zakat repository · 2020-01-17 · zakat repository; user manual (participant_cds) – 1.0 user...

CENTRAL DEPOSITORY COMPANY OF PAKISTAN

USER MANUAL:

ZAKAT REPOSITORY

(PARTICIPANT; CDS END)

Document Short Name: UM_ZAKAT_REPOSITORY_User Manual (Participant_CDS)

Version Number: 1.0

Prepared By: Application Development

Zakat Repository; User Manual (Participant_CDS) – 1.0

User Manual – Zakat Repository of 34

Table of Contents

1. INTRODUCTION ___________________________________________________________________ 3

2. CHANGES IN ACCOUNT SETUP – ADD SCREEN ______________________________________________ 4

2.1 ADDING ACCOUNT _______________________________________________________________ 4

2.1.1 ACCESSING “ZAKAT FORM DETAIL” TAB ______________________________________________ 6

2.1.2 ASSOCIATING FORM WITH UIN ___________________________________________________ 10

2.1.2.1 UPLOADING FORM __________________________________________________________ 10

2.1.2.2 “SAME AS PRINCIPAL” OPTION (FOR JOINT HOLDERS ONLY) _____________________________ 13

2.1.3 VIEWING FORM/LETTER ________________________________________________________ 15

2.1.4 SAVING ACCOUNT ____________________________________________________________ 16

2.2 EXISTING ACCOUNT _____________________________________________________________ 18

3. RETRIEVAL FUNCTIONALITY __________________________________________________________ 19

3.1 RETRIEVAL MODE; PARTICIPANT ID/ACCOUNT NUMBER ____________________________________ 21

3.2 RETRIEVAL MODE; PARTICIPANT ID/UIN ______________________________________________ 24

3.3 VIEW _______________________________________________________________________ 26

3.4 DOWNLOAD __________________________________________________________________ 27

4. ZAKAT REPOSITORY – ACCOUNT REPORT_________________________________________________ 30

4.1 SUMMARY REPORT _____________________________________________________________ 31

4.2 DETAIL REPORT (DOWNLOAD) ______________________________________________________ 33



1. INTRODUCTION

1. Considering the challenges and problems being faced by the Capital Market Participants and

to overcome those problems, CDC took an initiative and proposed a concept of Zakat

Declaration Repository to Ministry of Religious Affairs & Interfaith Harmony (MORA & IH) and

Auditor General of Pakistan to convert physical forms into electronic form which was approved

and hence it is now mandatorily required that each UIN in Accounts that are exempted from

Zakat must have Zakat Declaration Form or Solemn Affirmation Letter attached with it in the

system.

2. In this regard provision has been built in Account Setup functionality through which the

required Form/Letter could be uploaded and linked with each UIN of relevant Accounts during

Account Opening and Updating operations.

3. In order to handle existing accounts (opened prior to the Zakat Form upload feature availability

on A/C Setup functionality).



2. CHANGES IN ACCOUNT SETUP – ADD SCREEN

2.1 ADDING ACCOUNT

1. A new tab, “Zakat Form Details” has been inducted on Account Setup – Add/Update screen.

2. Initially the tab would be disabled (on Add screen).

Fig. 2.1.1

3. The tab gets enabled on meeting conditions mentioned in following table:

Table 3.1; Account Attributes

No. Field Value

1 Share Holder Category Individual

2 Zakat Status

Muslim Zakat Non Deductible

3 Not Applicable

4

Resident Status/Basis of Remittance

Resident Pakistani

5 Non-Resident Pakistani (Repatriable)

6 Non-Resident Pakistani (Non-Repatriable)



4. Enablement of “Zakat Form Details” tab indicates that Zakat Form/Letter is required for

principal and all Joint Holders in the account.

Fig. 2.1.2



2.1.1 ACCESSING “ZAKAT FORM DETAIL” TAB

1. User accesses the “Zakat Form Details” tab, which comprises of following components:

a. Panels:

i. Principal

ii. Joint Holder 1

iii. Joint Holder 2

iv. Joint Holder 3

b. Each of the above panel has following components:

i. UIN (disabled, populated for Principal and each existing Joint holder, blank for

non-existing Joint holder)

ii. Form Type: (1) for Principal the Form Type is disabled and shows a) Zakat

Declaration Form if Zakat Status = Muslim Zakat Non Deductible, b) Solemn

Affirmation Letter if Zakat Status = Not Applicable, (2) for Joint Holders,

(mandatory, enabled and by default Zakat Declaration Form)

1. Zakat Declaration (default for Joint Holders)

2. Solemn Affirmation Letter

iii. Declaration Date: The Declaration Date must be Equal To or Greater Than

System Date.

1. By default, System +1 Date is shown

2. Format: DDMMYYYY

iv. Upload (button)

v. View (button)

vi. Same form/letter as Principal (checkbox, default = disabled & unchecked, the

checkbox shall be available for every JH)

1. By default, the checkbox is disabled and it will be enabled if Principal

form/letter has been uploaded.

c. Only those Joint Holder panel shall be enabled for which entry is available in Joint

Holder tab.



Fig. 2.2.3 Zakat Declaration Details; UIN information not yet entered/available



Fig. 2.2.4 Zakat Declaration Details; Principal UIN available

a. The above screen shows the “Principal UIN” and relevant “Joint Holder(s) UIN” in

disabled mode.

b. “Form Type” combo:

i. “Form Type” for Principal UIN shows the value on the basis of following criteria

in disabled mode:

No. Zakat Status Form Type (Options)

1 Muslim Zakat Non Deductible Zakat Declaration

2 Not Applicable Solemn Affirmation Letter

ii. For Joint Holders, the “Form Type” combo shows “Zakat Declaration” as

default value in enabled mode. User may change it to Solemn Affirmation

Letter option.

c. Checkbox (behaviour of the checkbox adjacent to “Upload” button)



No. Condition Checkbox

Suffix Marking

1 UIN not present N/A Unchecked

2 UIN Present but Form/Letter not Uploaded/attached Pending Unchecked

3 Form/Letter Uploaded/attached Uploaded Checked



2.1.2 ASSOCIATING FORM WITH UIN

1. Two options are available for attaching Form/Letter

a. Upload (available for both Principal and Joint Holders)

b. Same as Principal (available for Joint Holders only)

2.1.2.1 UPLOADING FORM

1. Upload button (option) is available for both Principal and Joint Holders. Through Upload user

selects and uploads PDF file for associating it with corresponding UIN in the Account.

2. User clicks the “Upload" button.

a. System redirects the user to “File Upload” screen.

Fig. 2.2.5 Zakat Declaration Upload File Browser

b. Selected file must be PDF else system displays error message:



c. User selects the desired file and clicks the Open button.

d. System validates following conditions:

Maximum Size;

i. File size must not be greater than 600KB else error message is displayed:

e. On successfully clearing the above validations, system changes the checkbox label

from Pending to Uploaded with check marked and displays message such as:



2.1.2.2 “SAME AS PRINCIPAL” OPTION (FOR JOINT HOLDERS ONLY)

1. Provision is available so that the same form as associated with Principal’s UIN can be associated

with Joint Holders as well.

2. User successfully uploads the Principal form/letter.

3. System enables the “Same Form/Letter as Principal” checkbox in relevant Joint holder panels.

4. User selects (marks) the “Same form/letter as Principal” checkbox.

a. System disables the corresponding 1) “Upload” button, and 2) disables the “Form

Type” with same value as appears for Principal UIN.

b. Form/Letter that has been uploaded for the JH prior to selecting the checkbox (if any)

shall get disassociated with corresponding UIN.

c. In case if the checkbox is again unchecked/un-selected then new form/letter would

require to be uploaded, else error message is displayed at save.

i. On unchecking “Same form/letter as Principal”, the “Form Type” combo gets

enabled with default setting.



d. On every instance of form/letter upload for Principal UIN (whether it is the first time

upload or re-upload) the “Same form/letter as Principal” checkbox gets unchecked.

View



2.1.3 VIEWING FORM/LETTER

1. The View button shall be enabled only in Save and Post mode and shall be disabled in Post

Update.

2. On Post update screen, the View button shall be enabled only for those UIN for which new file

has been attached either through direct upload or through “Same form/letter as Principal” else

the view button remains disabled.

3. System attempts to open the file:

a. If file exists, then system opens the same.

b. If no file is associated with the corresponding UIN then system displays error message.



2.1.4 SAVING ACCOUNT

1. User clicks the “Save” button.

a. System validates that for accounts with parameters as mentioned in table 3.1, Zakat

Declaration Form/Letter is attached with each UIN therein (Principal & Joint Holder).

i. If “No”, system displays error message.

ii. If “Yes”, system further executes following validation checks:

Limit on Number of Pages;

i. File must comprise of 1 to maximum of 4 pages’ else error message is

displayed:

Colour Recognition;

i. File must contain colour (single or multiple) else error message is displayed.



Content Recognition;

1. PDF file must contain multiple key words

2. System also checks if the selected PDF file’s content adheres the

selected “Form Type” for corresponding UIN.

iii. Failing the above check would result in display of error message:

2. On successfully passing the above and other existing validations as per prevailing theme,

system saves the transaction.

3. The above mentioned checks on Save are also applicable on Save Update, Post, and Post

update.

4. On successful posting of account, the attached Forms/Letters could be retrieved through

retrieval functionality.



2.2 EXISTING ACCOUNT

1. User opens an existing account for which “Zakat Form Details” tab is enabled but Zakat Form

is not attached with one, multiple or all UINs and clicks the “Save” button.

2. System displays error message.

3. “Zakat Form Details” tab shall be enabled for only those accounts that fulfill the conditions

mentioned in table 3.1.

a. It is mandatorily required for all such accounts to go through Form/Letter uploading

steps as mentioned above for Account Add scenario.



3. RETRIEVAL FUNCTIONALITY

1. Provision is developed in CDS to Retrieve/Download Zakat Declaration Forms and Affirmation

Letters associated with relevant accounts and the UIN(s) therein. The functionality retrieves

records on the basis of following criteria:

a. Share holder Category = Individual (Not Corporate)

b. Resident Status is not Foreigner

c. Zakat Status of Account = “Muslim Zakat non Deductible” or “Not Applicable”

2. User accesses and clicks the “Zakat Form” option from “Setup menu.

3. System redirects the user to “Zakat Repository Forms Download” screen.

a. By default, the data gird displays all Accounts.

b. Sorting Order: First on Account Number wise, and then on UIN wise ascending order.

4. The screen offers following Retrieval Mode options:

a. Participant ID/Account Number (default)

b. Participant ID/UIN

5. Record Selection:

a. Participant ID (populated with logged-in Participant ID, disabled)



b. Participant Name (label)

c. Account Number (default= Blank, enable, to be shown only if Retrieval Mode =

Participant ID/Account Number)

d. UIN (default= Blank, enable, to be shown only if Retrieval Mode = UIN)



3.1 RETRIEVAL MODE; PARTICIPANT ID/ACCOUNT NUMBER

“ALL” Account Search

1. User selects default Search settings for Participant ID/Account Number” filter i.e. Account

Number field is blank and clicks the “Search” button.

2. System populates all Accounts under the ambit of logged-in participant that meets following

criteria:






“SPECIFIC” Account Search

3. User enters Account Number in corresponding field and then clicks the “Search” button.

4. System validates if the entered Account number:

a. Share holder Category = Individual (Non Corporate)



d. Exist under the logged-in participant’s ambit

5. On successfully clearing the above checks, system populates relevant records in data grid.



6. If validation is not successful, then no records are displayed in the browser.

7. For both All and Specific Account search following points are applicable:

a. System fetches records of all UINs (Principal and/or Joint Holder(s)) that exist in the

searched Account Number(s).

b. If Account(s) have Joint holder(s) then browser shall separately display each UIN and

in this case same Account Number shall be repeated with each of the record.



3.2 RETRIEVAL MODE; PARTICIPANT ID/UIN

“ALL” UIN Search

1. User selects Retrieval Mode “Participant/UIN” filter.

2. System displays the “UIN” field in “Records Selection” panel and hide the “Account Number”

field.

3. The data grid auto-populates all Accounts under the ambit of logged-in participant that meets

following criteria:




4. Each UIN in the Account (Principal and Joint Holder(s)) are fetched and displayed as separate

record in the grid.

5. All UINs in relevant accounts with above mentioned Zakat Status are displayed whether Zakat

Declaration Form/Letter is associated with them or not.



“SPECIFIC” UIN Search

1. User enters Specific UIN corresponding field and then clicks the “Search” button.

2. System validates if the entered UIN:

a. Exist either as Principal or Joint Holder in any account under the ambit of logged-in

participant,

b. Share holder Category = Individual (Not Corporate)

c. Resident Status is not Foreigner

d. Zakat Status of Account = “Muslim Zakat non Deductible” or “Not Applicable”

3. In cases where same UIN exist in multiple Accounts, system shall validate every account

individually on above criteria.

a. If validation is not successful, then no records are displayed in the browser.

b. In cases, where UIN validation is successful in some accounts and failed in others

account having same UIN, system fetches those accounts only which have passed the

validation check successfully.

c. On successfully clearing the above checks, system fetches all accounts in which the UIN

exist either as principal or Joint holder.



3.3 VIEW

1. User clicks the “View” button without selecting any record from the data grid.

a. System displays following message:

2. User clicks the “View” button after selecting a record from the data grid.

a. If Zakat Declaration Letter/Solemn Affirmation Letter is attached, then system open

the same in separate window for viewing purposes.

b. If Zakat Declaration Letter/Solemn Affirmation Letter is Not attached, then error

message is displayed:

3. User clicks the “View” button after selecting multiple records from the data grid.

a. System displays error message:



3.4 DOWNLOAD

1. User selects single/multiple record(s) from the grid and clicks the “Download” button.

2. System validates the following:

a. Number of records is not more than 10 else error message is displayed:

b. If number of files selected is less than or equal to 10 then system redirects the user to

window for selecting the file name/location for the download file.

c. User enters the file path/name and clicks the “Download” button.



d. UIN(s) in all selected records that possess relevant Zakat Declaration Form/Letter are

downloaded in zip formatted file and displays message. The message also indicates the

number of records where Zakat Declaration Form/Letter are not attached and presents

them as “Files Failed”



4. ZAKAT REPOSITORY – ACCOUNT REPORT

1. User accesses the ‘Selection Parameter’ screen from “Report Account Maintenance Zakat

Repository – Account Report”.

2. Logged-in Participants’ “Participant Id” is shown in disabled mode along with Participant

Name.



4.1 SUMMARY REPORT

1. By default, the screen is set for generating Summary Report.

a. User clicks the “OK” button.

b. Summary report is available in PDF format.

c. Total # of Accounts:

i. The row presents the total number of Client, IIA, CIA accounts with other than

Closed Status. Resident Status and Share Holder Category shall not be checked

for this row only.

d. Total # of Account where Zakat Form/Affirmation Letter should be uploaded

i. The row presents the total number of accounts in which Zakat Form/Letter are

required. The count includes all accounts in which Form/Letter are required

irrespective of whether the same have been uploaded or not.

e. Total # of Account where Zakat Form/Affirmation Letter is completed uploaded

i. The count presents the number of accounts in which Form/Letters are

uploaded for all relevant UINs

f. Total # of Account where Zakat Form/Affirmation Letter is partially uploaded

i. The count presents the number of accounts in which Form/Letters are

uploaded for one or more but not for all relevant UINs.

g. Total # of Account where Zakat Form/Affirmation Letter is pending to be uploaded

i. The count presents the number of accounts in which Form/Letters are not

uploaded for any of the required/relevant UINs.



4.2 DETAIL REPORT (DOWNLOAD)

2. User selects the “Details” option.

3. “Upload Status” filter shall appear for Detail Report.

4. “Upload Status”

a. All

b. Completed

c. Partial

d. Pending

5. Download Column

a. Total # of Account where Zakat Form/Affirmation Letter should be uploaded

b. 1st row:

i. Selection Parameter

c. 2nd row (column Headings):

i. Participant Id

ii. Participant Name

iii. Account No.

iv. Account Title

v. Account Status

vi. Principal UIN

vii. Principal Upload Date



viii. Principal Form Type

ix. Principal Declaration Date

x. Principal Status (Uploaded/Not Uploaded)

xi. Joint Holder 1 UIN

xii. Joint Holder 1 Upload Date

xiii. Joint Holder 1 Form Type

xiv. Joint Holder 1 Declaration Date

xv. Joint Holder 1 Status (Uploaded/Not Uploaded)

xvi. Joint Holder 2 UIN

xvii. Joint Holder 2 Upload Date

xviii. Joint Holder 2 Form Type

xix. Joint Holder 2 Declaration Date

xx. Joint Holder 2 Status (Uploaded/Not Uploaded)

xxi. Joint Holder 3 UIN

xxii. Joint Holder 3 Upload Date

xxiii. Joint Holder 3 Form Type

xxiv. Joint Holder 3 Declaration Date

xxv. Joint Holder 3 Status (Uploaded/Not Uploaded)

xxvi. Zakat Upload Status (All/Completed/Partial/Pending)

d. Subsequent rows:

i. Data

e. Summary

i. Total # of Accounts

ii. Total # of Account where Zakat Form/Affirmation Letter should be uploaded

iii. Total # of Account where Zakat Form/Affirmation Letter is completed

uploaded

iv. Total # of Account where Zakat Form/Affirmation Letter is partially uploaded

v. Total # of Account where Zakat Form/Affirmation Letter is pending to be

uploaded

zakat repository · 2020-01-17 · zakat repository; user manual (participant_cds) – 1.0 user...

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