writing a quality grant proposal for
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Writing a Quality Grant Proposal for. Carol M. White Physical Education Program CFDA # 84.215 F. Center for Faith-Based and Community Initiatives www.ed.gov/faithandcommunity. Agenda. Overview of program’s purpose Outline application info Address selection criteria - PowerPoint PPT PresentationTRANSCRIPT
Center for Faith-Based and Community Initiativeswww.ed.gov/faithandcommunity
Carol M. WhitePhysical Education Program
CFDA # 84.215 F
Agenda
• Overview of program’s purpose
• Outline application info
• Address selection criteria
• Provide grant-writing tips
Program Purpose
•Initiate, expand, or improve physical education programs in order to help students meet state standards
•In school programs•After-school programs
Target Population
• Students enrolled in grades K-12 attending public, private, nonprofit schools as well as home-schooled children
Absolute Priority(1) Provide equipment and support to enable
students to participate actively in physical
education
(2) Provide funds for staff and teacher training
education, in order to make progress toward
meeting state PE standards
Only applicants meeting this priority
will be considered for funding
Program Activities
• Fitness education and assessment
• Instruction to enhance physical, emotional,
mental, and social development for students
• Promote life long healthy lifestyle for students
• Promote positive social skills/cooperation
• Instruction in proper eating habits & nutrition
• Professional development for teachers
Performance Measures
• Percentage of students served by the grant
participating in PE activities will increase
• Percentage of students served by the grant
who make progress towards meeting state
PE standards will increase
Applicant Eligibility
• Local education agencies (LEAs)
• Faith-based and community organizations
Important Note:
All applicants must have a D-U-N-S number
1-800-333-0505
www.dnb.com/US/duns_update\index.html
Novice EligibilityA novice applicant has…
Never administered this grant program
Not administered a federal grant in the
last 5 years
Checked block six on ED Form 424
Novice applicants will receive anadditional five points to their score
Application Information
• Grants awarded early summer ’04
• Project period: 36 months
• Estimated number of awards: 233
• Award amounts: $100,000- $500,000
Application Package Contains all essential information and
required forms to complete application
Serves as your outline/guide for grant writing
Access electronically or request a hard copy
be mailed to you: 1-877-433-7827 or (TDD) at
1-877-576-7734 from EDPUBS.
Submitting Proposals
Mailing Address
U.S. Department of Education
Application Control Center
Attention: CFDA #84.215F
7th & D Streets, SW
Room 3671
Washington, DC 20202-4725
Mail original plus 2 copies
Participate in e-application process Not mandatory but is the trend in federal grant making Not an email attachment Must register with ED and submit through system In your best interests to become familiar with the process
Voluntary—no bonus points awarded
Review User’s Guide
Contact GAPS hotline with questions, Monday-
Friday: 8:00 AM –6:00 PM
(DC time) at this number:
1-888-336-8930
Applying On-line
Pilot Projecte-Application
http://e-grants.ed.gov/egWelcome.asp?APP=
Proposal Format• ED Form 424
• Table of contents (1 page)
• Abstract (1 page)
• Narrative (25 page limit)
• Budget Information Form (ED Form 524)
• Budget Narrative
• AppendicesAdditional documents not encouraged
Contents of Appendices• GEPA Statement
• Partnership agreement if applicable
• Certs/Assurances• Non-construction Programs
• Lobbying, Debarment, Suspension, Drug-Free Workplace
• Lower-Tier covered transactions
• Disclosure of lobbying activities
No narrative or budget information
should be placed in appendices
Budget Guidance
• Allowable -- either permitted or not specifically prohibited
• Allocable -- necessary for project success
• Reasonable -- costs that would be incurred by “prudent” person
Are the items or activities in my budget…
Matching Requirement Year 1: Federal share may not exceed 90%
of the total project budget
Year 2 and subsequent years: Federal
share may not exceed 75% of the total
project budget
Applicant’s match may consist of
cash or in-kind contributions such as facilities
equipment, or other allowable expenditures
Matching ExampleFederal amount X Applicant’s share (%)
of total cost project
____________________________________
Federal share of the total cost of project
$100,000 X .10
.90
= $900
Allowable Costs• Athletic equipment
• Curriculum (health and nutritional guides)
• Training for staff development
• 5% Cap on administrative costs
• Salary of a project director—project funds
NOT intended to be a source for hiring staff
Budget for 2 mandatory project director
meetings annually held in Washington, DC
Unallowable CostsGrant funds may not be spent on
extracurricular activities such
as sports teams and ROTC
Grant funds may not be
used for the construction
of athletic facilities
Grant Writing Suggestions• Clear, concise, and detailed
• Recipe: 2/3 planning & 1/3 writing
• Don’t repeat the selection criteria;
• Address the selection criteria
• Persuade through facts over rhetoric
• Utilize research and data
• Ambitious but attainable objectives
Selection Criteria
• Need for Project 25 pts
• Significance 25 pts
• Quality of Project 25 pts Design
• Quality of Project 25 pts Evaluation
• Cite % of students failing to meet standards
• Identify gaps or weaknesses in meeting
state standards for your target population
• Link specific state standards to gaps or weaknesses
• Review School Health Index at:
www.cdc.gov/gov/nccdphp/dash/SHI/index.htm
Need for Project
Locating State Standards For most states access this site:
www.pelinks4u.org/links/statestandards.htm
For District of Columbia, Maryland, Ohio, and
Puerto Rico see application for contact info
Important Note:If your state does not have physical education
standards, select standards from another state.
National standards are not acceptable.
Significance
Demonstrate that the project will:
• result in a change or improvement in
the target population
• offer new strategies or build on
existing proven ones
• produce outcomes of great importance
Quality of Project Design
Link proposed activities to state standards
• Outline a coherent program
• Utilize up to date scientifically proven
research to support program activities
• Include ambitious but attainable objectives
that are specific and measurable annually
• Goals should meet the need of target population
• Goals should reflect the activities
Quality of Project Evaluation• Evaluation tools address the objectives
• Measure the extent to which the grantees
have attained the projected outcomes
• Ability of the evaluation to provide
feedback on project performance
Writing Strong Objectiveswww.hq.nasa.gov/office/procurement/newreq1.htm
202-260-3954
Ann Weinheimer or Pat Rattker
Understanding the Process• Review FAQ included in application
• Visit program office’s homepage at:
www.ed.gov/programs/whitephysed/index.html
• Contact program office with any questions:
Winning Reminders
• Identify your state’s PE standards
• Review application package thoroughly
•Register with e-application ASAP
•Take time to plan and budget wisely
• Implement reader comments
• Apply, Apply, Apply !
Center for Faith-Based and Community Initiativeswww.ed.gov/faithandcommunity
Carol M. WhitePhysical Education Program
CFDA # 84.215 F