wrap-up & sustain plan cjdats hiv-stic project
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Wrap-up & Sustain Plan CJDATS HIV-STIC Project. David Mathews, Ph.D. October 4, 2012. Today’s Overview . Overview of Busy Agenda. Identify the Sustain Leader to monitor the data. Identify the Data Hawk who will collect the data and send to Sustain Leader . - PowerPoint PPT PresentationTRANSCRIPT
WRAP-UP & SUSTAIN PLAN
CJDATS HIV-STIC PROJECTDavid Mathews, Ph.D.
October 4, 2012
• Sustain Plan1
• Telling Your Story2
• Spread3
Today’s Overview
Overview of Busy Agenda• Identify the Sustain Leader to monitor the data. • Identify the Data Hawk who will collect the data and send to
Sustain Leader.• Determine the lower threshold for action, the time frame and
data point for the Change Team to reconvene • Convert the Change Project Form into Clinical Protocol for
Sheridan, CORE, TASC, and Adult Parole delineating roles and responsibilities;
• Make Recommendations for Spread of process to other sites• Disseminate Change Team Results within involved agencies; • Create storyboard (with graphs and photos), for telling the story; • Establish anniversary date for group to discuss Sustain Success; • Discuss other major shared issues for potential Change Teams.
Sustain Leader
• Identification – Who?• Duties–Monitor data– Sound Alarm–Reconvene–Notify Executive Sponsor or Facility
Sponsor
Data Hawk
• Identify the Data Coordinator, Who?• Collect data on regular basis• Communicate with Sustain Leader
Threshold for Action
• Determine the lower data threshold for action,• Time frame for data point • Change Team to reconvene and
check on the handoff process
Dashboard Report ExampleProject:
Decrease no-show hours for four TR Centers (Breathitt, Knott, Letcher, Wolfe)
Aim: Decrease no-show hoursBaseline: 7,160Goal: 12,300Status: SustainedChange Leader:
Mike Kadish, Betty Boggs, Stevie Turner, Krista Hubbard, Christie BowlingSustain Leader: Donna Hawse and Vicie PelfreyCoach: NoneOrigination Date: April 16, 2010Date Goal Sustained: November 29, 2010Data Source: Vicky Hardin
6/10 7/10 8/10 9/10 10/10 11/10 12/10 1/11 2/11 3/11 4/11 5/116000
8000
10000
12000
14000
16000
18000
20000
984710028
1070812038
1333612523
8775
10650 10287
12801
15226
13305
TR Centers
Clinical Protocols
• Convert the Change Project Form into Clinical Protocol
• Identify who gets Protocols• Format for Sheridan, CORE, TASC, and Adult
Parole• Delineating roles and responsibilities• Sample for agency customization?
Telling our Story
• Disseminate Change Team Results within involved agencies• Recipients of story• One Pager or• Storyboard or • Face to face presentations• Newsletters
Storyboard (5x5)
• Create storyboard (with graphs and photos), for telling the story• No stories without data• No data without stories• Case example – anonymous• Ready for Celebration meeting• Office art
Reconvene in one year?
• Establish anniversary date for reconvening group to discuss Sustain Success; • Sustain Leader send out reminder
notification
Spread Changes to Other Sites
• Value of Spread? • Make Recommendations for Spread of
the Change Team to other sites• Identify other possible prison-provider
combinations in Illinois• Forward to IDOC Executive Sponsor at
Celebration Meeting?
Change Team for Other Major Issues?
• Discuss other major shared issues for potential Change Teams. • Change Team within your agencies• Attend Change Leader Academy?
Summary
• Sustain Plan–Sustain Leader and Data Hawk
• Tell your story–Storyboard for Celebration Meeting
• Spread Recommendations–Other sites; other issues
QUESTIONS AND DISCUSSION?
THANKS TEAM!