write with powerpoint-purdue lab
TRANSCRIPT
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Writing with PowerPoint:Writing with PowerPoint:A Workshop Brought to You by the Purdue A Workshop Brought to You by the Purdue
Writing LabWriting Lab
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Why write with PowerPoint?Why write with PowerPoint?
To supplement an oral presentationTo supplement an oral presentation
To incorporate visual and audio mediaTo incorporate visual and audio mediainto a presentationinto a presentation
To disseminate information to a larger groupTo disseminate information to a larger group
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Who uses PowerPoint?Who uses PowerPoint?
Government agenciesGovernment agencies– Disseminate information among agenciesDisseminate information among agencies
ResearchersResearchers– Present research to peers at conferencesPresent research to peers at conferences
ExecutivesExecutives– Propose projects and plans of action Propose projects and plans of action
EducatorsEducators– Teach concepts through print and visual mediaTeach concepts through print and visual media
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Before You StartBefore You StartAudienceAudience– Who is your audience? What is your relationship with Who is your audience? What is your relationship with
them?them?
PurposePurpose– Are you informing? Arguing?Are you informing? Arguing?
OccasionOccasion– Is this a professional presentation? Are you at a Is this a professional presentation? Are you at a
conference, at a meeting, in a classroom?conference, at a meeting, in a classroom?
EthosEthos– How do you want the audience to perceive you? Are How do you want the audience to perceive you? Are
you representing a business or organization? you representing a business or organization?
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Your CanvasYour Canvas
ViewOptions
Text & ContentOptions
DesignOptions
Save & Print
Options
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View OptionsView OptionsNormal ViewNormal View– Add and develop text and contentAdd and develop text and content– Manipulate individual slidesManipulate individual slides
Slide Sorter ViewSlide Sorter View– View and change organizationView and change organization– Move and hide slidesMove and hide slides
Slide Show ViewSlide Show View– View overall developmentView overall development– Give completed presentationGive completed presentation
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A Closer Look at Normal ViewA Closer Look at Normal View
Create new slidesCreate new slides
Add and edit text and Add and edit text and contentcontent
Compose facilitator Compose facilitator notesnotes
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DesignOptions
Design OptionsDesign Options
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Design OptionsDesign Options
Custom DesignCustom Design– User-designed combination of User-designed combination of
background and fontsbackground and fonts– Very effective when done wellVery effective when done well
Design TemplatesDesign Templates– Pre-set combinations of Pre-set combinations of
background and fontsbackground and fonts– Quick and easyQuick and easy
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Custom Design ConsiderationsCustom Design Considerations
SimplicitySimplicity– Moderate color paletteModerate color palette– Clear, unadorned fontsClear, unadorned fonts
ConsistencyConsistency– Color and background Color and background
graphicsgraphics– Font style and sizesFont style and sizes
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Choosing a Design TemplateChoosing a Design Template
Avoid templates with themes Avoid templates with themes that don’t fit your informationthat don’t fit your information
If your content includes If your content includes images, avoid templates with images, avoid templates with large background graphicslarge background graphics
Streamlined templates with Streamlined templates with minimal background graphics minimal background graphics present a professional imagepresent a professional image
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Text & ContentOptions
Text & Content OptionsText & Content Options
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Text & Content Text & Content
TextText– Facilitates presentationFacilitates presentation– Reinforces key terms and conceptsReinforces key terms and concepts
ImagesImages– Complement presentationComplement presentation– Illustrate or highlight main pointsIllustrate or highlight main points
Tables and GraphsTables and Graphs– Support presentationSupport presentation– Present information in a visually appealing wayPresent information in a visually appealing way
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Text ConsiderationsText Considerations
Keep text to a Keep text to a minimumminimum
Use “white space” to Use “white space” to set off blocks of textset off blocks of text
Make phrase Make phrase structure consistent structure consistent within bulleted listswithin bulleted lists
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Content ConsiderationsContent Considerations
Keep content to a Keep content to a minimumminimum
Use white space to Use white space to set off visual content set off visual content from textfrom text
Choose appropriate Choose appropriate imagesimages
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Text & Content LayoutsText & Content Layouts
Text onlyText only– No images are neededNo images are needed– Images would be distractingImages would be distracting
Text and contentText and content– Text refers to the contentText refers to the content– Content reinforces point of textContent reinforces point of text
Content onlyContent only– Intriguing images intended for discussionIntriguing images intended for discussion– Complicated charts that need explanationComplicated charts that need explanation
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Allows presenter to control the appearance Allows presenter to control the appearance of text and contentof text and content
Provides transitions between slidesProvides transitions between slides
Draws audience’s attention to the object Draws audience’s attention to the object being animatedbeing animated
Distracting when used to excessDistracting when used to excess
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Save & Print
Options
Save & Print OptionsSave & Print Options
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Save OptionsSave Options
Disable Fast SavesDisable Fast Saves– Keeps file size Keeps file size
manageablemanageable
To get to this dialog box:
Tools Options Save
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Print OptionsPrint OptionsSlidesSlides– Prints each slide on a Prints each slide on a
separate pageseparate page
HandoutsHandouts– Prints a specified number Prints a specified number
of slides on each pageof slides on each page
Notes PagesNotes Pages– Prints facilitator notes Prints facilitator notes
along with slidesalong with slides
Outline ViewOutline View– Prints the text of each slidePrints the text of each slide
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RemindersReminders
Consider your contextConsider your context– AudienceAudience– PurposePurpose– OccasionOccasion– EthosEthos
Communicate EffectivelyCommunicate Effectively– Simple designsSimple designs– Concise textConcise text– Relevant contentRelevant content
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For More InformationFor More InformationCome by the Writing Lab Come by the Writing Lab (HEAV 226) to talk to a (HEAV 226) to talk to a consultant about writing consultant about writing with PowerPointwith PowerPoint
Visit the DLC in the Visit the DLC in the basement of HICKS for basement of HICKS for answers to technical answers to technical questionsquestions
Go to the OWL for more Go to the OWL for more information on writing information on writing concerns:concerns:
http://owl.english.purdue.eduhttp://owl.english.purdue.edu