Developing and planning yearly calendar for school activities

Calendar

• A chart or series of pages showing the days, weeks, and months of a particular year, or giving particular seasonal information.

• A system by which the beginning, length, and subdivisions of the year are fixed.

• An academic term or term is a portion of an academic year, the time during which an educational institution holds classes.

• A semester system divides the academic year into two terms, which are usually 14–20 weeks each.

Cont.…

• A trimester system divides the academic year into three terms which can be as short as eight weeks or as long as 16 weeks each.

Cont.….

• A quarter or quadmester system divides the academic year into four terms, up to 12 weeks each, and generally counts the summer as one of the terms.

Yearly School calendar

• In Pakistan the Govt. school year is started from the April 01 and ended on March 31 of every year.

• But privately managed registered schools are not following this school year.

• This school year promotes their students and starts new admission on January 01 of every year and completes their sessions on December 31 of every year.

Calendar includes

• Admission schedule • Fee deposition schedule• Examination schedule• Result announcement• Salary distribution schedule• Co-curricular activities • Routine time table• Vacation

Meetings

• Head and teachers • Head and non teaching staff• Head and students• Head and parents• Visitors • Parents teacher

Factors affecting yearly school calendar planning

• To secure a maximal degree of efficiency in its work the school must make the most effective use of the time at its disposal.

• This is a complex problem, involving the adjustment of several determining factors.

Length of school year

• Academic year for public/Govt. schools is different from the private sector.

• Both have different policies for catering education and attain the goals in that year. Public/ Govt. school starts new session from 01 April and ends on 31 march.

• While private sector schools start their session from 1st January and completes on 31 December.

Length of the school day

• Duration of school days is also not same for Govt. and private sector.

• Even the timings are different in summer and winter season for public sector schools.

• While the private school timings are almost same throughout the year.

• Mostly private schools have shorter duration for primary schools and longer durations for secondary classes.

Examination

• Both sectors have same curriculum for higher classes and different boards of education takes exams from the city.

• Mostly board examination starts from February and ends in June. And it varies from class to class.

• While the primary classes exams are held in school and it is different in and private sector.

• Curriculum is divided into three terms, 1st term ends before summer vacation and 2nd term ends after the summer vacation and the 3rd term ends at the end of academic year.

• After that the students are promoted to next levels.

Results• After examination teachers have limited time

for the checking and rechecking of exams.• After marking the exams, results are compiled

and submitted to the head or incharge.• A date is announced by the head for

declaration of results.

Recess timing

• Recess duration is same in both sectors and is half hour duration.

• In summer the recess takes place before afternoon and in winter it takes place at afternoon.

Vacation• Both sectors have approximately same

duration of vacation in summer which starts from the mid of June to the mid of august.

• While public sector have also winter vacation which varies from 8-10 days.

• Regardless of that private sectors may have winter vacation or maybe not.

Advantages of yearly planning

• Adjustment of individual needs• Better management• Intervals for ease

Disadvantages

• Non-flexible• Rigid • Superficial work