Sheets’, which have been signed by the Service Manager.

2.21. TERMS OF PAYMENTS TO CONTRACTOR

Claims for interim payments shall be in the form of separate invoices submitted monthly after the end of each calendar month. All claims must be supported by Electrical Completion Test and Inspection Certificates where specified. Payment will be withheld until all Certificates are provided.

2.22. QUALITY MANAGEMENT AND KEY PERFORMANCE INDICATORS




The Contractor must have a Quality Management System, to the requirements of BS EN9001:2015, operating at the commencement of the Contract and not later than six months after the commencement of the Contract in respect of the depot used for this Contract.

Contractors, with the tender submission, must submit details of their current Quality Assurance status.

The Contractor shall within one month of the award of the Contract submit to the ServiceManager details of his Quality Plan with relevant supporting documents.

The Service Manager shall during the contract period have access to the Contractor’s documentation and operational systems to validate the Contractor’s Quality Assurance procedures.

2.22.1. Local Key Performance Indicators

Local Key Performance Indicators (KPIs) will be produced by the Service Manager, using software contained in the Employer’s Mayrise/Symology management systems, to report on the Contractor’s performance.

The KPI’s shall be produced twice a year (March and August) for the previous six-month contract period to:-

Monitor performance over time; Propose more efficient or cost-effective ways of working; Seek continuous improvement in service provision;

If, on average over a six-month period, the numbers of luminaires replacements falls below 70% of the projected units as contained in the approved programme, an agreed Improvement Plan shall be implemented detailing the remedial actions to be taken and timescales.

If, on average over a six-month period, the numbers of luminaires replacements falls below 40% of the projected units as contained in the approved programme at any time ORThree consecutive improvement plans, this will be considered a breach of Contract and the Authority reserves the right to terminate the Contract.

2.23. DOCUMENTATION SPECIFICATION

2.23.1. Setting up Record Systema) The Contractor shall by the commencement of the Contract have in operation an approved

record system to enable him to carry out his obligations to the Employer. The system will be prepared in conjunction with the Service Manager, utilising information stored in the Employer’s computerised records.

Where the Contractor’s staffs find discrepancies between the inventory record and on-site details, he shall notify the Service Manager by email and by updating the Employer’s computer system in support of his invoice for the works carried out.




b) All plans and records will, on completion or termination of the Contract, remain the property of the Employer.

c) All forms and documentation specified in this contract may be subject to amendment due to developments and changes in operational procedures from time to time and the Contractor shall liaise and co-operate with the Service Manager regarding such developments and changes at no additional cost to the Employer.

2.23.2. Electrical Completion Testing and Inspection Certificate – ECTIC.

Minor Electrical Completion Testing and Inspection Certification to record the completion of replacement or new works involving electrical installation to be completed in accordance with the IEE Regulations NICEIC and Regional Electricity Company requirements.On completion of the work the Contractor shall invoice the Service Manager for the Price List items shown on the authorised form and shall submit a completed ECTIC in support of his claim.

2.24. ENVIRONMENTAL MANAGEMENT

The Contractor shall be qualified to ISO 14001:2004 in environmental management and work in partnership with the Employer and the Equipment Manufacturers to limit the impact on the environment by waste produced during their operations.

Specifically the partnership will seek to:

Reduce the amount of hazardous waste produced by:

o Recycling spent lighting elements to reduce the amount of hazardous waste required for disposal where technically and financially viable;

o Examining the use of elements which produce hazardous wastes and assessing the possibilities for using elements which contain less hazardous wastes; and

o Working with Equipment Manufacturers to encourage the use of less hazardous substances in element design.

o Reduce the amount of general waste produced by: Recycling obsolete or old unusable equipment; Maximising the reuse of usable equipment; and

o Minimising the packaging arrangements of new equipment.

o Review the general use of resources and the effect on the local environment by: Encouraging the development and use of lighting systems which have a longer lifetime

o and reduced energy requirement;

o Encouraging the use of control systems to provide energy efficiency when lighting requirements are reduced; and

o Assessing the environmental impact of new lighting installations.

The Contractor shall work in close co-operation with the Employer to continuously monitor the impact that the service has on the environment and compare with the service provided by other local authorities to ensure that the Employer stays at the forefront of good practice.




APPENDICIES TO PREAMBLE TO SPECIFICATION

Appendix No Description

Appendix 2F Public Lighting (Including Other Street Furniture) Competent Persons Authorisation Certificate (G39/1 As Amended)

Appendix 2G Personnel, Vehicles And Equipment Resources

Appendix 2H/1 Contractor Emergency Works Report / Client Report

Appendix 2H/2 Electricity Supply Fault Report

Appendix 2I Appendix D – Code Of Practice For Co-Ordination Of Street Works : 2001

Appendix 2J/1 Health And Safety Requirements & Construction (Design And Management) Regulations

Appendix 2J/2 Health And Safety Plan – Lighting, Illuminated Signs And Bollards

Appendix 2K Restricted Working Times Dates On Highway




Appendix 2F COMPETENT PERSONS AUTHORISATION

PUBLIC LIGHTING (INCLUDING OTHER STREET FURNITURE)COMPETENT PERSONS AUTHORISATION CERTIFICATE

(G39/1 AS AMENDED)

CERTIFICATE No ……………..

CATEGORY OF AUTHORISATION (Delete whichever of the following items is not applicable)

Category 1 - Contractor1. To supervise the erection of public lighting columns and fittings and associated electrical

installations in all situations including those in the vicinity of Regional Electricity Company overhead lines.

2. To supervise all public lighting maintenance and installation works

Category 2 – ContractorTo carry out all electrical duties including:-

1. The testing of installations.2. The fixing of equipment and the wiring of installations to the outgoing side of the Regional

Electricity Company’s public lighting cutout.3. The installation and connection of local authority underground cables, including the jointing

of PVC insulated cables.4. The maintenance of installations.5. The initial insertion, removal and replacement of the Regional Electricity Company’s public

lighting cutout fuses, including the replacement of cartridges.6. The close and detailed supervision of category 4 personnel.7. Emergency repairs to damaged equipment.

Category 3 - ContractorTo work on public lighting systems, including those in the vicinity of Regional Electricity Company overhead lines, for the following purposes only:

1. To withdraw and replace the Regional Electricity Company’s public lighting fuse for lamp changing and lantern cleaning.

2. The painting of public lighting structures.3. The close and detailed supervision of category 4 personnel.

Category 4 - Contractor1. To assist with and have training on the duties authorised in Categories 1, 2 or 3 under the

close and detailed supervision of Category 1, 2 or 3 personnel.2. To carry out the excavation for, installation or removal of public lighting assemblies.

Category 5 – Client1. To carry out inspections with the Contractor in the vicinity of Regional Electricity Company

overhead lines.2. To withdraw and refit the Regional electricity Company’s or private cable network fuse

carrier for the purpose of testing for live supply or polarity and for inspecting or replacing fuse and/or carrier, or for the purpose of isolation.

3. To withdraw and refit the Regional Electricity Company’s or private cable network fuse carrier for the purpose of testing earth loop impedance and polarity or for removing or reconnecting of installation cables to the outgoing side of the cut-out.

Note: On no occasion should the fuse carrier be withdrawn or refitted by the authorised person in order to permit a third party to work on the installation unless the authorised person remains on site at all times to supervise the third party.




Name of Competent Person (BLOCK LETTERS) ………………………………………………………………….

Name and Address of Employer …………………………………………………………………………………….………………………………………………………………………………………………………………………………

Approved by …………….…(sgd) Position:……………..……… Date: …………….

Received:………………….………… (sgd) Date: …………………………..

This certificate is valid until – Date………………………………………

A copy of this certificate shall be held by the Competent Person named above.




Appendix 2G: PERSONNEL, VEHICLES AND EQUIPMENT RESOURCES

The Contractor shall list below details of personnel, vehicles and equipment resources to be made available at the start and maintained throughout the Contract period in accordance with the specification in the Service Information.

Personnel Details/No of StaffContract Manager’s Name and Qualifications

Assistant Contract Manager’s Name and Qualifications

Site Supervisors’ Name(s) and Qualifications

Other Supervisory Staff

G39/1 Category 1 Staff



Administrative Staff

All other staff – give details

Total staff to be exclusively employed on the Contract

Vehicles and Equipment Type and year of manufacture

No of vehicles

Mobile elevated works platform for 6m and 8m assemblies



Sign vans (fully equipped)

Vans

Vehicle Crane

All other vehicles – give details1

Cable Fault Location sets – give details

All other equipment – give detail2

1. eg small lift vehicle for columns on footpaths etc,2. eg multimeters etc.




Appendic 2H/1Date

Contractor Details TimeName Police AwareAddressTel no.Unit ID No.LocationArea

Damage Details Further Comments

Damaged caused by:- NameAddressVehicle Regmake/Type

New Equipment DetailsColumn height Sign Post heightColumn Type Sign Post Type

CableDNO Called Time DateFollow up work required Yes NoOne stop Attendance Yes No

Yes No

Comments

CONTRACTOR EMERGENCY WORKS REPORT/CLIENT REPORT:

New equipment installed before DNO attendance

Column HeightColumn Type

Report Received From

Yes NOPolice Incident No.

Sign Post Height/Type

Sign LightBollard

LanternLampPhotocell

Private DNO




WORK REPORT

Date Work Started ____________________

Date Work Completed ____________________

Outstanding Work by others ____________________

Operational YES / NO

Contractors Invoice No. ____________________

Signed: ..........................…... Date: .........................


Work Carried Out Bill Item Number Cost



Appendix 2H/2

ELECTRICITY SUPPLY FAULT REPORT:

Date Original fault No. Unit iD No. Location

Type Of Fault

No SupplyNot

ConnectedCut Out

Damaged Faulty Cut Out

Type Of Equipment

Street Light Sign Bollard Other DNO Cable Private cable

Type Of Service Underground Overhead 5th core

Comments




Appendix 2I – Code of Practice for Co-ordination of Street Works : 2001

PAPER TRANSFER OF NOTICES

D1 Introduction

D1.1 Regulations provide a variety of methods of services of notices. In cases of emergency and urgent works, notices may be delivered or sent by fax or electronic means, or by other agreed means. In other cases, first class post is an additional option. Since the introduction of Electronic Transfer of Notices (ETON, see Appendix E) the vast majority of notices have been given electronically. However, users are required to retain the facility of receiving notices by the other means mentioned above.

D1.2 In order to provide for a standardisation of notice forms, which will incorporate details given by Daily Whereabouts, ‘N’ and ‘R’, the process has been streamlined to utilise a paper notice similar to an Appendix E produced notice. This will enable the general rules for serving notices to be more easily applied to paper and electronic service as problems with the original format of paper notices included:

- failure of the data structure to match ETON;- the lack of nationally unique reference numbers; and - the lack of USRNs.

It was therefore decided to abandon the ‘N’ and ‘R’ forms and introduce forms compatible with ETON (see below for details).

D1.3 As well as overcoming the problem mentioned above, these new forms accommodate the new notices required by the introduction of Section 74 charging without introducing a multiplicity of forms.

D2 Prerequisites for giving a notice using paper

D2.1 The undertaker will have to obtain a DETR Data Capture Code for his organisation. This will enable him to:




- create unique reference numbers for his notices using the rules in Appendix E; and

- obtain access to the National Street Gazetteer (NSG) and Additional Street Data (ASD).

D2.2 The undertaker will have to obtain a full set of the DETR Data Capture Codes (available from the DETR website) in order to know what are valid values for each data item on the notice forms.

Important Note: when entering data on the form, undertakers should use the text description of the data, not the code number used by the computer systems. For example if giving a seven day notice, ‘SEVEN DAY’ should be entered against NOTICE_TYPE not the number ‘2’. This is to minimise errors.

D2.3 The undertaker will need to have an up-to-date NSG and ASD. These are available free of charge to undertakers who have obtained a DETR Data Capture Code, for use solely for street works purposes.

As well as giving the undertaker necessary information (such as about Traffic Sensitivity), these will enable him to give the correct USRN for the street in his notice.

D2.4 In completing the forms, the undertaker must follow the data validation rules set out in Appendix E.

D2.5 The forms themselves are also available in electronic format on the DETR website.

D3 Other Considerations

D3.1 In the event of a fax transmission being not possible because the destination fax machine is engaged, three recorded attempts by the originator within the specified timescale will be deemed to be compliance with the requirements subject to the originator passing the basic information by telephone at that point and confirming it by fax as soon as possible. Where the destination fax machine is unobtainable (rather than engaged), the passing of the basic information by telephone, within the timescale, will be deemed to be compliance subject to its confirmation by fax as soon as possible.

D3.2 The Regulations make provision for authorities and undertakers to provide an address for service of notices under the Act, including (if desired) different addresses for different notices or classes of notice. It is also possible for them to agree other addresses, and means of service. Although an authority or undertaker may wish to specify, for operational reasons, that notices may be sent to local district offices or depots, the number of recipients’ addresses for service must be kept to a minimum to avoid confusion and minimise administrative workload.

For information on electronic addresses, see ETON Appendix E3.4.

D.3.3 The precise style and format of the paper notice is discretionary, for example the forms can be adapted to include an organisation’s corporate identity or to increase the size of text boxes where they are intended to be handwritten. The layout must however not depart from those defined in respect of the name and order of the data fields. The contents of the text field must always follow the validation rules contained within Appendix E.




It should be noted that, particularly where multiple sites are involved, the form may run over several separate pages.

D4 Relationship of Notices, Works and Sites for charging purposes under The Street Works Register (Registration Fees) Regulations 1999 (SI 1999/1048).

D4.1 A works may contain one street or more than one street.

D4.2 A works may contain one notice or more than one notice.

D4.3 A works may contain one site or more than one site.

D4.4 A notice can only contain one street unless it is a Section 54 notice, in which case it can contain more than one street.

D4.5 A site can contain only one street.

D4.6 The reference of a works (Promoters_Works_Ref) is unique nationally and the Promoters Works Ref will be twenty-four characters in length. It will be constructed as detailed in E3.6.1 of ETON Appendix E.

D4.7 The reference of a site is unique nationally as it consists of the Promoters Works Ref and the Site Num.

D4.8 The reference of a notice is unique nationally as it consists of the Promoters Works Ref and the Unique Street Reference Number (USRN) for a street and the Site Num for that street. If there is more than one street in a works then each notice reference will be based on the information shown above except that the Site Num to be used in each notice will be the first Site Num shown within the works for each particular street.

D4.9 Charging of the receipt and input of non-electronic notifications to the highway authority’s street works register of non-electronic notifications is carried out on a street basis, ie the charge is made for the input of each individual street (see figure 1).

D5 Notice Forms

The notice forms at D5.1, D5.2 and D5.3 are to be used for paper notifications. Electronic copies of these forms are available on the DETR Web Site website.




D5.1 Works Form

FROM:TO:

WORKSUTILITY REFERENCE:VERSION NUMBER:CREATED:ABANDONED:NOTICE TYPE:WORKS TYPE:WORKS STATUS:DESCRIPTION:INSPECTION UNITS & TYPE:START DATE & TIME:ESTIMATED END DATE:COMPLETED DATE:CONTACT (OWNER):

CONTACT (AGENT):

SITESITE No:VERSION:STREET USRN:STREET NAME:LOCALITY:TOWN:COUNTY:CREATED:EXTANT DATE:COMPLETION DATE:ABANDONED DATE:SITE STATUS:TRAFFIC MANAGEMENT:LOCATION:POSITION:EXCAVATION DEPTH:LENGTH:WIDTH:

PROVISIONAL STREETSTREET NAME:




AREA:TOWN:COUNTY:OSGRs:

SITE CO-ORDINATESNUMBER EASTING NORTHING

SPECIAL DESIGNATIONSCode of Practice for the co-ordination of Street Works etc

D5.2 Comments Form

FROM:

TO:

PROMOTER WORKS REF:

SITE NUM:

COMMENT NUMBER:

COMMENT TYPE:

COMMENT TEXT:

COMMENT DATE:

NSG STREET IDENTIFIER:




D5.3 Inspections FormInspections form will be contained in the Inspections Code of Practice for Inspections.

Minimum Notice Periods

CATEGORIES OF WORKS Non traffic sensitive situations Traffic sensitive situations

EMERGENCY (INCLUDING REMEDIAL – DANGEROUS) WITHIN 2 HOURS OF WORK STARTING

URGENT WITHIN 2 HOURS OF WORKS STARTING

2 HOURS NOTICE IN ADVANCE

SPECIAL CASES OF URGENT

WITHIN 2 HOURS OF WORK STARTING (WHERE IMMEDIATE START IS JUSTIFIED)

MINOR WORKS (WITHOUT EXCAVATION)

NOTICE NOT REQUIRED 3 DAYS NOTICE

MINOR WORKS (WITH EXCAVATION)

NOTIFY BY DAILY WHEREABOUTS

ONE MONTH ADVANCE NOTICE AND 7 DAYS NOTICE OF START DATE

REMEDIAL WORKS (NON-DANGEROUS)

NOTIFY BY DAILY WHEREABOUTS

3 DAYS NOTICE

STANDARD WORKS 7 DAYS NOTICE ONE MONTH ADVANCE NOTICE AND 7 DAYS NOTICE OF START DATE

MAJOR PROJECTS ONE MONTH ADVANCE NOTICE AND 7 DAYS NOTICE OF START DATE

Note: STREETS OF SPECIAL ENGINEERING DIFFICULTY AND PROTECTED STREETS. Approval for works in such streets must be obtained from the Relevant Authority separately from, and in addition to, the formal notice.




Appendix 2J/1

HEALTH AND SAFETY REQUIREMENTS AND

CONSTRUCTION (DESIGN AND MANAGEMENT) REGULATIONS

Health and Safety Plan and Questionnaire

The Contractor will be the ‘Principal Contractor’ as defined in the Construction (Design and Management) Regulations 2015.

The Employer’s Planning Supervisor has prepared a Health and Safety Plan that the Principal Contractor will be expected to develop adequately prior to any construction work commencing on site, and continuously develop through the duration of the works.

A copy of this developed plan must be supplied as part of the tender submission.

On completion of the works the Principal Contractor will provide relevant information to the Planning Supervisor to enable a Health and Safety File to be prepared for the Client.

Tenderer’s must complete the questionnaire and return with their tender submission.

The Health and Safety Executive has not been notified because the works on individual work sites will not involve more than four personnel or 500 man-hours. For larger-scale works involving more than four personnel or 500 man-hours the Planning Supervisor will inform the Health and Safety Executive accordingly. A specific Safety Plan shall be developed by the Principal Contractor for larger-scale works as above, or where particular hazards are present.




Appendix 2J/2

HEALTH AND SAFETY PLAN – LIGHTING, ILLUMINATED SIGNS AND BOLLARDS

NATURE OF WORKS

The maintenance and repair of illuminated highway equipment assemblies, such as streetlights, illuminated road traffic signs and bollards etc. on trunk roads and some motorway slip roads, and may also include the refurbishment, replacement, installation and removal of such assemblies, at the discretion of the employer.

BACKGROUND

If required by the employer, the contractor shall provide all information to enable the development of an integrated Quality, Health and Safety and Environmental management system. For example, certification to BS EN ISO 9001: 2002, BS OHSAS 18001: 2007 and BS EN ISO 14001: 2004.

The Contractor shall assist the employer in gaining and maintaining their certification to BS EN ISO 9001: 2002, BS OHSAS 18001: 2007 and BS EN ISO 14001: 2004 by providing information, records and statistics when requested.

HEALTH AND SAFETY

The Contractor shall ensure, so far as is reasonably practicable, the health and safety and welfare, at work, of all his employees and additionally shall ensure, so far as is reasonably practicable, that persons not in his employment, but who may be affected by the works, are not exposed to risks to their health and safety. The Contractor shall fully acquaint his employees with the requirements of the Health and Safety at Work Act 1974 and ensure compliance at all times.

The Contractor shall adopt and maintain a proactive culture in health, safety and environmental considerations at all times and shall operate a safety management system in line with relevant legal requirements to ensure that all legislative changes are incorporated into the Contractor’s procedures / methods of working in a timely manner.

All equipment plant and materials supplied and work done shall comply with Statutory and other Regulations, Codes of Practice, Department for Transport and European and British Standard Specifications.

The Contractor shall maintain all equipment (including spares and test equipment) to a level that enables optimum performance and availability of the systems to be achieved on a continuous basis. This shall include liaison and follow through of support services by specialist Service Providers / vendors / other third party e.g. cables repairs, and the efficient turn around of repaired equipment.




No alcohol must be taken onto any site (including offices and welfare facilities) and the Contractor's personnel must never be unfit to work through alcohol or drug use. This should be made clear at induction talks and should include the risks due to drinking the previous evening.

Anyone suspected of being unfit to work due to alcohol or drugs shall be stopped from working and removed from site. This shall apply even if the drugs are prescribed as medical treatment.

HEALTH AND SAFETY MANAGEMENT

In order to minimise health and safety risks, meet legislative requirements and demonstrate corporate governance, the Contractor will be required to have or be working towards implementing a Health and Safety Management System which provides a framework for managing and controlling the health and safety aspects applicable to its works to meet BS OHSAS 18001:2007. If the latter is the case, then the Contractor shall demonstrate the rate of progress in achieving such a system.

The Contractor shall comply with all current health and safety statutory legislation and all his employees engaged in the work shall receive such instruction in the operation of the vehicles, equipment etc, and plant, materials etc, as may be necessary during the execution of this Contract. A non-exhaustive list of legislation is listed in Annex 1.

Where a British Standard incorporated in the Contract has been superseded by a Harmonised European standard, or a European Standard, issued prior to the Reference Date then such Harmonised European Standard or European Standard shall be substituted for the British Standard and any amendments thereto contained in the Specification.

The Contractor shall also be aware of and comply with the following: -

a) Energy Association Engineering Recommendation G39/1 Model Code of Practice covering electrical safety in the planning, installation, commissioning and maintenance of public lighting and other street furniture.

b) The National Joint Utilities Group Recommendations on avoidance of danger from underground electricity cables, HSG 47 ‘Avoiding Danger from Underground Services’ and GS 6 Avoiding Danger from Overhead Power Lines published by the Health and Safety Executive.

c) The latest Edition of the Regulations for Electrical Installations issued by the IEE (BS 7671).

d) The latest edition of the Institution of Lighting Professionals, Code of Practice for Electrical Safety in Highway Electrical Operations.

e) The New Roads and Street Works Act 1991.

f) National Highway Electrical Sector Schemes – Sector 9B and Sector 10

g) National Highway Sector Schemes:-




12D For installing, maintaining and removing static temporary traffic management systems on low speed roads.

PERFORMANCE MONITORING

The performance of the Contractor with regard to administrative, financial, technical, and operational and maintenance matters including Health and Safety Management will be discussed as part of the Contractors regular monthly progress meetings with the employer.

The Contractor shall attend other meetings with the employer as may be required during the progress of the works.

The Service Provider shall submit monthly, the Accident / Incident reports for any recorded accident / incident / near miss that has occurred.

The Contractor shall provide monthly figures for the:-

Number of recorded accidents / near misses / incidents, together with a summary description of approximately 5 lines for each recorded accident / near miss / incidents and details of any action taken.

Number of RIDDOR reportable accidents / reportable occurrences together with a descriptive report (approximately half a page) is required including action taken to mitigate further occurrences.

N.B. If an RTC occurs that encroaches on the traffic Management Zone (i.e. the safety zone, works area etc) then this is to be reported as either an incident, or accident if an injury is sustained by anyone within the Traffic Management Zone.

The Contractor shall also provide quarterly figures for the:-

Number of recorded accidents divided by number of employees* Multiplied by 1,000.

Number of RIDDOR reportable occurrences divided by number of employees* Multiplied by 1,000.

Number of lost time accidents divided by number of employees*Multiplied by 1,000.

Number of working days lost due to accidents divided by number of employees* Multiplied by 1,000.

Number and type of statutory notices received. Number of working days/shifts per full time equivalent employee lost due to sickness

absence.

*Were the number of employees is the number of employees, both operational and administrative, who provide the contracted service to SWTRA

As part of assisting the employer in gaining and maintaining their certification to BS EN ISO 9001: 2015, BS OHSAS 18001: 2007 and BS EN ISO 14001: 2004 the Contractor shall allow the employer to undertake surveillance audits if deemed appropriate.




TRAINING

The Contractor shall ensure that staff are engaged pro-actively on Health and Safety training to maintain awareness and skill levels commensurate with changes in Health and Safety legislation affecting the prescribed works. The Contractor shall establish an environment where involvement and participation of staff in regular Safety Meetings is required. The Safety Meetings shall be used to review Safety Statistics and changes affecting Health and Safety matters relevant to the Works. This may take the form of Toolbox Talks'.

All staff engaged directly or indirectly (e.g. sub-contracted) by the Contractor on maintenance, replacement, upgrade or modification works, undertaken under this contract shall be adequately trained to meet all relevant Health and Safety requirements. Records of individual training shall be kept up-to-date by the Contractor.

Training shall be provided but not be limited to the following situations:

induction training on recruitment; scheme induction/familiarisation training changes in equipment, technology, systems of working; exposure to new or increased risks;

The Contractor shall arrange for all staff engaged on site works to have been issued with Competency Certificates under the HEA Scheme for the Assessment of Competence for Contractors and must submit NVQ certificates

RISK MANAGEMENT / SAFE WORKING SYSTEMS

The Contractor shall set up a Risk Assessment Needs Analysis Matrix (RANAM) prior to the start up of the contract in order to develop a Risk Assessment Matrix for activities associated with the maintenance and improvement of motorway and trunk road traffic signals equipment on trunk roads in South Wales. For each activity highlighted in the RANAM, the Contractor shall provide:

Details with associated risk and hazards Associated Risk Assessment reference, issue date and review date

Associated Method Statement reference, issue date and review date

Any additional Safe Working SystemsThe Contractor shall also set up a Risk Register prior to the start of the contract ready to record the risks identified in the RANAM which will be an important component of the Contractor's organization's risk management framework. The Risk Register shall list all identified risks, the results of their analysis and evaluation and include information on the status of the risks. The register shall include but not be limited to the following:




Risk identification number (unique) Risk type Date identified Date last updated Description Probability Impact Possible response actions Chosen action Target date Action Closure date Cross references to plans and associated risks

The Contractor shall submit that the start of the contract the Generic Risk Assessments and Method Statements prepared for the identified risks associated with the routine maintenance works detailed in the specification for review.

Prior to any routine maintenance work activity commencing on site the Contractor shall submit the relevant Generic Risk Assessments and Method Statements that have been reviewed, and amended were required to ensure they are site specific, together with any Risk Assessments and Method Statements prepared for work not covered by the Generic Risk Assessments and Method Statements.

The Contractor shall a l so submit for rev iew the Risk Assessments and Method Statements prepared for all works associated with the replacement and upgrade of time expired equipment or systems, and non routine maintenance work to be undertaken by the Contractor.

The Contractor shall implement Safe Working Systems for all works undertaken under this Contract as a means of demonstrating that risks have been reduced to as low a level as reasonably practicable. This shall be achieved through the use of the Risk Assessments / Method Statements.

The Contractor shall be required to ensure that any Contractor or Sub Contractor working under his direction shall provide a written Health and safety method statement detailing the proposed method of installation / maintenance including details of temporary works, the use of plant and equipment and any information in order to establish that a safe system of work is proposed, before work is put in hand.

CONSTRUCTION (DESIGN AND MANAGEMENT) REGULATIONS (CDM 2015)

At the time of preparation the Construction (Design and Management) Regulations are under review and are likely to be revised or replaced with a new set of Construction (Design and Management) Regulations

In order to demonstrate compliance with CDM 2015 and any revision/replacement regulations, the Contractor will be required to have a framework for managing and controlling the aspects of CDM 2015 applicable to its works or be working towards implementing a framework for managing and controlling the aspects of the revised CDM 2015 or its replacement regulations applicable to its works. If the latter is the case, then the Contractor shall demonstrate the rate of progress in achieving such a system.




The Contractor shall ensure that the persons who undertake CDM 2015 roles/duties or revised/new Construction (Design and Management) Regulation roles/duties are competent to do so.

Application – CDM 20015 applies to all "construction work" carried out to a "structure" as defined in the regulations, which includes the; commissioning, renovation, repair, upkeep, redecoration, removal or other maintenance (including cleaning which involves the use of water or an abrasive at high pressure or the use of corrosive or toxic substances), decommissioning, installation, commissioning, maintenance, repair or removal of electrical, telecommunications, computer or similar services and equipment on any road, bridge, viaduct, and wall.

Duties to achieve the standards set by CDM 2015 are held by Contractors who actually carry out the work, irrespective of whether they are Customers or are self employed. Duties are also held by those who do not carry out construction work themselves, but control the way in which the work is done. In each case, the extent of the duty is in proportion to the degree of control which the individual or organisation has over the work in question.

Notification – It is expected that the duration of the individual occasions when Planned Maintenance, Annual Inspections, Bulk Lamp Changes, Fault Response and Making Safe Repairs, and attending Miscellaneous Faults, are undertaken would not be more than 30 working days, and are therefore not notifiable to the Health and Safety Executive under CDM 2015.

Where the replacement and upgrade of time expired equipment or systems is to be undertaken it is expected that the duration of this work will be over 30 working days, and will therefore be notifiable to the Health and Safety Executive (HSE) under CDM 2015.

Appointments – The Client shall be the employer. Designers shall be those who prepare or modify a design / specification, or arranges for or instructs any person under their control to do so relating to a structure, or to a mechanical or electrical system, telecommunications, computer or similar services and equipment.

Where the works are notifiable to the HSE the Contractor shall be appointed as Principal Contractor.

The Employer reserves the right to review and / or change these arrangements as appropriate in the circumstances, throughout the life of the contract.

Health and Safety File – The Health and Safety File is where information relating to the works which is likely to be needed during any subsequent construction work is to be recorded, to ensure the health and safety of any person who may be involved or affected by any future work on the road network.

Where the works are not notifiable, the Contractor is to collect the above information and forward it to the employer.

Where the works are notifiable the CDM Co-ordinator will be responsible for the collection of information, reviewing and updating an existing health and safety file or preparing a new health and safety file where one does not exist. The Contractor as Principal Contractor shall liaise with the CDM Co-ordinator in performing his duties, identify to each Service Provider the information




relating to the Service Provider's activity which is likely to be required by the CDM Co-ordinator for inclusion in the health and safety file, and ensure that such information is promptly provided to the CDM Co-ordinator.

ASBESTOS – CONTROL OF ASBESTOS REGULATIONS (CAR 12) AND GD 05

Asbestos Containing Materials (ACMs) are known to exist within the highway boundary, in roads, drainage, structures, associated buildings and other Assets. Some road tunnels, depots and other buildings are considered to pose the highest risk for highway works. However, ACMs only pose a risk to health if the material is disturbed and the fibres become airborne and can then be inhaled.

Regulation 4 of CAR 12 places a duty on those persons (the Dutyholder/s) who have responsibility for maintenance or repair, to ensure that a suitable and sufficient assessment is carried out as to whether Asbestos Containing Materials are likely to be present in their premises, a written plan should then be prepared detailing the controls required to effectively manage any risk. For the employer, the meaning of “Premises” is defined as any Asset.

To comply with the duty imposed by Regulation 4, the HSE publication INDG223 – Managing Asbestos In Buildings: A Brief Guide, identifies the steps to be followed

Step 1 Find out if asbestos is present

Step 2 Assess the condition of any ACMs

Step 3 Survey and sample for asbestos

Step 4 Keep a written record or register

Step 5 Act on the findings

Step 6 Keep records up to date

ACMs in the employer’s Assets will be managed by:

finding out if there is asbestos in the premises [asset] its location and what condition it is in or assessing if ACMs are liable to be present and making a presumption that ACMs are present unless there is strong evidence that they do not;

making and keeping an up-to-date record of the location and condition of the ACMs or presumed ACMs in the premises [asset];

making a suitable and sufficient assessment of the risk from the material; preparing a written plan that sets out in detail how the risks from this material are going

to be managed; taking the steps needed to put the plan into action; reviewing and monitoring the plan and the arrangements made to put it in place; and setting up a system for providing information on the location and condition of the material

to anyone who is liable to work on or disturb it.

The strategy of the employer for the CAR 12 is contained in ANNEX C of GD 05, which is defined in the Welsh Government’s Asbestos Management Plan.




In order to demonstrate compliance with CAR 12 / GD 05 the Contractor will be required to have a framework for managing and controlling the aspects of CAR 12 / GD 05 applicable to its works or be working towards implementing a framework for managing and controlling the aspects of CAR 12 / GD 05 applicable to its works. If the latter is the case, then the Contractor shall demonstrate the rate of progress in achieving such a system.

The Contractor shall ensure that the persons who undertake CAR 12 / GD 05 roles/duties are competent to do so.

TRAFFIC SAFETY / WORKING WITHIN TRAFFIC MANAGEMENT

All The Contractor’s employees or any approved sub-Contractor’s employees engaged in work on this contract shall at all times wear clothing to BS EN471: 1994, Table 1: Class 3 markings with high visibility saffron yellow fluorescent/retro reflective features complying with BS EN 471 and shall wear safety helmets to EN 397 (BS 4270) and safety footwear BS EN 345:Part 1 1993 in accordance with the Personal Protective Equipment at Work Regulations 2002. Should the Contractor’s employees fail to comply with these requirements; the employer will instruct the Contractor to halt site works until the requirements are met.

The Contractor shall comply with the Department for Transport's current issue of the Traffic Signs Manual Chapter 8 "Traffic Safety Measures and Signs for Road Works and Temporary Situations", and any amendments including those detailed in Advice Notes TA 61/94 and the booklet 'Safer Road Works Ahead', and the requirements of the Traffic Safety and Management General Specification clause. The Contractor shall ensure that those providing / setting up traffic management on the trunk road network are Sector Scheme approved.

The Contractor (or traffic management sub-contractor) shall comply with the National Highways Sector Scheme for Quality Management:

12D For installing, maintaining and removing temporary traffic management on low speed roads.

Where work is carried out on or adjacent to a highway open to traffic, the Contractor shall ensure that the workforce and the site supervisory staff at all times set out the appropriate traffic management, and wear high visibility warning clothing complying with BS EN 471, Table 1, Class 3 for motorways and other high speed roads.

The Contractor is to provide their maintenance staff with suitable coverings for controller cabinets to allow the engineers to carry out their work during inclement weather. Where working outside daylight hours becomes necessary the Contractor is to provide temporary lighting to illuminate the area of work in progress following consultation with the employer.

LONE WORKING

Where there is a requirement for the Contractor's maintenance personnel to work unaccompanied then an appropriate safe working system shall be adopted. There may be occasions when personnel are permitted to work unaccompanied (i.e. on low risk activities), at




isolated locations where there are not other persons available to assist in the event of an accident. In those circumstances, the Contractor shall make suitable provisions for a means of communication (telephone or radio) to be provided and a system established whereby the unaccompanied worker reports at regular defined times. Unaccompanied workers must receive specific training and instruction in their duties, limited activities and emergency actions.

The Contractor shall not place any unaccompanied person in a work situation where the nature of their work places them at significant risk of injury.

WORK AT HEIGHT

In order to demonstrate compliance with the Working at Height Regulations (WHR), the Contractor will be required to have a framework for managing and controlling the aspects of WHR applicable to i ts works.

The Contractor shall ensure that all work at height is assessed and the hierarchy of control is applied.

The Contractor shall also ensure that the persons who undertake work at height have received the training and information to be competent to do so, that the equipment provided meets minimum standards and that it is regularly inspected and the inspections recorded.

Where lifting equipment is brought to site e.g. MEWPS, the Contractor is to ensure physical evidence of the last thorough examination of the equipment is provided when it arrives at site, and then regularly inspected by a competent person at intervals no longer than those specified in the Lifting Operations and Lifting Equipment Regulations or shorter intervals where the competent person considers this necessary. The physical evidence of the last thorough examination of the equipment should include:

the name and address of the duty holder for whom the thorough examination was made; the address of the premises at which the thorough examination was made; sufficient information to identify the equipment; the date of the last thorough examination; the date when the next thorough examination is due; and the safe working load of the equipment or (where its safe working load depends on the

configuration of the equipment) its safe working load for each configuration of the equipment.

All lift vehicle / equipment operators shall be trained by IPAF approved instructors in the safe operation of the lift vehicle / equipment and when working from the lift platform must wear approved safety harness in accordance with lift vehicle manufacturers’ recommendations.

Operatives shall not travel between columns on working platforms nor shall the vehicles be driven on the highway with the working platform or boom in a raised position.

Movable ladders, including stepladders, are only to be used for infrequent access (i.e. less than once a month), more regular access is to be by a fixed means that prevents unauthorised access.




Movable ladders, including stepladders, are only to be used as a working platform unless there is no other suitable alternative, the ladder / step ladder is suitable for the works, the works are to be of short duration (i.e. less than 30 minutes), the person undertaking the work using the ladder / step ladder is to have three points of contact at all times, and the ladder / step ladder is securely tied, footed, self stabilised etc.

VEHICLES, EQUIPMENT, PLANT AND MATERIALS

This Contract includes for the supply of all plant, labour, equipment, materials etc and the provision of vehicles, by the Contractor, for the safe and proper execution of this Contract.

All vehicles and mobile plant used by the Contractor (including sub contractors and suppliers) in or adjacent to the Works shall:

comply with the requirements of the Department for Transport's current issue of the Traffic Signs Manual Chapter 8 "Traffic Safety Measures and Signs for Road Works and Temporary Situations", and any amendments.

be painted in a conspicuous colour and kept clean to maintain conspicuity.

have high visibility rear markings covering as much if the rear-facing portion of the vehicle as possible without obscuring, vehicle lighting or registration plates.

have bilingual signs reading "Highway Maintenance" at the rear. The lettering shall be 150mm x-height for lorries and plant and 50 or 100mm x-height for light vans and cars in black capital letters from the 'Transport Heavy Alphabet' on a yellow reflectorised background.

be provided with either a roof-mounted fl ashing amber warning light bar (comprising at least two independent light sources) or two independent roof-mounted flashing amber warning beacons, visible through 360° and comply with the requirements of the Road Vehicle Lighting Regulations and the United Nations Economic Commission for Europe (UNECE) Regulation 65 on Special Warning Lamps.

provided with a fire extinguisher of the Pyrene GP-PA dry powder type or similar approved.

provided with a first aid kit to DIN13164 or similar approved.




ANNEX 1 REGULATIONS, CODES AND SPECIFICATIONS

Non exhaustive list of Health and Safety Regulations, Codes of Practice, Department for Transport and European and British Standard Specifications

Memoranda

DMRB Volume 8 Section 1 Part 1 (TA 82/99) “Traffic signs and lighting. Traffic signals and control equipment. Installation of traffic signals and associated equipment.”

DMRB Volume 8 Section 1 Part 1 (TA 12/07) “Traffic signs and lighting. Traffic signals and control equipment. Traffic signals on high speed roads.”

DMRB Volume 2 Section 2 Part 1 (BD 94/07) “Highway structures: Design (substructures and special structures) materials. Special structures. Design of minor structures.”

Department of Transport Departmental Standard BD87/05 “Painting of Steel Highway Structures”

Statutes and Regulations

Health and Safety at Work Act 1974 as amended

The Health & Safety Information for Employees Regulations 1989 as amended

Workplace (Health, Safety and Welfare) Regulations 2011

The Management of Health and Safety at Work Regulations 1999 as amended

The Health and Safety (Fees) Regulations 2016

Employers Liability (Compulsory Insurance) Regulations 2008 as amended

The Working Time Regulations 1998 as amended

The Road Transport (Working Time) Regulations 2005 as amended

Corporate Manslaughter and Corporate Homicide Act 2007 as amended

The Smoke Free Premises etc (Wales) Regulations 2007

The Equality Act 2010

The Employment Equality (Repeal of Retirement Age Provisions) Regulations 2011

Health & Safety (First Aid) Regulations 1981 as amended

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 as amended

The Construction (Design and Management) Regulations 2007

Electricity at Work Regulations 1989

The Electrical Equipment (Safety) Regulations 1994

The Control of Asbestos Regulations 2012

Control of Substances Hazardous to Health (COSHH) Regulations 2002 as amended




Batteries Directive 2006/66/EC

The Waste Batteries and Accumulators Regulations 2009

Control of Noise at Work Regulations 2005

Manual Handling Operations Regulations 1992

Confined Spaces Regulations 1997

The Work at Height Regulations 2005

Health and Safety (Display Screen Equipment) Regulationsn1992 as amended

The Personal Protective Equipment at Work Regulations 2002 as amended

The Provision and Use of Work Equipment Regulations 1998 as amended

The Lifting Operations and Lifting Equipment Regulations 1998

The Control of Vibration at Work Regulations 2005

Highways Act 1980 Chapter 66 as updated

New Roads and Street Works Act 1991 as updated and related Codes of Practice and Specifications

The Traffic Signs Regulations and General Directions 2002 as amended

The Special Waste Regulations 1996 as amended

The Hazardous Waste (Wales) Regulations 2005

The Waste Electrical and Electronic Equipment Regulations 2006 as amended

The Road Vehicles Lighting Regulations 1989 as amended

The Institution of Electrical Engineers ‘Regulations for Electrical Installations’, Sixteenth Edition (BS 7671)

The Waste Electrical and Electronic Equipment Directive

The Hazardous Waste Directive

Codes of Practice

HEACode of Practice for the Installation and Maintenance of Public Lighting and Illuminated Traffic Signs

ILE Technical Reports Nos 7, 12, 13, 22, 23, 25 and 26

ENAModel Code of Practice covering electrical safety in the planning, installation, commissioning and maintenance of public lighting and other street furniture (G39/1) 1992

ILE Code of Practice for Electrical Safety in Highway Electrical Operations 2011

HAUC Code of Practice for Highway Reinstatements

HSR 25 Health and Safety Regulation 25: Memorandum of Guidance on the Electricity at Work Regulations 1989 – Guidance on the Regulations: 2011

HSG 47 Health and Safety Guidance 47: Avoiding Danger from Underground Services: 2009

GS 6 Guidance note – General Series 6: Avoiding Danger from Overhead Power Lines:2013

INDG402 Industry Guidance 402: Safe Use of Ladders and Stepladders – An Employer’s Guide 2011

CSSGuidance Notes on Electrical Safety in the Highway to Achieve Compliance with the Electricity at Work Regulations




CSSCode of Practice for the Installation, Operation and removal of Seasonal Decorations 2005

NICEIC Rules Relating to Enrolment

WPD Code of Practice ST: GE12.

British/European Standards Specifications

BS EN 9000 Quality management systems

BS EN ISO 9002 Quality systems

BS OHSAS 18001 Occupational health and safety management systems

BS QAS 3433/287 Installation and Maintenance of Traffic Signals

BS EN 60900 Hand tools for live working

BS EN 60903 Gloves and mitts of insulating material for live working

ANNEX 2 CONSTRUCTION (DESIGN AND MANAGEMENT) REGULATIONS ANNEX 3 TRAFFIC MANAGEMENT ACT

ANNEX 4 NEWROADS AND STREETWORKS ACT




Appendix 2K

RESTRICTED WORKING TIMES DATES ON HIGHWAY

1. ABERAERON

Plan No. TSS 111

The undermentioned street is designated as Traffic Sensitive during the

following periods: Monday to Sunday 00:00hrs to 2400hrs.

Emergency Services Access.

ROAD NO STREET NAME GRID REFERENCE

(START)

GRID REFERENCE

(FINISH)

Queen Street 45796305 45736298

2. ABERPORTH

Plan No. TSS 2/1

The undermentioned streets are designated as Traffic Sensitive during the

following periods:

Christmas Day, Good Friday, Easter Monday and for two working days prior

and one week following the holiday period.

Spring Bank Holidays and for two working days prior and one week following

the holiday period.

August Bank Holiday and for one week following the holiday period.




All prescribed Public Holidays.

Monday to Saturday from 0800hrs to 0930hrs and from 1530hrs to 1830hrs.

From 1st July to 31st August - Monday to Sunday from 0800hrs to 1830hrs

ROAD NO

STREET NAME GRID REFERENCE

(START)

GRID REFERENCE

(FINISH)

B4333 Ship Inn to Post Office 26135130 25855150

U5035 Post Office to Pengraig 26135130 26025162

3. ABERYSTWYTH

Plan No. TSS 3/1; TSS 3/2; TSS 3/3; TSS 3/4; TSS 3/ ; TSS 3/6; TSS 317; TSS

3/8; TSS 3/9; TSS 3/10.

The undermentioned streets are designated as Traffic Sensitive during the

following periods:

Christmas Day

Good Friday, Easter Monday and for two working days prior and one week following the holiday period. Spring Bank Holidays and for two working days prior and one week following the holiday period.

August Bank Holiday and for one week following the holiday period. All prescribed Public Holidays.

Monday to Saturday from 0800hrs to 0930hrs and from 1530hrs to 1830hrs. From

1st July to 31st August - Monday to Sunday from 0800hrs to 1830hrs.

ROAD NO. STREET NAME GRID REFERENCE STARTFINISH

A487 Terrace Road 58448174 58508163

A4120 Bilston Terrace 59908090 59508040

A4120 Heol y Bont(Southgate Roundabout to Safeway Roundabout) 59228005 59578057(Safeway Roundabout to Llanbadam Crossroads) 59608053 59968084

Boulevard St. Brieuc 58688123 58988101


Heol Y L!an 59768102 60008093Primrose Hill 60518133 60018087Cefnllan 60048105 60008204Prospect Place 60008088 60068095Pen y Graig 60068095 60298096Plas Avenue 59358132 59318132



Heol Parcyllyn 58988101 59568057

Park Avenue 58428155 58688123

Plas Avenue 59358132 59318132

B4346 Pier Street 58228163 58158175

C1203 Terrace Road 58318191 58438174

C1204 Chalybeate Street 58388170 58408156

The undermentioned streets are designated as Traffic Sensitive during the following

periods: Monday to Friday from 0800hrs to 0930 hrs and from 1500hrs to 1600hrs

Monday to Sunday from 00:00hrs to 2400hrs - One Way System

Castle Street 58108171 58158158

Monday to Sunday from 00:00hrs to 2400hrs - Emergency Access to Hospital

lorworth Avenue 58988172 59158170St Davids Road 59008162 59168159Caergog Terrace 59158170 59158177Caradoc Road 58968167 59238177




4. TOWN: BORTH

Plan No. TSS 411; TSS 4/2; TSS 4/3; TSS 4/4.

The undermentioned streets are designated as Traffic Sensitive during the following periods:

Christmas Day

Good Friday, Easter Monday and for two working days prior and one week following

the holiday period. Spring Bank Holidays and for two working days prior and one week

following the holiday period.

August Bank Holiday and for one week following the holiday period. All prescribed

Public Holidays.

Monday to Saturday from 0800hrs to 0930hrs and from 1530hrs to 1830hrs. From 1st July to

31st August - Monday to Sunday from 0800hrs to l 830hrs.

ROAD NO


(START)

GRID REFERENCE

(FINISH)

B4353 Borth Village 61408878 61819310




5. TOWN: CARDIGAN

Plan No. TSS 5/1; TSS 5/2; TSS 513; TSS 514; TSS 515 ; TSS 516 ;


Christmas Day

Good Friday, .Easter Monday and for two working days prior and one week following




Public Holidays.

Monday to Saturday from 0800hrs to 0930hrs and from 1530hrs to 1830hrs. From 1st July to

31st August - Monday to Sunday from 0800hrs to l 830hrs.




6. TOWN: CENARTH

Plan No. TSS 6/1


Christmas Day





Public Holidays.

From 1st July to 31st August - Monday to Sunday from 0730hrs to l 830hrs.

ROAD NO


(START)

GRID REFERENCE

(FINISH)

A484 150m either side of Cenarth River Bridge

26784168 27044145




7. TOWN: LAMPETER

Plan No. TSS 7/1


Christmas Day






Monday to Friday from 0800hrs to 0930hrs and from 1530hrs to 1830hrs




8. TOWN: LLANDYSUL

Plan No. TSS 8/1


Christmas Day






Monday to Friday from 0730hrs to l 830hrs




9. TOWN: LLANGRANOG

Plan No. TSS 91l


Christmas Day





Public Holidays.

From 1st July to 31st August - Monday to Sunday from 0730hrs to l 830hrs.




10.TOWN : LLANYBYDDER

Plan No. TSS 10/l


Christmas Day





Public Holidays.

Monday to Thursday from 0800hrs to 0930hrs and from 1530hrs to 1830hrs. Friday from

0800hrs to 1830hrs.

From 151 July to 3151 August - Monday to Sunday from 0800hrs to 1830hrs.




11.TOWN: NEWCASTLE EMLYN

Plan No. TSS 1111


Christmas Day





Public Holidays.

Monday to Thursday from 0800hrs to 0930hrs and from 1530hrs to 1830hrs. Friday from

0800hrs to 1830hrs.

From 1st July to 31st August - Monday to Sunday from 0800hrs to 1830hrs.




12.TOWN: NEW QUAY

Plan No. TSS 12/1


Christmas Day





Public Holidays.

From 1st July to 31st August Monday to Sunday from 0730hrs to 1830hrs.




13.TOWN: TREGARON

Plan No. TSS 13/1


Christmas Day





Public Holidays.

From 1st July to 31st August - Monday to Sunday from 0730hrs to 1830hrs.




14.TOWN: TRESAITH

Plan No. TSS 14/l


Christmas Day

.Good Friday, Easter Monday and for two working days prior and one week following

the holiday period. Spring Bank Holidays and for two working days prior and um: week



Public Holidays.

From 1st July to 31st August - Monday to Sunday from 0730hrs to l830hr




SECTION 2C SPECIFICATION

DEFINITIONS

In the document entitled Method of Measurement for Highway works (hereinafter referred to as “the Method of Measurement”) unless the context otherwise requires, the following words and expressions shall have the same meanings hereby respectively assigned to them, that is to say:

“Conditions of Contract” means the Conditions of Contract referred to in the Tender;

Words and expressions to which meanings are assigned in the Specification and Contract Drawings have the same meanings in the Method of measurement;

“Bill of Quantities” means a list of items giving brief identifying descriptions comprised in the execution of the works to be performed;

“Existing Ground Level” means the level of the ground before any work under the Contract is carried out;

“Rate” is the rate for a single unit of work to be carried out, unless otherwise stated in the item description;

“Overseeing Organisation” has the same meaning as “Employer or Engineer”.




TABLE OF CONTENTS

Series Description Page

Special Requirements 255

Series 000 Appendix 0/ 259

Series 100 Preliminaries 280

Series 200 Site Clearance 322

Series 700 Road Pavements - General 325

Series 1100 Kerbs, Footways and Paved Areas 341

Series 1200 Traffic Signs 343

Series 1300 Road Lighting Columns and Brackets 367

Series 1400 Electrical Work for Road Lighting and Traffic Signs.

371

Series 1900 Protection of Steelwork Against Corrosion 381

Series 2600 Miscellaneous 395

Series 3000 Landscape and Ecology 397

Series 5000 Maintenance Painting for Highway Structures 406

Appendix 2E

Standard Drawings

Appendix B Geographic Areas of Ceredigion County Council




SPECIFICATION REQUIREMENTS

1. The specification referred to in the Tender shall be the ‘Specification for Highway Works’, published by The Stationery Office (formerly HMSO) as Volume 1 of the Manual of Contract Documents for Highway Works, as modified and extended by the following:

(i) Appendix 0/1 : Contract-specific Additional, Substitute and Cancelled Clauses, Tables and Figures;

(ii) Appendix 0/2 : Contract-specific minor alterations to existing Clauses, Tables and Figures;

(iii) The Numbered Appendices listed in Appendix 0/3;(iv) Appendix 0/5 : Special national alterations of the Overseeing

Organisation of Wales

Appendix 0/4 contains a list of the drawings.

2. The relevant publication date of each page of the Specification for Highway Works is given in the Schedule of Pages and Relevant Publication Dates.

3. An additional Clause as indicated by a suffix ‘A’ in Appendix 0/5 is an alteration originating from the Overseeing Organisation of Scotland, Wales or Northern Ireland. An additional Clause as indicated by a suffix ‘AR’ in Appendix 0/1 is a Contract-specific alteration.

4. A Substitute Clause, as indicated by the suffix ‘S’ in Appendix 0/5 is an alteration originating from the Overseeing Organisation of Scotland, Wales or Northern Ireland. A Substitute Clause as indicated by a suffix ‘SR’ in Appendix 0/1 is a Contract-specific alteration.

5. A Cancelled Clause, as indicated by a suffix ‘C’ in Appendix 0/5 is an alteration originating from the Overseeing Organisation of Scotland, Wales or Northern Ireland. A Cancelled Clause indicated by a suffix ‘CR’ in Appendix 0/1 is a Contract-specific alteration.

6. Insofar as any of the Numbered Appendices may conflict or be inconsistent with any provision of the Specification for Highway Works the Numbered Appendices shall always prevail. Additionally, Numbered Appendices 0/1 and 0/2 shall take precedence over Numbered Appendix 0/5.

7. Any reference in the Contract to a Clause number or Appendix shall be deemed to refer to the corresponding Substitute Clause number or Appendix listed in Appendix 0/1, 0/2 or 0/5.




8. Where a Clause is altered any original Table/Figure referred to in the Clause shall apply unless the Table/Figure is also altered. Where a Table/Figure is altered any reference in a Clause to the original Table/Figure shall apply to the altered Table/Figure.

9. Where a Clause in the Specification relates to work goods or materials which are not required for the Works it shall be deemed not to apply.

10. Any Appendix referred to in the Specification which is not used shall be deemed not to apply.

11. Where a Clause in the Specification is prefixed by an # this indicates that this particular Clause has a substitute National Alteration for one or more of the Overseeing Organisations of Scotland, Wales or Northern Ireland. Substitute or additional National Clauses shall be used within countries to which they specifically apply and they are deemed to replace corresponding Clauses in the main text of the Specification as appropriate. The substitute National Clauses are located at the end of the relevant Series together with the additional National Clauses of the Overseeing Organisations.

12. Other than where references to the overseeing Organisation are made in the context of the Overseeing Organisation granting statutory or type approvals, the roles and functions of the Overseeing Organisation shall be undertaken by the Engineer. Where the Specification requires the provision of documentation to the Overseeing Organisation for statutory or type approval such documentation shall be provided to the Engineer.




SPECIFICATION FOR HIGHWAY WORKS

SCHEDULE OF PAGES AND RELEVANT PUBLICATION DATES

Series/Appendix Page Nos. Publication Date

000

000

100

200

300

400

500

600

600

700

800

900

1000

1100

1100

1200

1200

1

2 to 3F

1 to 15F, W1F, N1 to N6F

1 to 3F

1 to 6F

1 to 12F

1 to 27F, N1 to N3F

1 to 60F, S1F, N2 to N3F

N1

1 to 25F, N1 to N5F

1 to 11F, S1F,N1 to N6F

1 to 66F

1 to 48F

1, 3 to 4F, N1 to N2F

2

1 to 2, 5 to 15F, W1F, N1 to N4F

3 to 4

March 1998

May 2001

May 2001

May 2001

May 2001

May 2001

May 2001

May 2001

March 1998

May 2001

May 2001

May 2001

May 2001

May 2001

March 1998

May 2001

March 1998




1300

1400

1400

1500

1600

1700

1800

1900

2000

2100

2200

2300

2300

2400

2500

2600

3000

Appendix A

Appendix B

Appendix C

#Appendix D

Appendix D (NI)

#Appendix E

Appendix E (NI)

Appendix F

Appendix G

1 to 11F, N1F

1

2 to 8F, N1F

1 to 17F

1 to 49F

1 to 35F

1 to 10F

1 to 29F, S1 to S2F

1 to 4F

1 to 4F

1 to 3F

1

2 to 3F

1 to 4F

1 to 11F

1 to 7F

1 to 27F

1 to 12F

1 to 6F

1 to 2F

1F

N1F

1F

N1F

1 to 40F

1F

May 2001

March 1998

May 2001

May 2001

March 1998

May 2001

May 2001

May 2001

May 2001

March 1998

May 2001

March 1998

May 2001

March 1998

May 2001

March 1998

May 2001

May 2001

May 2001

May 2001

May 2001

March 1998

May 2001

May 2001

May 2001




Appendix H 1 to 7F March 1998

May 2001




APPENDIX 0/1: CONTRACT- SPECIFIC ADDITIONAL, SUBSTITUTE AND

CANCELLED CLAUSES AND TABLES INCLUDED IN THE CONTRACT

List of Additional Clauses and Tables

Clause No (etc.)

Title Written on Page No. following

150AR Publicity

151AR Progress

152AR Protection of adjoining properties

153AR Contractor’s staff

154AR Manned offices, depots and stores

155AR Computer record and management systems

156AR Contractors Equipment.

157AR Association of Professional Bodies

158AR Contract progress

159AR Electricity supply services

160AR Overseeing Organisation inspection and testing Quality Performance

161AR Protection from nuisance due to the Works.

162AR Maximum response times and defect liability periods

163AR Prevention of damage to and replanting of trees and shrubs




164AR Plant/Materials

200AR Cutting Back of Trees and Vegetation

1450AR General

1451AR Electrical Test of Lighting Units

1452AR Identification Numbering

1453AR Equipment Guarantees

List of Substitute Clauses and Tables

Clause No (etc.)


NONE

APPENDIX 0/1 (cont’d)

List of Cancelled Clauses and Tables

Clause No (etc.)





NONE

150AR Publicity

1. No advertisements shall be erected within the Site, by the Contractor or by any Sub-Contractor without the written approval of the Overseeing Organisation.

2. The Contractor shall not give any information concerning the works for publication in the press, or on radio, television or screen elsewhere without the written approval of the Overseeing Organisation

151AR Progress

1. The Contractor’s supervisory staff shall attend progress meeting, the timing and venue to be advised by the Engineer.

152AR Protection of Adjoining Property

1. Sufficient and satisfactory precautions must be taken by the Contractor to preserve and protect any existing properties, buildings or other structures, roads, paths, walls, fences or apparatus of Third Parties in the vicinity of the Affected Property during execution of his duties under the Contract, from all harm, including damage arising from the influence of heavy loads associated with the carrying out of the Service. Any damage which occurs, in this respect must be made good to the satisfaction of the owners, occupiers or tenants, and to the approval of the Overseeing Organisation at no extra charge.

2. The Contractor shall notify the Overseeing Organisation of all claims relating to any damage or injury, which may occur to any such property during the progress of the Service. The Contractor shall notify the Overseeing Organisation of all such claims for which he is responsible.

3. Where approved arrangements are made for temporarily dismantling any property, building or structure, wall, fence or apparatus, the Contractor must re-erect, make good and otherwise reinstate it to at least its condition prior to dismantling to the reasonable satisfaction of the owners, occupiers or tenants and the Overseeing Organisation.




4. Where existing properties, buildings, structures, roads, paths, walls, fences or other apparatus are on or adjacent to the site and are liable to be affected in any way by the Service, the Contractor shall, prior to any works being carried out which may affect such property, inspect such property, together with the Overseeing Organisation’s Representative, the Overseeing Organisation’s Estate Surveyor, the owner and any other interested parties in order to obtain an accurate record of any existing defects at the time of inspection. Photographs shall be taken of such property, at the Contractor's expense if so directed by the Overseeing Organisation and one copy of all such photographs shall be provided to the Overseeing Organisation free of charge.

5. Before commencing any excavation for the Service in the proximity of or under any buildings, walls or any other structures the Contractor shall shore up or otherwise support any part of such buildings, walls, or any other structure, which may be affected by the operations of the Contractor.

6. All shoring, supports and underpinning shall be carried out so as to cause the minimum amount of damage to the building, walls or any other structure and any such damage shall be made good by the Contractor at the completion of the Service, to the satisfaction of both the Overseeing Organisation and the owners of the property concerned. The cost of all such temporary work and repairs so required, shall be deemed to be included by the Contractor in his rates for excavation, unless a specific item for such temporary work is included in the Bill of Quantities.

153AR Contractor’s Staff

1. The Contractor's Operational staff shall be competent to comply with:

(i) Energy Association Engineering Recommendation G39(ii) I.E.E. Regulations BS7671 2008 as amended.(iii) The Institution of Lighting Professionals, Code of Practice for Electrical

Safety in Public Lighting Operations.(iv) (iv) The Electricity at Work Regulations 1989(v) Health and Safety Commission 1994.(vi) DNO Company Directive Standard Technique OC20G/2b(vii) Construction (Design and Management) Regulations 2015

2. The Contractor's Operational staff shall possess a Certificate of Competency issued by DNO for Public Lighting Attendants to work on public lighting furniture adjacent to DNO overhead lines. All electricians shall be qualified, to a minimum, of City and Guilds 2330 Part 1, Part 2 and Part 3 (Electrical Installation).

3. The Contractor’s Supervisory staff shall be competent to co-ordinate all the Service requirements set out in the Contract, and be suitably qualified to possess knowledge of all the operations likely to be carried out, the methods and techniques employed, any potential hazards involved and the methods of preventing accidents. In general a person with a complete understanding of all the categories of the Conditions and Requirements for the Planning,




Installation, Repair and Maintenance of Street Lighting Installations Issued by DNO and Engineering Recommendation G39/1-1992.

4. Category 2 operatives to be 2391 Certified

5. The Contractor shall submit to the Overseeing Organisation details of both the Operational and Supervisory staff’s qualifications and Certificates of Competency, this information shall be updated as and when required.

6. At the end of every calendar month the Contractor must supply details of staff used on the contract, highlighting any changes.

7. The Contractor shall submit to the Overseeing Organisation details of any staff changes on the contract for approval by the Engineer along with employee’s qualifications and relevant Certificates of Competency prior to commencement.

154AR Manned offices, depots and stores

1. The Contractor for the duration of the Contract shall provide at least a single location for the storage of the Luminaires. The Storage should be in a dry area free from exposure to the weather and in a secure location.

155AR Computer Record and Management Systems

1. General

A. The contractor will keep a full record of which luminaires have been replaced and report back on a weekly basis to the authority detailing the completed works.

B. The authority will provide a detail plan of what areas to install luminaires at least 4 weeks in advance.

156AR Contractor’s Equipment

1. The Contractor shall ensure that items of Contractors Equipment shall be suitable in every respect for the purpose intended and shall comply with all relevant Regulations, Specifications and Code of Practice. All of the Equipment, if appropriate, shall run on either lead-free petrol or diesel fuel.

2. Hydraulic platforms shall be equipped with a 240 Volt, 50 Hertz, 500 VA generators to be used for testing the operation of lighting units upon completion of replacement luminaries.

3. Keys for columns, posts, feeder pillars etc., used for the Contract shall be supplied by the Contractor. The correct type of key must be used for each type of Affected Property.




4. At the end of every calendar month the Contractor must supply details of equipment used on the contract, highlighting any charges.

157AR Association of Professional Bodies

1. The Contractor shall be enrolled as an Approved Contractor on the Register of the National Inspection Council for Electrical Installation Contractors and the Association of Street Lighting Electrical Contractors. Should the enrolment be suspended or repealed the Contractor shall forward an early warning notification to the Overseeing Organisation within 24 hours.

158AR Contract Progress

1. The Contractor’s Supervisory staff shall attend progress meetings. The timing and venue to be arranged with the Engineer.

159AR Electricity Supply Services

1. DNO shall supply the service to the Units, unless otherwise stated. The supply service will be terminated with a DNO service cut-out. This cut-out is not included as part of this Contract.

2. A space of at least 200mm in height shall be left at the bottom of the baseboard at each service position to accommodate the service cut-out and cable.

3. The Engineer shall be responsible for arranging the DNO service connections.

160AR Overseeing Organisation inspection and testing Quality Performance

1. Street Lighting Maintenance

a. The words "lighting unit" covers all work included in the Contract.b. b. Quality Monitoring

2. Day to day monitoring shall be the responsibility of the Engineer’s staff. A random sample of lighting units, which have been replaced under the terms of the Contract, shall be inspected to ensure the specified standards, as laid down in the Criteria of Assessment, are achieved. A copy of the results of the lighting units inspected will be made available to the Contractor.

3. To allow the Engineer to satisfy himself that the Service is being carried out in accordance with the Contract, the Contractor shall provide all necessary equipment and labour, for a maximum of 16 hours per month during the normal




working day, to enable inspections and tests to be made, either while the work is in progress, or if the Engineer considers this to be impracticable, then immediately after completion of those works. The Contractor shall ensure that his insurances cover the Engineer’s staff while they are undertaking inspections and tests.

161AR Protection from Nuisance Due to the Works

1. Existing highways, footpaths, accesses to adjacent houses, buildings, any other right of way, temporary road diversions, drains, ditches and grips whether part of the Site or not and which are being used by any vehicles or items of equipment of the Contractors or his sub-contractor or suppliers in connection with the Service, shall be kept clean and free from all dirt, mud and material dropped from vehicles or tyres and tracks to the satisfaction of the Overseeing Organisation.

2. Suitable wheel washing facilities shall be provided and used when directed by the Overseeing Organisation. No vehicle, which is likely to deposit mud or other material on the road surface shall be permitted onto the public highway. In meeting his obligations under the Conditions of Contract, the Contractor shall provide, maintain and use as necessary suitable equipment, including mechanical/vacuum road sweepers throughout the duration of the Service. Road sweepers propelled by tractors and with the brush at an angle to the road will not be permitted.

3. Existing roads shall not be used for the storage of materials or equipment.

4. The Contractor shall take all precautions to prevent the spread of airborne dust and to conform to all relevant Statutory Instruments Any area of the Service from which dust may arise shall be the subject of close control by the Contractor, who shall provide such water spraying or other suitable equipment as shall be required to reduce the dust level to an absolute minimum to the satisfaction of the Overseeing Organisation

5. Should diesel, oil, cement or other material used by the Contractor have an adverse effect on any area as stated in paragraph 1 above the Contractor shall make good the damage to the satisfaction of the Overseeing Organisation.

162AR Maximum Response Times and Defect Liability Periods

1. Contractor to collect and return defect details. Daily (Working day)

2. Emergency response: Maximum of 2 hours at all hours from time of report including weekends and bank holidays,




162AR Prevention of damage to and replanting of trees and shrubs

1. Trees, shrubs and hedgerows which are to be preserved shall be protected by 1.2m high temporary cleft chestnut pale fencing to BS 1722-4:1986(1998), extended sufficiently to protect branches and root spread. Contractor's materials shall not be stored under spread of trees nor on the high side of trees etc. unless it can be shown that no harmful material can be in contact with soil under trees.

2. Working space within wooded areas shall be limited to the minimum requirement agreed with the Overseeing Organisation. All operations affecting trees and shrubs shall be carried out in accordance with BS5837: 1991.

3. No trees or shrubs shall be felled, lopped or topped without prior approval of the Overseeing Organisation.

4. All arboriculture works shall be carried by a specialist operator and carried out in accordance with BS5837 requirements.

5. Tree planting, shrub planting and/or landscape work shall be carried out within the first planting season following the works.

6. All excavation for trenches within wooded areas shall be by hand. Excavated material shall be stored on plastic sheets separating surface and subsoil materials.

164AR Plant/Materials

1. All plant/materials are to be provided by the Contractor, unless otherwise stated, where the plant/materials shall be free issue from the Employer.

2. All plant/materials shall be provided as new in an unused state, except insofar as it has been necessary to carry out tests during the manufacturing process.

200AR Cutting Back of Trees and Vegetation

1. Any necessary trimming of trees or vegetation to gain access to the base compartment of Lighting Units, or other street furniture for the purpose of maintenance work shall be carried out by the Contractor who shall dispose of any trimmings to a tip off site. The costs of which shall be included within the rates for carrying out the maintenance works.

2. Cutting back of trees and vegetation may be required around lanterns to maintain effectiveness of lighting, or around traffic sign faces to allow adequate




visibility of signing, will be considered as additional work and a separate instruction will be issued.

1450AR General

1. The Contractor shall programme the works and make such arrangements that all works are carried out within the period for Completion stated in Clause 179AR.

2. The Contractor shall enter all relevant details into the Overseeing Organisations programme and return within 3 working days of the works completion.

3. Identification of the required works will be the responsibility of the Engineer, unless otherwise stated. The Engineer will enter the programme and provide copies to the contractor.

4. The Contractor shall download this information, at the times stated in Clause 179AR, and carry out the required works. The Contractor shall upon Completion of the works update the information on the Programme of works stating that either the replacements have been made or that it was unable to be located.

5. The Contractor shall be responsible for the replacement of any defective plant or materials within the guarantee period stated in Clause 179AR.

1451AR Electrical Testing of Lighting Units

1. Electrical testing of Lighting Units shall be carried out at every luminaire replaced. A minor works electrical test certificate is the minimum acceptance.

2. The Contractor shall carryout Electrical inspection and testing in accordance with the requirements of the Electricity Safety, Quality and Continuity Regulations 2002 and BS7671 2008 for compliance with health and safety legislation.

3. The Contractor shall record the results of any test carried out during the inspection. The Contractor shall enter the duly signed and certified, results of the test and any minor repairs carried out whilst on site directly onto the Clients computer database within five working days of the date of inspection. The Engineer shall agree the format of the reporting sheet.

4. The Contractor shall ensure that only suitably trained and experienced personal are to be employed.




5. The Contractor shall ensure that a system of communication is in place to notify the Engineer of any column/sign found on site that represents an immediate electrical danger.

1452AR Identification Numbering

1. All Lighting Units shall be identified by means of a numbering system.

2. Columns will be numbered using a Makrolon Polycarbonate backing plate and held in place using UV resistant cable ties. A minimum mounting height of 2.5 metres is to be used.

• Part night lamps shall be identified using a label with black lettering on a yellow background.

• All night burning lamps shall be identified using a label with black lettering on a white background.

1453AR LED Luminaires

1. The goods shall be new (unless otherwise specified), of the qualities and kinds described and equal in all respects to the descriptions, specifications, patterns and Contractor‟s samples which form part of the contract or are otherwise relevant for the purpose of the Contract. Except in so far as may otherwise be indicated by such descriptions, specifications, patterns or Contractor‟s samples, the Goods shall be strictly in compliance with the latest relevant International, European, or British Statutory Requirements, Laws (governing sale and/or delivery), and Standards, where such exist.

2. If required by the Council, samples of Goods shall be submitted by the Contractor to the Council for evaluation and approval at the Contractor‟s cost and expense and all subsequent deliveries of the Goods shall be equal in quality to or better than approved samples.

3. The Goods shall be fully compatible with the Council‟s Equipment.

4. The Council relies on the skill and judgment of the Contractor in the supply of the Goods and the carrying out of all of the Contractors obligations under this Contract.

Warranty on Equipment Supplied Under the Contract

1. The Goods shall be to the reasonable satisfaction of the Council;




2. the Goods shall conform in all respects with any sample approved by the Council in the absence of a sample, all Goods supplied shall be within the normal limits of industrial quality;

3. the Goods shall operate in accordance with the relevant technical specifications and shall correspond with the requirements of the Specification and with any particulars specified in this Contract;

4. The Goods shall be free from defects in design, materials and workmanship and be fit and sufficient for all the purposes for which such Goods are ordinarily used and for any particular purpose made known to the Contractor by the Council.

5. the Goods shall conform in all respects with the requirements of the Law;

6. The Contractor shall be responsible for supplying and fitting a replacement for any Luminaire that fails, up to the end of the guarantee provided.

7. During the Equipment Guarantee period specified any item of material which fails, other than by reason of vehicle or vandal damage, shall be replaced and installed by the Contractor free of charge including labour, plant and transport charges.




WASTE DISPOSAL SITES

The Contractor is to complete the Waste Disposal Site Certificate.

N.B FAILURE TO DISCLOSE THE INFORMATION REQUIRED ABOVE

WILL INVALIDATE THE TENDER.




APPENDIX 0/2: CONTRACT-SPECIFIC MINOR ALTERATIONS TO EXISTING CLAUSES AND TABLES INCLUDED IN THE CONTRACT.

Clause No. (etc.)

Alterations to be made

None




APPENDIX 0/3: LIST OF NUMBERED APPENDICES REFERRED TO IN THE SPECIFICATION AND INCLUDED IN THE CONTRACT

Appendix 0/3 is comprised of two lists, A and B, of Numbered Appendices as follows:

List `A' is a complete list of the Numbered Appendices referred to in the Specification for Highway Works with those not adopted left blank. Those identified by the letters T or C shall be completed by the Tenderer or Contractor respectively.

List ‘A’: List of Numbered Appendices Referred to in the Specification for Highway Works

Volume

No.

Completed

by

Appx

No.

Title

INTRODUCTION

(Co) 0/1 Contract-specific Additional, Substitute and Cancelled Clauses and Tables Included in the Contract.

(Co) 0/2 Contract-specific Minor Alterations to Existing Clauses, Tables and Figures Included in the Contract.

(Co) 0/3 List of Numbered Appendices Referred to in the Specification and Included in the Contract.

(Co) 0/4 List of Drawings Included in the Contract.

(Co) 0/5 Special National Alterations of the Overseeing Department of Wales

PRELIMINARIES

(Co) 1/5 Testing to be Carried out by the Contractor

(Co) 1/7 Site Extent and Limitations on Use

(Co) 1/9 Control of Noise and Vibration

(Co) 1/12 Setting Out and Existing Ground Levels




(Co) 1/15 Accommodation Works

(Co)(C) 1/16 Privately & Publicly Owned Services & Supplies

(Co) 1/17 Traffic Safety & Management

(Co) 1/23 Risks to Health and Safety from Materials or Substances

(Co) 1/24 Quality Management System

SITE CLEARANCE

(Co) 2/2 Filling of Trenches & Pipes

(Co) 2/5 Hazardous Materials

ROAD LIGHTING COLUMNS AND BRACKETS, CCTV MASTS AND CANTILEVER MASTS

(Co) 13/1#

Information to be Provided When Specifying Lighting Columns & Brackets

(Co)/(P) 13/2 Column and Bracket Data Sheets 1 & 2

(P) 13/3 Instruction for Completion of Column and Bracket Data Sheet

ELECTRICAL WORK FOR ROAD LIGHTING AND TRAFFIC SIGNS

(Co) 14/1 Site Records

(Co) 14/2 Location of Lighting Units and Feeder Pillars

(Co) 14/3 Temporary Lighting

(Co)(C) 14/4 Electrical Equipment for Road Lighting

Symbol




(Co) Compiler compiles: Identified in the Notes for Guidance examples by

the term 'sample' included in their title

(Co/C) Compiler partially compiles and Contractor completes and returns to

Overseeing Organisation.

(Co/T) Compiler partially compiles and Tenderer completes and returns with

Tender.

C Contractor completes and returns to Overseeing Organisation

I For Contractor's information only.

P This indicates the Appendix is a national proforma and format must not

be altered.

APPENDIX 0/4: LIST OF DRAWINGS INCLUDED IN THE CONTRACT

1. Contract-specific Drawings supplied to each Tenderer

Drawing No. Title




2. Standard Drawings

2(i) Supplied to each Tenderer

Drawing No.

Title

2(ii) Brought into the Contract by Reference

(a) HCD publishing by HMSO as Volume 3 of the Manual of Contract Documents for Highway Works contains the following drawings brought into the Contract by reference. Unless otherwise stated below the whole drawing is brought into the Contract.

Drawing No.

Title Date Aspect/Alternative(s) Required if Not Whole Drawing

Refer to Contract Specific Drawings and Bill of Quantities




SERIES 100

PRELIMINARIES




APPENDIX 1/1: Temporary Accommodation and Equipment for the Engineer

Accommodation Not Required

APPENDIX 1/7: Site Extent and Limitations on use

1. Extent of Site

The extent of the site of the works is shown on “Map of Ceredigion”

2. Limitations on use of the Site.

The Contractor must not use the site for any purpose other than that of executing the works. The Contractor must obtain approval of the Supervisor to the proposed siting of all temporary offices, plant, materials and spoil heaps.




APPENDIX 1/9:Control of Noise and Vibration

Noise

1. The Local Authority has informally agreed that the following measures would be acceptable and these are given as a guide; however it is for the Contractor to decide whether to seek the Local Authority's formal consent to his proposed methods of work and to the steps he proposes in order to minimise noise.

2. Without prejudice to the generality of the Contractor's obligations under the preceding paragraph and Clause 109 of the Specification the Contractor shall comply in particular with the following requirements:-

(i) All vehicles and mechanical plant used for the purpose of the Works shall be fitted with effective exhaust silencers and shall be maintained in good efficient working order.

(ii) All compressors shall be "sound reduced" models fitted with properly lined and sealed acoustic covers which shall be kept closed whenever machines are in use, and all ancillary pneumatic percussive tools shall be fitted with mufflers or silencers of the type recommended by the manufacturers.

(iii) All machines in intermittent use shall be shut down in the intervening periods between work or throttled down to a minimum. Noise emitting equipment which is required to run continuously housed in a suitable acoustic enclosure (see BS 5228 (1984) Figures 8 and 9.

(iv) Items of plant shall be maintained in good and workmanlike condition so that extraneous noises from mechanical vibration, creaking and squeak are reduced to a minimum.

(v) Percussive methods will not be permitted for breaking concrete. Equipment which breaks concrete in bending or such other equipment as is approved by the Engineer shall be used.

(vi) All pile driving shall be carried out by a recognised noise reducing system.

(vii) Where practicable rotary drills and busters actuated by hydraulic or electrical power shall be used for excavating hard material.




3. The normal working hours within the Site shall be Monday to Friday between 0700 and 1900 hours, and Saturday between 0800 and 1700 hours, with no working on public holidays and Sundays. Exceptionally, consent for work outside these hours may be given after any necessary consultation 3 days notice is required from the Contractor when seeking such consent.

4. The noise levels (see Note (i) below) scheduled below for periods outside the normal working hours will only be permitted

when consent has been given to exceptional working.

5. The ambient noise level, Leq, (see Note (ii) below) from all sources when measured 2.0m above the ground at noise control stations located at the site boundaries shall either not exceed the appropriate level given in the Schedule or not exceed by more than 3dB(A) the existing ambient noise level, Leq, (see Note (iii) below), at the control station measured over the same period, whichever level is the greater. The maximum sound level at any noise control station shall not exceed the level given in the Schedule. Exceptionally the Contractor may be given permission to carry out works which exceed the noise levels in the Schedule, provided that 7 days notice of the date and timing of these works is given to the Engineer and the Contractor demonstrates that he intends to take all reasonable measures to mitigate the noise nuisance. After consultations with the Local Authority and any other interested bodies a decision will be given within 7 days of receipt of the notice.

Schedule Total Noise Levels

at Control Stations

Period Hours Ambient Noise Level Leq measured at Control Station: dB(A)

Period of Hours over which Leq is applicable

Maximum Sound Level (see Note (iv) below) measured at Control Station: dB(A)

Mondays to Fridays

0700-1900 70 0700-1900 80

Saturdays 0800-1700 70 0800-1700 80




Sundays *

*

0900-1700

Where permitted

60 0900-1700 65

All unattended

plant outside normal working hours

50 55

Notes:-

(i) Noise levels relate to free field conditions. Where noise control stations are located 1m from facades of buildings, the permitted noise levels can be increased by 3dB(A).

(ii) The ambient noise level, Leq, at a noise control station is the total Leq from all the noise sources in the vicinity over the specified period.

(iii) The existing ambient noise level, Leq, at a control station is the total Leq from all the noise sources in the vicinity over the specified period prior to the commencement of the Works.

(iv) Maximum sound level is the highest value indicated on a sound level meter which meets the requirements of BS 5969 Type 1 or 2 set to SLOW response and frequency weighting A.

Vibration

The Contractor shall not use any equipment that causes vibration which is detrimental to the adjacent properties or services

within the vicinity of the site.




APPENDIX 1/13: Programme of Works

1. The Contractor shall provide the programme in a form of a network diagram/bar chart produced as a result of a critical path analysis and must abide by the constraints below indicating fully the level of resources necessary for each activity. It shall show the level of detail appropriate to each stage of the Works and all activities and restraints, each of which shall be given a short title. All events shall be numbered and annotated with earliest and latest event dates.

2. Schedule of Constraints

(i) The Contractor is to note that the Certificate of Completion will only be issued when all the installation works and testing have been completed.

(ii) All of the site will be available to the Contractor from the commencement of the contract for the duration of the contract.

(iii) Road closures may be required under this contract.

3. The level of detail included in the programme of work should not be less than the requirements of Clause 31 of the NEC3 Engineering and Construction Contract June 2005 and should include Traffic management measures and temporary diversions of traffic. It is essential that the Contractor indicated how many operatives will be on site during each phase of the construction.

Appendix 1/14:Payment Applications

1. The payment applications submitted to the Overseeing Organisation in accordance with the Conditions of Contract by the Contractor shall, whenever dealing with matters covered by the Price List, be set out under Part and Section




headings similar to those in the Price List and shall separately identify each item and specify quantity, unit, rate and value. In respect of all other matters referred to in the Conditions of Contract the Contractor shall separately show in the submission, details of any other matters to which he considers himself entitled.

Appendix 1/16:Privately and Publicly Owned Services and Supplies

This Appendix contains details of services and supplies affected by the Service.

The Contractor shall make arrangements with the Statutory Undertakers and others concerned, for the co-ordination of his work with any work that needs to be done by them or their contractors concurrently with the Service.

Private services to individual properties are generally not listed or shown on any Drawings. The Contractor shall make arrangements with the Statutory Undertakers and others concerned for the location of mains and private services affected by the Service.

If, in the execution of the Service, by reason of any subsidence caused by, or any act of neglect or default of the Contractor, and damage to any apparatus or any interruption of, or delay to the provision of any service is caused, the Contractor shall bear and pay the cost reasonably incurred by the Authority concerned in making good such damage and shall make full compensation to the Authority for any loss sustained by such interruption or delay

Appendix 1/17: Traffic Safety and Management

Responsibility for Traffic Safety and Management.

The Contractor shall be responsible for implementing, maintaining and, on completion, removing traffic management measures and associated works approved by the Overseeing Organisation, the Highway Authority and the Police and designed for the safety of public and works traffic and the works operatives as described in Clause 89 and this Appendix.

The Contractor shall appoint a member of his staff to be responsible for all Traffic Safety and Control as described in the Contract and provide the name, address and telephone number




of this person below. He/she shall be responsible for liaison between the Overseeing Organisation, the Highway Authorities and the Police Authorities concerning, inter alia:

(i) arranging and agreeing all lane and road closures and diversions;

(ii) controlling traffic at all times during the Service when traffic restrictions are in operation;

(iii) ensuring that all traffic control requirements of the authorities are carried out;

(iv) ensuring that all equipment is inspected and maintained;

(v) arranging diversions and temporary highway crossings and accesses;

(vi) arranging duties for watchmen so that the site is patrolled and inspected at all times and equipment attended to and maintained;

(vii) dealing with traffic in emergencies.

Name: ....................................................................................................................

Address: ....................................................................................................................

....................................................................................................................

Tel. No. ................................................................................

Nothing specified in this Appendix shall relieve the Contractor of his responsibilities under the General Conditions of Contract.

The Contractor’s attention is drawn to the need to assess the risks and develop and operate safe working practices when vehicles and plant are reversing on Site, whether or not they are on a part of the highway. Rule 129 of The Highway Code 1993 is relevant but the Contractor’s practices and procedures should take account of the different conditions, which will occur on Site.




The Traffic Safety and Control Officer or a person deputising for him shall be on call and readily available at all times to deal with matters relating to traffic safety and control.

While on site the Traffic Safety and Control Officer shall be able to be contacted either by telephone or radio paging device.

The responsibilities of the Traffic Safety and Control Officer shall include liaison with the Overseeing Organisation concerning the following matters:-

(a) Control of the entry and exit of Site traffic onto the carriageway in general use.

(b) To be responsible for controlling the safe working of plant, machinery and operatives immediately adjacent to the carriageway open to traffic.

(c) To notify the Contractor’s Agent and the Overseeing Organisation of any deterioration of safety precautions, including traffic signs, temporary road markings and the carriageway surface.

The responsibilities of the Traffic Safety and Control Officer and his nominated deputy shall also include the following:

(1) Monitoring, with the assistance of sufficient mobile personnel and or sufficient other suitable and appropriate aids, the flow of traffic within the area and within the period defined for the operation of the vehicle recovery service;

(2) Ensuring that, within 5 minutes of the occurrence of an incident, as defined below, resulting in stationary vehicle(s) on a highway open to the public, the incident is reported to the vehicle recovery service;

(3) Recording and logging all incidents and all movements of recovery vehicles and, when called, all movements of the emergency services. For the purpose of this Appendix, “an incident” is defined as a shed load, vehicle breakdown, vehicle abandonment or traffic accident, whether or not the latter involves personal injury.




The Traffic Safety Control Officer shall also ensure that:

(a) No employee of the Contractor shall walk on any part of the carriageway which is not properly signed and coned off; and all employees must be individually and specifically warned not to step into any part of the carriageway outside the cones which is open to traffic.

(b) All employees and representatives of the Contractor or Sub-Contractor MUST WEAR AT ALL TIMES APPROVED REFLECTIVE JACKETS WITH RETRO-REFLECTIVE STRIPS. Any person found not complying may be sent off the carriageway for any length of time determined by the Overseeing Organisation or the Police.

Traffic Safety and Management Requirements

The works may necessitate the closure of sections of the carriageway. These closures shall be affected by the Contractor's provision, erection, maintenance and eventual removal of traffic signs, traffic signals, cones, lamps, cylinders and carriageway markings.

The Contractor shall submit drawings for approval by the Overseeing Organisation showing the traffic management layout he intends to utilise and these should contain sufficient detail for the Overseeing Organisation to consider his proposals.

Traffic management requirements must conform to the Code of Practice “Safety at Streetworks and Roadworks”, issued by the Secretary for State for Transport, Local Government and the Regions, the Scottish Executive and the National assembly for Wales under sections 65 and 124 of the New Roads and Street Works Act 1991.The Contractor in preparing his proposals shall have regard to the guidance given in the layouts, diagrams, and tables shown in Chapter 8 of the Traffic Signs Manual (2009).

The Contractors' proposals shall contain at least the degree of detail required in Chapter 8 of the Traffic Signs Manual (2009) and in addition scale drawings (1:1250 or larger) shall be provided to show in detail merging /diverging at all junctions.

Specifically these drawings should contain details of the following:

(a) Position of any proposed temporary traffic signals.




The Contractor should note that where temporary traffic signals are installed during the course of the Works, then he shall arrange for them to be manually controlled on Mondays to Fridays inclusive between 07.00 and 09.00 and also 16.00 and 18.00 hours unless otherwise directed by the Overseeing Organisation.

Manually operated "Stop-Go" signs will be permitted only if agreed by the Overseeing Organisation, or as required in the event of an emergency.

All portable traffic signal units shall be of a type currently approved by the National Assembly for Wales. The equipment shall conform to MCE 0111 "Traffic Signal Control Equipment for use at Roadworks (on roads other than motorways)" and shall always be set for vehicle actuated operation unless manual (hand) control is agreed by the Overseeing Organisation. The optical performance of all portable traffic control signals shall comply with the requirements for high intensity traffic control signals specified in BS 505.

(b) Width of all running lanes (see Table 1/1, Appendix 1/18).

(c) Details of temporary signing to be used.

Traffic signs shall comply with the current edition of BS 873 and road danger lamps with BS 3143, except that the flashing rate for flashing lamps shall be within the range 120-150 flashes per minute. The minimum luminous intensity of the lamps shall be 0.5 candela for steady lamps, 1.0 candela for ripple lamps at their peaks and 1.5 candela for flashing lamps at their peak.

All temporary signs and road markings provided by the Contractor shall be bilingual, in English and Welsh. Standard bilingual signs shall be of a form approved by the National Assembly for Wales. Non-standard signs shall show a legend in English and a translation in Welsh, to be approved by the Overseeing Organisation.

All traffic signs shall be illuminated by temporary gas lighting, temporary electric lighting or, where practicable and approved by the Overseeing Organisation, by electric power supply. All sign faces shall be CLASS 1 reflective on low speed roads and Class 2 on high speed roads.

The Contractor shall comply with the requirements of the Police in all situations involving public and traffic safety.




The Contractor shall not erect, dismantle or alter signs, cones, cylinders, markings, or other traffic safety and control apparatus without the consent of the Overseeing Organisation and the Police.

All vehicles and plant operating within the site between sunset and sunrise and during periods of poor visibility or fog or when directed by the Overseeing Organisation shall have mandatory side lights and rear lights illuminated. In addition they shall display rotating amber flashers and / or hazard warning lights and travel only in the normal direction of traffic flow.

The Overseeing Organisation may cancel, delay or curtail any agreed closure or restriction in the event of exceptional weather or traffic conditions rendering such closure or restriction hazardous in the opinion of the Overseeing Organisation. The Contractor shall so arrange his work as to ensure that, if instructed by the Overseeing Organisation, all obstructions can be removed from the carriageway so that one traffic lane in each direction can be operated within 30 minutes of an instruction being issued.

Stationary vehicles, equipment, huts, heaps of material, etc., shall not be placed in such positions that the vision of plant operatives or the travelling public is impeded.

The Contractor shall take all necessary steps to prevent the spread of dust or stones to trafficked areas of the highway.

Emergency Arrangements/Traffic Safety Officer

The Contractor shall for the duration of the contract maintain arrangements whereby he can quickly call out labour outside normal working hours to do any work needed for safety or to maintain the passage of traffic. Such work shall be put into effect immediately when instructed by the Overseeing Organisation or when any occurrence on the works requiring immediate action comes to the attention of the Contractor.

In order that all matters of traffic safety and control in relation to traffic and the works are dealt with effectively the Contractor shall appoint a Traffic Safety Officer. He shall be responsible for all matters relating to traffic control including liasing with the Employer and the police, inspection and maintenance of all equipment described, and equipment attended to as required and for dealing with traffic in emergencies as specified, including notifying the police immediately of any accidents, emergencies etc. The Contractor shall supply to the




Employer and the Police the name and telephone number of the Traffic Safety Officer who shall be available at all times of emergency.

Minimum Widths Of Traffic Lanes and Safety Zones and Abnormal Loads

The minimum lane width to be maintained for Heavy Goods Vehicles and Caravans shall be 3.00m. The minimum width of buffer/safety zones for the various phases of the works shall conform to Chapter 8 of the Traffic Signs Manual (2016). The Contractor shall so arrange his work as to ensure that, if instructed by the Overseeing Organisation, all obstructions can be removed from the carriageway so that abnormal loads can pass through the works. The Contractor will be responsible for liaison with the police to establish procedures to deal with abnormal loads.

Traffic Orders

Notice Requirements

Notice required by the Overseeing Organisation for him to arrange for:

(i) Amending or Making Traffic Orders - Minimum 6 weeks.

(ii) Authorising of non-prescribed signs - Minimum 3 months.

(iii) Authorising temporary traffic signals - Minimum 6 weeks (the Overseeing Organisation will also require 1 week notice prior to the actual date of installation of the temporary traffic signs).

(iv) Where traffic signal control is to be used at a site which contains a junction written approval from the Highway Authority is required.

(v) Moving signs to be compatible with the state of the work as described in sub-Clause 117.11 - Minimum 2 weeks.




Details of Events That Could Have a Bearing on the Works

NONE

APPENDIX 1/18: Temporary Diversions for Traffic

Road closures may be required under this Contract and have been referred to in Appendix 1/13 and Appendix 2 of this document. Details of the road closures shall be discussed at the pre-contract meeting with the successful contractor.

TEMPORARY SIGNS FOR ROAD CLOSURE

1. The temporary signs shall be in accordance with Chapters 7 and 13 of the Traffic Signs Manual published by the Department of Transport.

2. Signing of the Roadworks shall be in accordance with Chapter 8 of the Traffic Signs Manual.

3. The ‘Diagram Nos.’ referred to below are those contained in the Traffic Signs Regulations and General Directions 2002.

SCHEDULE OF SIGNS

TYPE NO. ‘X’ – HEIGHT DIAGRAM NO. DETAIL




1 62.5 & 100Variant of

7010.1

[Supplementary plate

to be added as required

2 100Variant of

7010.1

3 75 2702

4 75 2702

5 75 Variant of 2702

Distance to be varied to suit conditions but should not exceed 400 yards

6 75 Variant of 2702

7 100

2703

8 75




9 100

2703

10 75

11 100

Variant of 2703

12 75

13 100

2704

14 75

15 100

2704

16 75

APPENDIX 1/23 : Substances Hazardous To Health

The Contractor is to take those measures needed to ensure that no risk is presented to members of the public from exposure to substances hazardous to health.

The following data sheets contain information which is intended to be of assistance in making an evaluation of the risks to the public, and in deciding the need for limitations on working practices.

LOW RISK SUBSTANCES




L001 (bituminous tapes)

L002 (sand)

L003 (natural Aggregates)

L006 (treated timber)

L007 (dust from cutting soft wood)

L008 (dust from cutting macadams)

L009 (waterbased admixtures).

MEDIUM RISK SUBSTANCES

M001 (coated roadstone)

M002 (Line marking paints)

M003 (phenolic undercoats and finishes)

M004 (alkyd undercoats and finishes)

M005 (acrylate rubber primers, undercoats and finishes)

M006 (Chlorinated rubber primers, undercoats and finishes)

M007 (Vinyl primers, undercoats and finishes)

M008 (Timber primers and finishes)

M011 (bitumen joint sealing etc)

M012 (cement)

M013 (cementitious mortars and grouts)

Appendix 1/24: Quality Management System




The Contractor shall institute and operate a quality management system complying with BS EN ISO 9001 and Clause 104. The quality management system shall be described in a Quality Plan that shall be submitted to the Overseeing Organisation for his acceptance.

The Quality Plan shall cover the following items:

(i) Contractor's organisation and management

(ii) Contractor's method statements and construction procedures

(iii) Contractor's construction quality control

(iv) Suppliers' Quality Plans

(for each of the quality management schemes listed at Appendix A)

Quality Plans shall conform with the requirements tabulated in this Appendix, as follows:

Definition of the Contract and its documentation.

The organisation of the Contract, including the line of command and communication links between parties involved in the Contract.

Names, roles, responsibilities and authority of principals and key personnel.

Control of liaison and meetings with third parties.

Identification of the Contractor's own staff responsible for overseeing each major activity.

The main Contractor's control of sub-contracts.

Document control.




Programme for submission of method statements and Suppliers Quality Plans.

The Quality Plan shall identify procedures (which may be a part of the Contractor's general procedures) that cover the topics listed below. Copies of these procedures shall be made available to the Overseeing Organisation on request.

The quality plans for sub-contractors and suppliers of work, goods and materials which are the subject of quality management schemes.

Procedure for the preparation, review and adjustment of programmes for the effective progression of the Works and the recording of this.

Control and approval of purchases of materials.

Control of off-site activities (where appropriate).

Procedures for the regular review and recording by the Contractor of the quality of the Works.

Control of personnel selection, based on care, skill and experience.

Management review/audits to monitor and exercise adequate control over the implementation of the quality plan.




SERIES 200

SITE CLEARANCE

Explosives and Blasting

1. The Contractor's attention is drawn to the measures for the control of noise and vibration included in Appendix 1/9.

2. Explosives shall not be used for site clearance:

Removal of Existing Luminaires

The Supplier must comply with the W.E.E.E. Directive and any future revisions.

The Installing Contractors if applicable must comply with the W.E.E.E. Directive and any future revisions.




SERIES 1400

ELECTRICAL WORK FOR ROAD LIGHTING

AND TRAFFIC SIGNS

Appendix 14/1: Site Records

1. The Contractor shall provide as-built information in accordance with the requirements of Clause 1402. The Contractor shall present this information on plans, generated through the “Mayrise/SYMOLOGY” system.

2. The Contractor shall also supply test certificates cross-referenced to the apparatus identified on the as-built information.

4. The Contractor shall supply Operations and Maintenance manuals to support the site records.

Appendix 14/2: Location of Lighting Units and Feeder Pillars

The position and description of Lighting Units, feeder pillars and illuminated road signs are detailed on the Works Instructions.

Appendix 14/3: Temporary Lighting

No existing road lighting is to be switched off without the permission of the Overseeing Organisation.




Temporary lighting shall be provided at carriageway diversions, tie - ins and other such situations as the Overseeing Organisation may require.

The standard of road lighting shall not be lower than which exists in the location of the proposed works.

At all works areas utilising traffic signals with single lane traffic, tower lighting is to be provided. The lighting shall be powered by mobile electric generators and shall be in use between sunset and sunrise and during periods of poor visibility and fog. The average illuminance over the entire section of single lane traffic shall be not less than 30 lux whilst the minimum illuminance at any point shall be not less than half the average illuminance.

In the event of the Contractor carrying out night working adjacent to the trunk road the working area is to be floodlit. Such lighting must provide an average illuminance of not less than 50 lux to any point on the carriageway within 30m of the work being carried out. The Contractor shall take all reasonable steps to avoid dazzle on the trunk road and to surrounding property. The Contractor (or Sub-Contractor or Suppliers) shall also take special precautions to avoid dazzle from his vehicles and plant to the adjacent trunk road traffic.

The position and type of temporary lighting is to be agreed with the Overseeing Organisation and installed by the Contractor prior to the disconnection and removal of any existing road lighting equipment.

Appendix 14/4: Electrical Equipment for Road Lighting

1. Luminaires and Lamps

a) Ceredigion is a rural and semi-rural environment with a limited number of centres of high population and is recognised for its Dark Skies. A significant part of the County is Coastal. All luminaires shall be suitable for use in this environment.

b) The Luminaires shall be new (unless otherwise specified), of the qualities and kinds described and equal in all respects to the descriptions, specifications, patterns and Contractor’s samples which form part of the contract or are otherwise relevant for the purpose of the Contract. Except in so far as may otherwise be indicated by such descriptions, specifications, patterns or Contractor’s samples, the Goods shall be strictly




in compliance with the latest relevant International, European, or British Statutory Requirements, Laws (governing sale and/or delivery), and Standards, where such exist.

c) If required by the Council, samples of Goods shall be submitted by the Contractor to the Council for evaluation and approval at the Contractor’s cost and expense and all subsequent deliveries of the Goods shall be equal in quality to or better than approved samples

1.1. General RequirementsAll equipment must be compliant with the Specifications detailed in this document.

a) The Supplier must comply with the W.E.E.E. Directive and any future revisions.

b) The Supplier will be required to provide technical support with lighting designs of all roads to meet the requirements of the British and European Standards during the tender period. This must be provided free of charge throughout the period of the contract and no additional payments will be made by the Council for this service.

c) The Supplier will be required to pre-wire the Luminaires which must comply with British and European Standards. All lanterns shall be pre-wired with 2.5mm² Blue Arctic Flex to facilitate a luminaire replacement on a 6 metre high column (allowing an 8m length of cable). On an 8m high column (allowing 10m of cable). Details will be provided of Column heights in Replacement Programme.

d) The Supplier will be responsible for guaranteeing all materials provided, the complete Luminaire including LED's, Driver and NEMA Socket.

1.2. Specific RequirementsA. Luminaires

i. Luminaires shall comply in all respects with any relevant British and European Standard relevant to road lighting luminaires including but not limited to the latest editions of the following;

i. BS EN 60598 – Luminaires and BSEN 60598-2-3 Road Lighting

ii. BS EN 55015 - Limits and methods of measurement of radio disturbance characteristics of electrical lighting and similar equipment

iii. BS EN 61000 - Electromagnetic compatibility (EMC)

iv. BS EN 61547 - Equipment for general lighting purposes - EMC immunity requirements

v. BS EN 62471 - Photo biological safety of lamps and lamp systems (risk group 1 or zero)

vi. BS EN 62031 - LED modules for general lighting. Safety specifications (where applicable)




ii. Luminaires shall be CE approved and marked (evidence of EU Declaration of Conformity is required to confirm compliance with CE mark requirements).

iii. Luminaires shall be suitable for exterior road lighting applications as defined in BS 5489.

iv. Luminaires shall be purpose designed specifically for LED light sources.

v. All Luminaires shall be from one Luminaire manufacturer and preferably from the same family/range. Manufacturers must demonstrate that the lantern is independently tested and EN-EC certified in accordance with EN60598-1:2008 and EN 60598-2-3:2003 by an independent approval body recognised by the European Community. Where a luminaire has recently been introduced to market, the manufacturer shall hold ENEC Approvals for similar road lighting luminaires and shall demonstrate that application for ENEC approval is in progress.

vi. The lantern shall have Ingress Protection Ratings to BS.5490 of IP66 minimum for the optical compartment and where a separate gear compartment exists, this shall have a minimum degree of protection IP66. The Protection Rating of at least IP66 shall be maintained with the NEMA socket fitted. IP ratings must be in accordance with IEC-529.

vii. LED luminaire must offer a service life of 100,000 hours at L90. The lumen depreciation at 100,000 hours shall be no more than 10% (L90, 100,000 hours), including allowance for LED mortality.

viii. The luminaire shall be manufactured within the European Union to reduce environmental impact of their transport. The luminaire manufacturer shall maintain a significant European presence and a UK distribution network. The luminaire manufacturer shall provide a competent UK based technical support team for lighting design, product support and after sales support.

ix. Impact rating for optical compartments / protectors shall be a minimum of IK09 in accordance with BS EN 62262 or equivalent. If requested, retro-fit accessories shall be available to achieve IK10 protection of the optical cover.

x. Luminaire shall have a Polyester paint finish with cataphoretic sub-coating available for marine environments, or similar approved.

xi. Luminaire bodies shall be constructed from high quality die cast ENAC 44300 LM6 marine grade aluminium or approved equivalent. . Mill certificates demonstrating compliance of the finished product with the ENAC44300 classification shall be produced as evidence.

xii. The optical cover shall be manufactured from tempered flat glass for ease of cleaning. Lenses where used shall be manufactured from optical grade PMMA acrylic thermoplastic or equivalent.

xiii. Lanterns shall be suitable for correct operation and use on a 230 volt +/- 10%, 50 Hertz a.c. supply, including all associated integral control gear and associated equipment supplied as part of /or related with the lantern.




xiv. LED modules and drivers shall be fully replaceable for future proof purposes and to allow ease of replacement if / where necessary.

xv. Internal wiring shall include ‘plug and play’ / ‘easy fit’ connectors where possible for ease of maintenance with a minimum ingress protection of IP66 for connectors to LED modules

xvi. All wiring must be colour coded, neatly routed, tied in position and fully compliant with the current edition of BS 7671. All metallic components shall be electrically bonded to the primary earth connection.

xvii. The lantern shall incorporate an automatic disconnect device that isolates all the NEMA socket, LED driver and LED array when the cover is opened.

xviii. The cover shall be closed and opened by use of a tool less closure mechanism.

xix. The cover shall open from above the lantern.

xx. The incoming cable shall be terminated into the base. All other electrical components shall be housed on the cover. It shall be possible to easily separate the cover from the base, allowing the base to be left in situ attached to the column for upgrade or maintenance purposes.

xxi. Luminaires are to be supplied pre-wired with 8m of 2.5mm 3 core flexible cable of an insulation category which is suitable for exterior applications and approved for use by the luminaire manufacturer (Blue Arctic grade).

xxii. Manufacturers shall ensure all burrs and sharp edges shall have been treated or removed prior to any final protective / decorative / aesthetic coating having been applied.

xxiii. Luminaires shall be capable of full and stable operation over a temperature range of -25°C to +35°C.

xxiv. Luminaires must be easily accessible for maintenance purposes.

xxv. A range of optical performance settings / solutions shall be available for each luminaire to accommodate lighting design requirements for differing road geometries, for future use on new schemes.

xxvi. All lanterns must have photometric in an industry recognised and approved format data, that is suitable for use in CAD packages such as Lighting Reality (latest version).

xxvii. The LED array / module within the luminaire should be designed to ensure that the uniformity of light distribution is not significantly compromised in the event of individual LED’s within an array / module failing.

xxviii. Luminaires shall incorporate a venting / decompression system to control air circulation, prevent condensation and enhance heat management whilst maintaining IP66 ingress protection rating.

xxix. A 7 PIN NEMA socket shall be factory fitted to ensure IP rating is maintained. Pin 4 and 5 on the NEMA socket will be terminated to the DALI communication terminals on the Driver.




xxx. LED’s and associated components must be protected by means of an appropriate surge protection device (minimum protection level of 6kV).

xxxi. Luminaires shall be capable of accepting the fitment of front, rear and side shields, purpose made by the luminaire supplier, to reduce light intrusion into neighbouring properties if / where appropriate.

xxxii. The maximum head weight for lanterns must not exceed 7kg for P4 &P3 Designs and 10kg for M4 Designs

xxxiii. The maximum wind coefficient for lanterns must not exceed 0.1m sq.

xxxiv. Luminaires are to be capable of post top (typically 60 to 76mm spigot) or side entry (typically 34 to 42mm spigot) mounting. With minimum tilt settings as follows :

xxxv. Post top shall be 0 to +10 degrees minimum in 5 degree increments. Side entry shall be 0 to + 10 degrees minimum in 5 degree increments.

xxxvi. Luminaires must be recyclable in accordance with WEEE regulations

xxxvii. Luminaires must have a relevant Elexon / UMSUG charge code approved for use on an unmetered supply in accordance with the Balancing and Settlement Code (BSCP520) unmetered supplies arrangements.

xxxviii. LED modules shall be fully compatible with the luminaires and all associated driver / control components.

xxxix. Lumen Maintenance life time testing shall be in accordance with LM80 or equivalent and extrapolated methodologies as per TM-21; current validation must be provided.

xl. Luminous Intensity Class must have a minimum of G3 Rating.

2. Light Emitting Diodes

All LEDs and LED modules shall comply with the following requirements

a) LED modules shall deliver light with a correlated colour temperature (CCT) of 4000k (+/- 300k) and Colour Rendering Index (CRI) ≥ 70.

b) Colour temperature tolerance shall be no more than 5-step MacAdam Ellipse.

c) LED modules shall be indelibly marked with a unique part code / identifier for traceability and maintenance purposes (i.e. to identify the manufacturer’s name, date of fabrication, rated wattage, optic setting etc.).

d) Shall be tested in accordance with the standards within LM-80 or equivalente) Shall be compatible with the Luminaires and control gear

f) Shall be suitable for outdoor lighting.

g) Luminous Intensity Class must have a minimum of G3 Rating.

2.1. Driver




Drivers shall comply with the following requirements:

a) LED drivers shall be fully compatible with the luminaires, LED modules and all associated control components.

b) LED drivers shall conform to EN61000-3-2:2000, EN61347-2-13-2006, EN61000-3-3:2001, BS EN 61347-1, BS EN 61347-2-1, BS EN 61347-2-8, BS EN 61347-2-9 or equivalent.

c) LED drivers shall:

i. Be protected against overheating by an automatic re-setting thermal sensor / cut-out system.

ii. Incorporate ‘plug and play’ / ‘easy fit’ connector facilities for ease of maintenance.

iii. Must have the option of Constant Light Output (CLO)

iv. compatible with the DALI communications protocol along with any specified Central Management System (CMS) to allow variable light output between 0% and 100%

v. have terminals which are shrouded so that live metal parts are protected from touch and indelibly marked to indicate operating voltages and all associated wiring connections

vi. Automatic Disconnect as Standard to optimise safety.

d) Should be manufactured as one piece with a power factor ≥ 0.95.

e) Have stable power consumption over full operating voltage range.

f) Maximum drive current shall be not greater than 750mA

2.2. Luminaire Performance (LED)

The minimum performance requirement is L90, B10, 100,000 hours , based on a minimum of 6000 hours test data at an ambient temperature of 25oC.:

a. The minimum Lumen Depreciation rate is Cat 1> 90% of initial for both the LED and the Luminaire.

b. The minimum length of Luminaire Life L(x) is 100,000 hours – where x is the percentage of L100 at the declared life - the length of time it takes for the




proposed Luminaire to reach 90% of its initial light output. This should also apply to the LED Module and LED.

c. Failure Fraction B(x) where x is the percentage of failures at L(x) should be less than 10%.

d. Colour Temperature category should be 4000k ± 300k

e. The Colour Temperature tolerance shall be no less than 5 step ellipse in accordance with the MacAdam Ellipse.

f. Colour Rendering Index shall be >=70.

g. Colour Rendering Index Value Shift after a total operation time of 25% of rated life shall not have decreased by more than 3 points from the initial CRI value and 5 points from the rated CRI value for maintained CRI values.

h. Luminous Intensity Class must have a minimum of G3 Rating.

3. Product/Service Requirement

3.1. Account Management & Support

During and post implementation Ceredigion County Council will require a dedicated UK based account manager and ongoing helpdesk support at no additional cost.

4. Warrantees.

4.1. All agreed warrantees will be required in writing.

4.2. The luminaire body shall be warranted for a period not less than 20 years from date of supply. The manufacturer will replace/repair any faulty luminaire body.

4.3. The LED Light Engine shall be warranted for a period not less than 10 years from date of supply. The manufacturer will replace/repair any faulty LED Light Engine.

4.4. The LED Driver shall be warranted for a period not less than 10 years from date of supply. The manufacturer will replace/repair any faulty LED Driver.

*** Consideration will be given to the “soundness” of the manufacturer and their ability to sustain a warrantee claim of any size, as well as the “offered warrantee”

5. Lighting Designsa. The Supplier shall be expected to assist / provide lighting designs for each

site within the project defined in Table 1.0

b. The designs shall be based on the LED lantern offered.




c. This service shall be provided free of charge.

d. All designs shall become the property of Ceredigion County Council

6. Traininga. The Supplier will be required to provide training and support to Ceredigion

County Council street lighting maintenance contractor’s installation team to ensure that the equipment is installed efficiently and effectively within the required timescales

b. Training must be provided on site and will be at no additional cost to the Ceredigion County Council

c. All training materials must be provided by the Supplier and be available in electronic format for future reference.

7. Future Proofinga. In order to maximise opportunities for Ceredigion County Council to benefit

from advances in technology and product developments the proposed equipment must be flexible and allow for easy installation of upgrades and replacements by Ceredigion County Council.

b. Any costs and/or resources required to facilitate an upgrade to equipment must be favourable to Ceredigion County Council and will be implemented at Ceredigion County Councils discretion.

c. Suppliers should provide details and features of their products that will aid innovation and potentially provide additional services, increase efficiency/reduce costs, generate income and contribute to the development of 'Smart Cities'

8. Sample LuminaireThe Applicants may well be asked to supply a sample of the proposed luminaire(s) following receipt of Tenders.

9. Photo Cells Photocells will be transferred from the existing Lanterns onto the newly installed luminaire at no cost to the authority.

10. Minor test CertificateA minor new installation test certificate must be supplied to the authority at no extra cost.




Volume 2 ANNEXES & APPENDIXES




Volume 2 ANNEX 1

PARENT COMPANY GUARANTEE

DEED OF GUARANTEE (“this Deed”) dated ………….………….20….

PARTIES

(1) ………………………………………………………………………………………("the

Guarantor") whose registered office is at ……………………………… (Company

Number …………)

(2) Ceredigion County Council whose registered office is at Penmorfa, Aberaeron. Ceredigion. SA46 0PA.

INTRODUCTION

(A) Ceredigion County Council and ……………………………………………. ("the

Contractor") whose registered office is at……………………………..........

………………………………………………………………………………………

Company Number (…………………...) have entered into a binding agreement

on ………………………… for the provision by the Contractor of Maintenance and Improvement of Street Lighting and Illuminated Traffic Signs Services (2017-2020) to Ceredigion County Council ("the Contract").

(B) The Contractor is a subsidiary company of the Guarantor.

(C) Pursuant to an undertaking given by the Guarantor to CEREDIGION COUNTY COUNCIL on …………… the Guarantor has agreed to enter into this Deed.

NOW THEREFORE:

1. The Guarantor unconditionally and irrevocably guarantees to CEREDIGION COUNTY COUNCIL that if the Contractor in any respect fails to perform any of its obligations under the Contract or commits any breach of any warranty set out in the Contract or fails to fulfil any indemnity set out in the Contract then immediately upon CEREDIGION COUNTY COUNCIL’s demand the Guarantor shall (as applicable) perform in the place of the Contractor such obligation, compensate CEREDIGION COUNTY COUNCIL for such breach or fulfil such indemnity.




2. The Guarantor shall indemnify and hold harmless CEREDIGION COUNTY COUNCIL from and against all losses, damages, liabilities, claims, costs or expenses which CEREDIGION COUNTY COUNCIL may suffer or incur by reason of any failure or breach mentioned in Clause 1 above.

3. The Guarantor acknowledges that none of the following shall release exonerate or discharge the Guarantor from any obligation or liability under this Deed:

3.1 any alteration of the starting date under the Contract made by agreement between CEREDIGION COUNTY COUNCIL and the Contractor or in the extent or nature of the service to be performed under the Contract or in any other way to the terms of the Contract;

3.2 any allowance of time, forbearance or forgiveness (in each case, by or on behalf of CEREDIGION COUNTY COUNCIL) in or in respect of any matter or thing concerning the Contract;

3.3 the liquidation, receivership, administration, absence of legal personality, dissolution, incapacity, amalgamation, reconstruction or the change in name, composition, status, function, ownership or control of the Contractor or the Guarantor;

3.4 the suspension or termination of the Contract or of the employment of the Contractor under the Contract for any reason whatsoever;

3.5 any provision of the Contract being or becoming illegal, invalid, void, voidable or unenforceable for any reason whatsoever; and

3.6 any other act omission matter or thing which but for this Clause 3 might operate to release exonerate or discharge the Guarantor's obligations and liabilities under this Deed.

4. This Deed shall be a continuing guarantee, and accordingly shall remain in full force and effect until all obligations, duties, undertakings, covenants, conditions and warranties now or in future to be carried out or performed by the Contractor under the Contract have been satisfied or performed in full, despite;

4.1 the winding-up, liquidation, receivership, administration, voluntary arrangement or other composition with creditors (or any event analogous to any of them) of the Contractor; or

4.2 any disclaimer of the Contract by a liquidator of the Contractor.

5. This Deed shall be additional to any other guarantee or security from time to time held by CEREDIGION COUNTY COUNCIL and shall not be affected by any release or waiver of any such guarantee or security.

6. The Guarantor acknowledges that CEREDIGION COUNTY COUNCIL will not be bound to first make demand on, or enforce any rights against, the Contractor or any other person before enforcing this Deed.

7. CEREDIGION COUNTY COUNCIL shall be entitled to transfer any and all of its rights under this Deed (whether or not accrued) at any time to any person, firm or




company who takes an assignment, novation or other transfer of the Contract or the benefit of it, and a transferee from CEREDIGION COUNTY COUNCIL of rights under this Deed shall be entitled to enforce such rights against the Guarantor.

8. Despite any other provision of this Deed, the liability of the Guarantor under this Deed shall be limited to the extent that the Contractor would have been liable under the Contract for the failure or breach mentioned in Clause 1 above.

9. Any demand under this Deed shall be in writing and shall be served personally or by first class pre-paid post or by email/facsimile (with a copy by first class pre-paid post) and shall be sent to the Guarantor at the address stated at the head of this Deed or its email/facsimile number which is ……………………………… or such other address or number as the Guarantor may have previously notified in writing to CEREDIGION COUNTY COUNCIL. Any demand, if delivered personally or by facsimile, shall be deemed to have been served at the time of delivery or transmission and, if sent by post, shall be deemed to have been served on the second business day following posting.

10. Nothing in this Deed shall confer any rights on any person which that person would not have had but for the Contracts (Rights of Third Parties) Act 1999.

11. If any provision of this Deed is held by any competent authority to be wholly or partly invalid, unlawful or unenforceable the validity lawfulness and enforceability of the other provisions of this Deed and the remainder of the provision in question shall not be affected.

12. This Deed shall be governed by and construed in accordance with England and Wales law, and the parties hereby irrevocably submit to the non-exclusive jurisdiction of the England and Wales Courts.

IN WITNESS of the above this document is executed as a deed and is delivered on the date set out at the head of it.

THE COMMON SEAL of )

[………………………………………………]

[Guarantor] )

was affixed to this Deed in )

the presence of:- )

……………………………….

Director




……………………………….

Director/Secretary

OR

SIGNED as a DEED by )

[………………………………………………]

[Guarantor] )

acting by (a director and its )

secretary/two directors) )

……………………………………..

Director

………………………………………

Director/Secretary

THE COMMON SEAL )

of CEREDIGION COUNTY COUNCIL )


the presence of:




VOLUME 2 APPENDIX A

MAP OF CEREDIGION COUNTY COUNCIL (The Site)

Note:

1. The map is not to scale. DO NOT SCALE THE MAP.

2. The site boundary is marked red on the above map.

3. The A487 and the A44 (Coloured green on the map) are trunk roads and are not part of Ceredigion County Council Highway.

4. Only the major roads within the County (A roads, coloured magenta) are shown on the map.

5. Other minor classes of roads within the County (B, C and U roads) exist within the site but are not shown on the above map due to the map scale.




VOLUME 2 APPENDIX B

LIGHTING REALITY ROADWAY DESIGN

Designs.

The designs below must be designed using Lighting Reality Roadway and copies of the design to be submitted with the tender application.

The following design briefs must be adhered to.

Design Class 1 & 2

The below Design Road Way Data template measurements Must be used in the design.

The exact same Luminaire / Optics/ drive current etc. must be the same for both Design Class 1 & 2, and achieve spacing’s of 30m & 34m

The dimensions of the carriageway/column/footpath must be used. The columns are to be positioned at back of path. ( 2m ). Tilt angle can be up to 5 degree but must still achieve a minimum luminaire G3 class. Outreach must be from post top to centre of LED Luminaire array. No Outreach brackets are to be used. Lantern used for this design will be Lantern A (Post Top) and A/S (side entry) on the

inventory list Maintenance Factor will be calculated from:-

1. Environmental Zone:- E32. Column Height of 6m or less3. Cleaning Cycle of 3 Years4. Luminaires MF

(Tenders Must Clearly Show the working Method of the Maintenance Factor)Road Lighting Design Class 1 to achieve 30m Spacing. P4 Standard

Road Lighting Design Class 2 to achieve 34m Spacing. P4 Standard




Design Template for Design Class 1 & 2




Design Class 3 & 4

The below Design Road Way Data template measurements Must be used in the design.

The exact same Luminaire / Optics/ drive current etc. must be the same for both Design Class 3 & 4. And achieve spacing’s of 33m & 36m

The dimensions of the carriageway/column/footpath must be used. The columns are to be positioned 1.5m back from edge of carriageway. Tilt angle must be 0 degree and have a minimum luminaire G3 class Outreach must be from post top to centre of LED Luminaire array. No Outreach brackets are to be used. Lantern used for this design will be Lantern B (Post Top) and B/S (side entry) on the

inventory list Maintenance Factor will be Calculated from:-

1. Environmental Zone:- E32. Column Height of 7m or greater3. Cleaning Cycle of 3 Years4. Luminaire MF

(Tenders Must Clearly Show the working Method of the Maintenance Factor)Road Lighting Design Class 3 to achieve 33m Spacing. M4 Standard

Road Lighting Design Class 4 to achieve 36m Spacing. M4 Standard

Design Template for Design Class 3 &4




Design Class 5 & 6

• The below Design Road Way Data template measurements Must be used in the design.

• The exact same Luminaire / Optics/ drive current etc. must be the same for both Design Class 5 & 6. And achieve spacing’s of 30m & 34m

• The dimensions of the carriageway/column/footpath must be used.

• The columns are to be positioned 1.8m back from edge of carriageway.

• Tilt angle can be up to 5 degree but must still achieve a minimum luminaire G3 class.

• Outreach must be from post top to centre of LED Luminaire array.

• No Outreach brackets are to be used.

• Lantern used for this design will be Lantern C (Post Top) and C/S (side entry) on the inventory list

• Maintenance Factor will be Calculated from:-

1. Environmental Zone:- E32. Column Height of 7m or greater3. Cleaning Cycle of 3 Years4. Luminaire MF

(Tenders Must Clearly Show the working Method of the Maintenance Factor)



Design Template for Design Class 5 & 6




Volume 2 ANNEXES & APPENDIXES




Volume 2 ANNEX 1

PARENT COMPANY GUARANTEE

DEED OF GUARANTEE (“this Deed”) dated ………….………….20….

PARTIES

(1) ………………………………………………………………………………………("the

Guarantor") whose registered office is at ……………………………… (Company

Number …………)

(2) Ceredigion County Council whose registered office is at Penmorfa, Aberaeron. Ceredigion. SA46 0PA.

INTRODUCTION

(B) Ceredigion County Council and ……………………………………………. ("the

Contractor") whose registered office is at……………………………..........

………………………………………………………………………………………

Company Number (…………………...) have entered into a binding agreement

on ………………………… for the provision by the Contractor of Maintenance and Improvement of Street Lighting and Illuminated Traffic Signs Services (2017-2020) to Ceredigion County Council ("the Contract").

(B) The Contractor is a subsidiary company of the Guarantor.

(C) Pursuant to an undertaking given by the Guarantor to CEREDIGION COUNTY COUNCIL on …………… the Guarantor has agreed to enter into this Deed.

NOW THEREFORE:

1. The Guarantor unconditionally and irrevocably guarantees to CEREDIGION COUNTY COUNCIL that if the Contractor in any respect fails to perform any of its obligations under the Contract or commits any breach of any warranty set out in the Contract or fails to fulfil any indemnity set out in the Contract then immediately upon CEREDIGION COUNTY COUNCIL’s demand the Guarantor shall (as applicable) perform in the place of the Contractor such obligation, compensate CEREDIGION COUNTY COUNCIL for such breach or fulfil such indemnity.




2. The Guarantor shall indemnify and hold harmless CEREDIGION COUNTY COUNCIL from and against all losses, damages, liabilities, claims, costs or expenses which CEREDIGION COUNTY COUNCIL may suffer or incur by reason of any failure or breach mentioned in Clause 1 above.

3. The Guarantor acknowledges that none of the following shall release exonerate or discharge the Guarantor from any obligation or liability under this Deed:

3.1 any alteration of the starting date under the Contract made by agreement between CEREDIGION COUNTY COUNCIL and the Contractor or in the extent or nature of the service to be performed under the Contract or in any other way to the terms of the Contract;

3.2 any allowance of time, forbearance or forgiveness (in each case, by or on behalf of CEREDIGION COUNTY COUNCIL) in or in respect of any matter or thing concerning the Contract;

3.3 the liquidation, receivership, administration, absence of legal personality, dissolution, incapacity, amalgamation, reconstruction or the change in name, composition, status, function, ownership or control of the Contractor or the Guarantor;

3.4 the suspension or termination of the Contract or of the employment of the Contractor under the Contract for any reason whatsoever;

3.5 any provision of the Contract being or becoming illegal, invalid, void, voidable or unenforceable for any reason whatsoever; and

3.6 any other act omission matter or thing which but for this Clause 3 might operate to release exonerate or discharge the Guarantor's obligations and liabilities under this Deed.

4. This Deed shall be a continuing guarantee, and accordingly shall remain in full force and effect until all obligations, duties, undertakings, covenants, conditions and warranties now or in future to be carried out or performed by the Contractor under the Contract have been satisfied or performed in full, despite;

4.1 the winding-up, liquidation, receivership, administration, voluntary arrangement or other composition with creditors (or any event analogous to any of them) of the Contractor; or

4.2 any disclaimer of the Contract by a liquidator of the Contractor.

5. This Deed shall be additional to any other guarantee or security from time to time held by CEREDIGION COUNTY COUNCIL and shall not be affected by any release or waiver of any such guarantee or security.

6. The Guarantor acknowledges that CEREDIGION COUNTY COUNCIL will not be bound to first make demand on, or enforce any rights against, the Contractor or any other person before enforcing this Deed.

7. CEREDIGION COUNTY COUNCIL shall be entitled to transfer any and all of its rights under this Deed (whether or not accrued) at any time to any person, firm or company who takes an assignment, novation or other transfer of the Contract or the benefit of it, and a transferee from CEREDIGION COUNTY COUNCIL of rights under




this Deed shall be entitled to enforce such rights against the Guarantor.

8. Despite any other provision of this Deed, the liability of the Guarantor under this Deed shall be limited to the extent that the Contractor would have been liable under the Contract for the failure or breach mentioned in Clause 1 above.

9. Any demand under this Deed shall be in writing and shall be served personally or by first class pre-paid post or by email/facsimile (with a copy by first class pre-paid post) and shall be sent to the Guarantor at the address stated at the head of this Deed or its email/facsimile number which is ……………………………… or such other address or number as the Guarantor may have previously notified in writing to CEREDIGION COUNTY COUNCIL. Any demand, if delivered personally or by facsimile, shall be deemed to have been served at the time of delivery or transmission and, if sent by post, shall be deemed to have been served on the second business day following posting.

10. Nothing in this Deed shall confer any rights on any person which that person would not have had but for the Contracts (Rights of Third Parties) Act 1999.

11. If any provision of this Deed is held by any competent authority to be wholly or partly invalid, unlawful or unenforceable the validity lawfulness and enforceability of the other provisions of this Deed and the remainder of the provision in question shall not be affected.

12. This Deed shall be governed by and construed in accordance with England and Wales law, and the parties hereby irrevocably submit to the non-exclusive jurisdiction of the England and Wales Courts.




IN WITNESS of the above this document is executed as a deed and is delivered on the date set out at the head of it.

THE COMMON SEAL of )

[………………………………………………]

[Guarantor] )


the presence of:- )

……………………………….

Director

……………………………….

Director/Secretary

OR

SIGNED as a DEED by )

[………………………………………………]

[Guarantor] )

acting by (a director and its )

secretary/two directors) )

……………………………………..

Director

………………………………………

Director/Secretary

THE COMMON SEAL )

of CEREDIGION COUNTY COUNCIL )


the presence of:
