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Number SWIFT field * * * DEFINITIONS * * *

Letter of credit

Number of total pages.

L/C reference number.

The date the Letter of Credit is issued from the applicant's issuing bank

Rules agreed to be followed in this credit.

Is the Applicant's bank, usually is the issuing bank.

Importer (buyer) who applies for a Letter of Credit

Exporter (seller) in whose favour the Letter of Credit is opened.

Is the value of the credit, showing the currency code and amount currency.

Means the maximum value for the credit.

A credit must state the bank with which it is available or whether it is available with any bank.

Delivery of an order in two or more consignments, if allowed by the customer or under the terms of a letter of credit.

Commercial port loading from

Destination commercial port

Place where shipments are loaded and secured aboard a vessel. It may or may not be the same as port of origin.

Intended final arrival point of a ship or shipment.

All documents required by the L/C for payment.

Commercial invoice

Certificate of Origin

Marine Bill of Lading (B/L)

Airway Bill (AWB)

A Letter of Credit is a written commitment to pay, by a buyer's or importer's bank (called the issuing bank) to the seller's or exporter's bank (called the accepting, negotiating, or paying bank). A letter of credit guarantees payment of a specified sum in a specified currency,, provided the seller meets precisely- defined conditions and submits the prescribed documents within a fixed timeframe. These documents almost always include a clean bill of lading or air waybillm commercial invoice, and certificate of origin. To establish a Letter of Credit in favor of the seller or exporter (called the beneficiary) the buyer (called the applicant or account party) either pays the specified sum (plus service charges) up front to the issuing applicant or account party) either pays the specified sum (plus service charges) up front to the issuing bank, or negotiates credit. Letter of Credit is formal trade instruments and is used usually where the seller is unwilling to extend credit to the buyer. In effect, a Letter of Credit substitutes the creditworthiness of a bank for the creditwothiness of the buyer. Thus, the international baking system acts as an intermediary between far flung exporters and importers.

27: Sequence of Total

40A: Form of Documentary Credit An L/C can be irrevocable or revocable. An irrevocable L/C cannot be changed unless every party involved agrees. With a revocable L/C, changes can be made without the consent of the beneficiary.

20: Documentary Credit Number

3IC: Date of Issue

40E: Applicable Rules

31D: Date and Place of Expiry Date and place of expiry is the date and place on which the draft and documents crawn under a Letter of Credit must be presented to the negotiating, acceptinf, paying, or issuing bank in order to effect payment. The issuing bank's obligation ceases on that date if the Letter of Credit is a "straight credit". If the Letter of Credit is a "negotiable credit", the issuing bank must honour the credit, provided the complying documents were submitted prior to the expiry date.

51A: Applicant Bank - BIC

50: Applicant

59: Beneficiary - Name & Address

32B: Currency Code, Amount Currency

39B: Maximum Credit Amount

41A: Available With...By... - Name & Addr41D: Available With...By... - Name & Addr

42C: Drafts at The bill of exchange, commonly referred to as the draft of the bill, is an unconditional order in writing, signed and addressed by the drawer (the exporter usually) to the drawee (the confirming bank or the issuing bank usually), requiring the drawee to pay the drawee a certain sum of money at sight or at a fixed or determinable future time.

42A: Drawee The party on whom the bill of exchange is drawn and who is required to pay the bill of exchange. The drawee of the bill of exchange is usually the Issuing Bank. The drawee is responsible for accepting and paying the bill of exchange.

43P: Partial Shipments

43T: Transhipment Transhipment means unloading from one means of conveyance and reloading to another means of conveyance (whether or not in different modes of transport) during the carriage from the place of dispatch, taking in charge or shipment to the place of final destination stated in the credit.

44A: Loading on Board/ Dispatch/ Place of Taking in Charge at/From Comercial port loading from

44B:For transport To/ Place of Receipt Destination comercial port

44E: Port of Loading

44F: Port of Destination

44C: Latest date of Shipment Is the date when the shipment should have been made. For Bill of Lading, it is the "on board" notation date/issuance date. And for the Airway Bill it is the date of issuance. This date is used to calculate the period of presentation of documents, as well.

45A: Description of Goods &/or Services The description of the goods, services or performance in a commercial invoice must correspond with that appearing in the credit.

46A: Documents Required

Commercial invoices is the key document for giving the descritpion of goods and breakdown of price. Commercial invoice contains details of the origin, locations of loading and discharge, quantity, description of goods and price of the goods, names and address of the beneficiary and applicant. The value of the goods on the commercial invoice should not exceed the amountm per;itted by the Letter of Credit. The goods descriptions on the commercial invoice and the Letter of Credit must be identical

Certificate of origin is a signed statement declaring that specified goods are the produce of a specified country. Certificate of origin contains details of the shipment to which it relates, the name of the country of origin, and the signature and stamp of the certifying body.

Marine Bill of Lading is the official document prepared by the carrier duly accepting the goods for shipment containing information like item, quantity, value, vessel details, date, port, consigner, consignee, etc. Bill of lading is a contract to carry the goods to the said destination based on which seller can claim consideration and buyer can take delivery of the goods.

Type of bill of lading that serves as a (1) receipt of goods by an airline (carrier) and (2) as a contract of carriage between the shipper and the carrier. It includes (a) conditions of carriage that define (amoung other terms and conditions) the carrier's limits of liability and claims procedure, (b) a description of goods, and (c) applicable charges. The airline industry has adopted a standard from for AWB which is used throughout the world for both domestic and international traffic. Unlike a bill of lading, an AWB is a non-negotiable instrument, does not specify on which flight the shipment will be sent, or when it will reach its destination. See also forwarder's air waybill. Also called airbill or air consignment note.

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Number SWIFT field * * * DEFINITIONS * * *FCR (Forwarders certificate of receipt)

CCVO

Insurance Certificate

Packing list

Shipping declaration

Certificate of inspection

Beneficiary certificate/declaration

Certificate of quality A certificate of quality is a certificate showing the grade of a soft commodity

Certificate of conformity

Certificate of weight

Certificate of sanitary

Certificate of analysis

Transport agent certificate

Health certificate

Radiation Certificate

Consular invoice

Phytosanitary Certificate

Fumigation Certificate

Pro - Forma invoice

Despatch Advice

EUR 1

Additional requirements of the Letter of Credit such as legalization, and certificates.

The FCR os a blocking documents similar to the consignment note used by railways. With the FCR, the forwarding agent certifies that he has received the shipment for irrevocable transport to the designated recipient. The shipment can be revoked only if the original document is returmed. The wording of the forwarding agent's certificate of receipt must be authorized by the FIATA, and prepayment instructions must follow incoterm regulations.

Combined Certificate of Value and Origin. A document certifying the origin of the goods to be imported and also containing the details of the transaction and all the necessary information for the assessment of the dutiable value of a shipment.

Insurance certificate is a document issued by an insurance company. It certifies that an insurance policy has been bought and shows an abstract of the most important provisions of the insurance contract. Insurance certificate is not a substitute for the actual policy, and is normally a non-negotiable document. It can not be assigned to a third party, and is unacceptable under the terms of the Letter of Credit and in making a claim. Insurance docuument serves to assure the consignee that insurance is in effect for the the goods in transit.

A packing list (or shipping list, waybill, packing slip) is a shipping document that accompanies delivery packages, usually inside an attached shipping pouch or inside the package itself. It commonly includes an itemized deail of the package contents and does not include customer pricing, It serves to inform all parties, including transport agencies, government authorities, and customers, about the contents of the package. It helps them deal with the package accordingly.

Document for exports of certain controlled items, and/or shipments to certain countries, and/or shipments anywhere that exceed certain dollar amounts. This document is used to monitor shipments of controlled goods.

Certificate of inspection is required usually for import of industrial equipment, meat products, and perishable merchandise. It certifies that the item meets the required specifications and was in good condition and correct quantity when it left the port of departure.

The beneficiary declaration is provided in response to details required and requested bu the buyer / importer. The beneficiary, normally the exporter, will provide the beneficiary declaration evidencing a certification that certain actions have been complied with or documents supplied.

A certificate of conformity is a document certified by a competent authority that the supplied good or service meets the required specifications.

A certificate of weight is a document issued commonly by customs authorities of the exporting country, certifying the correct gross weight of the goods being shipped

A sanitary certificate is a certificate stating that a specific crop was inspected a predetermined number of times and a specified desease was not found; or a certificate is based on area surveillance stating that a specified disease, as far as know, does not occur in the area of production.

A certificate of analysis is an anthentical document, issued by an appropriate authority, that certifies the quality and purity of pharmaceuticals and aninal and plant products being exported.

A certificate of health is a certificate issued by the health and sanitation authorities of an airport or seaport (suspected of infected with one or more contagious diseases) to the captain of a visiting vessel (aircraft or ship). A certificate of health certifies that (1) no contagious disease was know to exist at the air / sea port when the certificate was issued, (2) the vessel is free from all such diseases and, thus (3) safe for carrying people and/or edible cargo. Free pratique exempts the vessel from being quarantined on arrival at its destination or stopovers en route.

Some countries including Saudi Arabia may require this certificate for some plant and animal imports. The certificate is statement that the products are not contaminated by radioactivity

Consular invoice is required in some contries. Consular invoice describes the shipment goods and shows information such as the consignor, consignee, and value of the shipment.

All shipment of fredh fruits and vegetables, sseds, nuts, flour, rice, grains, lumber, plants, plant materials require a federal phytosanitary certificate. The certificate must verify that the product is free from specified epidemics and/or agricultural diseases.

Some countries such as Australia, Canada, New Zealand, the U.S and the U.K, are very strict about letting in goods that might contain bacteria or insects that could harm their agriculture. For this reason, they may require a fumigation certificate - also referred to as a "pest control certificate" - as proof that the packing materials e.g. wooden crates, wood, wool etc. have been fumigated or sterilised. Fumigation certificates usually contain details such as purpose of treatment, the articles in question, temperature range used, chemicals and concentration used, etc. Sometimes they may be required for sea shipments, but not for air shipments. The freight forwarder should be able to advise you as to whether you require such as certificate.

Estimated invoice sent by a seller to a buyer in advance of a shipment or delivery of goods. It notes the kind and quantity of goods, their value, and other important information such as weight and transportation charges. Pro forma invoices are commonly used as preliminary invoices with a quotation, or for customs purposes in importation. They differ from a normal invoice in not being a demand or request for payment.

A despatch advice is an information by a consignor or seller to the consignee or buyer that the ordered goods are ready to be shipped, or have already been shipped. It is also called a dispatch note.

EUR 1 is the name for a form, which is used in international commodity traffic. In the free trade agreements goods are definedm which apply to cheaper rated of duly or to be completely duly-free introduced, on the condition that they were completely manufactured in a member country or in such were so for worked on that they become on an equal footing in accordance with the agreement of the origin of the products. In order to profit from the preferentiel rate during a customs clearance, a EUR 1 movement certificate, in short EUR 1, must be handed over to the competent authority (usually a customs administration), in which the manufacturer certifies the origin of the goods.

47A: Additional Conditions

71B: Charges Applicant and Beneficiary responsibilit for bank charges. Usually the applicant pays for bank fees within his country, and the beneficiary pays for them outside of the issuing country.The beneficiary is responsible for making sure all of his cost for the goods shipped are contained in the value of the Credit.

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Number SWIFT field * * * DEFINITIONS * * *

Instructions to paying accepting or negotiating bank.

This field specifies additional information for the Receiver concerning the entire message.

21: Receiver's Reference

23: Reference Top Pre-Advise

26E: Number of Amendments

30: Date Contract Agreed/Amended Date contract agreed/amended is the date when the contract or amendment was agreed between the dealers

31E: Maturity date

39A: Percentage Credit Amount Tolerance The tolerance is to apply to the value only. It means that the value of the amount can be related about ="+/-10%"

39C: Additional Amounts Covered

42M: Mixed Payment Details

42P: Deferred Payment Details

44D: Shipment Period

50D: Sending Institution The international bank or financial institution issuing the Credit

53A: Reimbursement Bank

53D: Reimbursement

48:Period for presentation If not specifically indicated, the period for presentation of documents will default to 21 days from the shipment date of the shipping document.

49: Confirmation Instructions Confirmation by the paying bank is allowed or not allowed. If the beneficiary's advising bank confirms the Credit, it becomes the paying bank in lieu of the issuing bank.

53A: Reimbursing Bank - BIC Reimbursing bank is the bank names in a letter of credit as the bank authorized by the issuing bank to honour claims presented by the paying, accepting, or negotiating bank.

78: Instr to Payg!Accptg/Negotg Bank

57D: Advise through bank A bank other than the issuing bank; usually a local branch, a local subsidiary of the issuing or simply the beneficiary's local bank, designated by issung bank to notify beneficiary of the opening of Letter of Credit

72: Sender to Receiver Information

An amendment is a change or addition to the Letter of Credit which, when properly signed, has the same legal power as the Letter of Credit.As a legal document, the amendment should have a number

Maturity date is the date on which the principal amount of the Letter of credit becomes due and is repaid to the investor and interest payments stop. The maturity date tells when the benefivciary will get the principak back and for how long he will receive interest payments.

Additional amounts covered includes (a) freight costs which is also covered under the documentary credit (b) inspection costs which is also covered under the documentary credit (c) insurance costs which is also covered under the documentary credit (d) which is also covered under the documentary credit.

Documents should be presented evidencing the full value of the goods, Letter of Credit value. The buyer should paid out 80% of that value on presentation of credit complying documents and 20% at the maturity of the deferred payment period.

A deferred payment is a Letter of Credit that is paid a fixed number of days after shipment or presentation of prescribed documents. It is used where a buyer and a seller have a close working relationship because the seller is financing the purchase by allowing the buyer a grace period for payment.

The shipment period is the average or normal time between placing an the order and receiving the delivery. It is also called delivery time.

The Issuing Bank often selects a reimbursing bank in the seller's country and the reimbursement charge for Letter of Credit drawings is usually paid by the beneficiary. The total of these charges typically ranges from 150 to 250 dollars.

Reimbursement instructions between the paying and the issuing bank. Usually specifying the exact address to send the negotiable document set, and or instructions for drawing against its account.

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L/C DETAILS * * * DOCUMENTS PREPARATION * * *

1/1

IRREVOCABLE

Amendment

UCPURR LATEST VERSION

Date:Place:

Name BankAdrdess 1Address 2

City/Co.Contry

NameAddress(Street, Av, etc)

Address (City, Co.)Country

Buyer's contact name:Tel No. EXT:

Fax No.:email address:

NameAddress1Address2Address3

City/Co.Contry

Currency:Tot LC amt

This Shipment AmountIn Words This Shipment Amount:

39A: Tolerance (NOT EXCEEDING)

Nominated Bank contact DetailsNominated Bank Address Details 1Nominated Bank Address Details 2

Nominated Bank contact ReferenceBy:

At:Number of days:

27: Sequence of Total

40A: Form of Documentary Credit

20: Advising Bank Reference

21: Document Credit Number

3IC: Date of Issue

40E: Applicable Rules

31D: Date and Place of Expiry

51A: Applicant Bank / Issuing Bank

50: Applicant

59: Beneficiary - Name & Address

32B: Currency Code, Amount Currency

39B: Maximum Credit Amount

41A: Available With...By... - Name & Addr41D: Available With...By... - Name & Addr

42C: Drafts at

42A: Drawee

43P: Partial Shipments

43T: Transhipment

44A: Loading on Board/ Dispatch/ Place of Taking in Charge at/From Commercial port loading from

44B:For transport To/ Place of Receipt Destination commercial port

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Quantity:Description

Country of originUnit priceH.S Code

Gross Weight Item

QuantityFOB VALUE

Unit priceH.S Code

Gross Weight Item

FREIGHT AMOUNT

INCOTERMS 2010

Number of originalNumber of copiesInvoice Number:

Note for beneficiary action:

Total No of Pallets :Total No of Cartons:Invoice statement

Despatch marks

Number of originalNumber of copies

Country of origin:Goods manufactured by:

Other information


Consignee:AddressAddress

Notify:

No. Parcels / Cartons

44E: Port of Loading

44F: Port of Destination

44C: Latest date of Shipment

45A: Description of Goods &/or Services

46A: Documents RequiredCOMMERCIAL INVOICE

CERTIFICATE OF ORIGIN

AIRWAY BILL

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AWB NumberDate of AWB:Marked freight:Weight KGS:

Rate charges:Other information


THE PACKING LIST MUST SHOW

Other information


We hereby certify that :


21

PACKING LIST

BENEFICIARY CERTIFICATE

FREIGHT INVOICE

47A: Additional Conditions

71B: Charges

48:Period for presentation

49: Confirmation Instructions

53A: Reimbursing Bank - BIC

78: Instr to Payg!Accptg/Negotg Bank

A203

Atention: ********************************************************************************* * This cell is used in others sheets * ********************************************************************************

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PLS ACKNOWLEDGE RECEIPT OF THIS L/C

44C: Latest date of Shipment12/30/1899

31D: LC expiry date12/30/1899

Invoice Date

Est/Act ship date

Date Shipping Documents received

Days elapsed before receipt of transport documents

Est/Act date of presentation

Number of Days left for Bank Presentation-45054.00

Key Performance indicator (KPI) days from ship to presentation

Expected payment receipt

CriticalEXPIRED

D.S.O21

Action

Remarks

* * * DOCUMENTS PREPARATION * * *

20: Sender's reference

21: Receiver's reference

26E: Number of amendment

30: Date of Amendment

31E: New date of expiryDate

Place44C: New Latest date of shipment

New port of loading

New port of destination

79: Narrative

Information InternalBeficiary`s Bank

Name Citibank Europe PlcAddress 1 1 Northwall QuayAddress 2 Dublin 1

Contry IrelandA/C 12081006

Sort Code: 990051Swift Code: CITIIE2X

Iban: IE18CITI99005112081006Destinatary Email

email

57D: Advise through bankCover Letter details:

72: Sender to Receiver Information

L.C PROCESS CONTROL

AMENDMENT DETAILSIs a amendment required ? ("YES" or Nothing in the Cell

B228)

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BeneficiaryApplicant

L/C NumberIssue Date

AmendmentIssuing Bank 0

Advising / Negotiating bank

ConfirmationAvailable with 0

Payment termsMaximum Credit Amount Tolerance

Total LC amountThis Shipment Amount

Balance to ship following this shipment #VALUE!Currency

Invoice date 12/30/1899Invoice Number 0Country appl.

Latest Date for Shipment 12/30/1899Number of Days Presentation Period 21

Expiry Date 12/30/1899Ship Date 12/30/1899

Date Shipping Documents received 9/4/2013KPI (Days from ship to receipt of shipping docs)

Date of presentation 12/30/1899

PENDING TASK

DAYS LEFT TO PRESENTKPI (Days from ship to presentation)

EXPECTED PAYMENT RECEIPT #VALUE!Days Sales Outstanding (D.S.O) 21

CRITICAL LEVEL EXPIREDRemarks

Ship date (act/est) amount Shipment 1 12/30/1899Shipment 2Shipment 3 0.00Shipment 4 0.00Shipment 5 0.00Shipment 6 0.00Shipment 7 0.00

L.C PROCESS CONTROL

EXPORT EDGE SENDS ALL DOCS WITH COVERING LETTER AND SUMMARY CHECK LIST TO NOMINATED BANK FOR ACCEPTANCE.

NO. ACTIONED BY TASKS PENDING TASK

1 EXPORTER Prepares and issues the proforma invoice and the contract agreement when the purchase has been agreed with the customer.

2 EXPORT EDGE (EE)

4 EXPORT EDGE

5 EXPORTER

6 BUYER (IMPORTER)

7 BUYER'S BANK (ISSUING BANK)

8 EXPORTER / EXPORT EDGE


10 EXPORTER'S BANK (ADVISING BANK / NOMINATED BANK)

11 EXPORT EDGE

12 EXPORT EDGE

13 EXPORTER

14 BUYER (IMPORTER)


16 EXPORTER'S BANK

17 EXPORT EDGE

18 EXPORT EDGE

19 EXPORT EDGE

20 EXPORT EDGE

21 EXPORT EDGE

22 FREIGHT FORWARDER Forwarder to email the transport document draft for checking and notification of corrections required for reissue of new drafts for re-check.

23 THIRD PARTIES / EXPORT EDGE

24 EXPORT EDGE

26 EXPORT EDGE

27 EXPORT EDGE

29 EXPORT EDGE

30 EXPORTER'S BANK

31 EXPORTER'S BANK

32 EXPORT EDGE / EXPORTER

EXPORTER PROVIDES SALES CONTRACT, PRO-FORMA INVOICE, BANK DETAILS AND SALES TERMS FOR LETTER OF CREDIT OPENING INSTRUCTIONS.

EXPORT EDGE REVIEWS COMPANY'S CONTRACT CONDITIONS FOR PAYMENT UNDER THE LETTER OF CREDIT

EXPORT EDGE SEND LC OPENING INSTRUCTIONS (OI) TO EXPORTER

EXPORTER SEND OPENiNG INSTRUCTIONS (OI) TO BUYER

BUYER SUBMITS OPENING INSTRUCTIONS (OI) TO BUYER'S BANK

ISSUING BANK SENDS INITIAL DRAFT OF DOCUMENTARY CREDIT (LC) CONTRACT THROUGH BUYER TO EXPORTER

EXPORT EDGE REVIEWS THE REIMBURSEMENT INSTRUCTIONS, NOTIFIIES THE EXPORTER OF ANY ISSUES AND REQUESTS PROCEEDS TO BE CREDITED TO THE CUSTOMER'S EURO OR FOREIGN CURRENCY

HOLD ACCOUNT.

ISSUING BANK SENDS DOCUMENTARY CREDIT (LC) CONTRACT BY SWIFT TO EXPORTER'S BANK

EXPORTER'S BANK AUTHENTICATES LC AND EMAILS SOFT COPY TO EE AND EXPORTER.

EXPORT EDGE HIGHLIGHTS CONDITIONS WHICH SHOULD BE GIVEN SPECIAL ATTENTION.

WHERE ERRORS OR INCONSISTENCIES OCCUR IN THE CREDIT, EE DRAFTS AMENDMENTS FOR RECOMMENDATION TO CLIENT

SELLER REVIEWS THE DRAFT OF AMENDMENTS AND INSTRUCTS EE TO FINALISE AMENDMENTS

BUYER ACCEPTS AMENDMENTS AND SUBMITS TO BUYER'S (ISSUING) BANK

Buyer's BANK SENDS AMENDMENTS ADVICE BY SWIFT TO EXPORTER'S BANK

EXPORTER'S BANK RECEIVES FROM ISSUING BANK, AUTHENTICATES AMENDMENT AND EMAILS SOFTCOPY TO EXPORT EDGE

EXPORT EDGE REVIEWS THE AMENDMENT AND GIVES FEEDBACK TO CLIENT FOR ACCEPTANCE OR REJECTION.

IF NECESSARY, EE ADVISES THE EXPORTER TO REJECT THE RECEIVED AMENDMENT AND RE-DRAFTS REVISED AMENDMENTS FOR CLIENT AND BUYER ACCEPTANCE. STEPS 13 TO 17 ARE REPEATED FOR

SECOND AMENDMENT ACCEPTANCE

EXPORT EDGE REQUESTS PLANNED SHIPMENT DETAILS FROM EXPORTER

EXPORT EDGE CONTACTS THE FORWARDER AND SENDS INITIAL DRAFT OF DOCUMENTATION REQUIREMENTS TO THE FORWARDER

EXPORT EDGE SENDS DOCUMENTATION DRAFTS TO OTHER THIRD PARTIES (e.g. CHAMBER OF COMMERCE, INSURER, INSPECTION AGENT, DEPARTMENT OF HEALTH, etc)

FREIGHT FORWARDER EMAILS DRAFT SHIPPING DOCS TO EXPORT EDGE FOR CHECKING AND CORRECTION.

THIRD PARTIES SENDS DRAFT DOCUMENTS (THIRD PARTY) TO EE FOR CHECKING AND CORRECTION.

EXPORT EDGE INSTRUCTS FREIGHT FORWARDER TO ISSUE FINALLY AGREED DOCS AND COURIER TO EE

EXPORT EDGE FINALISES BENEFICIARY DOCUMENTS - COMMERCIAL INVOICE, PACKING LISTS, BILLS OF EXCHANGE, INSURANCE CERTS, BENEFICIARY DECLARATIONS

EXPORT EDGE REPORTS TO CLIENT INCONSISTENCIES AGAINST THE LC OR BETWEEN OTHER DOCUMENTS.

EXPORT EDGE SENDS ALL DOCS WITH COVERING LETTER AND SUMMARY CHECK LIST TO NOMINATED BANK FOR ACCEPTANCE. EXPORT EDGE SENDS ALL DOCS WITH COVERING LETTER AND SUMMARY CHECK LIST TO NOMINATED BANK FOR ACCEPTANCE.

NOMINATED BANK VALIDATES ALL DOCS IN CONFIRMITY WITH THE DC AND UCP RULES

NOMINATED BANK NOTIFIES EXPORT EDGE OF ANY DISCREPANCIES EXPORT EDGE EXAMINES NON CONFORMING DOCS ADVISING THIRD PARTIES TO

CORRECT DOCS AND EE RESUBMITS CORRECTED DOCS TO NOMINATED BANK FOR BANK ACCEPTANCE.

EXPORT EDGE REVISES NON CONFORMING DOCS AND RE-SUBMITS TO NOMINATED BANK FOR ACCEPTANCE.

33 EXPORTER'S BANK

34 EXPORTER'S BANK

35 BUYER'S BANK

36 EXPORTER'S BANK

37 EXPORT EDGE

36 EXPORT EDGE

37 EXPORTER'S BANK

38 BUYER'S BANK

39 EXPORTER'S BANK

40 EXPORT EDGE

NOMINATED BANK VALIDATES ALL DOCS IN CONFIRMITY WITH THE DC AND UCP RULES

NOMINATED BANK CHECKS DOCS AND IF IN ORDER, SENDS DOCS TO BUYER'S BANK (ISSUING BANK).

ISSUING BANK CHECKS THAT DOCS COMPLY WITH THE LC AND ARRANGES PAYMENT TO EXPORTER'S BANK

NOMINATED BANK NOTIFIES EXPORTER AND EXPORT EDGE OF PAYMENT MATURITY

EXPORT EDGE CHECKS BANK PAYMENT DETAILS AND NOTIFIES EXPORTER OF BANK ACCEPTANCE AND PAYMENT DETAILS.

EXPORT EDGE REVISES NON CONFORMING DOCS AND RE-SUBMITS TO NOMINATED BANK FOR ACCEPTANCE.

NOMINATED BANK CHECKS DOCS AND IF IN ORDER, SENDS DOCS TO BUYER'S BANK (ISSUING BANK).

ISSUING BANK CHECKS THAT DOCS COMPLY WITH THE LC AND ARRANGES PAYMENT TO EXPORTER'S BANK

NOMINATED BANK NOTIFIES EXPORTER AND EXPORT EDGE OF PAYMENT MATURITY

EXPORT EDGE CHECKS BANK PAYMENT DETAILS AND NOTIFIES EXPORTER OF BANK ACCEPTANCE AND PAYMENT DETAILS.

OUR PROCEDURE Forecast completion date Accumulated Actual Days Variance

Prepares and issues the proforma invoice and the contract agreement when the purchase has been agreed with the customer.

14 14

22 22

8

Completes the LC Application and sends to the Exporter for review. 1 1511 33

10

Sends the LC Opening instructions to the Importer for LC issuance along with the proforma invoice requesting to send the draft LC before the LC is issued. 1 16

22 55

21

Submits send the LC instruction to importer's bank to agreement 1 1711 66

10

Sends the draft LC to the Exporter by email for review12/30/1899 14 31 11 77

-3

Reviews the draft and advises amendments/changes if any1/1/1900

2 331 78

-1

Issues the LC to the Exporter's Bank by Swift 1/2/1900 1 34 1 79 0

Exporter's bank advises / confirms LC to Exporter and Export Edge 1/6/1900 4 38 1 80 -3

1/8/1900

2 40

80

When sales contract and the LC are different, we have to amend the LC to make it workable. Drafts the amendment request and sends to the Exporter 1/9/1900 1 41 80

Once draft is agreed, sends the amendment request to the Importer

1/10/19001 42

80

Submits the amendment to its bank for approval

1/11/19001 43

80

Agrees for the amendment and sends the amendment to the exporter's bank

1/12/19001 44

80

Exporter's bank approve the amendment and advises it to the Exporter 1/19/1900 7 51 80Receives and reviews the amendment. When acceptable The LC becomes clean and workable. Then go to step 19

1/20/19001 52

80

2/10/1900

21 7380

Contacts the Exporter for the shipment details (date, place of departure and arrival, packing list, carrier name, name of vessel, ext.) 2/11/1900 1 74 80Sends the draft of the transport document to the carrier complying all the LC requirements.

2/14/19003 77

80

2/15/1900

1 78

80

Forwarder to email the transport document draft for checking and notification of corrections required for reissue of new drafts for re-check. 2/18/1900 3 81 80

Other third party documents are to be prepared, checked and sent for certification / legalisation.2/24/1900

6 8780

Sends emails final modifications in the transport document and approves the final draft. EE organises courier for collection.

2/27/1900

3 9080

Prepares, Checks and generate all other documents2/28/1900

1 9180

Communicates to the exporter about documents agreed or inconsistent documents by email

3/1/19001 92

80

Once all documents are received, checked and validated, EE sends documents with cover letter and check list to the exporter's bank for checking. 3/4/1900 3 95 80

Exporter's bank checks all documents and its consistence with the LC3/8/1900

4 9980

Documents checked and If documents have discrepancies, Exporter's bank contacts EE for instructions or otherwise go to step 34

3/9/1900

1 100

80

Clarifies/Negotiates with the Exporter's bank. And make necessary amendments to the discrepant documents and re-submits. 3/13/1900 4 104 80

FCST DAYS TO COMPLETE TASK

Accumulated FCST Days

ACT DAYS TO COMPLETE

Checks the contract agreement and the proforma invoice if the terms and conditions cover all the necessary details to open the LC and contact the Exporter and gives feedback to the Exporter.

Gives attention of specific condition in the credit. For example expiry date, date of shipment, which documents, and conditions like all documents under LC should show…….. etc.

If the amendment is not acceptable, draft the new amendement and send it to the exporter. Exporter agrees and follows Steps 16 & 17 until the LC becomes clean and workable.

Documents are prepared through LC system. Other third party documents(Certificate of Origin, legalisation, insurance, health, inspection certificates) are drafted to meet with the LC requirements

Exporter's bank re- checks documents.3/14/1900 1 105 80

3/16/1900

2 107

80

Importer's bank checks all documents and upon acceptance, pay the exporter's bank3/23/1900

7 11480

Sends the payment advise detailing bank charges for aceptance. 3/24/1900 1 115 80Payment advise is verified and agrees details of payment sent to the Exporter

3/25/19001 116

80

We verify all documents twice and send it again to the exporter's bank until acceptance 3/27/1900 2 118 80If all documents are validate, exporter's bank send them to importer's bank

3/28/1900 1 119 80

Importer's bank checks all documents and if acceptance, pay the exporter's bank 3/29/1900 1 120 80

3/30/1900 1 121 80

3/31/19001 122

80

Documents are in order, exporter's bank send them to importer's bank or pays the exporter per LC terms if the LC is confirmed. EXPORTER'S BANK advises the courier tracking no. for the documents sent to the Importer's bank

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LETTER OF CREDIT OPENING INSTRUCTIONSTO: FROM:

Please instruct your Bank to open a Letter of Credit, by PLS ACKNOWLEDGE RECEIPT OF THIS L/C in accordance subject to the Uniform Customs and practice for Documentary Credits, International Chamber of

Commerce with the following terms and Publication 500. If you or your bank are unable to comply with any of these terms / conditions, please call us prior to the issuance of the LC.

L/C Ref: 12/30/1899IRREVOCABLE Date of issue:

CONFIRMED Y/N N TRANSFERABLE Y/N N

ISSUING BANK:

BENEFICIARY:

DATE AND PLACE OF EXPIRY:

CURRENCY AND AMOUNT: (in words)CURRENCY AND AMOUNT: (in figures)

AVAILABLE WITH:

BY: SIGHT

NEGOTIATION AT

ACCEPTANCE OF DRAFTS

DEFERRED PAYMENT

PAYMENT

PARTIAL SHIPMENTS: ALLOWED NOT ALLOWED

TRANSHIPMENT: ALLOWED NOT ALLOWED

SHIPMENT / DESPATCH: FROM: TO:

LATEST DATE OF SHIPMENT:

DESCRIPTIONS OF GOODS:

ITEM Description of Goods H.S CODE Unit price Amount

12/30/1899 0.00

Total:

DOCUMENTS REQUIRED: ORIGINALS COPIES

CERTIFICATE OF QUALITY

FUMIGATION CERTIFICATE

NOTES: 1). Goods are shipped ( INCOTERMS 2010)

SPECIAL NOTES:4). TOLERANCE + / - 10% IN RELATION TO THE QUANTITY AND VALUE OF LETTER OF CREDIT

CHARGES:Issuing Bank Charges for account of Beneficiary Applicant XAdvising Bank Charges for account of Beneficiary X Applicant

PERIOD FOR PRESENTATION OF DOCUMENTS:Documents to be presented within 21 days after shipment date but within the validity of credit

REIMBURSEMENT INSTRUCTIONS: To claim reimbursement from…(Reimbursing Bank).…….at maturity.

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Beneficiary: Applicant: Date: 12/30/1899

Invoice No.:L/C Ref:

Date of issue:

Issuing Bank:

Payment Terms: Other Information:

0

Quantity Description of goods Unit Price

0.00

FREIGHT AMOUNT 0.00

0

CERTIFIED TRUE AND CORRECT

SIGNATURE:

ON BEHALF OF:

COMMERCIAL INVOICE

Total Invoice Value:

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Shipper’s Name and Address:Air Line

Carrier

Consignee:

It is agreed that the goods described herein are accepted in apparent good order

000

Issuing Carrier/Agent Name and City:

Agents IATA CodeAccount No: Additional Information Notify Party: 0

Airport of Departure: L/C Ref:Applicant:

Airport of Destination:

Handling Information: FLIGHT/DATE For Carrier use only

No. Parcels / Cartons 0 Chargeable Weight Rate ChargesQuantity: 0

0 EUR 0.00

Description of Goods

0

0.00

Shipper certifies that the particulars on the face hereif are correct and that insofar as any part of the consignment contains dangerous

Total No Of Pallets goods such part is properly described by name and is in proper condition for carriage according to the applicable regulations..

NAMED AGENT, as agents for NAMED CARRIER, the Carrier. Date of AWB:

AIR WAYBILL

Total Freight Paid

CERTIFICATE OF ORIGIN BLANKCERTIFICATE OF ORIGIN BLANK

No. Parcels / Cartons Gross WeightQuantity: 0

Description:0

0

Manufactured by:

Total No of pallets:

Total No of Cases:

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No.: COPY (Copie)

LC Ref: Date of issue:

6. Issuing Bank:

Informations relatives au transport (Mention facultative)

6. Description of goods

THE UNDERSIGNED AUTHORITY CERTIFIES THAT THE GOODS DESCRIBED ABOVE ORIGINATE IN THE COUNTRY SHOWN IN BOX 3

Place and date of issue; name, signature and stamp of competent authorithy

CERTIFICATE OF ORIGIN1. Consignor (Expediteur):

2. Consignee (Destinatarie): 3. Country of Origin (Pays d'Origine):

7. Transport details:

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Seller:0 Date:

Invoice No:

L/C Ref: 0Date of issue: 12/30/1899Issuing Bank: 12/30/1899

Ship to: 0


No. Parcels / CartonsQuantity: 0

Gross Weight

SIGNED

PACKING LIST

ON BEHALF OF:

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BENEFICIARY:0 Date:

Invoice No:

Issuing Bank:

Ship to:

L/C Ref: Date of issue:


0.00

WE HEREBY CERTIFY THAT:

SIGNED: …………………………………………………….ON BEHALF OF:

BENEFICIARY DECLARATION

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Port of loading:Invoice No: Port of Discharge:

Issued at: Date of Departure:Issuing Bank: Carrier:

L/C NumberL/C Date:

Consignor: Consignee:


Siigned

FREIGHT INVOICE

Value of Shipment

on behalf of ESSE EMME SRL as agent for the CARRIER, ETHIOPIAN AIRLINES CORPORATION

L/C Ref: 0

Advising/confirming Bank'sName and address:

Your reference: 0KIND ATTENTION : 0

PLEASE FIND BELOW THE DOCUMENTS PRESENTED WITH REFERENCE TO THE ABOVE MENTIONED LC

DOCUMENTS ORIGINALS COPIES

FOR ANY FURTHER QUERIES AND FEEDBACK PLEASE CONTACT AUSTIN RUTLEDGE AT

[email protected] Tel 00353862547141

Please transfer payment to:

Citibank Europe Plc1 Northwall QuayDublin 1Ireland Signed on behalf ofA/C: 12081006SORT CODE: 990051SWIFT CODE: CITIIE2XIBAN: IE18CITI99005112081006

COVER LETTER

Date:

A27

A.R.: Mark "all"

Date:L/C Ref: 12/30/1899

Applicant: Name and address:

Date of Issue:

KIND ATTENTION : 0

PLEASE FIND BELOW THE DOCUMENTS PRESENTED WITH REFERENCE TO THE ABOVE MENTIONED LC

DOCUMENTS ORIGINALS COPIES

1 1

FOR ANY FURTHER QUERIES AND FEEDBACK PLEASE CONTACT AUSTIN RUTLEDGE AT [email protected] Tel: 00353862547141

Signed on behalf of

Export Letter of Credit ChecklistCovering Letter Check that the cover letter includes all the documents to present.

It has the current date.It is addressed to your bank.It relates to the D/C number referenced and advising bank reference.The documents enumerated are attached.The payment instructions are clear and understood.

COVER LETTER

A25

A.R.: Mark "all"

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Date Drawn: L/C Ref:

Date of Issue:Issuing Bank: 0

0At

to the order of Ourselves.

Currency / Amount in Figures:

Amount in Words:

Drawee: Drawer:

Signature:

Endorsed by

Date:

Signature:

BILL OF EXCHANGE

Date Drawn: L/C Ref:

Dated:Issuing Bank:

At to the order of Ourselves.

Signature:

Endorsed by

Date:

Signature:

BILL OF EXCHANGE

Currency / Amount in Figures:

Amount in Words:

Drawee: Drawer:

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TO: FROM:

L/C Ref:Date of issue:Issuing Bank:

Date of Amendment:

In order that we may ship the goods to satisfy your requirements, please have the L/C amended as follows:

If you have any difficulty with the aboce please contact:AUSTIN RUTLEDGE :

Your immediate attention would be appreciated,Thank you

Date:

SIGNATURE:

AMENDMENT REQUEST FORM

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Our Ref.:Shipper:

Consignee:

CARRIERNotify:

Shipping Marks: LC Ref: L/C issued date:Port of Loading:

Port of Discharge:

Description of Goods & No/Kind Shipping Marks of Packages Gross Wt VolumeDescription of Goods KGS

SHIPPED CLEAN ON BOARD

Date:Authorised Signature:

Signed as Named agent for Named Carrier.

Signed:

BILL OF LADING

Beneficiary action:

G21

A.R.: Issuing Bank will appear here

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TO: FROM:TRANSPORT AGENT

L/C Ref :Date of issue:Issuing Bank:


0

EURFreight Paid

Date:

Signature:

NAMED AGENT, as agents for NAMED CARRIER, the Carrier.

TRANSPORT AGENT CERTIFICATE

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Is it the correct referenced Documentary Credit?

Are there any inconsistencies between original Credit and amendments, e.g. Credit ref. no., amount etc.

Is the available balance in the Documentary Credit sufficient to cover the value of the drawing?

Is transhipment permitted?

Is presentation within the time period/at the counters allowed?Make a note of date of presentation.Make a note of clauses such as “...All documents must contain...”

The L/C clauses have to be respected.The invoice complies with the clauses in the Credit in general and in particular.Shipment/Incoterms are included as per Credit.It is issued by the Beneficiary of the D/C.The spelling of the beneficiary’s name and address is correct.The applicant (the buyer) is indicated as the invoiced party, unless otherwise stated in the D/C.The spelling of the applicant’s name and address is correct.

There are the correct numbers of originals and copies.The value/currency agrees with the Credit.The description is not inconsistent with Credit.There is consistency within the individual document.

It is issued/signed/endorsed/legalised by the bodies permitted or stipulated in the Credit.It is dated appropriate to the document.

The B/E, draft bears the correct D/C reference number.It has the current date.Check that the drawer of B/E is the beneficiary.Check the spelling of the name and address of the drawee.

Check the value of the draft and the invoices corresponds.

Is the payee’s name as specified on the Credit?

Check for L/C clauses specific to Drafts.

Transport Docs Is the entire voyage covered by only one transport document?Has the full set required by the Credit been submitted?Check the name and address of the Consignee/Notify parties as per Credit.Check it bears the name of the shipper or his agentIf the transport document requires endorsement it is appropriately endorsedAre the Carrier-Master-agents name and capacity of signatory shown?

Export Letter of Credit ChecklistL/C Is it drawn under UCP 600? (UCP 600 art.1)

Is it the original Credit issued by a valid bank? (UCP 600 art.2)

Do you have all amendments? (UCP 600 art.10) Have any amendments been rejected by the beneficiary? (UCP 600 art.10.c)

Has the Credit expired? (Including amendments extending expiry) (UCP 600 art.29)

Is partial shipment permitted? (UCP 600 art.30.c)

If not, check that the documents submitted cover full value of the Credit. (Allow for “about” of 10% - otherwise 5% less than the Credit amount, unless prohibited by the Credit or there is a specified number of items.)

If partial shipment is permitted, check which drawing this is and that the drawing presented is not greater than the balance remaining.

Are all documents, including drafts required present? (Check number of originals & copies of all documents presented.)

Invoice It is not titled “pro-forma” or “provisional” invoice. (ISBP sec.57)Description of goods, unit prices have to be precisely as per Credit. (UCP 600 art.18.c)

Is the document signed? (ISBP sec.62)If freight/insurance charges etc are shown separately, check that they are not inconsistent with other documents or shipment/Incoterms stated in the Credit.

There is consistency between all other documents (Values, quantities, weights, volumes, container nos., seal nos., marks, document ref. nos. etc).

Bill Exchange

Check consistency between figures and words in the amount drawn. (ISBP sec.50 and 51)

Is the tenor correct? (ISBP sec.43)

Is it endorsed? (ISBP sec.49)

Check that place of taking in charge, port of shipment, port of discharge, final destination is consistent with L/C, and with other documents.Is freight marked “prepaid” or “collect” as per Credit? Freight charges etc. must be consistent with incoterms stated in the credit.

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Export Letter of Credit ChecklistIs the B/L “clean on board”?

Is it dated appropriate to the document?The place where it is dated complies with the Credit.

Is it endorsed, if required?Is the route consistent with the Credit and Transport document?

Is it the correct type of insurance document (Certificate, Policy).Check whether Claims Agent is to be shown.Check for clauses limiting cover.Check for extended cover clauses, e.g. cover extended 30 days from discharge date.

Check that the cover letter includes all the documents to present.It has the current date.It is addressed to your bank.It relates to the D/C number referenced and advising bank reference.The documents enumerated are attached.The payment instructions are clear and understood.

Are the shipment dates on or before the LC's latest shipment date and is there sufficient time to present docs before expiry.Is transhipment indicated? If transhipment is not permitted in the Credit, is containerised shipment indicated?

Insurance Docs Is the amount of cover consistent with the requirements of the Credit (See % over invoice amount and whether exact or minimum amount is required)? (UCP art.28.f.ii)Is it signed by all parties required? (UCP 600 art.28.a)

Are the risks covered as per the Credit? (Check for commencement date of cover). (UCP 600 art.28.g)

Is there the correct number of originals and copies? (UCP 600 art.28.b)Is it dated appropriate to the document? (UCP 600 art.28.e)

Discrepancy Transport Docs

Ask the nominated bank to type (or annotate) alterations required and arrange for the freight forwarder (f/f) to call into bank to stamp alteration approval. Alternatively arrange for f/f to collect docs from bank, alter and return to bank overnight.

Covering Letter

of 57

FCRForwarder Certificate

of Receipt

Suppliers or Forwarders Principals:

Consignee: No.

L/C Ref : Date of issue : Issuing Bank:

Notify:

Description of Goods Weight

The goods and instruction are accepted and dealt with subject to the General Conditions printed overleaf

Note:

Instructions as to freight and charges

Date:Signature:

For Freight Forwarder

FCR (FORWARDERS CERTIFICATE OF RECEIPT)

We certify having assumed control of the above mentioned consignment in external apparent good order and condition with irrevocable instructions to be forwarded to be consignee

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Seller: Customer:

Transport Details: Date:Invoice No.:

Payment Term: Other Information: L/C Ref:Date of issue:

Vessel: Issuing Bank:

Port of Loading: Country of origin: Country of supply:

Port of Discharge/ Destination: Destination country:

Shipping Marks: requiredDescription of goods Weight

(Incoterms 2010) Currency:

CERTIFICATE OF ORIGIN

I J. Blogs of

Manufacturer/ Supplier/ Exporter of the goods enumerated in this invoice amounting to

hereby declare that I have authority to make and sign this certificate on behalf of the aforesaid Manufacturer/ Supplier/ Exporter and that I

have the means of knowing and I do hereby certify as follows:

(1) That all the goods mentioned in this invoice have been wholly produced or manufactured in

(3) That as regards those goods only partially produced or manufactured,

(a) the final process or processes of manufacture have been performed in

(b) the expenditure in material produced and/or labour performed in calculated subject to

qualifications hereunder, in the case of all such goods is not less than 25 per cent of the factory or works costs of all such goods in their finished state. (See note below)

4) That in the calculation of such proportion of the material produced and/or labour performed none of the following items has been included or considered:

Dated at this

J.BlogsSignature of Witness A.N Other

COMBINED CERTIFICATE OF VALUE AND ORIGIN - FORM C16

Unit Price

Total Invoice:

(2) That all the goods mentioned in this invoice have been either wholly or partially produced or manufactured in

Manufacturer’s profit or remuneration of any trader, agent, broker or other person dealing in the goods in their finished condition royalties: cost packages or any cost of packing the goods thereinto; any cost of conveying, insuring or shipping the goods subsequent to their manufacturer.

Signature

Note:1) The person making the declaration should be a principal or manager, chief clerk, secretary or responsible employee.2) The place and country of origin of imports is that in which the goods were manufactured or produced and in the case of partly manufactured goods, the place or country in which any final operation, has altered to any appreciable extent the character, composition and value of the goods imported into the country.3) In case of goods which have some stage entered into the commerce of or undergone a process of manufacture in a foreign country, only that labour and the material which are expected on or added to goods after their return to the exporting territory, shall be regarded as the produce or the manufacture of the territory in the calculating the proportion of labour and material in the factory or work of the finished article.4) Delete the inapplicable.

of Pages

CERTIFICATE OF VALUE

*) I, of

hereby declare that I have authority to make and sign this certificate on behalf of the aforesaid **) Manufacturer/ Supplier/ Exporter and that I have the means of knowing and I do hereby certify as follows:

DATED at

A.N Other J.BlogsSignature of Witness

**) Manufacturer/ Supplier/ Exporter of the goods enumerated in this invoice amounting to

(1) That invoice is in all respects correct and contains a true and full statement of the price actually paid or to be paid for the said goods, and actual quantity thereof.(2) That no different invoice of the goods mentioned in the said invoice has been or will be furnished to anyone.(3) That no arrangement or understanding affecting the purchase price of the said goods has been or will be made or entered into between the said exporter and purchaser or anyone on behalf of either by way of discount, rebate , compensation or in any manner whatever other than as fully shown on this invoice.

DATED at __________________ this ________ day of ________________ 20____

______________________ ______________________ Signature of Witness Signature

Signature of Witness

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Insurance Company nameAddress:Country:

Target Insurance Company LtdLC Reference:

LC Date:Issuing Bank:

Cert. No: Dated:

From: To: Vessel/Flight name: Commencement of Cover:

Insurance Currency: Insured value:

Insured Interest: description of goods

INSURANCE COVER EFFECTED:

Claims payable at: Target Insurance Company Ltd.Insurance Agent

Signed by Underwriter:

Not valid unless countersigned for the INSURED Co:

Additional information:

Signed:

INSURANCE CERTIFICATE

The holder of this certificate/declaration is entitled to the above-mentioned insurance cover by virtue of a policy effected for and on behalf of the holders of this certificate/declaration, and this certificate/declaration will for the purpose of collecting any loss or claims be accepted as showing that the holder is entitled to the benefit of such policy to the extent herein. In the event of loss or damage for which the insurance company is presumed to be liable immediate notice must be given to:

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Consignor:

Consignee: L/C Ref: 0Date of Issue:Issuing Bank:

Port of loading: Country of origin:

Port of destination: Destination country:

Description of goods Unit Price Weight

We certify that:

Date:

Signature:

SHIPPING DECLARATION

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Consignor: Date:Place:

No.:L/C Number:

Date of Issue:Issuing Bank:

Consignee: Inspection ordered by:


THIS CERTIFICATE ATTESTS THAT THE GOODS CORRESPONDS TO THE ORDER IN QUANTITY AND QUALITY.

Signature:

On behalf of

CERTIFICATE OF INSPECTION

FROM:TO:CC:

BCC:SUBJECT:

BENEFICIARY'S E-MAIL

of 57

Seller: Date:L/C Ref:

Date of issue:Issuing Bank:

Ship to:


CERTIFICATE OF QUALITY

WE HEREBY CERTIFY THAT THE GOODS QUANTITIES, WEIGHT INFORMATION AND UNIT PRICES ARE IN ACCORDANCE WITH THE PROFORMA INVOICE

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Invoice numberShip to:


Signature

CERTIFICATE OF CONFORMITY

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L/C Date:Issuing Bank:

Ship to:

Description of Goods: Gross Weight

WE HEREBY CERTIFY THAT THE GOODS WEIGHT INFORMATION ARE IN ACCORDANCE WITH THE L/C

Signature:

CERTIFICATE OF WEIGHT

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SANITARY COMPANYConsignor:

L/C Number:Consignee: L/C Date:

Issuing Bank:


Port of destination: Destination Country:

Description of goods Gross Weight

Date:

Signature:

CERTIFICATE OF SANITARY

THIS CERTIFICATE ATTEST THAT THE GOODS IN SHIPMENT ARE AVAILABLE FOR TRANSPORT AND USE AND ARE NOT DANGEROUS FOR THE PEOPLE AND/OR ANIMALS.

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Consignor: NAME AND ADDRESSof Analysis Company

Date:

Consignee: L/C Number:Date of Issue:Issuing Bank:

Description of goods & No Kinds

THIS CERTIFICATE ATTEST THAT THE GOODS HAVE BEEN CHECKED AND ARE AVAILABLE FOR TRANSPORT AND USE.

Date of validity:

Signature:On behalf of

CERTIFICATE OF ANALYSIS

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ISSUED BY:Consignor:

L/C Number:Consignee: Date of Issue:

Issuing Bank:




Date:

Signature:

HEALTH CERTIFICATE

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Consignor: RADIOACTIVE ANALYSIS COMPANY

Consignee:L/C Ref:


Port of Loading

Port of destination


Date:

Signature:

CERTIFIED BY CHAMBER OF COMMERCE

RADIATION CERTIFICATE

Signed by a GOVERNMENT AUTHORITY

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PSC No.

DIRECTORATE PLANT PROTECTION, QUARANTINE & STORAGEE.REG.NO./DATE

L/C Ref :Date of L/C:

Issuing Bank:

1. FROM: 2. TO:

DESCRIPTION OF CONSIGNMENT

3. Name & address of exporter: 4. Declared name & address of consignee:

5. Declared means of conveyance: 6. Place of origin: 7. Declared point of entry:

8. Distinguishing marks: 9. Number and description of packages:

10. Description of Goods: 11. Quantity declared:

DISIFECTATION AND/OR DISINFECTION TREATMENT12. Date: 13. Treatment: NYA

14. Chemical (active ingredients): NYA 15. Duration & temperature: NYA

16. Concentration: NYA 17. Additional information: NYA

18. Additional declaration: NYA

19. Date: Name of authorised officer:

20. Place of issue:

(Signature & Stamp of authorised officer):

Example

PHYTOSANITARY CERTIFICATE

This is to certify that the plants or products described above have been inspected according to appropriate procedures and are considered to free from quarantine pests and practically free from other injurious pests and they are considered to conform with the current phytosanitary regulations of the importing country.

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Consignor: L/C Ref:Date of issue:Issuing Bank:

Consignee: AFASID:Certificate Number:

Port of Loading: Country of Origin:



ARTICLE DETAILSDescription of Goods

TREATMENT DETAILSName of fumigant Date of fumigation Place of fumigation Dosage rate Duration of fumigation Air temperature Fruit temperature

Fumigation carried out under gas tight enclosure / sheet Yes No N/AFumigation performed in a container Yes No N/AContainer pressure test conducted Yes No N/AContainer has 200mm free air space at the top of the container Yes No N/AContainer has been ventilated to below 5ppm v/v methyl bromide Yes No N/A

WRAPPING AND TIMBERYes No N/A

Has plactic wrapping been used in the consignment? Yes No N/AYes No N/A

Yes No N/A

Yes No N/A

ADDITIONAL DECLARATIONS


This is to certify that the following regulated article has been fumigated according to the appropriate procedures to conform to the current phytosanitary requirements of the importing country:

Has the commodity been fimigated prior to lacquering, varnishing, painting or

- If yes, has the consignment been fumigated prior to plastic wrapping?Or has the plastic wrapping been slashed, opened or perforated in accordance with the AQIS Wrapping and Perforation standard?

Is the timber in this consignment less than 200mm thick in one dimension and

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I declare that these details are true and correct and the fumigation has been carried out in accordance with the Australian Methyl Bromide Standard.

Place:

Date:Signature: Example

How to use the AFAS Approved Standard Fumigation Certificate

1. Certificate must be supplied by an AQIS-acceptable treatment provider

2. Certificate must be in an AQIS-acceptable treatment provider's leeterhead

This letterhead should include the address of the fumigation provider that matches the address provided for registration purposes

3. Certificate must provide a description of the goods being treated

This information should be supplied in the "description of Goods" section.

4. Certificate must be signed by a representative of the treatment provider

5. Consignment identification

6. Certificate must be dated

For a treatment certificate to be accepted by AQIS, there is critical information that must be supplied. These are called critical fields. All of this information should be on a single page. The critical fields are as follows:

Under AFAS, a fumigation company must appear on the Acceptable Treatment Providers list to be considered acceptable. Acceptable treatment providers must also provide the correct AFAS ID number on the fumigation certificate.

The representative for an AFAS approved facility must have attended the AFAS training and be accredited under the scheme. The signature must appear below all of the information on the certificate. Where a certificate is endorsed by a government agency, the endorsement should also appear on the same page as the fumigation details.

Acceptable consignment links are: a container number, a bill of lading number, marks and numbers, a commercial invoice number, a preferential tariff certificate number, a packing list number or a letter of credit number. Where a document does not contain one of the above forms or consignment identification, it must have a direct numerical link to another document that does contain one of the above forms of consignment identification.

Both the date of the treatment and the date of siging must be displayed on the document. The following details of the fumigation must also be displayed on the fumigation certificate for it to be considered acceptable:

a. Name of fumigant: For all AFAS treatment certificates, the name of the fumigant will be Methyl Bromide (CH3BR)

b. Dosage: This is the amount of the Methyl Bromide applied to the consignment during fumigation

c. Duration: The duration for fumigation is the time period from achieving equilibrium to releasing the gas.

d. Air / Fruit temperature: The minimum ambient temperature reached during fumigation must be displayed. When fruit is fumigated, the core temperature of the fruit must also be recorded.

e. Date: See point 6 above

Please note, that there are also extra details required on the standard AFAS fumigation certificate, in relation to the fumigation process and the wrapping of the product. There answer boxes provided for these details, please tick the correct box - yes, no, or n/a (not applicable) that applies to your fumigation.

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Seller: Customer:

Other Information: Transport Details: Date:L/C Ref:

Payment Term: Date of issue:Invoice No.:

Vessel: Issuing Bank:

Port of Loading: Country of origin:

Port of Discharge: Destination country:

Description of Goods Unit Price Weight

WE CERTIFY THAT THE GOODS MENTIONED ARE IN ACCORDANCE WITH THE BENEFICIARIES PROFORMA INVOICE.

CERTIFIED TRUE AND CORRECT

SIGNATURE: ExampleON BEHALF OF:

PRO-FORMA INVOICE

Seller: Ship to: Date:

Invoice No:Issuing Bank:

L/C Ref: Date of Issue:

FAX To: FAX No.:

FAX To: FAX No.:


DESPATCH DETAILS:NAME OF THE AIRLINEDATE OF DESPATCHNUMBER OF PACKAGESDESPATCH MARKS

AMOUNT

GOODS

POLICY NO.SIGNED: …………………………………………………….AUTHORISED SIGNATORY

ON BEHALF OF:

DESPATCH ADVICE (by Fax Transmittal)

To complete:--> FAX TRANSMISSION REPORT

Weight

SIGNED: …………………………………………………….AUTHORISED SIGNATORY

DESPATCH ADVICE (by Fax Transmittal)

TO: FROM:AUSTIN RUTLEDGEEXPORT EDGE11 MERRION SQUAREDUBLIN 2

FAX NUMBER: TOTAL NUMBER OF PAGES INCLUDING COVER:1/1

TO:

FAX NUMBER:

COMPANY: DATE:

PHONE NUMBER: SENDER'S REFERENCE:

SUBJECT L/C NUMBER:

Urgent For review Please comment Please retry

SHIPMENT ADVICEPOLICY NO:

KIND REGARDS,

Austin.

TRANSMISSION FAX REPORT

DESCRIPTION OF GOODS:

AUSTIN RUTLEDGEEXPORT EDGE11 MERRION SQUAREDUBLIN 2

1/1

Please recycle

TRANSMISSION FAX REPORT

Send fax Number:

Date:

Time:

Number of page(s): 1

Send completed status: OK

Reference note added to above fax report:L/C Ref:

Date of issue:Issuing Bank:

Fax to:

FAX TRANSMISSION OUTPUT REPORT

EUR1 NO. A 879671

See notes overleaf before completing this form

2 Certificate used in preferential trade between

THE EUROPEAN COMMUNITY

and

4 Country of origin 5 Destination country

7 Remarks6 Transport details (Optional)

L/C Ref:

8 Item number Marks and numbers Description of goods 9 Gross Weight 10 Invoices (optional)

11 CUSTOMS ENDORSEMENT Stamps 12 DECLARATION BY EXPORTERExport document

I, the underdigned, declare that the goodsForm described above meet the conditionsNo required for the issue of this certificateCustoms officeIssuing country

PlaceDeclaration certified in order DateDate

Signature Signature

NOTE:

Goods must be described in accordance with commercial practice amd with sufficient detail to enable them to be identified.

MOVEMENT CERTIFICATE

1 Exporter (Name, full address, country)

3 Consignee (Name, full address, country) (Optional)

Number and kind of

pacakages

Example

Example

Certificates must not contain erasures or words written over one another. Any alterations must be made by deleting the incorrect particulars and adding any necessary corrections. Any such alteration must be initialled by the person who completed the certificate and endorsed by the Customs authorities of the issuing country or territory. Where certificated are conpleted in handwritting, they must be written in ink in printscript.

No space must be left between the items entered on the certificate and each item must be preceded by en item number. A harizontal line must be drawn immediately below the last item. Any unused space must ne struck through in such a manner as to make any later additions impossible.

Shipper certi-fies that the

particulars on the face hereif are correct

and that inso-far as any part

of the con-signment con-tains danger-

ous

goods such part is properly described by

name and is in proper

condition for carriage ac-

cording to the applicable

regulations..

NAMED AGENT, as agents for NAMED

CARRIER, the Carrier.

Total No Of Pallets Date of AWB:

0

2

4

6

8

10

12

Column IColumn J