wp4 – legal and governance framework for tcs and ics implementation elisabeth kohler & helle...
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WP4 – Legal and Governance Framework for TCS and ICS Implementation
Elisabeth Kohler & Helle Pedersen (CNRS), Annakaisa Korja & Pirjo Kontkanen (UH), Florian Haslinger (ETH), Jörn Lauterjung
(GFZ)
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Tasks and Team
• 4.1 Harmonization of the TCS legal and governance framework (Elisabeth Kohler, CNRS)
• 4.2 Establishment of ICS legal and governance framework (Annakaisa Korja & Pirjo Kontkanen, UH)
• 4.3 Implementation and monitoring of the EPOS data policy (Florian Haslinger, ETH)
• 4.4 Harmonizing access policies to facilities and instrumentation (Jörn Lauterjung, GFZ)
• 4.5 Monitoring the pre-operational phase for the TCS implementation (Helle Pedersen, CNRS)
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Objectives• Establish a robust, coherent, transparent and sustainable legal
and governance structure across all of the EPOS services (TCS/ICS) and aligned to the EPOS Architecture;
• Establish clear legal links/connections between EPOS-ERIC and the legal entity/consortium of legal entities of each TCS/ICS;
• Identify the long-term strategy for the legal and governance of each TCS/ICS and take first steps to achieve this outcome;
• Ensure the implementation of the EPOS data policy and harmonization of access rules to facilities and instrumentation;
• Interact with WP3 and WP5 to develop an integrated legal, governance and financial harmonization plan for TCS implementation
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Why are harmonised governance, data and access policy added value to TCS?
• Governance : to participate in EPOS and its strategy through a clear definition of responsabilities, duties and rights
• Data policy : easier, safer, better and larger access to data through common policy
• Transnational access to facilities : make facilities available for the whole community
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Interacting with TCSs
• to advice and help in a proactive way each TCS to set up a governance scheme and data and access policy.
• to provide the tools to assess and evaluate the progress made within each TCS and to report the results to EPOS.
• Short : It is not the responsibility of WP4 to set up the TCS governance for the TCS but to test the legal and governance maturity of the TCS for implementation
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Feedback from questionnaireThank you for the information: very useful to plan WP4 work. We now have a more precise view on the plans of each TCS.General information:• The TCS have a common understanding of why the
issues of WP4 are important to them, and which are the special points to address; homogeneity is expected.
• The TCS are expecting practical support from WP4
WP4 will provide • Support• Guidelines (what is expected)• Examples/models
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Legal and governence contact persons in each TCS
• WP8: Florian Haslinger [email protected]• WP9: Hrafnhildur Valdimarsdottir [email protected]• WP10: Carine Bruyninx [email protected]• WP11: Kristin Vogfjörð [email protected]• WP12: Michele Manunta/Mioara Mandea [email protected]
[email protected] • WP13: Pavel Heida [email protected]• WP14: Stanislaw Lasoki [email protected],• WP15: Mary Carter [email protected]• WP16: Mirjam Kan-Parker [email protected]• WP17: Chris Luton [email protected]•
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4.1 Harmonization of the TCS legal and governance framework
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Provide a legal and governance structure for each TCS
• Identification of the partners in each TCS and interaction mechanisms with the community
• Which type of legal structure (consortium, legal entity,…)?• Definition of the governance bodies• Decision-making process and type of decisions; voting rights• Who advices the TCS and on which subjects?• Definition of responsibilities, rights and duties• Reporting mechanisms• Who is representing the TCS to the ‘outside’ world?• Conflict resolution mechanism
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Models for TCS legal structure
Consortium
MoU
Single legal entity
MoU
Organisation 1
Organisation 2
Organisation 3
Oranisation 4
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Define interfaces with EPOS-ERIC
- Which type of agreement between TCS and ERIC? (note: this depends on the type of agreement at TCS level)
- Definition of tasks/services to be provided by TCS- Reporting and control mechanisms
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EPOS-ERIC Legal and Governance model
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EPOS Governance structure
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EPOS-ERIC coordinates the TCSs through :Service ContractsLegal agreements
Governance and Interaction with EPOS ERIC
EPOS-ERIC
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Timeline
- M1-M6 : WP4 works with each TCS on a governance model and provide a final set of guidelines
- M6-M12 : TCS internal discussion on chosen model- M12-M18 : WP4 works on harmonization of the
governance of the different TCS and the compliance with EPOS-ERIC legal and governance scheme
- M18-M24 : implementation of the TCS governance- M24-M36 : service agreements between TCS and
EPOS-ERIC
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4.2 Establishment of ICS legal and
governance framework
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This work can only start in spring 2016
- Similar to Task 4.1 but pending issue of site selection for ICS central hub and identification of ICS distributed services
- ICS central hub : location and structure of ICS will be known in March 2016
- ICS distributed services : selection of technology and resources providers linked through service agreements to EPOS-ERIC will be launched in 2017-18
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4.3 Implementation and monitoring of the EPOS
data policy
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Pending issue (EPOS-ERIC/WP3/WP4)
- Data policy document needs to be updated (specially regarding Intellectual Property Rights and references to EC framework) and then validated by BGR : this work has started. First draft Jan 2016?
- Extension to guidelines for Data Life-Cycle Management?
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Timeline for the implementation of data policy
- Implementation : identification and potential resolution of discrepancies and conflicts and guidelines for implementation- M4-M12
- Definition of appropriate tools for monitoring the implementation- M12-M18
- Assessment of the implementation of data policy:- M18-M36
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Deliverables• D4.1 Metrics for harmonization of TCS and ICS legal and
governance framework. [M6] • D4.2 Guidelines for implementing the EPOS Data policy and
access rules. [M12] • D4.3 Progress Report on TCS and ICS legal and governance
implementation. [M24] • D4.4 Progress Report on the EPOS data policy and access rules
implementation. [M24] • D4.5 Legal and Governance chapter of the Integrated
harmonization framework for TCS implementation (including data policy and access rules implementation). [M36]
• D4.6 Sustainability plan for the TCS and ICS legal and governance implementation. [M48]
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4.4 Harmonizing access policies to facilities and
instrumentation
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Present state and plans
- Physical access only concerns WP8, W11, W16- Create small dedicated group to harmonise Access
rules (WP3/WP4)- Has to match the European Charter for Access
to Research Infrastructures and rules for transnational access
- Timeline to be prepared, after first discussion with the concerned TCS