Updated August 24, 2016

York Region District SchoolBoard

Occasional Teacher HandbookSTAR Operators – star.team@yrdsb.ca

OrExtension 4357, option 5

Updated August 24, 2016

Table of ContentsTable of Contents............................................................................................................................... 2MISSION, VISION, AND VALUES ..................................................................................................... 3General Information ........................................................................................................................... 4

Duties of an Occasional Teacher: ....................................................................................................... 4Personnel Information......................................................................................................................... 5

STAR System .................................................................................................................................... 6School Hours ...................................................................................................................................... 6Unable to Fulfill Accepted Assignments .............................................................................................. 6Unavailable Day(s).............................................................................................................................. 7Unavailable Dates tab......................................................................................................................... 7Late STAR Call ................................................................................................................................... 7

Inclement Weather Days.................................................................................................................... 8Benefits for Occasional Teachers ...................................................................................................... 9Long Term Occasional Teachers ..................................................................................................... 10

Job Vacancies – LTO Assignments .................................................................................................. 10LTO Assignments ............................................................................................................................. 10Method of Payment – Long Term Occasional (LTO) ......................................................................... 11Benefits for Long Term Occasional Teachers (LTO) ......................................................................... 13Health and Safety ............................................................................................................................. 14Health and Safety Policy ................................................................................................................... 14Joint Occupational Health and Safety Committees (JOHSC) ............................................................ 14Health and Safety Contacts .............................................................................................................. 15

Reporting a Work Related Accident ................................................................................................. 16Employee Checklist .......................................................................................................................... 16If you seek medical assistance:......................................................................................................... 16

Board Policies and Procedures........................................................................................................ 17Frequently Asked Questions – Daily Occasional Teachers.............................................................. 18Frequently Asked Questions – Long Term Occasional Teachers .................................................... 22School Times ................................................................................................................................... 23Helpful Phone Numbers ................................................................................................................... 33Occasional & Long Term Teachers 2016-2017 Pay Schedule......................................................... 342016-2017 School Year Calendars .................................................................................................. 34

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MISSION, VISION, AND VALUESMission

To advance student achievement and well-being through public education, which motivates learners, fostersinclusion, inspires innovation and builds community.

Vision

To be a leader in public education by empowering all students to become engaged and caring citizens of theworld.

Values

Our School Board operates based on a set of values which guides our actions:

Inclusivity

We demonstrate equity and inclusivity in all that we do. We demand an environment in which all students,staff, parents, and our community feel valued and have a sense of belonging. We expect empathy, mutualrespect and understanding to be demonstrated in our words and actions.

Relationships

We value positive, meaningful relationships with students, staff, parents, and our community. We valuediversity of opinion, sincere dialogue and community engagement.

Innovation

We continuously strive to provide the best educational programs for all students. We empower staff andstudents to take initiative and to be innovative leaders.

Engagement

We encourage active participation in all learning and activities by creating an environment that engagesstudents, staff, parents, and our community.

Responsibility

We are individually and collectively responsible for creating the best possible school community to supportthe achievement and well-being of all individuals. We are responsible for the delivery of effective andsustainable educational programs and stewardship of Board resources.

Optimism

We approach all situations with optimism. We cultivate confidence and resiliency in all students and staff.

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General Information

Duties of an Occasional Teacher:

Occasional teachers are required to:

1. Arrive and be ready at the start time given by the STAR System. Always sign in at the office and pickup instructions and lesson plans. Follow the regular teacher’s program as closely as possible, usingthe day planner and timetable as a guide while maintaining established routines.

2. Be aware of:

Fire drill information

Lockdown procedures

Attendance and dismissal procedures

Exceptional health needs

Integrated students information

3. Remain at the school until the end of the job assigned by the STAR System.

Report to the office prior to leaving the school4. At the end of the assignment:

Leave a record of the work covered by the class/classes assigned and any difficultiesencountered.

Report any accident or unusual occurrence to the Principal.

Leave the classroom in the tidy condition in which you found it.

Return classroom key to the main office.

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Personnel Information

Please remember to notify Human Resource Services in writing of any change of address or phone number.

A teacher shall have access during normal business hours to all his/her personal data/documents maintainedin his/her personnel files by the Board. The teacher or designate shall have the right to make copies of anymaterial contained in such file.

Where a teacher authorizes in writing access to his/her personnel file by another person acting on theteacher’s behalf, the Board shall provide such access.

Please call in advance to schedule an appointment so that an administrative staff member is available to gothrough your file with you.

If you have any questions regarding your file or wish to set up an appointment to view your file, pleasecontact one of the STAR operators at extension 4357 (HELP), option # 5.

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STAR SystemSTAR System - is the Staff Absence Replacement System

Occasional teachers are referred to in STAR as substitutes.

School Hours

Elementary

The STAR System indicates the expected arrival and departure times for the school locations.

PLEASE try to arrive 15 minutes prior to the start time of a mid day or afternoon assignment. For theseassignments the STAR System gives you the actual instructional time of when the class is to begin.

Secondary

The STAR System indicates the actual instructional time of the school location. Occasional teachers areexpected to be present in the classroom and ensure the classroom is ready for students at least 15 minutesbefore the commencement of classes.

Unable to Fulfill Accepted Assignments

If you have accepted an assignment at a school and are unable to fulfill your assignment you need to:

Call the STAR System to cancel the assignment (need help – refer to: Substitute Quick Reference Brochure.)

Give a minimum of 1 hour notice so that the STAR System is able to arrange for another occasionalteacher

If, due to circumstances, you have less than 1 hour notice (for example: if you were in a car accident on theway to the school), contact the STAR operator at 905-727-0022 ext. 4357 option 5. You must also contactthe school location to let them know that you are unable to carry out the assignment.

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Unavailable Day(s)

If you are going to be unavailable for a day or a block of time (vacation, illness, etc…) log onto the STAR website and make yourself unavailable. To do this, as it states in the yellow substitute quick reference brochure,go to:

Unavailable Dates tab

Select New

Enter start and end date range

Enter start and end time

Select call for future assignments if you wish to be called for future assignments during the unavailable timeperiod

Select Save

It is very important that you remember to block yourself off when you are unavailable. When you don’t, theSTAR System will continue to call, which diminishes the school’s chances of filling the classroom.

Unavailable for more than 4 consecutive weeks:

If you are going to be unavailable for 4 consecutive weeks or more throughout the school year, you MUSTsend an e-mail to star.team@yrdsb.ca requesting a leave of absence. Please send the start and end date ofyour leave and the reason.

If you receive a call from the STAR System and decline the job using any decline reason code, the systemdoes not block you as unavailable. The system will continue to call until you block yourself as unavailable onthe system.

Late STAR Call

If you receive a call for an assignment that has already started or is within one hour of starting, occasionalteachers have 1 hour from the time of accepting the assignment to arrive at the school. Please contact theschool or STAR operator and inform them of your expected arrival time.

If you cannot arrive within 1 hour of receiving the phone call please decline the assignment.

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Inclement Weather DaysDuring inclement weather days our schools remain open. However, should inclement weather result in thecancellation of buses, the following radio stations are notified:

RADIO

590 AM 640 AM 680 AM 860 AM 1010 AM 1050 AM

1540 AM 1580 AM 88.5 FM 89.9 FM 92.5 FM 93.1 FM

94.9 FM 95.9 FM 97.3 FM 98.1 FM 99.1 FM 99.9 FM

101.1 FM 102.1 FM 104.5 FM 100.7 FM 105.9 107.1 FM

TELEVISION

CITY TV CTV Barrie CTV Toronto CP24 GLOBAL NEWS

A bus cancellation message will be available at www.schoolbuscity.com, or by calling 1- 877-330-3001, or byfollowing @YRDSB on twitter.

Board Policy #152.0 outlines that Occasional Teachers shall:

• on Board-designated inclement weather days;

• call the STAR system directly to cancel an assignment if unable to report to work,

• be aware that the job may be cancelled by the STAR system if unable to report to work,

• understand that by reporting to an alternate school or work location that does not require these services,you may be re-assigned to another school or work location, as required,

• be compensated as per the articles referencing “Call-Out Errors” in the respective collective agreement ifs/he reports to assigned work, if applicable;

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Benefits for Occasional TeachersAs an occasional teacher you are eligible to enroll in the basic benefit plans provided you fulfill the terms ofthe applicable collective agreement.

Elementary

“An Occasional Teacher who worked at least seventy (70) full-time equivalent days as an elementary orsecondary Occasional Teacher for the Board in the prior school year may, upon application, participate in theBoard’s extended health, semi-private hospital care and basic dental plans, provided that:

The teacher assumes 90% of the premiums; and

The teacher pays such premiums in advance, half paid in September and half paid in March.”(L.C.1.3 ETFO-Occasional Collective Agreement)

Secondary

“A short term Occasional Teacher who worked at least eighty (80) days as an Occasional Teacher for theBoard in the prior school year may, upon application, participate in the Board’s extended health, semi-privatehospital care and basic dental plans, provided that:

The teacher assumes 90% of the premiums; and

The teacher pays such premiums and administration fees in advance in accordance with the Board’sprocedures.” (F.4.1.2 OSSTF – Collective Agreement)

At the end of each school year, Human Resource Services will send you an application asking if you wouldlike to purchase benefits if you have fulfilled this requirement.

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Long Term Occasional Teachers

Job Vacancies – LTO Assignments

Long term occasional assignments shall be posted on the BWW site, Careers, LTO Vacancies.

LTO Assignments

As a long term occasional teacher you must register in the STAR System as an employee. This will enableyou to call in and request an occasional teacher if needed. After your LTO paperwork has been processed inHuman Resource Services, a congratulatory email will be sent to your Board email account. Please refer tothis email for step by step instructions on how to register as an LTO.

NOTE: You will be registered on STAR twice and have two personal identification numbers (PIN), one as anoccasional teacher and one as a long term occasional teacher. You will use the occasional PIN again oncethe LTO is completed.

PLEASE DO NOT block yourself off on STAR for the duration of your LTO assignment. If the STAR Systemcalls while you are doing an LTO assignment please contact the STAR operators immediately.

During your LTO assignment, if you need to report an absence, DO NOT remove the assignments that havebeen entered in your substitute profile. Any absences as an LTO must be recorded under your LTO (900)profile. If you are unsure how to report an absence as an LTO, please contact the STAR operators atextension 4357 option 5.

On the 10th consecutive day for secondary and 11th consecutive day for elementary of your assignmentat the same school for the same teacher, please fill out the long term occasional agreement with the principalor vice principal, if it has not already been completed for you.

A benefit form must be completed regardless of whether or not you choose to take the benefit coverage. Ifyou choose to decline coverage you must tick the boxes that read EXEMPT. Life and AD&D insurance ismandatory; therefore the beneficiary part of this form must be filled out.

Personal Identification Numbers for long term occasional teachers remain the same for the entireschool year. If you register as an LTO for one assignment and then complete it and start another LTOassignment in the same school year, you will continue to use the same personal identification number. Forexample if you have an LTO assignment from September to December at Mount Albert P.S. and then youreceive an LTO assignment at Wilshire P.S. from March to June, you would not have to re-register. Youwould just use the same personal identification number from the first LTO assignment.

If you are working two LTO assignments during the same time period at the same school, you will still onlyrequire one personal identification number. If you are working two LTO assignments during the same timeperiod at different schools, you will still only require one personal identification number, but should you beabsent you will have to report two separate absences for the different locations.

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Method of Payment – Long Term Occasional (LTO)

Please refer to the payroll schedule for short term/long term occasional teachers on pages 29 and 30, for acomplete list of pay periods and deposit dates for the current school year. To qualify as an LTO teacher youmust complete a minimum of 10 days (secondary) and 11 days (elementary) for the same teacherschedule/classroom. On the 10th (secondary) 11th (elementary) day, the Principal and LTO should completeand forward the necessary documents to the Superintendent. The necessary documents include:

Agreement for an LTO Teaching Assignment Form #P532-08

Benefits Enrollment – For New Employees and Return from Leave Form #P532-13

Beneficiary Designation Form #P532-13(a)

LTO Schedule Form (separate one for elementary and secondary)

Certified True Copy of their Category Placement from QECO (for elementary) or OSSTF (secondary)(unless already on file)

Certified True Copy of any previous teaching experience (unless already on file)

The Superintendent of Schools will approve and sign the paperwork and forward it to Human ResourceServices. If all the necessary documents are not received in Human Resource Services, you will be paidaccordingly. For example, if you do not forward the category placement or teaching experience you will bepaid at the bottom of the salary grid until sufficient documents are received. Once documentation is receivedretroactive pay will be processed accordingly.

Once the LTO paperwork is received in Human Resource Services and has been processed, the LTOrepresentative will send an email to your board email account.

This email will include:

Step by step instructions on how to register as a LTO Your category/group Years of experience Your annual salary as a LTO

Links to:

Collective agreementEmployee BenefitsPay statement informationFaith day requests

Upon receiving this email it is the responsibility of the LTO to register on the STAR System immediately.The LTO will require this personal identification number in order to call in absences and request a substituteif required.

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Here is a sample email that will be sent out to the LTO identifying your category, group and years ofexperience. Please ensure that the information received is correct.

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Benefits for Long Term Occasional Teachers (LTO)

Benefits are effective the first day of an LTO assignment, providing you are actively at work. If, for anyreason, the assignment does not reach the length of days required to be eligible for an LTO assignment,employees will not be entitled to benefit coverage.

The Board pays 100% of the premium for the benefits. There is no cost to you.

You can enroll in single or family benefits for extended health care, dental, semi-private. Basic life and AD&Dinsurance is mandatory.

Family members include your spouse (or common –law spouse) and unmarried children under age 21 or upto 25 if your child is a full time student at an accredited Canadian Institute of Learning.

Manulife (our benefit carrier) does not receive notification of benefit coverage for approximately 4 to 6 weeks.You can still incur benefit costs, but your receipts should not be submitted until at least 6 weeks from yourstart date, or when you receive your benefit card.

Benefits terminate the date your LTO agreement ends. Receipts must be submitted within 90 days of thedate of termination of your benefits.

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Health and Safety

The field of occupational health and safety is constantly changing in order to meet the needs of newtechnology and the growing awareness of the health risks in our working environment. The Health andSafety team, on behalf of the Board, is responsible for responding to these changes and the health andsafety issues that arise in our work locations.

Health and Safety Policy

The York Region District School Board has developed a Health and Safety Policy in accordance with therequirements of the Occupational Health and Safety (OHS) Act. It is the policy of the York Region DistrictSchool Board to provide and maintain safe and healthy working environments for all employees andstudents.

Workplace health and safety is a joint responsibility of the Board and all its employees to act in compliancewith the requirements of the Occupational Health and Safety Act, and all relevant legislation.

Supervisors are responsible for informing employees of hazards in the workplace and taking promptcorrective action if a hazard arises.

The Board, in conjunction with the Joint Occupational Health and Safety Committees, will provideinformation, develop procedures and provide required training to employees.

All Board Employees are responsible for making health and safety a part of their daily activity and workroutine. The Board will provide all employees with ongoing information on safe work practices.

Effective implementation of this policy requires cooperation of all employees of the Board. The Health andSafety Policy shall be posted in a conspicuous location in all YRDSB schools and buildings, usually theHealth and Safety Board.

Joint Occupational Health and Safety Committees (JOHSC)

JOHSC and the CUPE JOHSC represent the York Region District School Board. The names of the JOHSCmembers are posted on the Health and Safety Bulletin Board at each work site. The committees representthe “workers” at the respective work site, and are responsible for the inspection of the work site.

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Health and Safety Contacts

The Health and Safety team is at the Education Centre Aurora and is staffed by:

Health and Safety Manager

Renate Kaskow Ext. 2324

Environmental Safety Officer

Kori Zsigmond Ext. 2467

Health and Safety Officer

Tom Pawloski Ext. 2326

Health and Safety Representative – Special Projects

Janet Luscher Ext. 2639

Health and Safety Representative

Debra Anderson Ext. 2343

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Reporting a Work Related Accident

Employee Checklist

As soon as possible following a work related accident you must:

Seek the assistance of the trained first aid assistant

If required, seek outside medical assistance

Inform the Principal of the accident

Complete the employee section of the Accident/Incident report (P540-02)

Ensure Human Resource Services has been contacted regarding the accident.

If you seek medical assistance:

Take the Functional Abilities Form (FAF) and the attached cover sheet, to the doctor. (If you can return towork immediately with NO modifications, the doctor will not need to complete the FAF). These forms areavailable from the school office.

If you require modifications to your work in order to return, have the treating practitioner complete the FAFindicating your capabilities and limitations.

Return the completed FAF to Human Resource Services ASAP.

Speak to the Human Resource Services WSIB representative (extension 2258) regarding your ability toreturn to modified or regular work duties.

Communicate regularly with Human Resource Services regarding your ability to complete the assigned work.

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Board Policies and ProceduresReferenced below include, but are not limited to, numerous Board policies and procedures that govern youremployment with the Board. All Board policies and procedures can be found on the YRDSB website.

Policy #158.0 Information Access and Privacy

Policy #194.0 Appropriate Use of Technology

Policy #222.0 Conflict of Interest

Policy #240.0 Respectful Workplace and Learning Environment

Policy #407.0 Accessibility

Policy #461.0 Smoke-Free Environment

Policy #540.0 Health and Safety

Policy #545.0 Intellectual Property, Copyright and Professional Services

Policy #578.0 Professional Misconduct and Progressive Discipline

Policy #580.0 Retirement Date

Policy #610.0 Reporting Children in Need of Protection

Policy #662.0 Administration of Medication to Pupils

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Frequently Asked Questions – Daily Occasional TeachersQuestion AnswerWhat is the daily rate of pay for occasional teachers? Pay statements will show the daily rate of pay and

vacation pay separately.September 1, 2016: Elementary and SecondaryOccasional Teachers receive $224.87 + 4% vacationpay ($233.86).January 1, 2017: Elementary Occasional Teachersreceive $225.99 + 4% vacation pay ($235.03).Effective the 98th day of the 2016-2017 schoolyear: Secondary Occasional Teachers receive$225.99 + 4% vacation pay ($235.03).

How do I access the STAR system? The STAR system is accessible through any webbrowser, https://star.yrdsb.ca.You will require your access id and password toaccess the STAR system.

Where can STAR related documents be found? STAR system documents can be found on the BWWunder Services, Human Resource Services, STARSystem documents.

I am using my cell phone but I am having difficultywith receiving calls.

There may be some cell phones that are notcompatible with the STAR system. We highlyrecommend the use of land lines.

What is the required number of schools that must beon my profile?

For elementary occasional teachers there is norequired number of schoolsFor secondary occasional teachers it must be as perthe collective agreement (F.7.3)

How many days per week does an occasionalteacher have to be available to teach?

For elementary occasional there is no requirement,however, you must complete the required number ofFTE days during the school year.For secondary occasional teachers the collectiveagreement must be followed (F.7.4)

If I am a retiree and have completed my requirednumber of days, what do I need to do?

As a retiree, if you are not going to continue to teachplease block yourself in the STAR system.

I was away and blocked myself in the STAR systembut I still received calls.

During the evening callout the STAR system will callfor jobs up to 30 days in advance. Please ensurethat when blocking yourself on the web the “ call forfuture assignments” is NOT checked.

How can the STAR system only call at night insteadof in the morning?

By modifying your call out times on the phone or overthe web the call out times can be adjusted. Pleaserefer to your Substitute Quick Reference Brochure.

How do I change my geographic locations? Please review your current locations on the web first.Changes can be made twice a year but not in Augustor September by emailing the STAR team at

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Question Answerstar.team@yrdsb.ca. Please provide your list inalphabetical order.

When I am teaching in the morning, the STARsystem often calls me for a job in the afternoon.

This occurs when jobs are created later in themorning. We try to open jobs later in the morning toallow the system to attempt to fill with availableoccasional teachers.

If an OT is late for an assignment can the schoolsecretary change the times in STAR?

Yes, with consultation with Human ResourceServices the job times may be adjusted.

If an OT receives a late call for a job, can the schoolsecretary change the times in STAR?

If the OT arrives within 1 hour of accepting theassignment the school should NOT adjust the timesin STAR. If the OT arrives later than 1 hour from thetime of accepting the assignment, the school, inconsultation with HR may adjust the times of theassignment in STAR.

I accepted a job but I am no longer able to fulfill theassignment. What should I do?

Call the STAR system to cancel out of yourassignment. If cancelling within 1 hour of the starttime you must cancel and contact the school directly.

What happens when the occasional teacher’s job forthe day gets cancelled in the morning?

If an occasional teacher receives a cancellation onceat the school, the school must call the STAROperator. The STAR Operator will look for analternative assignment. If there is no otherassignment, the STAR Operator will advise theschool to keep the OT for the time of the original job.

As the occasional teacher, you can be asked toprovide coverage as necessary (ie: prep pay back,etc). Where this is the case, the administrator shouldconsult with the OT regarding the timetable assignedfor the day.

Does a daily occasional teacher require a classroomkey for the day?

Yes, as a daily occasional teacher, you required tohave a key to the classroom in order to facilitateentry to the classroom and leaving the classroomsecure when the class is vacant. The key is alsorequired should “a lockdown” be announced.

How does the school office manage a key system forthe occasional teacher?

The school office must manage the school keys.Some schools have chosen a key numbering systemand a sign in and sign out system for the daily OT. Aschool may use creative ways to ensure that theoccasional teacher is reminded to return the key tothe office. For example, attach the key to a colourfulmini-hockey stick or ruler that makes the keyidentifiable. Please note that you will not be asked toleave a personal item as insurance for the return of a

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Question Answerschool classroom/work area key.

May a principal or vice principal ask an elementaryoccasional teacher to do morning duty prior to themorning entry bell?

As a daily elementary OT, you will require time toread day plans, review emergency procedures,medical alerts and familiarize yourself with theclassroom resources, classroom expectations andschool day routines. As a daily elementary OT, youwill not be assigned a supervisory duty prior to thecommencement of class on the first day of anassignment. An alternate supervisory duty may beassigned on the first day of the OT assignment if theteacher being replaced has an assigned supervisoryduty. (L.E.3.4)

What timetable is a daily elementary occasionalteacher to follow for the assigned school day?

As a daily elementary OT, you will follow theregularly assigned timetable of the teacher that youare covering for that day. The timetable of a dailyelementary OT on a per diem basis shall be thesame as the timetable of the teacher being replaced.If scheduled, preparation time beyond forty (40)minutes may only be assigned to cover unfilledteaching assignments within the school on that day.(L.E.3.1.1) Prior to being assigned coverage, whenthe school is experiencing unfilled absences, theprincipal will make every effort to cover unfilledassignments with regular school staff first.

How much duty can an elementary occasionalteacher do as per duty schedule?

As a daily elementary OT, you can be assigned up to30 minutes of duty per day. As an elementary OT,you should not be asked to do more than 30 minutesof scheduled duty per day.

What can an occasional teacher be asked to doduring a PREP period?

As an occasional teacher, you will use professionaljudgment to direct the preparation work for the day.As an occasional teacher, you may be asked to dowhat would be reasonable to complete during thatPREP period.

What should be communicated to you, as anoccasional teacher, when being asked to cover dayto day for several days in a row for the sameassignment?

At times, as an occasional teacher, you may beasked to return to the classroom multiple days in arow to ensure continuity in the classroom. Principalswill communicate this need to you when this may beanticipated.

Does an occasional teacher need to ensure safedismissal of students at the end of the day?

As an occasional teacher, you are responsible forensuring that students are ready for dismissal at theend of the school day. As the occasional teacher,you should advise the school office of any studentsthat have not been picked up at the end of dismissal.Dismissal should not exceed 15 minutes beyond theend of the instructional day. Please note that no

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Question Answershort term occasional teacher shall be required toremain at a work location beyond fifteen minutesafter the usual dismissal of students for the day.(L.E.3.7)

When should a daily elementary occasional teacherreport for work before the morning bell?

As daily elementary OT, you should report for yourassignment at least 15 minutes prior to the morningentry bell. When the job starts at the beginning ofthe instructional day, the start time will be providedby STAR. Please note that when the job is for a laterstart or an afternoon start, the elementary OT isrecommended to report for the assignment 15minutes prior to the start time; however, this timedetail will NOT be indicated on the job assignmentdetails from STAR.

What do I do if I’m not available to work on asignificant faith day?

Please block yourself in STAR using the unavailabledate function.

How do I apply for a leave of absence? If you are going to be unavailable for less than 4consecutive weeks, you only need to block yourselfin STAR.If you are going to be unavailable for 4 weeks ormore throughout the school year, you must send ane-mail to star.team@yrdsb.ca requesting a leave ofabsence. Please send the start and end date of yourleave and the reason.

How do I apply for a maternity leave? Block yourself in the STAR System. Go to the BWW,under employee self serve, click on My eForms andapply for your maternity leave. Please also ensureyou attach a doctor’s note indicating your date ofconfinement. The system will automatically startcalling you when your maternity leave is finished.

Do occasional teachers remain on the OT roster fromyear to year?

No, all occasional teachers must fulfill therequirements under their collective agreement. If youhave met this criteria, the STAR team willcommunicate to you via Board email in Juneregarding the renewal process.

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Frequently Asked Questions – Long Term Occasional Teachers

Question AnswerHow do I apply for an LTO? Elementary and Secondary LTO vacancies are

posted on the bww under Careers.

What steps need to be taken when a dailyOccasional Teacher job turns into an LTO, for payrollpurposes?

Principals must complete the LTO requiredpaperwork once you as an OT have completed therequired number of days under your collectiveagreement. You will be asked to sign this paperworkfor payroll purposes. However, the LTO hiringprocess may still need to be adhered to dependingon the length of the LTO.

Do LTO’s work on PA days? Yes, as per your collective agreement (L.E.6.1), “ALong Term Occasional Teacher who is scheduled towork when there is a Professional Activity Day, willbe paid for the day and will be required to participatein the scheduled professional activity sessions.”

How do LTO’s report an absence in STAR? DO NOT remove the assignments that have beenentered in your substitute profile. Any absences asan LTO must be recorded under your LTO(900xxxxxx) profile. If you are unsure how to reportan absence as an LTO, please contact the STARoperator at extension 4357 option 5.

What happens to my LTO (900) profile when my LTOhas ended?

When you have completed your LTO assignment,your LTO profile will be disabled. You will use yoursubstitute profile for daily OT work.

Should a Principal complete a performance appraisalfor a teacher who has been in an LTO for 4 monthsor longer?

Yes, a Principal must complete a performanceappraisal for a teacher that is in their first LTO offour months or longer. The LTO performanceappraisal is an important part of the hiring process forcontract positions as per reg. 274/Hiring Practices,which our hiring toolkits are aligned with. Ensuringthe appraisal is completed, supports your growth anddevelopment as an occasional teacher. Occasionalteachers who receive an unsatisfactory LTOperformance appraisal are deemed ineligible forcontract hiring; until, further growth and developmentis demonstrated and a satisfactory appraisal iscompleted at a later date, or in another LTO of fourmonths or longer.

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School Times

SECONDARY SCHOOLSEAST AREA 2016-2017SCHOOL A.M. BELL P.M. BELL

BILL CROTHERS S.S. 8:45 3:00

BUR OAK S.S. 8:15 2:55

MARKHAM DISTRICT H.S 8:10 2:50

MARKVILLE S.S 8:20 3:00

MIDDLEFIELD COLLEGIATE 8:30 3:10

MILLIKEN MILLS H.S 8:50 3:30

PIERRE ELLIOTT TRUDEAU H.S. 8:15 2:50

UNIONVILLE H.S. 8:30 3:06

SECONDARY SCHOOLSWEST AREA 2016-2017SCHOOL A.M. BELL P.M. BELL

EMILY CARR S.S 8:10 2:25

MAPLE H.S. 8:35 2:55

STEPHEN LEWIS S.S. 8:25 3:00

THORNHILL S.S. 8:50 2:50

THORNLEA S.S. 8:50 3:05

TOMMY DOUGLAS S.S. 8:10 2:25

VAUGHAN S.S. 8:50 3:30

WESTMOUNT C.I. 8:40 3:20

WOODBRIDGE COLLEGE 8:55 3:15

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SECONDARY SCHOOLSNORTH AREA 2016-2017SCHOOL A.M. BELL P.M. BELL

DR. JOHN M. DENISON S.S. 8:25 3:05

HURON HEIGHTS S.S. 9:10 3:41

KESWICK H.S. 9:10 3:05

SIR WILLIAM MULOCK S.S. 8:05 2:45

NEWMARKET H.S. 8:05 2:45

STOUFFVILLE DISTRICT.S.S. 9:10 3:46

SUTTON DISTRICT H.S. 9:20 3:25

SECONDARY SCHOOLSCENTRAL AREA 2016-2017

SCHOOL A.M. BELL P.M. BELL

ALEXANDER MACKENZIE H.S. 8:40 2:55

AURORA H.S. 8:15 2:50

BAYVIEW S.S. 8:45 3:20

DR. G.W. WILLIAMS S.S. 8:20 3:00

KING CITY S.S. 8:20 2:30

LANGSTAFF S.S. 8:25 2:30

RICHMOND GREEN S.S. 9:20 3:35

RICHMOND HILL H.S. 8:50 3:30

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Central Elementary School – Hours of Operation 2016-2017

Central Schools Begin Instr. Recess Instr. Lunch Instr. Dismiss After

Adrienne Clarkson 7:50 8:05 10:05 10:35 11:55 12:55 14:35 14:50

Aurora Grove 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Aurora Heights 8:40 8:55 10:35 11:05 12:45 13:45 15:25 15:40

Bayview Hill 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Beverley. Acres 7:45 8:00 10:00 10:20 11:40 12:40 14:20 14:35

Beynon Fields 8:25 8:40 10:40 11:10 12:30 13:30 15:10 15:25

Bond Lake 7:50 8:05 9:45 10:05 11:45 12:45 14:25 14:40

Charles Howitt 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Crosby Heights 8:20 8:35 10:15 10:45 12:25 13:25 15:05 15:20

Devins Drive 8:40 8:55 10:55 11:25 12:45 13:45 15:25 15:40

Doncrest 8:20 8:35 10:15 10:45 12:25 13:25 15:05 15:20

H.G. Bernard 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Hartman 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Highview 8:20 8:35 10:15 10:45 12:25 13:25 15:05 15:20

Kettle Lakes 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Kettleby 8:40 8:55 10:35 11:05 12:45 13:45 15:25 15:40

King City 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Lake Wilcox 7:50 8:05 9:45 10:15 11:55 12:55 14:35 14:50

Lester B. Pearson 8:50 9:05 11:05 11:35 12:55 13:55 15:35 15:50

MacLeod's Landing 8:50 9:05 10:45 11:15 12:55 13:55 15:35 15:50

Michaëlle Jean 7:45 8:00 9:40 10:00 11:40 12:40 14:20 14:35

Moraine Hills 8:15 8:30 10:10 10:30 12:10 13:10 14:50 15:05

Nobleton 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Northern Lights 8:30 8:45 10:45 11:15 12:15 13:15 15:15 15:30

O.M. MacKillop 8:50 9:05 10:45 11:15 12:55 13:55 15:35 15:50

Oak Ridges 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Pleasantville 8:30 8:45 10:25 10:55 12:35 13:35 15:15 15:30

Red Maple 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Redstone 8:55 9:10 10:50 11:10 12:50 13:50 15:30 15:45

Regency Acres 8:10 8:25 10:05 10:35 12:15 13:15 14:55 15:10

Richmond Rose 8:20 8:35 10:15 10:45 12:25 13:25 15:05 15:20

Rick Hansen 8:55 9:10 10:50 11:20 13:00 14:00 15:40 15:55

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Central Schools Begin Instr. Recess Instr. Lunch Instr. Dismiss After

Roselawn 8:45 9:00 11:00 11:30 12:50 13:50 15:30 15:45

Ross Doan 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Schomberg 8:35 8:50 10:30 11:00 12:40 13:40 15:20 15:35

Silver Pines 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Silver Stream 7:50 8:05 10:05 10:35 11:55 12:55 14:35 14:50

Sixteenth Ave. 8:40 8:55 10:35 11:05 12:45 13:45 15:25 15:40

Trillium Woods 8:20 8:35 10:15 10:45 12:25 13:25 15:05 15:20

Walter Scott 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Wellington 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Windham Ridge 8:25 8:40 10:40 11:10 12:10 13:10 15:10 15:25

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West Elementary School – Hours of Operation 2016-2017

West Schools Begin Instr. Recess Instr. Lunch Instr. Dismiss After

Anne Frank 8:55 9:10 10:50 11:20 13:00 14:00 15:40 15:55

Bakersfield 8:40 8:55 10:35 10:55 12:35 13:35 15:15 15:30

Baythorn 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Bayview Fairways 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Bayview Glen 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Blue Willow 8:10 8:25 10:05 10:25 12:05 13:05 14:45 15:00

Brownridge 8:25 8:40 10:20 10:40 12:20 13:20 15:00 15:15

Carrville Mills 8:40 8:55 10:35 10:55 12:35 13:35 15:15 15:30

Charlton 8:20 8:35 10:15 10:45 12:25 13:25 15:05 15:20

Dr. Roberta Bondar 8:00 8:15 10:15 10:35 11:55 12:55 14:35 14:50

Discovery 8:10 8:25 10:05 10:25 12:05 13:05 14:45 15:00

E.J. Sand 8:45 9:00 10:40 11:00 12:40 13:40 15:20 15:35

Elder's Mills 8:30 8:45 10:25 10:55 12:35 13:35 15:15 15:30

Forest Run 8:20 8:35 10:15 10:35 12:15 13:15 14:55 15:10

Fossil Hill 8:25 8:40 10:20 10:40 12:20 13:20 15:00 15:15

German Mills 8:45 9:00 11:00 11:30 12:50 13:50 15:30 15:45

Glenn Gould 8:50 9:05 10:45 11:05 12:45 13:45 15:25 15:40

Glen Shields 8:45 9:00 11:00 11:20 12:40 13:40 15:20 15:35

Henderson Avenue 8:45 9:00 10:40 11:00 12:40 13:40 15:20 15:35

Herbert H. Carnegie 8:00 8:15 9:55 10:15 11:55 12:55 14:35 14:50

Johnny Lombardi 7:45 8:00 9:40 10:10 11:50 12:50 14:30 14:45

Johnsview Village 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Joseph A. Gibson 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Julliard 7:45 8:00 9:40 10:10 11:50 12:50 14:30 14:45

Kleinburg 8:20 8:35 10:15 10:35 12:15 13:15 14:55 15:10

Lorna Jackson 8:30 8:45 10:25 10:55 12:35 13:35 15:15 15:30

Louis-Honore Frech. 9:05 9:20 11:00 11:30 13:10 14:10 15:50 16:05

Mackenzie Glen 8:00 8:15 9:55 10:15 11:55 12:55 14:35 14:50

Maple Creek 8:05 8:20 10:00 10:30 12:10 13:10 14:50 15:05

Michael Cranny 8:00 8:15 10:05 10:25 11:45 12:45 14:35 14:50

Nellie McClung 8:55 9:10 10:50 11:10 12:50 13:50 15:30 15:45

Pierre Berton 8:15 8:30 10:10 10:30 12:10 13:10 14:50 15:05

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West Schools Begin Instr. Recess Instr. Lunch Instr. Dismiss After

Pine Grove 8:10 8:25 10:05 10:25 12:05 13:05 14:45 15:00

Romeo Dallaire 8:50 9:05 11:05 11:35 12:55 13:55 15:35 15:50

Rosedale Heights 8:15 8:30 10:10 10:30 12:10 13:10 14:50 15:05

Stornoway Cres. 8:25 8:40 10:40 11:10 12:30 13:30 15:10 15:25

Teston Village 8:00 8:15 9:55 10:15 11:55 12:55 14:35 14:50

Thornhill 8:15 8:30 10:10 10:30 12:10 13:10 14:50 15:05

Thornhill Woods 8:45 9:00 10:40 11:00 12:40 13:40 15:20 15:35

Vellore Woods 8:25 8:40 10:20 10:40 12:20 13:20 15:00 15:15

Ventura Park 8:45 9:00 11:00 11:20 12:40 13:40 15:20 15:35

Westminster 8:20 8:35 10:15 10:35 12:15 13:15 14:55 15:10

Willowbrook 8:25 8:40 10:40 11:10 12:30 13:30 15:10 15:25

Wilshire 8:40 8:55 10:35 10:55 12:35 13:35 15:15 15:30

Woodbridge 8:40 8:55 10:35 10:55 12:35 13:35 15:15 15:30

Woodland 7:55 8:10 9:50 10:20 12:00 13:00 14:40 14:55

Yorkhill 8:35 8:50 10:30 10:50 12:30 13:30 15:10 15:25

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East Elementary School – Hours of Operation 2016-2017

East Schools Begin Instr Recess Instr. Lunch Instr. Dismiss After

Aldergrove 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Armadale 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Ashton Meadows 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Beckett Farm 8:55 9:10 10:50 11:20 13:00 14:00 15:40 15:55

Black Walnut 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Boxwood 8:40 8:55 10:35 11:05 12:45 13:45 15:25 15:40

Buttonville 8:20 8:35 10:15 10:45 12:25 13:25 15:05 15:20

Castlemore 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Cedarwood 7:45 8:00 9:40 10:10 11:50 12:50 14:30 14:45

Central Park 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Coledale 8:40 8:55 10:35 11:05 12:45 13:45 15:25 15:40

Coppard Glen 8:40 8:55 10:35 11:05 12:45 13:45 15:25 15:40

Cornell Village 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

David Suzuki 8:50 9:05 10:45 11:15 12:55 13:55 15:35 15:50

Donald Cousens 7:55 8:10 9:50 10:20 12:00 13:00 14:40 14:55

Edward T. Crowle 8:45 9:00 11:00 11:30 12:50 13:50 15:30 15:45

Ellen Fairclough 7:55 8:10 9:50 10:20 12:00 13:00 14:40 14:55

Franklin Street 8:00 8:15 9:55 10:25 12:05 13:05 14:45 15:00

Fred Varley 7:45 8:00 9:40 10:10 11:50 12:50 14:30 14:45

Greensborough 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Highgate 8:15 8:30 10:30 10:50 12:10 13:10 14:50 15:05

James Robinson 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

John McCrae 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Legacy 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Lincoln Alexander 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Little Rouge 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Markham Gateway 8:05 8:20 10:00 10:30 12:10 13:10 14:50 15:05

Milliken Mills 8:05 8:20 10:00 10:20 12:00 13:00 14:40 14:55

Mount Joy 8:00 8:15 9:55 10:25 12:05 13:05 14:45 15:00

Parkland 8:15 8:30 10:30 11:00 12:20 13:20 15:00 15:15

Parkview 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Ramer Wood 8:30 8:45 10:45 11:15 12:35 13:35 15:15 15:30

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East Schools Begin Instr Recess Instr. Lunch Instr. Dismiss After

Randall 8:45 9:00 11:00 11:30 12:30 13:30 15:30 15:45

Reesor Park 8:10 8:25 10:05 10:35 12:15 13:15 14:55 15:10

Roy H. Crosby 8:20 8:35 10:15 10:45 12:25 13:25 15:05 15:20

Sam Chapman 7:50 8:05 9:45 10:15 11:55 12:55 14:35 14:50

Sir John A. MacDonald 7:50 8:05 9:45 10:15 11:55 12:55 14:35 14:50

Sir Wilfrid Laurier 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Stonebridge 8:40 8:55 10:35 11:05 12:45 13:45 15:25 15:40

Unionville 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Unionville Meadows 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Wilclay 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

William Armstrong 8:10 8:25 10:05 10:35 12:15 13:15 14:55 15:10

William Berczy 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Wismer 8:35 8:50 10:30 11:00 12:40 13:40 15:20 15:35

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North Elementary School – Hours of Operation 2016-2017

North Schools Begin Instr. Recess Instr. Lunch Instr. Dismiss After

Alexander Muir 7:45 8:00 9:40 10:10 11:50 12:50 14:30 14:45

Armitage Village 8:30 8:45 10:25 10:45 12:25 13:25 15:05 15:20

Ballantrae 8:00 8:15 9:55 10:25 12:05 13:05 14:45 15:00

Black River 8:55 9:10 10:50 11:20 13:00 14:00 15:40 15:55

Bogart 8:05 8:20 10:00 10:30 12:10 13:10 14:50 15:05

Clearmeadow 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Crossland 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Deer Park 8:00 8:15 9:55 10:25 12:05 13:05 14:45 15:00

Denne 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Fairwood 8:05 8:20 10:00 10:30 12:10 13:10 14:50 15:05

Glad Park 8:00 8:15 9:55 10:25 12:05 13:05 14:45 15:00

Glen Cedar 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Harry Bowes 8:55 9:10 10:50 11:20 13:00 14:00 15:40 15:55

Holland Landing 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

J.L.R Bell 8:20 8:35 10:15 10:45 12:25 13:25 15:05 15:20

Jersey 8:50 9:05 10:45 11:25 13:05 13:55 15:35 15:50

Keswick 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Lake Simcoe 7:55 8:10 9:50 10:20 12:00 13:00 14:40 14:55

Lakeside 7:55 8:10 10:10 10:40 12:00 13:00 14:40 14:55

Maple Leaf 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Mazo de la Roche 7:45 8:00 10:00 10:30 11:50 12:50 14:30 14:45

Meadowbrook 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Morning Glory 7:55 8:10 9:50 10:20 12:00 13:00 14:40 14:55

Mount Albert 8:00 8:15 10:15 10:45 12:05 13:05 14:45 15:00

Oscar Peterson 8:35 8:50 10:30 11:00 12:40 13:40 15:20 15:35

Park Avenue 8:15 8:30 10:10 10:30 12:10 13:10 14:50 15:05

Phoebe Gilman 8:15 8:30 10:30 11:00 12:20 13:20 15:00 15:15

Poplar Bank 7:50 8:05 9:45 10:15 11:55 12:55 14:35 14:50

Prince Charles 8:25 8:40 10:20 10:50 12:30 13:30 15:10 15:25

Queensville 8:35 8:50 10:50 11:20 12:40 13:40 15:20 15:35

R.L. Graham 8:00 8:15 9:55 10:25 12:05 13:05 14:45 15:00

Robert Munsch 7:55 8:10 9:50 10:20 12:00 13:00 14:40 14:55

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North Schools Begin Instr. Recess Instr. Lunch Instr. Dismiss After

Rogers 8:00 8:15 10:15 10:45 12:05 13:05 14:45 15:00

Sharon 8:45 9:00 11:00 11:30 12:50 13:50 15:30 15:45

Stonehaven 8:10 8:25 10:05 10:35 12:15 13:15 14:55 15:10

Stuart Scott 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Summitview 8:15 8:30 10:10 10:40 12:20 13:20 15:00 15:15

Sutton 7:55 8:10 9:50 10:20 12:00 13:00 14:40 14:55

Terry Fox 7:45 8:00 9:40 10:10 11:50 12:50 14:30 14:45

Waabgon Gamig FNS 8:45 9:00 10:15 10:30 12:00 13:00 15:30 15:45

Wendat Village 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

Whitchurch Highlands 8:55 9:10 10:50 11:20 13:00 14:00 15:40 15:55

W.J. Watson 8:45 9:00 10:40 11:10 12:50 13:50 15:30 15:45

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Helpful Phone NumbersSTAR Automated system: 905-727-7071

1-877-809-8053STAR Help desk: 905-727-0022 ext 4357 option 5

star.team@yrdsb.caSTAR System https://star.yrdsb.caHuman Resources Inquiries: 905-727-0022 ext 2479Human Resources fax: 905-841-3943Recruitment Inquiries: 905-727-0022 ext 2878

careers@yrdsb.caBoard Office (905) 727-3141, 895-7216, 722-3201, (416) 969-8131

Automated (905) 727-0022, 895-7227, 722-6255, (416) 969-7170

Website www.yrdsb.ca

Intranet https://bww.yrdsb.ca

LTO Reps

North / West Stephanie Hecking extension 2352e-mail: stephanie.hecking@yrdsb.ca

Central / East Gisella Linney extension 2509e-mail: gisella.linney@yrdsb.ca

LTO Vacancies Elementary LTO VacanciesSecondary LTO Vacancies

Payroll Rep. (Occasional) extension 2627

Payroll Rep. (LTO’s) extension 2412

Occasional/LTO Benefits extension 2207

Ontario Teacher’s Pension Plan Board (TPP) (416) 226-2700

ETFO – OT President Nadia Ciacci (905)726-7925

ETFO – OT Vice President Betty Lou Twiddy (905)726-8316

OSSTF - President Sandy Glassford (905) 836-5954

OSSTF – 1st Vice President Doug Brydie (905) 836-5954

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Occasional & Long Term Teachers 2016-2017 Pay ScheduleTo ensure that employees receive their correct pay on the correct date, Payroll data must be received on orbefore the due date shown on the pay schedule found on the BWW under Payroll Services.

Schools will verify all jobs on a daily basis which is automatically sent over to payroll the evening of the STARverification date.

If you were not paid for a particular job, contact the occasional teacher payroll clerk at extension 2627.

York Region District School Board 2016-2017 School Year CalendarThe school calendars are available on the board website, www.yrdsb.ca.

Elementary schools

Regular start Secondary schools

Early start Secondary schools

Bill Crothers S.S.