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Yellowknife Slopitch Association Annual General Meeting on June 6, 2020

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GOTTO MEETING DETAILS Login: https://global.gotomeeting.com/join/688732245 Phone: +1 (647) 497-9373 Access Code: 688-732-245

1. Call to Order @ 2:00 pm and Introduction of the Current Board of Directors a. President – Richard Keppel e. Umpire in Chief – Brian Stapleton b. Vice President – Mike Gibbins f. Director – Scott Abels c. Treasurer – Angela Love Director – Taylor Clarke d. Secretary – Rebekah Clarke Director – Kyla Ricks

2. Addition/Changes to the Agenda

MOTION: To adopt the agenda First:

Second:

3. Additions/Errors/Omissions/Changes to 2019 AGM Minutes MOTION: To accept the 2019 AGM meeting minutes

First: Second:

4. Financial Report

a. Treasurer’s Report for 2019 fiscal year and 2020 Budget b. League Fees: $1,000 + $150 default/penalty deposit c. Fines:

i. $50/game default (unable to field a game and no notification to opponents by 3:00 pm game day),

ii. $75/penalty – Field Cleanup and field maintenance (unable to have a minimum of one team representatives attend/participate at each event held by the YK Slopitch Association).

If a team is assessed a default or penalty that puts them into a negative balance, they are required to repost the full deposit or may be removed from the league (based on a Board decision).

MOTION: To approve the 2019 Financial Statements

First: Second:

5. New Business: Important Dates/Information

a. Potential closure of Parker Park Fields 1 and 2 for 2020 season. b. Team registrations will either be capped at 24 teams if only Fritz Fields are available or

36 teams if Parker Park Field 1 is available. First preference or team registration will be given to the teams that took the time to respond to YKSA Exec email request of May 5th (15 teams).

c. Once the full team fees are paid/received, arrangements will be made with each team for the packages to be picked up (rule book, scorebook, case of balls, and sanitizer).

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d. Request for Proposal due June 13, 2020 at midnight for 1 paid position (Field Maintenance Contract).

e. Request for Proposal due June 13, 2020 at midnight for game scheduler. f. Team Roster & Fee Submission Deadline is June 13, 2020 (50% by June 13 and 50% by

June 20). i. Cannot miss this date if YK Slopitch wants to have insurance;

ii. $1,150 for new teams, which includes $150 default deposit fee; iii. $1,000 for returning teams plus any outstanding default deposit fees; iv. E-transfers can be sent to: [email protected] use Password: slopitch2020.

For safety precautions, we are asking all teams to pay their fees electronically (i.e. by E-transfer);

v. Teams can always add to their roster, as needed, until the week before playoffs. g. A Statutory Declaration needs to be filled out by every registered player INDIVIDUAL on

each team and must be provided to YKSA Executive BEFORE JUNE 20, 2020. PLAYERS WHO HAVE NOT COMPLETED THE DECLARATION ARE NOT ALLOWED AT ANY YKSA SANCTIONED GAME OR EVENT.

h. League Start Date is anticipated to be June 21, 2020. i. Will report on YKSA website and Facebook when fields are playable for practices. j. 2020 Tournaments: NONE SCHEDULED DUE TO COVID RESTRICTIONS (Territorials TBD). k. League play finishes end of August with playoffs carrying on until the second week in

September. l. Year End Wrap Up: September 12 or TBD. m. Umpire Certification: To receive reimbursement for taking the test, league members

must complete the SPN umpire certification for the 2020 year before: July 31, 2020. Once certified, email a copy of the certificate and receipt of payment to [email protected] and you will be reimbursed. If certification is completed after this date, no reimbursement will be given. Any certificates shall be submitted prior to umpiring any paid games for their certification to be recognized.

n. Washrooms at Fritz Theil Ball Park: i. Due to current COVID restrictions, the washrooms will be closed;

ii. Repairs are also required before reopening of the washrooms once COVID restrictions have been lifted.

o. Porta Potty at Parker Park. There will not be a porta potty put at Parker Park for the 2020 season.

p. All teams will be supplied with an initial 12 balls. These are your game balls to be used when you’re out in the field and brought out of play when you go up to bat (i.e. other team will use their game balls). Defending team must retrieve balls.

q. Possibility of combined divisions to be discussed after looking at number of teams that register in each division.

r. Captains to ensure ALL players are signed up on the YKSA website so MVP’s can be recorded properly and tallied for final recognitions at end of year wrap-up.

6. House Rules and SPN Rule Changes

a. Review of YKSA COVID Related League changes. i. All teams will be provided a case of their own balls to be labelled and use for the

season.

mailto:[email protected]



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ii. All teams will be provided a bottle of hand sanitizer at the beginning of season. iii. Each player prior to the beginning of the season will be required to sign a

declaration confirming that they have not travelled outside of the NWT in the last 14 days, nor are they self-isolating, or showing any COVID-19 symptoms (fever, short of breath, sore throat, runny nose, cough).

iv. As described in the Emerging Wisely document, for Phase 1, each team will only be allowed 12 players at the field at one time. They will have the option to have substitute players remain in their vehicle in the parking lot, or arrive late to replace a departing player. Upon implementation of Phase 2, these limits will be reviewed.

v. Require all players to maintain the 6-feet rule while not in play. vi. Umpires, batters, and back-catcher will maintain the 6-foot distancing.

vii. All teams will be required to sanitize the softballs with disinfectant after every inning.

viii. Mandatory disinfectant wipe downs of shared bats after every at-bat. ix. Staggering our start times for each field, with 20 minute “breaks" between games,

allowing time for teams to depart / arrive ensuring the maximum of 25 people per field.

b. Review of Attachment 1 - SPN COVID-19 Game Related Suggestions c. Review of House Rules:

i. Default scores are 99-0 (no notification or after 3:00 pm); ii. A forfeit loss is 77-0 (notification was given prior to 3:00 pm);

1. The only games that will be rescheduled are those that the league cancelled due to rain, playing conditions, or any other reason they deem to be unfit playing conditions.

2. If two teams are in agreement, they can reschedule a game to a Saturday or Sunday time slot, this will not be organized by the league. The date and time slots to make these games up will be identified by Exec/Scheduler and posted on our public sites.

3. If two teams decide to reschedule a game, it must be done within 7 days of the cancellation.

iii. Max of 5 runs per inning to help move the game along. iv. MANDATORY *Game times of: 6:00 – 7:40 PM and 8:00 – 9:40 PM*. v. League is a 6 and 4 format

1. Batting order will be M-W-M-W… vi. Playoff Format – Double Knockout – Qualified umps will be paid $40/game.

d. All team Rosters on SPN AND YKSA website must match and will be considered final the week before playoffs.

e. During regular season play, players may play 1 division up or 1 division down from the division they are registered in.

f. During playoffs games, a team may pick up 3 players for the duration of playoffs (minimum 7 own team) from the same division (after their team has been eliminated). The players must be registered on the YKSA and SPN websites to play on that team. A player can only be picked up by one additional team. THESE PLAYERS MUST BE DISCLOSED PRIOR TO START OF GAME PLAY TO THE OPPOSING TEAM. i. Teams have until the start of the 4th inning to challenge the roster. All finalized


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rosters will be posted on the YKSA website prior to the start of playoffs. g. 2020 Illegal Bats:

i. Picture of legal bats provided in the AGM package (last page); ii. Go to SPN website for further clarification.

7. Nominations for the 2020 Board of Directors

i. This is an operational Board consisting of 8 volunteer members, there is no paid staff.

ii. A term on the Board is for a 2 year period. - Every odd year there will be an election held for: Vice President, Treasurer,

Umpire and Chief, 1 Director. - Every even year there will be an election held for: President, Secretary, and 2

Directors. Positions known to be vacant include: Vice President and Director (x1)

8. Nominee Statements (if necessary):

9. Election for the 2020 Board of Directors:

Nominee for President: First: (2 year Positions) Second: Accepted: Nominee for Vice President: First: (1 Year Position) Second: Accepted: Nominee for Secretary: First: (2 Year Position) Second: Accepted: Nominee for Director: First: (2 Year Position) Second: Accepted: Nominee for Director: First: (2 Year Position) Second: Accepted:

10. Adjournment of Meeting: MOTION: To adjourn meeting First:

Second:

ATTACHMENT #1

YKSA & SPN : COVID-19 Game Related Suggestions

P a g e | 1

ATTACHMENT #1


P a g e | 2

ATTACHMENT #1


P a g e | 3

ATTACHMENT #1


P a g e | 4

Yellowknife Slopitch Association Annual General Meeting on April 27, 2019

Top Knight at 2:15 PM

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*Registration is from 12:30-2:00pm and then will continue after the AGM*

1. Call to Order @ 2:15 pm and Introduction of the Current Board of Directors

a. President – Richard Keppel e. Umpire in Chief – Spencer Lyman b. Vice President – Mike Gibbins f. Director – Scott Abels c. Treasurer – Angela Love Director – Taylor Clarke d. Secretary – Rebekah Clarke Director – Kyla Ricks

Call to Order: Richard Keppel at 2:15 PM

2. Addition/Changes to the Agenda MOTION: To adopt the agenda

First: Amanda McKinley Second: Mandy Zomar

3. Additions/Errors/Omissions/Changes to 2018 AGM Minutes MOTION: To accept the 2018 AGM meeting minutes First: Veronique Mosseau

Second: Gabriel Byatt Second: Mandy Zomar

4. Presidents Report

5. Financial Report a. Treasurer’s Report for 2018 fiscal year and 2019 Budget b. League Fees: $1350 + $150 Default/Penalty Deposit c. Fines:

i. $50/game default (unable to field a game and no notification to opponents by 2pm game day), ii. $75/penalty – AGM, Field Cleanup, or Umpire Clinic (unable to have a minimum of two team

representatives attend/participate at each event held by the YK Slopitch Association). If a team is assessed a default or penalty that puts them into a negative balance, they are required to repost the full deposit or may be removed from the league (based on a Board decision).

MOTION: To approve the 2018 Financial Statements First: Spencer Lyman

Second: Colin Kipling

6. New Business: Important Dates/Information a. Request for Proposal Due May 10, 2019 at midnight for 1 paid position (Field Maintenance Contract). b. Request for Proposal Due May 10, 2019 at midnight for groups/teams interested in running a

beginning of year ice breaker tournament on June 7/8/9, 2019. c. Team Roster & Fee Submission Deadline is May 17, 2019:

i. Cannot miss this date if YK Slopitch wants to have insurance; ii. $1500 for new teams, which includes $150 default deposit fee;

iii. $1350 for returning teams plus any outstanding default deposit fees; iv. $1250 Early Bird League Fees if paid on or before April 27, 2019 plus any outstanding default

deposit fees; v. E-transfers can be sent to: [email protected] use Password: slopitch2019;

vi. Teams can always add to their roster, as needed, until the week before playoffs. d. League Start Date (weather permitting) will be May 27, 2019:

i. Will report on YKSA website and Facebook when fields are playable for practices.




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e. 2019 Tournaments:

i. Icebreaker Tournament – Proposed June 7/8/9, 2019 (Final date(s) will be decided by the group/team as mentioned above);

ii. Suds Cup – June 28/29/30, 2019; iii. GAP – July 19/20/21, 2019; iv. Men’s SPN Regional Qualifiers - TBD and Women’s SPN Regional Qualifiers – July 12-14, 2019; v. Mixed SPN Regional Qualifier – August 9/10/11, 2019;

1. Registration Deadline: June 30, 2019 2. Deposit Required with Registration: $100 3. Minimum number of team required (12) registered.

f. League play finishes middle of August with playoffs carrying on until the end of August. g. Year End Wrap Up – August 31, 2019. h. Written submission deadline for teams requesting travel assistance to SPN sanctioned National

Tournaments: June 30, 2019. i. Rules Clinic: Executive is looking to holding a slopitch rules clinic in mid-June. It will be mandatory for

2 members from each team to attend this clinic. More details will be posted on the Website and Facebook when they become available.

j. Umpire Certification: League members are encouraged to complete SPN umpire certification for the 2019 year before: June 15, 2019. Once certification is complete email a copy of the certificate and fee to [email protected] and you will be reimbursed.

k. Washrooms at Fritz: i. Encourage teams to notify Board if they see anything that needs to be addressed;

ii. Ask that the last teams playing at Fritz, to please lock when leaving. l. Make sure to shag any balls over the fence and leave three balls for the next game. Late game teams

can keep the balls afterwards. m. Possibility of combined divisions (A+B, C+D) to be discussed after looking at number of teams that

register in each division. n. Website Updates:

i. Captains to ensure ALL players are signed up so MVP’s can be recorded properly and tallied for final recognitions at end of year wrap-up.

7. Review of House Rules and SPN Rule Changes

a. Review of House Rules: i. Default scores are 99-0 (no notification or after 3:00 pm);

ii. A forfeit loss is 77-0 (notification was given prior to 3:00 pm); 1. The only games that will be rescheduled are those that the league cancelled due to rain,

playing conditions, or any other reason they deem to be unfit playing conditions. 2. If two teams are in agreement, they can reschedule a game to a Saturday or Sunday time

slot, this will be not organized through the league. The date and time slots will be identified by Exec/Scheduler and posted on our public sites.

3. If two teams decide to reschedule a game it must be done within 7 days of the cancellation. iii. Max of 6 runs per inning to help move the game along. iv. If scheduling allows there will be extended game times of: 6:15 – 8:00 PM and 8:00 – 9:45 PM. v. League is a 6 and 4 format

1. Batting order will be M-W-M-W… b. Playoff Format – Double Knockout – qualified umps will be required and paid $40/game. c. Rosters will be final the week before playoffs. d. During regular season play, players may play 1 division up or 1 division down from the division they

are registered in. e. There will be no movement of players during playoffs – players may only play on one team and they

must be registered on that team.




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f. 2019 Illegal Bats: i. Picture of legal bats provided in the AGM package (last page);

ii. Go to SPN website for further clarification.

8. Nominations for the 2019 Board of Directors a. Outline of general responsibilities:

i. This is an operational Board consisting of 8 volunteer members, there are no paid staff; ii. A term on the Board is for a 2 year period.

- Every odd year there will be an election held for: Vice President, Treasurer, Umpire and Chief, 1 Director.

- Every even year there will be an election held for: President, Secretary, and 2 Directors. b. Board meets about 6-8 times a year. c. Positions known to be vacant include: none.

9. Nominee Statements (if necessary):

10. Election for the 2019 Board of Director positions:

Nominee for Vice President: Mike Gibbins First: Mike Auge Second: Tom Smith Accepted: Yes Nominee for Treasurer: Angela Love First: Rebekah Clarke Second: Amanda McKinley Accepted: Yes Nominee for Umpire and Chief: Brian Stapleton First: Taylor Clarke Second: Brian Couvrette Accepted: Yes Nominee for Directors: Taylor Clarke First: Patrick Thompson Second: Colin Kipling Accepted: Yes

11. Adjournment of Meeting:

MOTION: To adjourn meeting First: Josh Menard Second: Shelby Kerr

Yellowknife Slopitch Association Treasurer’s Report

For the Year ended December 31, 2019 As members of the Yellowknife Slopitch Association (YKSA), it is important for everyone to have an understanding of the financial operations. A set of the financial statements, including reconciliation of values shown has been distributed for your review. Our overall net income for the current year was $7,062.

As of December 31, 2019, we have $55,300.94 in our bank account, with a balance owing on outstanding accounts of $2,100 and a balance owing on receivable accounts of $1,172.32.

Overall, our operating revenues increased from the prior year (only league fees saw a decreased). Highlights include:

• League Fees: Saw a slight decrease in teams compared to 2018 (from 39 to 37 teams).

• Collection of default fees ($2,460): Increased slightly from 2018 as a number of teams topped up their default fees.

In relation to the expenses, event costs increased as the umpires from Alberta were brought up for the 2019 Territorials. The accounts that saw the biggest changes include:

• Return of default fees: Resulted from a decrease in the number of returning teams.

• NWT Affiliation fees with NWT Softball: With an decrease in membership, there was an associated decrease in fees owed (amount is based on number of registered teams).

• Parker Field Fees: Invoice was received late and paid after the fiscal ended. This was brought up to the accounts and has been captured in the account.

• Garbage: Increased substantially with purchasing the porta potty and general maintenance of the washrooms (includes pump outs and supplies).

• Accounting Fees: A new category created to capture the professional fees paid (i.e. to get financials completed). This amount is now separated from the Annual General Meeting costs.

Fixed Assets There is currently only one item recorded as a fixed asset and that is the quad. 2020 Budget Changes The budget has been changed to account for the current situation, that is COVID 19 (minimal teams and field availability) as well as for field upgrades against the budgets of 2019.

The primary changes are:

• A decrease in the budget line item for the League Fees as the number of teams will be limited with the loss of 2 fields.

• A decrease in the budget line item for the Affiliation fees with a decrease in the number of teams.

• An increased budget line item for Equipment Costs to account for the field upgrades planned for Fritz infields.

• A decreased budget line item for Parker Field fees as we will not be playing there this year.

• A decreased budget line item for Garbage as washrooms will be closed at Fritz field and there will not be a Porta Potty at Parker Park.

• An increased budget line item for Postage and freight to account for the shipment of the material to be used in the upgrades of Fritz infields.

• A decreased budget line item for Events as no tournaments are currently scheduled.

• A decreased budget line item for the Year End as it is currently ‘TBD’.

With these changes, the 2020 budget will be operating at a deficit. In past years, the budget has run at a surplus. With this surplus, the executive is upgrading the Fritz infields. In the future, any additional surplus will be used for further upgrades, and the executive will continue to assist teams from the Yellowknife region to participate in National Tournaments.

Angela Love Treasurer, Yellowknife Slo-pitch Association

Yellowknife Slo Pitch Association

Financial Statements(Unaudited - see Notice to Reader)

December 31, 2019


Financial Statements(Unaudited - see Notice to Reader)

December 31, 2019

Page

Notice to Reader 3

Statement of Operations and and Changes in Net Assets 4

Statement of Financial Position 5

Notes to the Financial Statements 6

Schedule of Territorials/SPN Qualifiers 7

2

Notice to Reader

On the basis of information provided by the Association, we have compiled the statement of financialposition of Yellowknife Slo Pitch Association as at December 31, 2019 and the statement of operationsand and changes in net assets for the year then ended.

We have not performed an audit or a review engagement in respect of these financial statements and,accordingly, we express no assurance thereon.

Readers are cautioned that these statements may not be appropriate for their purposes.

These financial statements were compiled solely for the use of Yellowknife Slo Pitch Association. CroweMacKay LLP makes no representation of any kind to any other person in respect of these financialstatements and accepts no responsibility for their use by any other person.

Yellowknife, CanadaMay 13, 2020 Chartered Professional Accountants

3


Statement of Operations and and Changes in Net Assets(Unaudited - see Notice to Reader)

For the year ended December 31,2019

Budget2019

Actual2018

Actual

RevenuesLeague fees (Recreation) $ 52,000 $ 46,143 $ 48,810Territorials/SPN Qualifiers (schedule 1) 5,500 6,506 5,000Signs 2,500 5,109 255Miscellaneous - - 425Default fees 1,500 2,343 1,881

61,500 60,101 56,371

ExpendituresAffiliation fees - NWT Softball 5,500 3,538 5,529Annual general meeting 150 187 111Equipment costs 7,500 6,645 6,004Fritz Theil maintenance fees 12,000 10,812 11,623Garbage 1,500 3,435 1,431Interest and bank charges 200 205 167Meeting costs 1,000 (45) 963Miscellaneous 750 2,733 -Office and general 900 814 749Parker field fees 4,000 2,000 2,100Professional fees 1,500 1,829 1,726Statistics and scheduling 1,500 1,148 1,311Territorials/SPN Qualifiers (schedule 1) 5,500 8,372 6,285Travel 2,000 - -Umpire Development - 133 333Umpire fees 2,500 2,100 2,470Website costs 2,000 - -Year end event 12,000 9,133 8,395

60,500 53,039 49,197

Excess of revenues over expenditures 1,000 7,062 7,174

Surplus, beginning of year - 46,068 38,894

Surplus, end of year $ - $ 53,130 $ 46,068

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Statement of Financial Position(Unaudited - see Notice to Reader)

December 31, 2019 2018

Assets

CurrentCash $ 55,301 $ 49,197GST receivable 607 21Accrued receivable 1,172 -

57,080 49,218

Equipment (note 3) 5,000 5,000

$ 62,080 $ 54,218

Liabilities

CurrentAccounts payable and accrued liabilities $ 3,600 $ 3,600Unearned revenue 5,350 4,550

8,950 8,150

Fund balances

Surplus 53,130 46,068

$ 62,080 $ 54,218

Approved on behalf of the board:

Member Member

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Notes to the Financial Statements(Unaudited - see Notice to Reader)

December 31, 2019

1. Nature of operations

Yellowknife Slo Pitch Association (the "Association") was incorporated under the Societies Act ofthe Northwest Territories. Its mandate is to facilitate the slo pitch league in Yellowknife, NT.

2. Basis of preparation

These financial statements are prepared for internal reporting and income tax reporting purposesonly. As these financial statements have not been prepared for general purposes, readers mayrequire further information.

3. Equipment

2019 2018

Quad $ 5,000 $ 5,000

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Schedule to the Financial Statements(Unaudited - see Notice to Reader)

For the year ended December 31,

Schedule of Territorials/SPN Qualifiers Schedule 1

2019Budget

2019Actual

2018Actual

Revenue $ 5,500 $ 6,506 $ 5,000

ExpendituresOffice supplies 5,500 14 17Prizes - 4,575 4,628Umpire fees - 3,783 1,640

5,500 8,372 6,285

Deficiency of revenues over expenditures $ - $ (1,866) $ (1,285)

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Team Name

Default Fee

Balance ‐

December

31, 2018 OWING

AGM

Penalty

Additions

April/May

2019

Default

Penalties for

2019

Default

Fees

Returned

Default Fee

Balance ‐

December

31, 2019 OWING

AGM

Penalty

Additions

April/May

2020

Default

Penalties for

2020

Default Fees

Returned

BKO BC (A Team With No Name) (Saved By

The Balls) $75.00 $75.00 $75.00 $150.00 $0.00 $0.00 $150.00 $0.00

Adam Dental Clinic Molar Bears (The Lenny

Burger/KFC) $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00AlcoBallics Anonymous $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00

Arctic Hares $0.00 $150.00 $0.00 $150.00

$50 June 9 ‐

2:30pm $0.00 $100.00 $50.00

B Dene Braves (B Dene Warriors) $75.00 $75.00 $0.00 $75.00 $0.00 $0.00 $150.00 $0.00Bad News Beers (Copenhagen Hoggers) $75.00 $75.00 $0.00 $0.00 $0.00 $0.00 $75.00 $75.00

BFTA $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00

Booster Juice Bombers $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00

Brew Jays $100.00 $50.00 $0.00 $50.00 $0.00 $0.00 $150.00 $0.00

Bullocks Benchwarmers $100.00 $50.00 $0.00 $50.00 $0.00 $0.00 $150.00 $0.00

Cabin Radio $0.00 $150.00 $0.00 $150.00 $0.00 $0.00 $150.00 $0.00

Bluewave Ballers (DC Dodgers) $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00

Det’on Cho Sluggerz $0.00 $150.00 $150.00 $0.00 $0.00 $150.00 $0.00

Dusty's Dirty Birds (Base Desires) $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00

EMCO $0.00 $150.00 $0.00 $150.00 $0.00 $0.00 $150.00 $0.00

Flyers (First Air) $75.00 $75.00 $0.00 $75.00 $0.00 $0.00 $150.00 $0.00

GAP Connectors $100.00 $50.00 $0.00 $50.00 $0.00 $0.00 $150.00 $0.00

Hope Hustlers $75.00 $75.00 $0.00 $75.00 $0.00 $0.00 $150.00 $0.00

Latham Island Pirates $225.00 $0.00 $0.00 $0.00 $0.00 $0.00 $225.00 $0.00

Maley and the Pussycats $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00

Master Batters $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00

McQueen's Angels $0.00 $150.00 $0.00 $150.00 $0.00 $150.00 $0.00Northern Spitfire $0.00 $150.00 $0.00 $150.00 $0.00 $0.00 $150.00 $0.00

North Star Indians $0.00 $150.00 $0.00 $150.00 $0.00 $150.00 $0.00

Pad Thaigers (The One of a Thai

Performance Kings) $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00

PIDO Muskrats (The Muskrats) $100.00 $50.00 $0.00 $50.00 $0.00 $0.00 $150.00 $0.00

Proform Concrete Coyotes (Clutch

Proformers) $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00

Sean Mowers (Top of the World Wham

Dingers) $100.00 $50.00 $0.00 $150.00 $0.00 $0.00 $250.00 $0.00

Sons of Pitches $0.00 $150.00 $0.00 $150.00 $0.00 $0.00 $150.00 $0.00

Strykers (Force One) $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00

Take Me Home Tonight $150.00 $0.00 $0.00 $100.00 $0.00 $0.00 $250.00 $0.00

Terra Rex $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00

The Gneiss Guys $0.00 $150.00 $0.00 $150.00 $0.00 $0.00 $150.00 $0.00

The Ptarmaggedon (Court Jesters) $175.00 $0.00 $0.00 $0.00 $0.00 $0.00 $175.00 $0.00

Trevor’s Independent Mighty Beets $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00

Where My Pitches At $100.00 $50.00 $0.00 $50.00 $0.00 $0.00 $150.00 $0.00

Wabbadoom $0.00 $150.00 $0.00 $75.00 $0.00 $0.00 $75.00 $75.00

Yellowknife Slopitch Association

Default Deposits Listings

31‐Dec‐19

For the year ended December 31 2020 Budget 2019 Actual 2018 ActualREVENUELeague Fees (Rec) 24,000.00 48,450.00 51,250.00

Default Fees 900.00 2,460.00 1,975.00

Misc 0.00 5,364.08 0.00

Signs 0.00 0.00 0.00Events 0.00 5,600.00 5,250.00

Total Revenue $24,900.00 $61,874.08 $58,475.00

EXPENDITURESReturn of fees 500.00 1,950.00 0.00Advertising 0.00 0.00 0.00Affiliation fees (NWT & SPN AB) 2,300.00 3,715.00 5,805.00Annual General Meeting 200.00 196.51 1,613.80Bad debt 0.00 0.00 0.00Concession (Electrical & Water) 0.00 0.00 0.00Donation 0.00 0.00 0.00Travel/Tournament Grants 0.00 0.00 0.00Equipment Costs/Maintenance 30,000.00 6,977.08 6,304.06Parker Field fees 0.00 2,100.00 0Fritz Theil Mainteance Fees 10,000.00 11,353.04 12204.03Garbage 250.00 3,607.05 1502.05Insurance 0.00 0.00 0Interest and Bank Charges 225.00 204.74 167.13GST 1,100.00 1,133.89 950.69Meeting costs 500.00 356.43 1011.3Miscellaneous 25.00 0.00 0Office Supplies 25.00 36.62 0Postage and freight 4,000.00 0.00 168.63Stats/Scheduling 1,300.00 1,150.00 1150Events (see schedules) 0.00 8,426.67 6598.84Umpire Development 300.00 140.00 350Umpire Fees 1,300.00 2,100.00 2470Utilities 0.00 0.00 0Volunteer Day 0.00 0.00 0Website Costs 0.00 0.00 0Accounting Fees 2,000.00 1,920.19Website Hosting 825.00 813.75 787.54Year End 0.00 9,589.14 9004.81

Total Expenditures $54,850.00 $55,770.11 $50,087.88

Income (loss) before other item ‐$29,950.00 $6,103.97 $8,387.12

Yellowknife Slopitch AssociationOperations and Retained Earnings

2020 Budget

Schedule of IP Tournament

2020 Budget 2019 Actual 2018 Actual

Revenue $0.00 $0.00 $0.00

Expenses

Donations $0.00 $0.00 $0.00

Insurance $0.00 $0.00 $0.00

Supplies (Toilet Paper, Sanitizer) $0.00 $0.00 $0.00

Prizes (Gatorade) $0.00 $0.00 $0.00

Concession Operator Minimum $0.00 $0.00 $0.00

Patio Heater Rental $0.00 $0.00 $0.00

Total Expenses $0.00 $0.00 $0.00

Net Loss $0.00 $0.00 $0.00

Schedule of Men's & Women's Territorials/SPN Qualifiers Tournaments


Revenue $0.00 $0.00 $0.00

Expenses

Insurance $0.00 $0.00 $0.00

Ump Fees $0.00 $0.00 $0.00

Prizes (SPN) $0.00 $0.00 $0.00

Prizes (Cash) $0.00 $0.00 $0.00

Total Expenses $0.00 $0.00 $0.00

Net Gain ‐$ ‐$ ‐$

Schedule of Mixed/SPN Qualifiers Tournaments


Revenue

Registration 0.00 5,600.00 5,250.00

Beer/Food 0.00 0.00 0.00

Expenses

Insurance 0.00 0.00 0.00

Saturday Night Entertainment 0.00 0.00 0.00

Supplies (Toilet Paper, Sanitizer) 0.00 14.26 17.53

Prizes (Cash) 0.00 3,000.00 3,000.00

Prizes (SPN) 0.00 1,653.75 1,941.31

Shipping SPN 0.00 0.00 0.00

Beer/Food 0.00 0.00 0.00

Ump Fees 0.00 3,758.66 1,640.00

Total Expenses 0.00 8,426.67 6,598.84

Net Gain 0.00 ‐2,826.67 ‐1,348.84

Yellowknife Slopitch Association

Schedules to the Financial Statements

2020 Budget

Slo-Pitch National Bat Policy Updated: February 19, 2020

All USSSA 1.20 BPF bats with compliance stamp are approved for play.

For the 2020 SPN National Championships all legal bats will have the USSSA compliance mark as pictured below:

Yellowknife Slo-Pitch Association RELEASE OF LIABILITY, WAIVER OF CLAIMS AND INDEMNITY AGREEMENT

(To be signed by Participants of the age of majority and over)

WARNING! By signing this document, you will waive certain legal rights. Please read carefully.

Page 1 of 2

1. This is a binding legal agreement. Clarify any questions or concerns before signing. As a Participant in activities, programs and events of Yellowknife Slo-Pitch Association (YKSA), Slo-Pitch National Softball Inc. (SPN), Softball Canada (SC) and its affiliated Provincial/Territorial Softball Organizations, teams, clubs and leagues, and the sport of softball (collectively the “Activities”), the undersigned acknowledges and agrees to the following terms outlined in this agreement:

Disclaimer 2. Yellowknife Slo-Pitch Association (YKSA), Slo-Pitch National Softball Inc. (SPN), Softball Canada (SC), its affiliated Provincial/Territorial

Softball Organizations, teams, clubs and leagues, and their respective directors, officers, committee members, members, employees, coaches, volunteers, officials, participants, agents, sponsors, owners/operators of the facility in which the Activities take place, and representatives (the “Organization”) are not responsible for any injury, property damage, expense, loss of income, damage or loss of any kind suffered by a Participant during, or as a result of, the Activities, caused in any manner whatsoever including, but not limited to, the negligence of the Organization.

I have read and agree to be bound by paragraphs 1 and 2. Description of Risks 3. I understand and acknowledge that

a) The Activities have foreseeable and unforeseeable inherent risks, hazards and dangers that no amount of care, caution or expertise can eliminate, including without limitation, the potential for serious bodily injury, permanent disability, paralysis and loss of life;

b) The Organization may offer or promote online programming (such as webinars, remote conferences, workshops, and online training) which have different foreseeable and unforeseeable risks than in-person programming;

c) The Organization has a difficult task to ensure safety and it is not infallible. The Organization may be unaware of my fitness or abilities, may misjudge weather or environmental conditions, may give incomplete warnings or instructions, and the equipment being used might malfunction; and

d) The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization and COVID-19 is extremely contagious. The Organization has put in place preventative measures to reduce the spread of COVID-19; however, the Organization cannot guarantee that the Participant will not become infected with COVID-19. Further, attending the Activities could increase your risk of contracting COVID-19.

4. I am participating voluntarily in the Activities. In consideration of my participation, I hereby acknowledge that I am aware of the risks, dangers

and hazards associated with or related to the Activities. The risks, dangers and hazards include, but are not limited to, injuries from: a) Contracting COVID-19 or any other contagious disease; b) The sport of softball; c) Executing strenuous and demanding physical techniques; d) Vigorous physical exertion, strenuous cardiovascular workouts and rapid movements; e) Exerting and stretching various muscle groups; f) Dry land training including weights, running, bands and circuit; g) Falls to the ground due to uneven or irregular terrain or surfaces; h) Failure to properly use any piece of equipment or from the mechanical failure of any piece of equipment; i) Grass, turf and other surfaces including bacterial infections and rashes; j) Collisions with fences, poles, stands and softball equipment; k) Spinal cord injuries which may render me permanently paralyzed; and l) Serious injury to virtually all bones, joints, ligaments, muscles, tendons and other aspects of my body or to my general health and well-

being; m) Abrasions, sprains, strains, fractures, or dislocations; n) Privacy breaches, hacking, technology malfunction or damage; o) Concussion or other head injuries, including but not limited to, closed head injury or blunt head trauma; p) Physical contact with other participants, spectators, equipment, and hazards; q) Not wearing appropriate safety or protective equipment, such a helmet; r) Failure to act safely or within my own ability or within designated areas; s) Negligence of other persons, including other spectators, participants, or employees; t) Weather conditions; u) Travel to and from competitive events and associated non-competitive events which are an integral part of the Activities; and v) Negligence on the part of the Organization, including failure on the part of the Organization to take reasonable steps to safeguard or

protect me from the risks, dangers and hazards associated with my participation in the Activities. Terms 5. In consideration of the Organization allowing me to participate in the Activities, I agree:

a) That my mental and physical condition is appropriate to participate in the Activities and I assume all risks related to my mental or physical condition;

b) That when I practice or train in my own space, I am responsible for my surroundings and the location and equipment that I select; c) To comply with the rules and regulations for participation in the Activities;

Yellowknife Slo-Pitch Association RELEASE OF LIABILITY, WAIVER OF CLAIMS AND INDEMNITY AGREEMENT

(To be signed by Participants of the age of majority and over)

WARNING! By signing this document, you will waive certain legal rights. Please read carefully.

Page 2 of 2

d) To comply with the rules of the facility or equipment; e) That if I observe an unusual significant hazard or risk, I will remove myself from participation and bring such to the attention of a The

Organization representative immediately; f) The risks associated with the Activities are increased when I am impaired, and I agree not to participate if impaired in any way; g) That it is my sole responsibility to assess whether any Activities are too difficult for me. By commencing an Activity, I acknowledge and

accept the suitability and conditions of the Activity; h) That I am responsible for my choice of protective equipment and the secure fitting of that equipment; and i) That COVID-19 is contagious in nature and I may be exposed to or infected by COVID-19 and such exposure may result in personal

injury, illness, permanent disability or death and voluntarily agree to assume all the foregoing risks.

I have read and agree to be bound by paragraphs 3 -5. Release of Liability and Disclaimer 6. In consideration of the Organization allowing me to participate, I agree:

a) That the sole responsibility for my safety remains with me; b) To ASSUME all risks arising out of, associated with or related to my participation; c) That I am not relying on any oral or written statements made by the Organization or its agents, whether in a brochure or advertisement or

in individual conversations, to agree to be involved in the Activities; d) To WAIVE any and all claims that I may have now or in the future against the Organization; e) To freely ACCEPT AND FULLY ASSUME all such risks and possibility of personal injury, death, property damage, expense and related

loss, including loss of income, resulting from my participation in the activities, events and programs of the Organization; f) To FOREVER RELEASE AND INDEMNIFY the Organization from any and all liability for any and all claims, demands, actions, damages

(including direct, indirect, special and/or consequential), losses, actions, judgments, and costs (including legal fees) (collectively, the “Claims”) which I have or may have in the future, that might arise out of, result from, or relate to my participation in the Activities, even though such Claims may have been caused by any manner whatsoever, including but not limited to, the negligence, gross negligence, negligent rescue, omissions, carelessness, breach of contract and/or breach of any statutory duty of care of the Organization;

g) To FOREVER RELEASE AND INDEMNIFY the Organization relating to becoming exposed to or infected by COVID-19 which may result from the actions, omission or negligence of myself and others, including but not limited to the Organization;

h) That the Organization is not responsible or liable for any damage to my vehicle, property, or equipment that may occur as a result of the Activities;

i) That negligence includes failure on the part of the Organization to take reasonable steps to safeguard or protect me from the risks, dangers and hazards associated with the Activities; and

j) This release, waiver and indemnity is intended to be as broad and inclusive as is permitted by law of the Province of Ontario and if any portion thereof is held invalid, the balance shall, notwithstanding, continue in full legal force and effect.

Jurisdiction I agree that in the event that I file a lawsuit against the Organization, I agree to do so solely in the province/territory of Northwest Territories (NT), Canada and further agree that the substantive law of NT will apply without regard to conflict of law rules. I further agree that if any portion of this agreement is found to be void or unenforceable, the remaining document shall remain in full force and effect.

I have read and agree to be bound by paragraphs 5-7 Acknowledgement 7. I acknowledge that I have read and understand this agreement, that I have executed this agreement voluntarily, and that this agreement is to

be binding upon myself, my heirs, spouse, children, parents, guardians, next of kin, executors, administrators and legal or personal representatives. I further acknowledge by signing this agreement I have waived my right to maintain a lawsuit against the Organization on the basis of any claims from which I have released herein.

Acknowledgement 8. I acknowledge that I have read this agreement and understand it, that I have executed this agreement voluntarily, and that this agreement is to

be binding upon myself, my heirs, spouse, children, parents, guardians, next of kin, executors, administrators and legal or personal representatives.

____________________________________________ ___________________________ Name of Participant Date ____________________________________________ ___________________________ Signature of Participant Witness

YELLOWKNIFE SLO-PITCH ASSOCIATION

DECLARATION OF COMPLIANCE

Name (print): ___________________________________________________ Contact Information: ___________________________________________________ Role: ___________________________________________________ Date: ___________________________________________________ I hereby acknowledge that: 1) The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health

Organization and COVID-19 is extremely contagious. Yellowknife Slo-pitch Association (YKSA), Slo-pitch National Softball Inc. (SPN), Softball Canada (SC) and their affiliated Provincial/Territorial Softball Associations, leagues, teams and clubs (collectively the “Organization”) have put in place preventative measures to reduce the spread of COVID-19; however, the Organization cannot guarantee that I will not become infected with COVID-19.

2) I am participating voluntarily and understand the risks associated with the novel coronavirus, COVID 19, and agree to assume those risks.

3) I have not, nor has anyone in my household, experienced cold or flu-like symptoms in the last 14

days (including fever, cough, sore throat, respiratory illness, difficulty breathing).

4) If I experience, or if anyone in my household experiences, any cold or flu-like symptoms after

submitting this declaration, I will not attend any of the Organization’s activities, programs or services until at least 14 days have passed since those symptoms were last experienced.

5) I have not, nor have any member of my household, travelled to or had a lay-over in any country outside Canada, or in any Province/Territory outside of Northwest Territories, in the past 14 days.

6) If I travel, or if anyone in my household travels, outside the Province/Territory of Northwest

Territories after submitting this declaration, I will not attend any of the Organization’s activities, programs or services until at least 14 days have passed since the date of return.

7) This document will remain in effect until the Organization, per the direction of the provincial/territorial government and provincial/territorial health officials, determines that the acknowledgements in this declaration are no longer required.

Signature: _____________________________________

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