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WYWLA Families,

it’s time for our 3rd

Uniform Swap and Sale!

Saturday, May 30, 2015 | 10 a.m. – 12 p.m.

WYWLA Campus - Weathers Dining Hall

Are you a new or current WYWLA family…

If so, join us and read on for more information!

Would you like to volunteer on the day of the Swap?

See www.SignUpGenius.com/go/30E0A4AA5A92BA64-2015

Questions about the Swap? Email swap@wywlaptsa.org

•Come early to the Dining Hall on Saturday, May 30th starting at 10 a.m. until 12 p.m. to browse and purchase.

•Sales and inventory are “first come, first served!”

•WYWLA PTSA is ONLY accepting cash and checks for at the Swap.

Looking to save by buying“like new” or

“gently-used“ WYWLA uniforms?

•Review the Exchange and Resale Guidelines and FAQs.

•Drop off your like new or gently-used items with PTSA volunteers during Morning and Afternoon Carpool Wednesday, May 27th, Thursday, May 28th, and Friday, May 29th. Uniforms collected will be sold at the May 30th Swap.

•Proceeds from uniforms sold will be mailed to families after the Swap by the PTSA Finance and Uniform Swap Committees.

Looking to sell your “like new” or “gently-

used” WYWLA uniforms?

•Our two uniform vendors, Educational Outfitters and Flynn O'Hara Uniforms, will have special offers for WYWLA families. Their sales staff will be on hand to size and sell new uniform items consistent with our revised uniform policy and school dress code to be implemented for the 2015-2016 school year.

•WYWLA families will also be able to buy the Physical Education/Healthful Living uniforms (for middle school students) and Spirit Wear sold by the WYWLA PTSA.

Looking to purchase new uniform items?

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WYWLA 2015 Uniform Swap and Sale Exchange and Resale Guidelines and FAQs

1. What is the WYWLA PTSA Uniform Swap and Sale?

It’s an annual event that allows incoming and existing WYWLA families to purchase new and

previously owned uniform items.

The “Swap” is a PTSA-organized sale (sort of like a consignment sale, but with guidelines specific to

WYWLA) where families can purchase eligible (in other words, originally purchased at Educational

Outfitters), gently used or like new, school uniform items at a discounted cost from other WYWLA

families looking to sell. While the Swap is not designed to replace buying new uniform items, it

provides an opportunity for WYWLA families to meet and doubles as a PTSA fundraiser, as families

donating items for sale can designate how much of their proceeds go to support PTSA efforts.

The “Sale” is held at the same time as the Swap and consists of our two uniform vendors – Educational

Outfitters and Flynn O’Hara Uniforms – bringing their merchandise and staff to our campus to sell and

fit WYWLA students for new uniform items. As we are still a relatively new school, our “swapped”

inventory is only as large and varied as the donations we receive from participating families. Our swap

inventory is not designed to meet all families’ uniform needs. For items not provided by the Swap’s

inventory, the Sale gives families a chance to meet uniform needs by purchasing or ordering items

from our uniform vendors. The Sale is not a PTSA fundraiser but is offered as a convenience to WYWLA

families.

2. What kind of “like new” or “gently used” items can I expect to see for sale at the Swap?

Items that are in a condition consistent with uniform policy (revised for 2015-2016 school year) and

appearance standards befitting a WYWLA student

Spirit Wear: WYWLA PTSA-sold sweatshirts only.

Only the following items purchased from Educational Outfitters will be accepted and sold at the Swap.

o Pants : long pants and shorts (Rydell and A+ brands only)

o Plaid skirt and Bias Skirts in blue and khaki - including those with undershorts on the inside but NOT

skorts with shorts visible from the outside

o **Shirts: short-sleeved “Polo”- type shirts in light blue and white; button-down oxford shirts in white

and with long and short sleeves; all must have school logo

o **Outerwear: sweatshirts; fleece jackets; navy blue blazers, vests, and sweaters – logo required on all

**All uniform items that require the WYWLA logo must have it to be sold at the Swap.

3. What items will not be sold as part of this Swap?

Pants, shirts, skirts, and outerwear items that are the wrong brand, not purchased from Educational

Outfitters, and/or are without the required crest/logo

Items with monograms, personalization, or alterations

Backpacks ; Shoes; Socks; Lunch bags; Accessories of any kind, including undergarments, excluding ties

Previously-owned spirit wear t-shirts and PE uniforms (shirts, shorts, yoga pants, sweatpants)

Items with rips, tears, holes, burns, missing buttons, broken/missing zippers, pillage, stains, fading,

discoloration, etc.

Items whose condition has reached the point that wearing them becomes a uniform violation or falls

below acceptable standards

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4. My daughter is new to WYWLA. Is there something at the Swap for me?

Certainly! The Swap welcomes both new and returning WYWLA families.

5. Is there a fee for the Swap?

There is no fee to participate or attend. The only cost to families is the price of any clothing items

purchased from the Swap or Sale.

6. I am unable to attend the Swap and Sale Event but would like to purchase previously owned

uniforms. Can PTSA pass my name, contact information, and uniform needs on to families

who might be selling my student’s sizes on May 30th?

While we understand that everyone cannot make the one-time Swap and Sale event on the date and

time scheduled, our small and mighty PTSA does not have the capacity to facilitate sales between

families outside of the sale or looking for special sizes or items.

7. If I am thinking of selling uniform items that meet guidelines for the Swap, do I have to set up

a table and sell them myself on the 30th?

No! We want families to take advantage of the opportunity to shop; so the PTSA will handle all of

the selling at the Swap. Think of the Swap as a store where you are the customer and the PTSA handles

all of the sales and merchandising responsibilities. PTSA will evaluate the resale value of the items

presented for the Swap by WYWLA families (donated during carpool) and will sell the uniforms on the

30th. We will follow up with you after the Swap regarding any proceeds from the sale of your items and

any items of yours that may not sell.

8. How does PTSA come up with the prices for the uniform items sold at the Swap?

Swap pricing structure is based on Educational Outfitters’ sales prices for new items. At the Swap,

prices for like new items are based on a discount of 33% and gently used based on a discount of 50%.

9. If I want to drop off uniforms for sale at the Swap, when and how do I do this?

PTSA requests that uniforms not be dropped off at the WYWLA office at GMS, left with faculty and

staff, or given to WYWLA PTSA members. For convenience, there are 6 designated times to drop off

uniforms. WYWLA PTSA volunteers will be available to collect uniform items from current and former

WYWLA families, carpoolers, bus riders, early arrivers, and families with students at SAU during

MORNING and AFTERNOON CARPOOL on the GMS Campus ONLY on Wednesday, May 27th,

Thursday, May 28th, and Friday, May 29th. Bus riders should bring their uniforms up to the carpool

circle. As you prepare your items for donation at home, please be sure that :

each item is clearly marked with your name and phone number or email address (We suggest

using Post-it notes or some other label secured with a safety pin to the inner tag.) AND

all items are placed together in a bag (we suggest brown, paper bags or sturdy plastic bags with

handles) with the Uniform Drop-Off Form attached to the bag. Only one form per donation is

needed.

Families will be contacted by PTSA if there are questions about the items presented.

10. My student is no longer at WYWLA or may not continue next year. Am I allowed to

participate and drop off uniforms for sale?

Of course! We only ask that you donate the uniforms according to the guidelines contained here, drop

them off during the available carpool drop-off times listed above, and plan to retrieve any unsold items

from campus on the day to be designated after the Swap.

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11. What happens if the uniforms I drop off for the Swap don’t meet the guidelines?

You will be contacted by phone or email by a member of the WYWLA PTSA to let you know that your

uniforms did not meet the guidelines for this year. We will return the uniforms to you using the return

method you outline on the Uniform Drop-Off Form. You can select to have the items returned to you

or your designee during the designated day to pick up uniforms on campus or donated to the WYWLA

PTSA to use for future sales or donations to students in need. Uniform items not retrieved on the

designated date/s for pickup will be donated to help WYWLA families in need.

12. Why are some of the uniform items that students were allowed to wear this school year or

sold at last year’s Swap not being sold at the Swap this year or eligible for donation by

families?

The items being sold at this year’s Swap must be consistent with the revised uniform and school dress

code policy to be implemented for the 2015-2016 school year. As a result, we cannot accept the

following items for sale:

o jumpers in plaid or navy

o long-sleeved polo shirts in any color

o short-sleeved polo shirts in yellow or ash gray

o skorts in navy or khaki, with the short pant visible from the outside

(skirts with the undershorts that are not visible are allowed.)

o sweaters (long-sleeved and vests), blazers and approved outerwear without the school logo

13. WYWLA students were able to wear uniform bottoms purchased from other vendors this

school year, but I don’t see them listed as an eligible item for donation or sale. Why?

Efficiency, consistency and fairness to donating and purchasing families are indeed priorities for the

Swap Committee; but being able to evaluate and price bottoms from such a large number of vendors is

outside of the capacity of this year’s Swap. Going forward and with affordability in mind, the Swap

committee will consider how to fairly price, evaluate, and make available uniform bottoms not

purchased from Educational Outfitters and Flynn O’Hara Uniforms that may vary in purchase price,

quality, and style, as well as what this may mean for family proceeds from sales.

14. What happens if the uniforms I drop off for the Swap don’t sell at the Swap on the 30th? Do I

get any credit or money for them?

Unfortunately, proceeds are issued only to families whose uniforms sell at the Swap. Families will be

contacted by phone or email by a member of the WYWLA PTSA to advise of items that did not sell.

Uniforms will be returned using the method designated on the Uniform Drop-Off Form.

15. Instead of using cash or a check to pay for items I want to purchase, can I swap for the value

of the uniforms I donated instead?

Since this swap is a fundraiser, PTSA will require that all items for sale at the swap be paid for.

Donated items cannot be swapped by sellers in exchange for their cash value.

16. If I place an order with Educational Outfitters or Flynn O’Hara Uniforms on the day of the

swap, will I come to the school to pick up my order?

Educational Outfitters and Flynn O’Hara Uniforms will provide separate instructions and make

arrangements separate from the PTSA’s guidelines contained here for pick-up or delivery of items

ordered on the 30th.

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17. If my uniforms sell at the Swap, when can I expect the PTSA to provide me with a receipt or

proceeds for my donation?

A financial report must be prepared and approved by the PTSA before any receipts or proceeds can be

issued to families. PTSA Board meetings occur once monthly during the school year and summer break

must be considered. Checks for proceeds and receipts from donated uniforms sold can be expected

around 15-45 days after the Swap.

18. What methods of payment are accepted at the Swap?

While PTSA is accepting debit cards and credit cards through PayPal for SpiritWear, the Swap is only

accepting payment via cash and personal checks.

19. If I write a check at the swap,

when can I expect it to be

deposited by WYWLA PTSA?

Checks will be deposited between 1-

14 days from when they are received

at the Swap and received by the

PTSA Treasurer and Board.

Information from checks may be

used and submitted as part of the

financial report submitted to the

PTSA for the Uniform Swap.

20. What is the WYWLA PTSA’s

policy for writing checks?

The PTSA’s approved and adopted

policy regarding returned checks is

posted here. Please be aware that

this policy does not apply to or cover

any transactions that WYWLA

families may have or enter into with

Educational Outfitters, Flynn O’Hara

Uniforms, or other, non-PTSA

vendors.

21. If after the Swap, I realize I need

to exchange what I have

purchased, can I reach out to

PTSA for an exchange?

Unfortunately, the PTSA does not have the capacity to handle exchanges for items purchased at the

Swap. All sales are final.

22. If after the Swap, I realize that I would like to volunteer to help with future swaps, or I have

feedback on my experience, who should I contact?

We welcome volunteers and are interested in hearing about your experience as a Swap and Sale

customer or donating family. Please email your comments and feedback to the WYWLA PTSA Uniform

Swap Committee Chair at swap@wywlaptsa.org.

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2015 WYWLA Uniform Swap Uniform Drop-Off Form

WYWLA Parent/s Name _______________________________________________________________________

Email__________________________________________________________ Phone _________________

Mailing Address (including City, State and Zip) ___________________________________________________

WYWLA Student/s Name _____________________________________ Grade _____ GLC _____________

Please turn in this checklist of items you would like sold at the Swap with bagged uniform items.

Feel free to make additional copies of this form for each bag dropped off.

Please label each item with your name and phone number. (Might we suggest using a taped post it note

and securing it to the inner label with a safety pin? )

Please list each item that you are presenting to be sold at the Swap, using the chart below and giving your best guess at its condition.

Item (ex., shirt, skirt)

Check Size Color Check One What should the PTSA know about your item?

If nothing to share, leave blank.

WYWLA PTSA Notes

Adult Child Like New

Gently used

For PTSA Use Only

1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

What would you like for the PTSA to do with your unsold or ineligible items? (Select One.) o Return them to me. I will wait for an email from PTSA and pick them up on campus on the designated day/s.

o I do not want the unsold or ineligible items returned to me. Please donate them to PTSA

to help families in need in the future.

The Uniform Swap is a WYWLA PTSA fundraiser. How would you like to

have your proceeds distributed? (Select One.) o PTSA 100%, My WYWLA Family 0% o PTSA 50%, My WYWLA Family 50%

With my signature, I confirm that I understand that this is a WYWLA fundraising effort. I am holding WYWLA, WYWLA PTSA

and anyone affiliated with the Uniform Swap harmless for my participation in the Swap in any way. I agree to honor and abide

by the all of the policies outlined in the Uniform Swap and Sale Exchange and Resale Guidelines and as explained and

communicated to me by WYWLA staff, WYWLA PTSA, volunteers, and designees. If I am writing a check for my own purchases,

I agree to abide by the check writing and other financial and Uniform Swap-related policies established by the WYWLA PTSA.

Your Printed Name ____________________________________________ Today’s Date _____________

Your Signature ___________________________________________________________________________

WYWLA PTSA

appreciates your

participation in our

Uniform Swap! Your

signature here helps us

make sure we are all on

the same page!

Affix this

page to

your bag of

uniforms

items for

drop off