y 14ull. - s3.amazonaws.coms3.amazonaws.com/coop-production/contract-documents/3539/brady...the...

STANDARD CONTRACT AGREEMENT

1. OWNER: Region 4 Education Service Center herein designated as Region 4.

BUSINESS ENTITY NAME: ygllPY UU.U. * /?5$Og/)T£'5> L- d-

The following pages will constitute the contract between the successful business and Region 4. This contract

consists of the General Terms and Conditions set forth in the following pages, including the technical

specifications of all attachments referenced herein. In the event of a conflict between the provisions set forth

below and those contained in any attachment, these provisions shall control. Any alternate contract that your

business requires Region 4 to sign before entering into this agreement is to be provided with proposal. Region 4

will be the sovereign owner of the terms and conditions that control or direct policy authority of this contract. If

alternate contract deviates from this original RFP provisions the stipulation of said contract will be void.

Signature Form:

The undersigned certifies that he or she is an authorized agent of the organization and has authority to submit

the proposal on behalf ofthe business and to negotiate and contract for the entity named above. Having carefully

examined the RFP document, the undersigned hereby proposes and agrees to furnish goods and/or services in

strict compliance with the terms, specifications and conditions at the prices quoted unless otherwise noted in

writing. The authorized agent shall initial each page where indicated in the lower risht corner to make this a

valid response.

(Please

Address

City/State/Zip

Telephone No.

Fax No.

Web site URL

E-mail address

Sales representative's name

Position with organization

Print or type name

Authorized signature Initials

complete and return

P.d. fit

brd4\y

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all attachments with response)

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H0DLAVQ3'. 7V "7 7^27

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FORREGION 4 USE ONLY! DO NOTWRITE BELOW THIS LINE

Promotionai Products & Related Services #01434-09

Executed by Region 4 Education Service Center, this / — day of, /j/MJ&mJ/4xJ 20/9 <?

Bv: J JoJifil/l

Title: Contract Specialist. Purchasing Services Initial

RFP# 01434-09

Promotional Products & Related Services Page 3 of34

Cooperative Purchasing Program Agreement

> It is the intent of Region 4 ESC purchasing services to establish an annual contract for this commodity

listing. Enabling statutes can be found in the Government Code, Title 7. Intergovernmental Relations,

Chapter 791 Interlocal Cooperation Contracts, Subchapter B, General Interlocal Contracting Authority,

Subchapter C. Specific Interlocal Contracting Authority, as amended, extends contract prices to school

districts, counties, county education departments, cities, educational service centers, community college

districts and other entities that the board of director's identifies as eligible customers.

> The size of the cooperative may vary, as may the variety of services and products offered. Eligible

agencies will be allowed to procure their requirements under the contract resulting from this invitation

for proposal. Shipments will be delivered directly to the participating entity in the local Houston area.

Areas outside Houston may require a minimum purchase cost or extra delivery fees depending on

location and vendor business locations.

> An Interlocal agreement and resolution granting authority to participate in the program for each entity

must be approved and on file at Region 4 ESC before participation in this contract will be eligible.

Supplier Subsidizing Charge

Region 4 ESC purchasing services do not charge any fees to our members to participate in the cooperative

program. The awarded vendor(s) of this contract agrees to negotiate a fair and reasonable cost for business

conducted outside Region 4 ESC based on their total sales to The Cooperative Purchasing Network (TCPN)

participating members. Fees will be used to support administrative costs to operate this program.

TCPN is available for use by all public and private schools, colleges, universities, cities, counties and other

government agencies throughout the nation. For more information please visit www.tcpn.oru

Procurement Procedure

1. The participating cooperative members will issue a purchase order in the contract awarded vendor's

name. Purchase order will then be forwarded to TCPN. Purchase Orders will be reviewed for accuracy

and prepared for distribution to the vendor within one work day from receipt.

2. Vendor shall deliver products, services and invoices directly to the participating member's address as

referenced on the purchase order. Payment for products and services will be made directly from the

instructions given on the purchase order.

3. The vendor will be invoiced to the agreed cooperative fee based on the total of each purchase order

received. Invoice payment to be made within 30 days of receipt.

Yes, I do want to participate in the cooperative program

No, I am not interested in this type ofparticipation

RFP# 01434-09

Promotional Products & Related Services 6 of 34

Scope of Work

/J

It is the intention of Region 4 Education Service Center to establish an annual Contract for

Promotional Products & Related Services. Vendor(s) shall perform covered services under the

terms of this agreement. Bidders shall provide pricing based on a discount from a manufacturer's price

list. Catalog and/or price lists must accompany the proposal. Catalog must be the regular, common

available catalog distributed to schools and/or government entities. Include a copy of the catalog

(electronic and hard copy) from which discount is calculated. Multiple percentage discount structure is

also acceptable. Please specify where different percentage discounts apply. Additional pricing and/or

discounts may be included.

Each service proposed is to be priced separately with all ineligible items identified. Respondents may

elect to limit their proposals to a single service within any category, or multiple services within any or

all categories.

Region 4 is seeking a Service Provider that has the depth, breadth and quality of resources necessary to

complete all phases of Promotional Products & Related Services. Type and quantity of promotional

items will be determined on a per-job basis.

Typical items purchased but not limited to may be as follows:

> Tote Bags

> Leather-like Pad folios

> Engraved Crystal Books (Employee of the Month)

> Clocks, Watches

> Crystal Bowls, Boxes Plaques, Paperweight

> Engraved Plaques, Frames, Plates, etc

> Pen & Pencil Sets

> Marble/Granite Books

> Mugs

> Gavels

> Trophies, Certificates

> Retirement Awards

> Employee Incentive Awards

> Jackets/Shirts/Caps

> Customizations (i.e. Embroidery, Silkscreen, Debossing, Logo Transferring, etc.)

> Fine Printing Services

> Other Related Products/Services

In addition, Region 4 ESC also requests any value added commodity or service that could be provided

under this contract.

RFP# 01434-09

Promotional Products & Related Services Page 29 of 34

BradyHull&

Associates, LCwww.bradyhull.com

0x7188

The Woodlands,TX 77387

281-367-8087 Phone

281-292-2037 Fax

713-824-3970 Biady Hull Mobile

Standard Contract Agreement

We are adhering to the Region 4 Standard Contract Agreement with the following

deviations:

Delivery Costs: Freight will be prepaid and will be added as a separate item on

the invoice.

Item Quantities: Orders may reflect up to a 5% over-run or under-run, unless a

specific quantity is guaranteed prior to submission of the order

for production.

Contract Period: Catalog and website pricing included with this proposal are

guaranteed to remain current with published catalogs and

online price lists. Pricing is subject to change as new catalogs

and online price lists are introduced.

IRADYHULL&

Associates, L.Cwww.bradyhull.com

P.O.Box7188


281-367-8087 Phone

281-292-2037 Fax

713-824-3970 Brady Hull Mobile

10. Engraving Charges'

Engraving charges will have to be quoted on occasion due to complexity, logo

use, etc. However, basic engraving charges are as follows:

• Small brass plate: $5 - $10 (plate included)

• Acrylic, Lucite, Wood: - $10 - $20

• Crystal: $30-$40

• Other - Jewelry/Watches: .65 per letter, $20 Set-Up

• Larger volume plaque orders: .35 per letter

^Engraving services will be produced locally for faster service

BradyHULL&


TheWoodlandsJX 77387

281-367-8087 Phone

281-292-2037 Fax


13. Customization Services

Embroidery Services:

• $3 - $6 for 5,000 to 10,000 stitches per location, 6 piece minimum

• All embroidered wearables will be folded and bagged in plastic bags at no

charge

• Digitization tape set-up: $10 per 1,000 stitches

Screen Printing Services:

• Pricing will be based on quantity, number of colors used and number of

locations for screen printing (price list is attached)

• Screen set-up charges - $20 per screen

All Other Customization Services:

• Debossing, Hot Stamp, Laser Engraving, Silk Screening on non-

wearables will be included in catalog and online pricing

• Set-up charges for these additional customization services will also be

included in catalog and online pricing schedules

BradyHULL&

Associates, L.C.www.bradyhu 11. com

P.O.Box 7188


281-367-8087 Phone

281-292-2037 Fax


Custom Screen Prices

Quantity

1 -23

24-35

36-59

60-71

72-143

144-287

288 - 599

600 - 999

1000-2999

3000 - 4999

5000 - up

1 Color

132.00

5.50

4.00

3.00

2.00

1.80

1.36

1.20

1.00

.88

.80

2 Color

156.00

6.50

4.50

3.50

2.40

2.10

1.56

1.40

1.20

1.08

.98

3 Color

180.00

7.50

5.00

4.00

2.80

2.40

1.76

1.60

1.40

1.28

1.16

4 Color

192.00

8.00

5.50

4.50

3.20

2.70

1.96

1.80

1.60

1.48

1.34

5 Color

210.00

8.50

6.00

5.00

3.60

3.00

2.16

2.00

1.80

1.68

1.52

6 Color 7

228.00

9.50

6.50

5.50

4.00

3.30

2.36

2.20

2.00

1.88

1.70

Color

N/A

N/A

7.00

6.00

4.40

3.60

2.56

2.40

2.20

2.08

1.88

Set-Up Charges

$20.00 per screen for new jobs ($25.00 each for process screens).

$15.00 per screen for reprints ($20.00 each for process screens).

$20.00 per color for PMS color match

$15.00 Wash-out charge for ink color change.

$20.00 Mix charge for custom flood print (+ $.20 extra per print)

BradyHULL&

Associates, LCwww.bradvhull.com

P.O. Box 7188

TheWoodlandsJX 773B7

281-367-8087 Phone

281-292-2037 Fax


Pricing Submittal

Brady Hull & Associates, LC will offer a 5% -10% discount on many items listed

on its website and catalogs included in this proposal. The discount will apply to

the appropriate column quantity selected and corresponding letter code next to

column pricing.

All A and P Codes receive 10% discount

All B, C, Q and R Codes receive 5% discount

All additional letter codes receive 0% discount

Example:

Quantity

1 -24

25-49

50-99

Set-up

Code

A

B

C

G

Price

$10.00

$9.00

$8.00

$50.00

Discount

10%

5%

5%

0%

Discounted Price

S9.00

S8.55

$7.60

$50.00

Freight will be prepaid and added to invoice.

BradHULL&


P.O. Box 7188


281-367-8087 Phone

281-292-2037 Fax


Discount Schedules

Discounts are allowed for products ordered from ail submitted catalogs and

online requests.

Discounts will vary from 0% - 10% based on quantity ordered and specific letter

code assigned to that quantity. The letters and discounts will be as follows:

Code Letters

AorP

BorG

CorR

DorS

EorT

ForU

GorV

HorW

lorX

JorY

KorZ

Discount Allowed

10%

5%

5%

0%

0%

0%

0%

0%

0%

0%

0%

A sample catalog/online page illustrating letter codes, pricing and discounts is

included for your review.

BradHull&

Associates, LCwww.bradyhu 11 .com

P.O.Box7188


281-367-8087 Phone

281-292-2037 Fax


Company Profile

BRADY HULL & ASSOCIATES, L.C.

President: Brady L. Hull

Phone:281-367-8087

Fax:281-292-2037

Web: www.bradyhull.com

Mailing Address:

P.O. BOX 7188

THE WOODLANDS, TX 77387

Shipping Address:

26411 INTERSTATE 45 NORTH

THE WOODLANDS, TX 77380

El N #26-0355743

State Sales Tax #3-20331-1424-3

Business Start Date: October 1980

Incorporation Date: July 2007

Personnel -

Sales:

Brady Hull, ext. 100, [email protected]

Lori Foster, ext. 110, [email protected]

Sales Support:

Patricia Alpha, ext. 101, [email protected]

Claudia Bernard!, ext. 103, [email protected]

Tina Catlett, ext. 102, [email protected]

Graphics/Web Development:

Pam Merka-Tesch, ext. 105, [email protected]

ShippingAA/arehouse Manager:

Sergio Ramirez, ext. 106, [email protected]

Office/Accounting Manger:

Latisa Bauer, ext. 104, [email protected]

r BradyfJ|[jT fr TheWoodlandsJX 77387X X U LL 281-367-8087 Phone

ASSOCIATES, L.C 281-292-2037 FaxWWW.bradyhull.com 713-824-3970 Brady Hull Mobile

Ability to Provide & Perform Required Services

Brady Hull & Associates, LC has been providing promotional and recognition

products for 30 years. We service not only local Houston businesses and school

districts, but also service similar customers in many states across our country.

We are a full service distributor offering the following services:

• Fulfillment Programs

• Online Ordering

• Inventory capabilities in our state of the art 4,000 square foot warehouse

• In house graphic design

• In house web design

• Full time dedicated customer service representatives

• Onsite shipping and receiving capabilities

We service all size businesses and school districts including Memorial Hermann

Healthcare System (24,000 employees and Houston's 3rd largest employer) and

Fort Bend Independent School District.

We will have no problems servicing Region 4 ESC and TCPN.

BradyTheWoodlands,TX 77387

n.ULL 281-367-8087 PhoneAssociates, LC 231-292-2037 FaxWWW.bradyhull.com 713-824-3970 Brady Hull Mobile

Value Added Services Description, Product and/or Services

As a full service provider of promotional products and awards, we offer many

value added services:

• Member of the Advertising Specialty Institute, which allows us access to

over 2,500 suppliers and 500,000 plus promotional products

• Full time in house graphics manager can provide virtual artwork of custom

design and product in 24 hours or 24 minutes {if necessary)

• Full time in house web designer

• 4,000 square foot warehouse for programs requiring inventory

management

• Online ordering capabilities - order online at www.bradyhull.com

Custom online ordering sample: http://bradvhullstore.epromo.com/

• As an independent contractor, I can purchase direct from some of the

world's best manufacturers - Sony, Seiko, Coach, Waterford Crystal, etc.

BradyHULL&

Associates, L.Cwww.bradyhul 1. com

P.O. BOX7188


281-367-8087 Phone

281-292-2037 Fax


Overview

Brady Hull & Associates, LC has been in continuous operation since 1980.

Sales:

• 2004 - $1,957,648

• 2005 - $2,002,747

• 2006 - $2,050,752

. 2007 - S2,025,882

• 2008 - S1,882,106

We will be the sole contact for all order management. We will work with our

suppliers to fill our orders, but all communications with our customers will be

through our company.

With 30 years of experience, we are equipped to handle and service all requests.

• In house graphics and web design allows us to take any art request and

transform it immediately into camera ready/vector art suitable for any

decoration process on any and all promotional products.

• Three full time customer service representatives to service any order

request

• Member of Advertising Specialty Institute allows us access to over

500,000 promotional products

• 4,000 square foot warehouse for inventory capability

• Online ordering capabilities

www.bradyhull.com

Sample site: http://bradyhullstore.epromo.com/

We have sufficient staff and capabilities for current workload. Our long term

relationships with our many suppliers enable us to secure special pricing and

rush production services.

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