wsp criminal records conference judicial information systems sara armfield court education...
TRANSCRIPT
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WSP Criminal Records Conference
Judicial Information Systems
Sara ArmfieldCourt Education Professional
Administrative Office of the Courts
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PersonRecords
S*PR- Person Records
*S- Security Settings
JISJudicial Information Systems
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Law Tables
• Law tables used by all 3 court levels
• Maintained by AOC
PersonRecordsPersonRecords JIS
Judicial Information Systems
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JISLaw Tables
SCOMIS
1. Criminal2. Civil3. Domestic4. Probate/
Guardianship5. Adoption/
Parentage6. Mental Illness/
Alcohol7. Dependency8. Juvenile
Offender9. Judgments
Case Types
PersonRecords
Judicial Information Systems
Superior Court Management Information System
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Law Tables
PersonRecords
JCSJIS
SCOMIS
Judicial Information Systems
Superior Court Management Information System
Juvenile and Corrections System
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Law Tables
PersonRecords
JCSJIS
SCOMISACORDS
Judicial Information Systems
Superior Court Management Information System
Juvenile and Corrections System
Appellate Court
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Law Tables
PersonRecords
JCSJIS
SCOMIS
JABS
Judicial Information Systems
Superior Court Management Information System
Juvenile and Corrections System
ACORDSAppellate Court
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JIS Applications AlsoCommunicate Externally
WashingtonStatePatrol
Caseload Forecast
Council (SGC) Local LawEnforcement
Agencies
Criminal Dispositions
Warrants
National Crime Information
Center
Criminal LFO Data
Identifiers & Billing Status
Traffic CitationsCriminal Complaints
Driver
Identifiers*Tra
ffic
Dis
posi
tions
Department of Licensing
Criminal Sentences
Secretary of
State
Felony Convictions
FTAs
Vehicle Owner Info.
*Manual only or manual and electronic exchanges
SeattleMC
SpokaneMC*
Pierce Superior
Denied Persons
Database
No Contact Orders*
Firearm Prohibition
Orders*
Departmentof Corrections
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Odyssey
Law Tables
PersonRecords
JCSJIS
SCOMIS
JABS
Judicial Information Systems
Superior Court Management Information System
Juvenile and Corrections System
ACORDSAppellate Court
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OdysseySuperior Court Case Management System
Odyssey data will be replicated into JIS and SCOMIS• Party information to be replicated both ways
between JIS/SCOMIS and Odyssey• Case information will be replicated one way – from
Odyssey to SCOMIS• AOC has standards for data being received by those
courts not using Odyssey. – Data exchanges are being worked out between those
courts and AOC.
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OdysseySuperior Court Case Management System
• Pilot Court (Lewis County) – Goes live June 15, 2015
• Thurston, Yakima, and Franklin County Early Adopter Sites– November 2, 2015
• Snohomish County– May 2016
• Spokane County– November 2016
• Everyone else
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OdysseySuperior Court Case Management System
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CLJ-CMSCourts of Limited Jurisdiction Case Management System
• Very early stages• Another 6 months of requirement gathering• Procurement process of at least a year• After a vendor is chosen, another 1-2 years for
the product to be tailored to fit our requirements and rolled out to a pilot court
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CLJ-CMSCourts of Limited Jurisdiction Case Management System
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Navigating JIS-Link JIS and SCOMIS
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Navigating JIS-Link
• Access data in JIS and SCOMIS
• Identify useful JIS and SCOMIS commands • Locate resources on Washington Courts Web site
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District and Municipal CourtsCourts of Limited Jurisdiction (CLJ)• Use JIS to:
– Enter person data– File cases– Schedule hearings– Receipt money– Establish legal financial obligations
How the system is used
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Superior CourtCourts of general jurisdiction• Use JIS to:
– Enter person data – Initiate filing of some case types– Enter protection orders– Establish legal financial obligations
• Use SCOMIS to:– Manage cases– Schedule hearings
How the system is used
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Difference Between JIS & SCOMIS
JIS = People SCOMIS = Cases
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Source document filed with the court:
• Paper Ticket• eTicket• Prosecutors Complaint
How is a case filed?
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How is a case filed?
PersonBusinessRules
Person Business Rules
• A set of rules to maintain accuracy and integrity
• 3-matching identifiers• Name• DOB• Physical Description• Address History• Other (SID#, DOC#,
Driver’s License #, FBI#)
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How is a case filed?
PersonBusiness
Rules
JIS Document is filed in JIS
• Using existing Person Record• Creating a new Person Record
• If additional information filed later, will be attached as an AKA
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• www.courts.wa.gov > Access JIS Link >• Download Bluezone
Where to log in to JIS Link
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• Exactly eight characters• One upper case letter• One lower case letter• One number• Only 3 special characters allowed, but not required: @, #, $• Can not use three or more consecutive characters of name
– John Smith may not use “Joh”, “John”, “Smi”, or “Smith” in password
• Changed every 90 days• Remembers last 10 passwords• Five failed attempts = revocation
– Contact Site Coordinator to be reset
Password Rules
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Login to JIS-Link
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Searching in JIS• DCH -Defendant Case History
– Looking up a specific persons criminal history where the person is the Defendant
• SNCI -State Name Case Index– Provides a list of cases statewide for a person
including criminal and civil cases
• CNCI -Court Name Case Index– Provides a list of cases for a specific court
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Search DCHDefendant Case History
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<F3> DADDCH DND
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Result - DCH
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Result - DCH
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Select a Person Record DCH
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Search - SNCI
SNCI – List of cases statewide
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SNCI NMD <F3> NAD
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Result - SNCI
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Search - CNCI
CNCI – List of cases in one court.
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Search - CNCI
Possible Person Types to search for:
IN: Individual PersonCV: Civil PersonPR: Parking DefendantOF: Law Enforcement OfficerAT: Attorney
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Search CNCI
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Person - PER
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Person - ADH
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Person - AKA
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Person - IOH
Party Code: DEF OFF RSP PYR PYE RTN Person Code:
IN CV PO OF JG EX
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Person - IOH
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Case - CAN
Superior Court Cases Only
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Case - CARI
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Case - CDK
District & Municipal Court Cases Only
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Case - CDT
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Case - CFHS
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Case - CIVI
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Case - CSD
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Case - CVJI
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Case - DJV
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Case - JTSI
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Case - NCC
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Case - VIO
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Case – ORD/ORDI
x
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Case ORD/ORDI
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Case - PKV
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Case - PKV
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Case - PKV
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Case - PLS
<F7>/<F8>
Shift <F7>/<F8>
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Searching in SCOMIS
Change to another county
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SCOMIS
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Basic Screen
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Names Screen
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Docket Screen
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Sentence Screen
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Charge Screen
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Resources• JIS-Link Resource Guide & Washington Courts
Website Resource Guide included with this presentation online at WWW.WSP.WA.GOV under Hot Topics
• Resource Guide includes:– JIS Command list for Level 22 security– Information contained on each screen– How to interpret those screens (ie. codes and
their definitions)– SCOMIS Basic Command list
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Useful Links
• Washington Courts Website• Odyssey• Courts of Limited Jurisdiction Case Manageme
nt System• JIS-Link• JIS-Link Customer Manual• JIS/SCOMIS Codes Manual
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