young-libraries and public access policies
TRANSCRIPT
Sarah Young
Health Sciences LibrarianCornell University Library
September 14, 2016
Libraries and Public Access Policies
Helping researchers avoid compliance pitfalls
The Office of Science and Technology Policy (OSTP)
“Federal agencies with more than $100M in R&D expenditures…to make the published results of federally funded research freely available…[and] to better account for…the digital data resulting from federally funded scientific research”
The Office of Science and Technology Policy (OSTP)
Department of Health and Human Services Agency for Healthcare Research and Quality Centers for Disease Control Department of Homeland Security Department of Defense Department of Energy Department of the Interior Department of Transportation Department of Education Environmental Protection Agency
Food and Drug Administration Natl. Aeronautics and Space Administration National Institutes of Health Natl. Oceanic and Atmospheric Administration National Science Foundation Smithsonian Institution US Agency for International Development US Department of Agriculture US Department of Veterans Affairs
“all investigators funded by the NIH submit … an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication”
How libraries can help
The librarian’s role
• Logistics of getting a publication into compliance • What, how, when, who • Figuring out what went wrong • Use of the various compliance platforms (NIHMS,
MyBibliography, SciENcv) • Questions about author rights and copyright • Tracking compliance
Helping researchers prepare for compliance
• Save and understand your author agreements• Save the final, peer-reviewed manuscript (i.e.,
‘post-print’)• Understand the requirements of your grant• Understand role of the journal or publisher • Use MyBibliography to track compliance
Common pitfalls and FAQs
Where things go wrong: Common pitfalls
• NIH email was missed• Assumed the journal would submit on the authors’ behalf
but they didn't • Didn't think the paper was subject to compliance • Good news: most of the time things work well
Where things go wrong: Common problems
Problem: The first author no longer works at the institution and nobody has the final, peer-reviewed manuscript
Solution: Contact the publisher to deposit the final version or to get permission to deposit the final published version
Where things go wrong: Common problems
Problem: Designated NIHMS reviewer is not able/available to review the submission�
Solution: PI or another author can go into NIHMS and claim the submission to assume the reviewer role and complete the process
Researcher FAQs
Q: I acknowledged my funder in the acknowledgements section of my manuscript.Shouldn't the publisher then submit the paper to PMC automatically?
A: No. Researchers should understand the publisher’s role in the process, notify them of their funding source, associate grants with papers using MyBibliography and submit papers to NIHMS themselves if necessary.
Researcher FAQs
Q: I have a progress report due and some of the papers are not compliant. Can I just remove them from the report and disassociate the grant from the paper in MyBibliography?
A: No. You must include work funded by the grant in your progress report. If they are non-compliant, start the submission process as soon as possible.
Researcher FAQs
Q: I published my manuscript in an open access journal. Doesn't that make it compliant?
A: No. Public access policies require that the manuscript be publically available in a designated repository.
Researcher FAQs
Q: Do I have to pay the open access fee in order to be compliant with the policy?
A: No. Public access policies allow for an embargo period (12 months in the case of NIH), so a traditionally published manuscript can still be deposited and meet policy requirements.
Researcher FAQs
Q: I no longer have the final, peer-reviewed manuscript. Can I just submit the final published version?
A: No. Typically, the publisher owns the copyright to the final published version. Contact the publisher for permission to deposit this version or request that they do so on your behalf.
Efforts in
education and outreach
Education and outreach
Grantadministrators
GraduateStudentsand
Researchstaff
Departmentadministrators
FacultyandPIs
Librarystaff
Education and outreach
• Roundtables for administrators in partnership with your Office of Sponsored Programs • Spreading the word at department faculty meetings • Library workshops for faculty and graduate students
Education and outreach
• Providing web resources for top funders
blogs.cornell.edu/publicaccesshelp/
blogs.cornell.edu/publicaccesshelp/nih/
Available for reuse at:
Education and outreach
• Providing web resources for top funders • A contact person/group for help with compliance issues • Direct outreach to PIs on grants with non-compliant
publications
Working with
campus partners
Working with campus partners
Office of Sponsored Programs
OSP: Understanding grant requirements, how to report funded work, compliant and in-process publications; other aspects of the grant reporting process
Library support: logistics of compliance, understanding publisher agreements and the role of journals, using MyBiblography and NIHMS
Working with campus partners
Department administratorsTraining in the use of MyBibliography as delegates for department faculty
Training in how to make submissions to NIHMS on behalf of Pis
Working with campus partners
Research data management servicesSupport the data side of public access policies including:• help with data management plans • preparing data for sharing • identifying appropriate repositories• training, education and outreach
blogs.cornell.edu/publicaccesshelp/
data.research.cornell.edu/
Getting ahead on
support for new policies
Getting ahead on support for new policies
Department of Health and Human Services Agency for Healthcare Research and Quality Centers for Disease Control Department of Homeland Security Department of Defense Department of Energy Department of the Interior Department of Transportation Department of Education Environmental Protection Agency
Food and Drug Administration Natl. Aeronautics and Space Administration National Institutes of Health Natl. Oceanic and Atmospheric Administration National Science Foundation Smithsonian Institution US Agency for International Development US Department of Agriculture US Department of Veterans Affairs
Getting ahead on support for new policies
• Monitoring policies and effect dates• Likely to be delay between effect dates and
enforcement• Publication compliance will look different for many
agencies—different requirements, platforms, tools, etc.
• Education and outreach early and often to establish workflows before enforcement
Leveraging the liaison model
• A team effort for monitoring and supporting federal public access policies and compliance • Tailored and targeted workshops and outreach by
discipline
Resources Oregon State University Libraries guide to data management plans http://guides.library.oregonstate.edu/federaloa Carnegie Mellon University’s Public Access Mandates & Policies page http://library.cmu.edu/datapub/sc/publicaccess/policies/usgovfunders Columbia University’s Scholarly Communication Program page http://scholcomm.columbia.edu/open-access/public-access-mandates-for-federally-funded-research/ Detailed Collaborative Spreadsheet of Emerging Policies http://bit.ly/1GMmQxl DataQ http://researchdataq.org/ DMP Tool https://dmp.cdlib.org/
