Talent Match LincolnshireDelivery Partner Application

Please complete and return the form by 12 noon Wednesday, 31st May 2017 at the latest to Paula Batchelor, Talent Match Manager via email to paula.batchelor@princes-trust.org.uk or by postal service to The Prince’s Trust, Unit 11, Oak House, Witham Park, Waterside South, Lincoln, LN5 7FB.

Please ensure returns are marked as STRICTLY CONFIDENTIAL. Completed forms received after the date and time specified above will not be considered.

Should a Talent Match Core/Delivery Partner submit an application they will not be involved at either the short listing or panel process.

Short listing will take place Monday, 5th June 2017 and those successful at this stage will be invited to discuss their application with the panel, on Wednesday, 7th June 2017.

Contract start date may vary and will be subject to a due diligence process beforehand.

Please avoid using jargon and where used this must be explained in full, also ensure that all questions are answered, failure to do so could result in rejection of your application.

If you have any queries regarding this application please contact Paula Batchelor via email as detailed above or alternatively on mobile: 07436 582309.

Background Information

Talent Match is a Big Lottery Fund project with £108m allocated over 21 Local Economic Partnership (LEP) areas across England between 2014 and 2018.

Over the five year period, £1.1 million has been awarded to the ‘Talent Match Greater Lincolnshire’ project (hereafter referred to as ‘Talent Match’, unless specified otherwise) to support young people 18-24 who have been unemployed for 12 months or more.

Talent Match has been supported and devised by a multitude of organisations/ agencies and young people across Lincolnshire, with The Prince’s Trust as the primary lead organisation.

Talent Match is made up of Core and Delivery Partners. Delivery partners employ full time Youth Advocates which work with the young people on an intensive one to one basis, with the primary goal of supporting them into employment.

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The Talent Match Manager and a Core Partnership were initially chosen by representatives of the initial network to represent the employer, voluntary and public and private sector and to enable Talent Match to link seamlessly with other programmes and support and help engage young people to achieve their full potential.

Talent Match project constantly evolves and changes to ensure the young people across the county have the opportunity to access or influence the support/delivery that they want in their area, this will be undertaken by mapping, evaluation and feedback supporting the commissioning of activities via the Talent Match Network.

Primary outcomes for Talent Match are 1:1 support for 370 young people who have been unemployed for 12 months or more and are primarily hidden NEET’s. Targets are over a 5 year period in the following areas: Lincoln, Gainsborough and East Lindsey and Boston

296 Young people will feel that services commissioned for/by them will be relevant to their needs and will engage bespoke services gaining improved

Primary aim of 20% of young people to gain sustained employment for 6 months

Target profiles for Talent Match may be subject to change, on agreement with Delivery and Core Partners, due to project development.

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Specification: Talent Match Administrator (1 role)

Commissioned Services:

We are commissioning the recruitment and hosting of the Talent Match Administrator (TMA) role within Lincolnshire – there is funding to support one TMA role across the County

Overview:

The Talent Match Administrator (TMA) and hosting role has been developed in addition to the Area Ambassador roles to support the Talent Match Manager with the administration duties and co-ordination of Area Ambassador project work.

The general workload of the TMA is to be split between Talent Match and the hosting organisation. There is a job description and person specification that will be used for the TMA role, but in general this role is to support the additional administration duties including commissioning, marketing, evaluation and mapping across Lincolnshire for Talent Match and other organisations that request work activities to be undertaken through the TMA team, although this role will have the same responsibilities as that of the Ambassador they will be the lead on the administration and support the Talent Match Manager and partnership with this.

The TMA will be a member of the Core Partnership and attend the bi-monthly meetings and feed through the developments, activities and issues raised or gaps in provision across their areas.

They will also attend the Delivery Partner meetings again to feedback activities and contribute to future objectives of Talent Match. The TMA role does not require them to individually support or peer mentor other young people on Talent Match, this is the role of the Youth Advocate. Although they will be required to work closely with the Youth Advocates and the young people in the capacity of attending events, arrange activities and evaluation work etc.

For additional information please see section 1.7 on the application.

1 x Talent Match Administrator post in total based in Lincolnshire

The following is an overview of expectations of the organisation whilst hosting the Talent Match Administrator (TMA):

Host organisation to support the TM to meet the aims and objectives of Talent Match and also that of the host organisation, ensuring a more widespread work

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experience for the TMA learning new skills and it is expected that the TMA with be integral within the host organisation. Although acknowledged Talent Match objectives/outcomes will take priority over host organisations work load. It is felt this will support the young person to gain a wider work experience and ensure that the host organisations see the benefit of hosting/employing the young people within their organisation directly.

The TMA job profile and person specification is already in place and attached to this application, it is anticipated that the host organisation will have their own job description in place for the TMA. This work role within the organisation does not have to match the work activities through the Talent Match job role, it is recognised that this can be completely different to those activities.

It is anticipated that the TMA will NOT be working alone Clear line management structure with direct responsibility for the TMA Clear understanding that the first 3 months the TMA’s are required to have

significant amount of support and direction There is an expectation at the end of the year if there is a suitable vacancy within the

host organisation the TMA will be guaranteed an interview. The host organisation will help support the TMA’s alongside other agencies, to move them into full time employment

Capacity to support the TMAs whilst they undertake a relevant qualification Able to demonstrate they have employed/supported young people previously within

their organisation Ensure the TMA is able to continue to access any support services that they are

currently working with (eg Youth Advocate, Drug/alcohol etc) The host organisation(s) will be required to engage with Talent Match and attend

monthly meetings as appropriate TMA Talent Match work will be directed by the Talent Match Manager with feedback

from the Core Partners/Delivery Partners and fed through to the host Manager and TMA to ensure all activities are completed, that objectives and outcomes are clear for all within the TM partnership

TMA posts will be fully funded through Talent Match, although it is expected that the successful host organisation will administer the salaries, on-going costs, expenses. Funds will be paid on an agreed profile to the successful host organisations in advance.

It is expected that all TMA’s will have an employment contract and shall be bound by the policies in place at the host organisations. It is also anticipated that the TMA’s will be entitled to 25 days annual leave, plus bank holidays

Set goals with the young people and monitor and evaluate the development of their personal, social and life skills

Provide practical and emotional support to help young people effectively access opportunities - for instance, accompanying a young person to a new course or job interview; helping them to develop strategies to overcome setbacks

Work with Prince’s Trust and other delivery partners to develop and maintain relationships with a range of referral agencies reflecting the diversity of young people

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in the local community

Areas within Lincolnshire:

Lincolnshire

1.1Budget:

Maximum budget for the Talent Match Administrator is set at = £25,000 (12 month contract):

£9.00 per hour x 35 hour week = £16,38013% on costs (NI & Pension) = £ 2,129TMA Travel & Accommodation = £ 600Other (mobile/laptop = £ 591TMA Training Costs = £ 800Management Costs = £ 4,500Total Budget (12 months) = £25,000

Ensure that that the Talent Match Administrator has sufficient access to a computer (desktop/laptop) and mobile phone device and a suitable work location

Contract to start from 1st September 2017 – 31st August 2018 (12 month), although start date may vary due to due diligence and contract timeframe, therefore where this is delayed a 12 month contract and finance profile will reflect date changes.

1.2Outcomes/indicators to be monitored will include:

Talent Match Ambassadors are responsible for evaluation, marketing, commissioning and mapping of services and provision. There is a job description and person specification already in place for the Talent Match Ambassador role, this role will include the activities as an Ambassador but differs in that it has more responsibility in relation to administration tasks and will have full responsibility of some duties, working closely with the other Ambassadors, Talent Match Manager and partners of Talent Match.

Current Key Performance Indicators which are in place will be reviewed throughout 5

the contract with host organisation(s), amendments will be made in agreement with the Talent Match Administrator and Talent Match Manager to ensure consistency across the locations and reflect any future changes required.

Talent Match Administrator will have a clear induction programme into the host organisation, ideally with a probation period to be set, to ensure that the KPI’s and also that the host organisations expectations and objectives are being met.

Talent Match Manager will undertake/delivery introduction and training for the Talent Match Administrator and the host Manager in relation to Talent Match, this will include evaluation, marketing and commissioning, plus any other training as determined.

Talent Match Administrator and their manager/supervisor will be required to attend the TMA planning meetings.

Host organisation to attend delivery meetings and scheduled meetings for monitoring with the Talent Match Manager.

A clear training programme for Talent Match will be in place to support the host organisations and the TMA’s but it is anticipated for the first month of employment that the TMA will not be required to do any Talent Match work, other than those administrations tasks as determined at the time, but they will be allowed time to get embedded within their work role at the host organisation.

BIG Lottery Fund Guidelines must be adhered to when advertising vacancies and promoting BIG Lottery Funded provision, these guidelines will be provided in full to the successful commissioned bid.

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Organisation DetailsOrganisation NameMain Contact PositionAddress

Post CodeTelephoneMobileE-mailWebsiteSecond ContactPositionAddress if different from aboveTelephoneE-mail

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Organisation OverviewType of Organisation

Private Training Provider Third Sector FE College Public Sector

(please give details)

Other (Please Specify)

Registered Charity No. or Companies House RegistrationTotal no. of Staff Employed

Please give a brief overview of your organisation (200 words)

Please tell us if you have been involved with one or more of the 21 Talent Match projects across the country, please detail which area and your involvement to date (200 words)

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Service Specific Information Please provide the following information within the word counts highlighted for each section

Max overall Score 70

Project to be delivered Management and host Talent Match Administrator1 post in Lincolnshire

1.1 Please detail how you will support and integrate the Talent Match Administrator (s) into their role within your organisation? Please detail (max 1000 words)

Max Score 10

1.2 Please detail where their work base will be within in Lincolnshire and what facilities and resources are available to them, also note any issues you feel they may face i.e. transport(max 500 words)

Max Score 10

1.3 Please detail your organisations experience, if any, of working with or employing young people and apprentices (max 400 words)

Max Score 10

1.4 What is your understanding of Lincolnshire and the issues young people face? (max 400 words)

Max Score 5

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1.5 What added value would your organisation bring to this service? (max 300 words)

Max Score 5

1.6 Please detail the management and supervisory arrangements you have in place to support the Talent Match Administrator (max 400 words)

Max Score 10

1.7 Job Description Max Score 20

Please attach your organisations job role and person specification for the Talent Match Administrator, failure to do so will result in your application being rejected.

Additional info regarding the Talent Match Administrator:

Your job role and person specification does not have to match or compliment that of the Talent Match Administrator (TMA) role (details as attached to this application) – however if successful, when recruiting a TMA it is anticipated that both roles will be amalgamated to ensure clarity for the applicants.

You are responsible for recruiting the TMA, where possible a current Talent Match Area Ambassador may be able to support you with the selection process. There will also be an advisory notice for inclusion when advertising the post, as it will be anticipated that those young people who have been involved with Talent Match will be automatically guaranteed an interview, provided that applicant meets the security/safety criteria set by your organisation where appropriate.

All successful applicants will be expected to go through DBS checks, this will be host organisations responsibility to implement if not currently in place.

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Currently the TMA’s work is split between Talent Match and the organisation, but this work is undertaken within the organisation and supported by them to do, Talent Match work will normally be undertaken with the other Area Ambassadors and not done individually.

A 50/50 split is not prescriptive within their working week and is not always on this ratio. TMA work planning meetings take place monthly – the level of work/activities are determined at these meetings and allow all managers to plan with the TMA’s work effectively within this time period, it can vary monthly and does take in account the host organisations work roles and activities taking place, where work expectations clash, Talent Match work would take priority, but this is a very rare occurrence.

I/we apply to be considered to supply goods or services as described to The Prince’s Trust.

I/we certify the information supplied is accurate to the best of my/our knowledge and that I/we accept the conditions and undertakings requested in the questionnaire. I/we understand that false information could result in my/our exclusion from consideration for this or any other application with the Prince’s Trust.

Signed: Date:

Print Name & Position:

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Talent Match Administrator – Job Description

Purpose of role:To support the Talent Match project within Lincolnshire to achieve its aims and objectives, thus enabling those young people being supported through Talent Match to move on into positive experiences with the ultimate aim of sustained employment.

Overview of Administrator role:Evaluation - to support with the administration and take part in the evaluation of a variety of subjects. To date the TM Ambassadors have evaluated apprenticeships, transport, Talent Match Core Partnership and also the Youth Advocate role, as administrator it will be your role to pull together all the paperwork and liaise with the TM Manager on the distribution and the production of the reports

Marketing & Events – be involved and support the TM Ambassadors to produce the bulletin on a monthly basis, covering a range of subjects, design logo’s, promoting Talent Match and their host organisation at events, producing case studies, continually updating social media and promoting using various sites, working alongside the Youth Advocate as appropriate to promote and refer young people that need support, as an administrator you will lead on the distribution of this bulletin and ensure it produced in a timely manner

Commissioning – TM Ambassadors support Talent Match to use project funds in a variety of formats, initially this involves being on the shortlist and interview panels, including recruiting for the TM Ambassador hosts, as the Administrator you will be involved in all elements of activity and will support the TM Manager in relation to the paperwork required for completion

Mapping – supporting the Talent Match project to identify what is needed in different locations by doing research, to date mapping has been done on mental health, addiction support organisations, events, apprenticeships and training courses

Core Partner – The TM Administrator and TM Ambassadors will be and are considered a core partner and attend the bi-monthly meeting to determine the projects achievements and direction

Meetings – attend various meetings including the Talent Match work planning meetings with the Talent Match Manager monthly. Support the TM Ambassadors to Chair meetings, also write and produce the minutes on a rota basis

Projects – incorporating all the above the TM Administrator and Ambassadors work on a range of projects and the next big project for 2017/18 shall be working across areas to produce an employer and young person guide in relation to employment, this will include filming, editing, brochures and training material, and will be produced working alongside other area Talent Match projects

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Talent Match Administrator Person Specification

Knowledge: Knowledge of the local area and Lincolnshire in general

Knowledge of training and employment provision for young people

Good experience of using email, internet and word processing packages and various social media sites

Knowledge of organisations which support the unemployed across Lincolnshire

Skills: Excellent communication skills

Good time management skills

Ability to prioritise

Excellent diary management

Willingness to learn and up-skill

Good interpersonal skills

Flexible and creative approach to work

Education: Good literacy and numeracy skills

Word processing skills are desirable

Attitude: Team player

Positive attitude

Reliability

Honesty and integrity

Personal accountability

Self-motivated

Enthusiastic

Empathic

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