Your early rcsp()nsrt in this regard

With regards,

Yours faithfully

Atti-L.A.Y. Da"rdhani De Silva

Director / TA Divisionfor Director General

is l-righly a pprcciatcri

Copies to: 01. Chief SecretariesA11 Provincials Councils

02. ChairmanRoad Development Authority

for your information

Paee | 2

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JlcA#Knowledge Co-Creation

Program(Group & Region Focus)

Region Focus) of the Japan lnternational Cooperation Agency (JICA), which shall beimplemented as part of the Official Development Assistance of the Government of Japanbased on bilateralagreement between both Governments.

'JICA Knowledge Co-Creation (KCC) program,as a New Startln the Development Cooperation Charter which was released from the Japanese

cabinet on February 2015, it is clearly pointed out that ,,ln its developmentcooperation, Japan has maintained the spirit of jointly creating things that suit paftnercountries while respecting ownership, intentions and intrinsic characteristics of thecountry concerned based on a field-oriented approach through dialogue andcollaboration- lt has also maintained the approach of building reciprocal relationshipswith developing countries in which both sides learn from each other and grow anddevelop together." We believe that this 'Knowledge Co-Creation program'will serveas a center of mutual learning process.

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l. ConceptBackqround

There is no doubt that roads are the most fundamental infrastructure essential for

industrial development and economic growth of a country. Many developing countries,

however, have difficulties not only in construction of new road networks but also in

maintenance of existing roads due to budget constraints and technical human

resources.

This training program aims at capacity development of the technical officials

responsible for road planning, construction, management and maintenance and also to

assist them to cope with the issues in respective countries.

JICA provides 3 courses of the same name "Road Maintenance", and each of them

reflects characteristics of the venue. This course "Road Maintenance (C)" provides

topics specific to the coastal roads in subtropical /tropical regions based on the

experiences in Okinawa, in addition to the contents in common.

For what?This program aims to acquire comprehensive knowledge and know-how necessary for

the appropriate road management and maintenance, focusing on coastal roads.

For whom?This program is designed for senior technical officers in charge of road administration,

road planning, construction and maintenance management of coastal roads in public

entities.

How?

Participants shall have opportunities in Japan to obtain knowledge and know-how on

road engineering and administration through lectures, discussions and site visits.

Based on the experiences in Japan, participants are expected to propose "Action Plan"

or tentative road management and maintenance plan to be implemented in respective

countries.

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Title (J-No.):Road Maintenance(C) (201 9B4s40Joo2)

Course Period in JAPANOctober 9s to November 161h, 2O1g

Target Regions or CountriesSamoa, Tonga, Papua New Guinea, palau, Fiji,Philippines

Eligible / Target Organization

Micronesia, East Timor, Sri Lanka,t'

Central/local ministries or public entities which have jurisdiction over road planning,construction, maintenance and management

Gourse Capacity (Upper limit of Participants)9 participants

Language to be used in this program: English

Course Objective:Solution plan to the issues which participating organizations are facing is isformulated

OverallGoalRoad maintenance/rnanagement in participating countries are improved.

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9. Expected Module Output and Contents:This program consists of the following components. Details on each component aregiven below:

Modules Subiects/Aqendas Methodoloov

(1) Current situation andissues of the roadmanagemenVmaintenanceare summarized intoinception report

Self-study before coming to Japan

(2) Good practices adoptableto participating countriesare sorted out throughcomparing roadmaintenance/management in Japan andparticipatinq countries

Road administration in Japan andOkinawa, Quality control of thepavement, Contract system,lnspection system, Assetrnanagement, Monorail planning

Lecture andSite visit

(3) Participants acquiresknowledge and techniquesnecessary for coastal roads

Red-clay-erosion prevention,Planting alongside, Salt damage,Disaster management

Lecture andSite visit

(4) Participants make draftplans for coping with theissues facing

Action plan making andPresentation Discussion

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<Schedule of the program>Topic outline (Tentative)

Preparatton for the Training(1) Briefing (orientations necessary for life in Japan)(2) General Orientations (Outline of general information on Japan & Okinawa)

1st week; Lecture /Discussion and Site visit(1) Road administration in Okinawa(2) Disaster Management(3) Road maintenance in Japan(4) Asset management(5) lnception Report presentation

2nd week: Lecture and Site visit(1) Road administration & Maintenance lntroduction(2) Road greening management(3) Asphalt pavement preservation technology(4) Tunnel construction management(5) Site visit

3rd week: Observation tour to Tokyo - Tohoku area(1) Maintenance of the bridge(2) Site visit(Test truck, Paving driving test site, Collision experiment facility)(3) Site visit(Earthquake reconstruction site)(4) Site visit(Tokyo University)

4th week: Lecture and Site visit(1 ) Concrete maintenance engineering(2) Recycled and paving materialmanagement(3) Bridge management(4) Drone and 3D-CAD(5) Landscape regulation(6) Legal aspect management

Sth week: Lecture /Discussion and Site visit(1) National road maintenance operation(Site tour)(2) Action plan making and presentation

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lll. Conditions and Procedures for Application1. Expectations from the participating Organizations:

(1)This program is designed primarily for organizations that intend to addressspecific issues or problems identified in their operation. Participatingorganizations are expected to use the project for those specific purposes.

(2) This program is enriched with contents and facilitation schemes speciallydeveloped in collaboration with relevant prominent organizations in Japan.These special features enable the project to meet specific requirements ofapplying organizations and effectively facilitate them toward solutions for theissues and problems.

2. Nominee Qualifications:Applying Organizations are expected to select nominees who meet the followingqualifications.

(1) Essential Qualifications1) Current Duties: Staff of central/local ministries or other public entities which

have jurisdiction over regional industry promotion/ regional development andbe working for this matter.

2) Experience in the relevant field: Have more than 5 years of Experience in thefield of regional industry promotion/ regional development.

3) Educational Background: be a graduate of university or equivalent4) Language: have a competent command of spoken and written English which is

equalto TOEFL iBT 100 or more (The content includes active participation indiscussions, which requires high competence of English abllity. Please attachan officialcertificate for English ability such as TOEFL, TOEIC etc, if possible)

5) Health: Must be in good health, both physically and mentally, to participate inthe Program in Japan. Pregnant applicants are not recommended to apply dueto the potential risk of health and life issues of mother and fetus.

(2) Recommendable Qualifications1) Those who have been devoting and who will continue to devote themselves to

the activities of the JICA project concerned are highly welcome to this trainingprogram.

2)Those who are tasked with formulating the relevant measures for planning andpromoting in this field, in the organizations/associations mentioned above.

3) Age: between the ages of twenty-five (25) and fifty (50) years

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3. Required Documents for Application(1) Application Form. The Application Form is available at the JICA office (or the

Embassy of Japan).* lf you have any difficulties/disabilities which requlre assistance, prease

specify necessary assistances in the Medical History(1-(d))of the applicationforms. lt may allow us (people concerned in this course) to prepare betterlogistics or alternatives.

(2) Photocopy of passport: to be submitted with the application form, if youpossess your passport which you will carry when entering Japan for this program.lf not, you are requested to submit its photocopy as soon as you obtain it.*Photocopy should include the followings:

Name, Date of birth, Nationality, Sex, Passport ndmber and Expire date.(3) Nominee's English Score Sheet: to be submitted with the application form. lf

you have. any official documentation of English ability. (e.g., TOEFL, TOEIC,rELTS)

Procedures for Application and Selection:(1) Submission of the Application Documents:

Closing date for applications: Please inquire to the JICA office (or theEmbassy of Japan).After receiving applicatlons, the JlcA office (or the Embassy of Japan) will sendthem to the JIGA Center in JAPAN by Au

(2) Selection:After receiving the documents through official channels from your government,the JICA office (or the embassy of Japan) will conduct screenings, and thenfonvard the documents to the JICA Center in Japan.Selection will be made by the JICA Center in consultation wiih concernedorganizations in Japan. The applying organization with the best intention toutilize the oppoftunity of this program will be highty valued in the selection.Qualifications of applicants who belong to the military or other military-relatedorganizations and/or who are enlisted in the military will be examined by theGovernment of Japan on a case-by-case basis, consistent with theDevelopment Cooperation Charier of Japan, taking into consideration theirduties, positions in the organization, and other relevant information in acomprehensive manner.

(3) Notice of AcceptanceNotification of results will be made by the JICA office (or the Embassy of Japan)not later than September 6, 2019.

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5. Document(s) to be submitted by accepted candidates:lnception Report - to be submitted by August 30, 2019:Before coming to Japan, only accepted candidates are required to prepare anlnception Report (detailed information is provided in the ANNEX "lnception Report,,.)

6. Conditions for Attendance:(1) to strictly adhere to the program schedule(2) not to change the program topics.(3) not to extend the period 9f stay in Japan.(4) not to be accompanied bf family members during the program.(5) to return to home countries at the end of the program in accordance with the

travel schedule designated by JICA.(6) to refrain from engaging ih any political activities, or any form of employment for

profit or gain.

(7) to observe Japanese laws and ordinances. lf there is any violation of said lawsand ordinances, participants may be required to return part or all of the trainingexpenditure depending on the severity of said violation.

(8) to observe the rules and regulations of the accommodation and not to changethe accommoda*jon designated by JICA.

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lV Adminis'traliie,A rr,a'g'bffibh'ffii ;;,,,:i;";'''-

Organizer:(1) Name: JICA Okinawa (Okinawa Center)(2) Contact : Mr. Kohei NISHIHARA(oicttp@iica.qo.jp)

lmplementing Partner:

(1) Name: Undecided

(2) URL: Undecided

Travel to Japan:(1)Air Ticket. The cost of a round-trip ticket betwpen an international airport

designated by JICA and Japan will be borne by JICA.(2) Travel lnsurance: Coverage is from time of arrival up to departure in Japan.

Thus traveling time outside Japan will not be covered.

Accommodation in Japan:

lf there is no vacancy at JlcA okinawa, JlcA will arrange alternativeaccommodations for the participants.

Please refer to facility guide of JICA Okinawa at its URL,http://www.iica.oo.ip/enqlish/abouuorqanizationidomestic/index.html .

Expenses:The following expenses will be provided for the participants by JrcA:(1) Allowances for accommodation, meals, living expenses, outfit, and shipping(2) Expenses for study tours (basically in the form of train tickets.)(3) Free medical care for participants who become ill after arriving in Japan (costs

related to pre-existing illness, pregnancy, or dental treatment are p[ included)(4) Expenses for program implementation, including materials

For more details, please see "lll. ALLOWANCES" of the brochure forparticipants titled "KENSHU-lN GUTDE BooK,'which will be given beforedeparture for Japan.

Pre-departure Orientation :

A pre-departure orientation will be held at the respective country's JICA office (orJapanese Embassy), to provide participants with details on travel to Japan,conditions of the workshop, and other matters.

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JlcA will arrange the following accommodations for the participants in Japan:JlCAOkinawaAddress: 1143-1 Aza-Maeda, Urasoe-Shi, Okinawa 901-2552, JapanTEL: +81-98-876-6000 FAX: +81-98-876-6014(Where "81" is the country code for Japan, and "g8" is the local area code)

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V',@th,e rll nfb rm ati o n1. Climate of Okinawa

Okinawa is located at sub-tropical zone (southern edge of Japan) but climate variesdepending upon seasons. While it is hot and heavlly humid in the summer season (June

to October), it becomes a bit chilly in the winter season (December to March) due tostrong northerly wind. A participant is recommended to bring suitable clothinq (details

are mentioned in below 4.)

The following graph is the floW of temperature in Urasoe City where JICA OkinawaCenter is located (Data source: homepage of Urasoe City).

Itne Row of temperature in Urasoe city in 20fi-l"c

z7'.g 28 9 zB.3 2.'.g

/ 25.1

./1" 23.7 \21.1 20.5 '\

I

I

..186i

-L'' 13'8ts"*'t./' 11'6

9.3 8.1

a

t.r.1

--{---Average +Highest -*-Lowest

2. Main facilities in JICA Okinawa

We are equipped with a variety of facilities for training and welfare activities such asseminar rooms, library, accommodation rooms (details are mentioned in below 3.),

dining hall, clinic for medical consultation, a gym, a tennis court, a swimming pool

(available from May to October), a Japanese-style room for tea ceremony and recreationrooms.

At dining hall, "HALAL" meals for the Muslim and vegetarian meals are available.lnternet connections are available (either by cable or WiFi) at accommodation roomsand other buildings.

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3. Accommodation in JICA Okinawa

Accommodation building has g6 single rooms. Every room is furnished with a bed, adesk, a chair, bookshelves and a closet. Also, there are a television set (with satellitechannels), a DVD player, a safety box, a telephone, a LAN cable jack, and so on, in eachroom.

It has a tea lounge, a smoking area, and a laundry room on each floor. ln addition,there is an exercise room, which opens from 6 am to 10 pm. lrons, musical instruments,sporls gears, variety of DVD selections, personal computers are available for rent.Towels and toiletries are provided upon check-in. Please note that cooking in theaccommodation is stricfly prohibited.

4. What to bring(1) Clothing

It is recommended to bring appropriate clothing according to the season duringParticipants stay in Okinawa.(*refer 1. Climate of Okinawa)lf your training program includes plant visit or outdoor activities, suitableuniform/clothing wiii be provideci by JICA or ai visiting site upon arrival. Also, JICAOkinawa accommodation front desk has jackets and coats for rental in case of studytour to mainland Japan during winter time.

(2) NationalCostume

There are a few occasions like opening and closing ceremonies when trainingparticipants are kindly requested to wear formal clothing. Nevertheless, casualclothing is acceptable even dur:ing training hours of most of the training program.It is strongly recommended to brinq vour national or traditional costumes for opening& closinq ceremonv and for other activities that participants may have opportunitiesto join.

(3) Photos and Movies

During your stay in Okinawa, JlCAOkinawa and/orthe local media (TV, newspapers,etc.) may interview you. Please bring photos and videos of your country, your dailylife, your office, etc. Please note that photos and videos must be copvriqht clearedor taken by you.

(4)JICA Okinawa Gtobal Festival 2019ln November, we are qoinq to have "JICA Okinawa Global Festival" in which participantsare expected to take a part in an international cultural exchange with local Japanesepeople. ln this occasion, participants will have an opporlunity to wear their costumes andtalk about their country so it is strongly recommended to bring materials useful forintroducing the country's culture, history, people, touristic attractions, etc.

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5. Environmental conservation activities in JICA OkinawaWe emphasizes on the environmental conservation activities such as energy saving,

rubbish separation and recycling etc. A participant is requested to cooperate to theseactivities during the stay at JICA Okinawa. Details will be given on arrival at JICA Okinawa.

6, For your lnformationlnformation of Okinawa is available at following URLs.

(1)Homepage of Urasoe city:lwhere JICA Okinawa is located)Urasoecity: http: //www. citv. urasoe. lq. i

p/Basic information of Urasoe city is covered in English.

(2) HP of Okinawa Prefectule: http.//www.pref.okinawa.ip/enqlish/index.htmlBasic information of Okinawa prefecture is covereO lUrasoe crty is one of themunicipalities of Okinawa prefecture) in English.

(3) HP of Okinawa Convention & Visitors Bureau: http://www.ocvb.or.iplforeiqn/en

(4) HP of JICA Okinawa :

https://wl,trur. i ica.qo. ipiokinawa/enqlish/office/index. html

(5) The YouTube channel of JICA Okinawa .

https://www. vo utube. com/user/.i i caoki nawa

More information is available at the reception of JICA Okinawa.

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VI,,,ANNEX:

INCEPTION REPORT in Power Point File

Before coming to Japan, selected applicants shall prepare PPT inception report in

English describing current situation in your country for the following topics. There are

no designated forms but selected applicants should write their report by themselves(Existing pamphlets or copy of articles/web pages will not be substitutes of the report).

This PPT report will be presented (15 minutes per person) in class on the first week

of the training.

<TOPICS>

1. Your information (Name, job responsibilities)

2. Basic information of your country (Population, industries, economy etc. with map)

3. lnformation of your organization (Roles of your organization and your department,

organization charl etc. )

4. Current situation of road maintenance/management including issues you are

facing. The most emphasis of the report should be placed on this part. Use ofphotos and statistics are recommended for audience to better understand yourpresentation.

After the selection, participants are kindly requested to bring related materials with

them such as photographs, booklets / brochures, guide books etc. for inception report

/ actlon plan presentation if needed.

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For Your ReferenceJICA and Capacity Devclopment

The key concept underpinning JICA operations since its establishmerfiin 1974 has been theconviction that "capacify development" is central to the socioeconomic development of any country,regardless of the specific operational scheme one may be undertakirg, i.e. expert assignmelts,development projects, development study projects, training programs, Jocv programs, etc.

Within this wide range of programs, Training Programs have long occupied an importaltplace in JICA operations. Conducted in Japan, they provide paftner countries with opportunities toacquire practical knowledge accumuiated in Japanese society. Participants dispatched by partnercountries might find useful knowledge and re-create their own knowledgc for enhancement of theirown capacity or that of the orga,ization and society to which they belong.

About 460 pre-organized programs cover a wide range ofprofessional fields, ranging fromeducation, health, infrastructure, energy, trade and finance, to agriculfure, rural development, gendermainstreaming, and environmental protection. A variety of programs and are being customized toaddress the specific needs of different target organizations, such as policy-making organizations,service provision organizations, as well as research and academic instifutions. Some programs areorganized to target a certain group of counfries with similar developmental challenges.

Japanese Development E:rirerience

Japan was the first non-Westem country to successfully modemize its society andindustrialize its economy. At the core of this process, which started more than 140 years ago, wasthe "adopt and adapt" concept by which a wide range ofappropriate skills and knowledge have beenimported from developed countries; these skills and knowledge have been adapted and/or improvedusing local skills, knowledge and initiatives. They finally became internalized in Japanese society tosuit its local needs and conditions.

From engineering technology to production management methods, most of the know-howthat has enabled Japan to become whaf it is today has emanated from this "adoption and adaptation,process, which, of course, has been accompanied by countless failures ancl errors behind the successstories. We presume that such experiences, both successful and unsuccessful, will be useful to ourpartners who are trying to address the challenges currently faced by developing countries.

However, it is rather challenging to share with our partners this whole body of Japan'sdevelopmental experience. This diffrculty has to do, in part, with the challenge of explaining a bodyof "tacit knowledge," a type of knowledge that cannot fully be expressed in words or numbers. Addingto this difficulty are the social and cultural systems of Japan that vastly differ from those of otherWestern industrialized countries, and hence still remain unfamiliar to manv partner countries. Simplystated, coming to Japan might be one way of overcoming such a culturar gap.

JICA, therefore, would like to invite as many leaders of partner countries as possible to comeand visit us, to mingle with the Japanese people, and witness the advantages as well as thedisadvantages of Japanese systems, so that integration of their findings might help them reach theirdevelopmental objectives.

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CoRRESPONDENCE i

For enquiries and further information, please contact the JICA office or the Embassy ofJapan. Further, address correspondence to:

JICA Okinawa Center (JICA OKINAWA)Ad d ress : 11 43-1 Aza-Maeda, U rasoe-S h i, O ki nawa, 901 -2552, Japan

TEL: +81-98-876-6000 FAX: +81-98-876-6014

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