www.calpoly.edu. telephone updates information technology services – personal technologies...
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![Page 1: Www.calpoly.edu. Telephone Updates Information Technology Services – Personal Technologies 8/9/20152](https://reader035.vdocuments.us/reader035/viewer/2022062421/56649d9f5503460f94a8a5c7/html5/thumbnails/1.jpg)
www.calpoly.edu
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Telephone Updates
Information Technology Services – Personal Technologies
04/19/23 2
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The Goals:•Automated Operator•Phone Directory Information•Services you should know about•New Digital Phone Standard •Unified Communications Plan•Cell Phone Happenings
Jason Holt, Doug Roberts, Anita West, Susan Mundahl-Rodriguez
04/19/23 3
Introductions
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The Automated Operator
•Twenty-four hour directory assistance
•Replaces white pages entries
•Uses interactive voice response (IVR) to capture voice
input
•Uses Text-to-Speech to respond to user
805-756-1111
04/19/23 4
Automated Operator
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• Dial 6-1111 and Try your Name • The Automated Operator will transfer you to your campus phone number.• Try your Department• Sometimes, there may be more than one match for your search. The Automated
Operator will ask you to select between the choices available.• Wait on the line for assistance• If the Automated Operator cannot find a successful match, you will be transferred
to the Cal Poly Operator for further assistance between 8am – 5pm M-F.Best Practices• Speak naturally and avoid using extra words such as "please" "could I speak to", etc.• Remember to speak at your normal volume and at a normal pace. The technology is less effective when
speaking at a high level or speaking abnormally slow.• Try to avoid using your speakerphone due to background noise. Cell phones are supported but have the
same challenges.• The automated speech attendant emulates the conversation you might have with an operator, so if the
system does not understand what you've asked on the first try, it will ask additional questions, for example, "repeat the last name".
TRY the Cal Poly AUTOMATED OPERATOR: 756-1111
04/19/23 5
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Employee Information•Chancellor’s Office requirement for all state employees•Auto-population by Pinnacle of new employees•Sources of data and what we can update
Non-Employee Portal Directory entries•Request/update via Technical Service Request under Account Requests selecting Organizational Account
Portal, Pinnacle
04/19/23 6
Phone Directory Information
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04/19/23 7
Services you should know about
Services
•Email notification of Voice Mail
– Can include attachment of voice mail
•Recent Calls Button
•Consultation
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Phone Line Number: Click here to enter text.
Requestor: Click here to enter text.
Department: Click here to enter text.
Bldg. and Room: Click here to enter text.
Comments: Click here to enter text.
SRS Case: Click here to enter text.
Name of User: Click here to enter text.
Voicemail Password: Click here to enter text.
Phone type: Ericsson (OLD) ☐ 10-button ☐ 20-button
Aastra-Mitel (NEW) ☐ 14-button ☐ 24-button
For information on setting up your voicemail box and phone features:
www.servicedesk.calpoly.edu → Telephones & Cellular Support → Telephone User Guide → Voice mail Reference
www.servicedesk.calpoly.edu → Telephones & Cellular Support → Telephone User Guide → Telephone Reference
04/19/23 8
New Desi Strip Request Form
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Integrated headset port and speaker phone
04/19/23 9
New Desk Phones
Standard Phone
•14 button – Includes 4 soft keys
Large Display Phone
•24 button – Includes larger back lit display
Trade-in Program
•New phone request could receive $25 bill credit
for old phone.
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04/19/23 10
Unified Communications Plan
Campus Office 365
•MS Lync is now being evaluated
– Phone system integrates with Lync
– Brings Skype like services to CP
– Supports voice, chat, and video
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04/19/23 11
Cell Phone Happenings
New Smartphone Offerings-Verizon Wireless
•Samsung Galaxy S5 16GB
Tethering to iPads & Laptops
•Verizon or AT&T plans
Cellular Telephone Offerings
•Platform agnostic
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www.calpoly.edu