2020HR FloridaConference & Expo

Sponsor & Exhibitor

Opportunities

Aug 30 - Sep 2, 2020Gaylord Palms Resort & Convention Center | Kissimmee, FL

Follow Us:@HRFlorida

www.hrflorida.org

Impact the OutcomeImpact the Outcome

#HRFL20

Updated 4/1/2020

HR Florida Conference & Expo

2019 Participants

29 or y

ounger

30 to

39

40 to

49

50 or o

lder

40

30

20

10

0

Age

www.hrflorida.org

100-24916.7%

250-49914.1%

1,000-2,49910.9%

50-9910.1%

10,000+9.5%

2,500-4,9998%

Number ofemployees in organization

Primary

Dec

ision M

aker

Influen

ce Purch

asing D

ecisi

ons

No Influ

ence

50

40

30

20

10

0

Decision Makers

Female86%

Male14%

Gender

5 Reasons to Exhibit atHR Florida Conference & Expo

StatureA conference with recognizable stature as the largest HR

Conference in the Southeastern United States with an

estimated audience of 2,300+ professionals.

www.hrflorida.org

Dedicated TimeThe HR Florida Conference & Expo Exhibit Hall hosts two

conference meals, an evening reception, and a morning break

offering more hours of dedicated time for attendees to

network with exhibitors during the conference.

CommunicationExhibitor support team provides unparalleled customer service

and communication to our exhibitors, sponsors, and attendees

every step of the way.

Cost EffectivenessWe pride ourselves on providing pricing below the standard

market rates with upfront costs and no hidden fees.

Location, Location, LocationThe HR Florida Conference & Expo is located in the middle

of the state at the gorgeous Gaylord Palms Resort &

Convention Center in Kissimmee, Florida.

One (1) 8' x 10' booth in Expo HallOne (1) 6' skirted tableOne (1) 7" x 44" ID signTwo (2) chairsOne (1) wastebasketDescription of company products/services (up to 40words) included in the on-site Conference Guide.Four (4) lunch tickets to be used on Monday or Tuesday.Additional lunch tickets are available for $55 each orenjoy one of the restaurants or markets on-site.Basic profile on Conference Mobile App.Up to four (4) name badges. Additional badgesavailable for $25 each. Official badges are mandatoryin the Expo Hall and throughout the conference.

The 2020 HR Florida Conference & Expo gives exhibitors andsponsors an unparalleled opportunity to network with

Human Resources professionals! In addition to having astrong on-site presence at the conference, sponsorship of our

event allows for the promotion of your company brandthroughout the HR community in industry publications,

websites and social media.

All Sponsorships include ourbasic Exhibitor Package consisting of the following:

www.hrflorida.org

Exhibitor Package$1,950

www.hrflorida.org

Name Logo Logo Logo Logo

4 4 4 4 4

1 2 2

2 3

2

4 4 4 4 4

1/4 1/4 1/4 Full

Expo Only Passes

Conference Guide Advertisement

Drink Tickets

Full Conference Registrations

3 min General Session Microphone Time

General Session Acknowledgment

Social Media Shoutout

Conference Bag Stuffer

Expo Hall Game Card Inclusion

Logo on Conference Website

Logo Displayed Prior to General Session

Expo Hall/General Session Entry Arch

Pre & Post Participant/Vendor List

Thank you in HR Florida Review

12 Month Listing on HR Florida Buyer's Guide

Bron

ze$3

,850

Sponsorship Levels

Bron

ze P

lus

$4,850

Silv

er$6

,500

Gold

$8,500

Plat

inum

$11,5

00

Included Upgrade Lvl 2 Lvl 3(select one from specified level, pending avail.)

**NEW FOR 2020**Discounted Upcharge for POWERFUL EXPOSURE!

As a 2020 HR Florida Conference & Expo Sponsor, you have the opportunity to getadditional exposure to your selected package at any level at a GREATLY DISCOUNTEDRATE! Each upgrade includes company branding and signage for selected event/area.

All options are based on availability and are subject to change. Restrictions apply.

www.hrflorida.org

Level 1 Upgrades$1,000 additional each

Grab & Go Breakfast

Expo Hall Game Card Sponsor

First Time Attendee Orientation

Water Stations

Speaker Lounge

Want More?Additional sponsorship packages are available.

Contact sponsors@hrflorida.org

for more information.

Level 2 Upgrades$1,500 additional each*

(*one included with Gold Sponsorship)

Conference Pen

Silent Auction

SHRM Bookstore & Book Signings

Selfie Wall

Registration Desk

Level 3 Upgrades$2,500 additional each**(**one included with Platinum Sponsorship)

Volunteer T-Shirt/Gift

Conference Water Bottle

Charging Stations

Daily Coffee (3 available)

Conference Program

Level 4 Upgrades$3,000 additional eachMobile App

Expo Hall Opening Reception

Lunch Sponsor (2 available)

Keynote Speaker (3 available)

Level 5 Upgrades$3,500 additional each

HR Florida 5K

Badge Holders

Conference Bag

Conference Wifi

www.hrflorida.org

The HR Florida Conference & Expo will be held August 30 - September 2,

2020 at the Gaylord Palms Resort & Convention Center. The Expo Hall will

be open on August 31 and September 1.

Exhibitor General Information

Exhibit Hall Hours

Move InSunday, August 30

4:00 pm - 7:00 pm

Sponsor / Exhibitor Contact Information

Erin TuttleSponsor/Exhibitor Saleserin.tuttle@hrflorida.org

Roger LearSponsor/Exhibitor Chairroger.lear@hrflorida.org

Ian HenrySponsor/Exhibitor Salesian.henry@hrflorida.org

Anna EvansSponsor/Exhibitor Administrator

anna.evans@hrflorida.org

Move OutTuesday, September 1

4:00 pm - 6:00 pm

Expo Open Tuesday, September 1

9:00 am - 4:00 pm

Monday, August 31

11:00 am - 7:00 pm

20

20

HR

Flo

rida

Confe

rence

& E

xpo

Booth Layout as of April 1, 2020

www.hrflorida.org

Terms and Conditions

Applications will not be considered complete until payment is received. All Sponsors/Exhibitors agree to abide by the terms and conditions listed belowincluding the email marketing policy (applicable to all sponsors and those exhibitors who purchase attendee roster).

No refunds will be made after July 15, 2020. Cancellation requests received after July 15, 2020 will result in HR Florida retaining the entire Exhibit fee.A 75% refund will be made if notification is received in writing prior to July 15, 2020. For your files, our EIN# is: 31-1591245. Our W-9 is available athrflorida.org.

Union Labor: Since Florida is a “right-to-work” state, exhibitor personnel may set up their own exhibits if so desired. Union Labor is available to assistin the erection and dismantling of exhibit booths. Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at establishedrates by contacting the Shepard Exposition Services.

Exhibit Labor Jurisdiction: Union exhibit labor claims jurisdiction for the installation and dismantling of prefabricated exhibits and displays when thiswork is done by persons other than full-time company personnel. They may be employed by completion of labor forms provided by Shepard ExpositionServices. They are not required to put your products on display, to open cartons containing your products, nor to perform testing, maintenance or repairson your products. If, however, you hire any labor to assist you, it must be through the Official Contractor for that trade.

Freight Handling Jurisdiction: Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates. It istheir responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition. Shepard ExpositionServices will not be responsible, however, for any material they do not handle.

Gratuities: Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for servicesrendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15-minute break. Meal breaks are one hour. Anyattempt to solicit a gratuity by an employee for any service should be reported to Shepard Exposition Services.

In General: Crafts personnel at all levels will be instructed to refrain from expressing any grievances or directly challenging the practices of anyexhibitor. All questions originated by labor are to be expressed only to the designated conference decorator. Exhibitors are asked to refrain from voicinglabor complaints directly to craft personnel. Any questions regarding contract labor should be directed to Shepard Exposition Services.

Exhibit Removal; Exhibit Space: The exhibitor assumes responsibility for any and all loss, theft and/or damage to exhibitor’s displays, equipment andother property while on Gaylord Palms Resort and Convention Center premises, and hereby waives any claim or demand it may have against GaylordPalms Resort and Convention Center or HR Florida State Council, Inc. and their respective parent, subsidiary and other related or affiliated companiesfrom and against any attorneys’ fees and costs, arising from or in connection with the exhibitor’s occupancy and use of the exhibition premises or anypart thereof or any negligent act, error or omission of the exhibitor or its employees, subcontractors or agents.

E-Mail Marketing PolicyThe HR Florida State Council Email Marketing Policy applies to all conference sponsors and to exhibitors who opt to purchase or are provided theattendee roster.

Regarding e-mail follow-up, all communication must comply with national CAN-SPAM regulations and include an opt-out link as a courtesy to allevent registrants. For more information regarding CAN-SPAM regulations, go to: http://www.spamlaws.com/state/fl.shtml. Pre-conference participantand vendor list e-mail marketing is limited to one (1) message per event registrant up to the event date of August 30, 2020. Post-conference participantand vendor list e-mail marketing is limited to three (3) messages per event registrant for DIAMOND PLUS, DIAMOND and PLATINUM sponsors andtwo (2) messages per event registrant for GOLD PLUS, GOLD, SILVER, BRONZE PLUS and BRONZE sponsors after the event date of September 2,2020. Electronic pre/post conference participant and vendor list sharing is strictly prohibited.

Use of the HR Florida logo included in any/all communication (electronic or otherwise) is strictly prohibited.