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Basics of ZetaSafe Application for Hospital EOC RoundsTRANSCRIPT
• Founded 2001• Zeta Technology is utilized worldwide
– Offered in 8 Languages• Our customers range-from small companies and
clinics to Fortune 500 corporations and major medical institutions– Clients with as Few as 10 to More Than 20,000 Items
• Charleston SC and Bicester UK• Zeta Compliance Group plc is Publically Traded
ZetaSafe® is a proven suite of management and regulatory compliance solutions used to electronically collect, store, communicate and analyze data from routine inspection rounds.
ZetaSafe® improves the efficiency, accuracy and effectiveness of hospital inspection rounds and eliminates data entry errors by digitizing the paper surveys and mobilizing them on handheld devices.
What is ZetaSafe® ?
Hospital Audits and Inspections
4 of the top 10 most cited Joint Commission Standard in the first half of 2009 involved fire and life safety concerns
• LS.02.01.20 (top cited standard with 45% of hospitals receiving findings) which requires hospitals to maintain their means of egress
• LS.02.01.10 (second at 43%) in design and maintain building features to minimize the effects of smoke and fire
• LS.02.03.05 (tied for 4th at 38%) to inspect, test and maintain fire protection
• LS.02.01.30 (6th most cited at 36%) maintain building features to protect people from smoke and fire
November 11 2009, Perspectives
Why ZetaSafe® ?
What’s The Value?
• Productivity – Get More Done in Less Time• Green Technology – Eliminate Paper Check
Lists and Forms• Data Analysis at your Fingertips – Extensive
Reporting Suite• If its important enough to send someone out to
write it down it’s important enough to USE the information – to improve the process
ZetaSafe® Turns Data in to Information Instantly!
Our clients are better equipped to:
Manage ……….. critical assets Document ……. regulatory compliance Implement …… process improvement
The Bottomline:
Report Review
WO System
Work Order Entry Leadership
Hand Written Notes for Work Order Requests
SCAN
EVS
SCAN
Eng Tech
SCAN
Service
Manager
SCAN
Risk Mgmt
EPA
Eng Tech
SCAN
Service
Manager
SCAN
Service
Manager
Infection
Control
Risk Mgmt
EPA
EVS
Safety
Service
Manager
Huge Quantities of Notes and Check Lists
Common Hospital “Rounding” Workflow
Data Entry
Printed Check List For Rounds
EOC
Com
mitt
ee
Mee
tings
Distribution
Storage
Service Line Mgrs
Rounding Personnel
System WideData Collected Real time
Data Pushed Over to Our ISO107799 & SAS70 Type 2
Secure Servers
Quality Improvement Reports
EOC Committee
Work Order Entry Clerk
Analyze and Share the Data
Process Flow
Roper St Francis Healthcare“With ZetaSafe we are always ready for the Joint
Commission™ surveyors.”
“Managing the Environment of Care Rounds in our geographically spread out campuses would be incredibly difficult and time consuming if we were not using ZetaSafe.”
Susan Scheeler, CHSP Safety Coordinator, Roper and St Francis Hospitals
Productivity Improvement Patient Room Safety Inspections
• Prior to ZetaSafe® Implementation – 11 Days
• After ZetaSafe® – 5 Days
• Roper St Francis Inspects more than 7900 items per Month – With One Full Time Safety Technician
• Roper Hospital Added a 250,000 square foot Tower, and more than 800 Inspection items to without Adding Inspection Personnel
Improve Compliance by Affecting Behavior
The Power of Information• ZetaSafe® Converts
Data into Information Consequences– Certain– Immediate – Personal
0
5
10
15
20
25
30
35
40
45
2005 2006 2007 2008 2009YTD
% Non Compliance# Observation 10,000s
Reduces time and errors associated with handwritten findings and transcribing results
Electronically documents inspection rounds and findings by identifying the person, place, date and time
Consolidates reports, dramatically reduces the paper chase
Directs work orders, closes the loop on follow up & reminders
ZetaSafe® Benefits
Promotes process improvement and standardizes compliance initiatives
Identifies weak links in your compliance process
Allows administrators to manage by exception
Real time compliance documentation is always current; you’re ready for surprise inspections or internal review
ZetaSafe® Benefits
Next Step• Free Analysis of Your Current EOC Processes• Conversion of any one of your EOC /
Environmental / EPA or OSHA Check List into ZetaSafe® and ZetaMobile™
• Live Demonstration of the Converted Form for your EOC Stake Holders