WOW Hotel & Convention Center – Istanbul

www.icsgistanbul.com

THIS FAIR IS ORGANIZED BY COURTESY OF TOBB (The Union of Chambers and Commodity Exchanges of Turkey) IN ACCORDANCE WITH THE ACT NO 5174.

PARTICIPANT

GUIDE

SMART GRID, SMART DEVELOPMENT

Consistently increasing due to population growth, urbanization, industrialization and technological

progress, the power requirement of our country is one of the most serious problems in the short and

long term. The parties producing, distributing and using power in this critical period are looking for

solutions for a more flexible, reliable and economical grid infrastructure through effective, loss-free

and rational use of power, integration of renewable energy resources into the system and reduction of

greenhouse gas emission. It is estimated that the problems related to power generation and

consumption will disappear in time due to the existence of information and communication

technologies and advanced technologies such as smart grids. Therefore, it is inevitable for the existing

grid systems to undergo a change in order to integrate into this system.

In our country which has 70 million water and electricity meters and 10 million natural gas meters and

which is 20th country which generates and consumes the most electricity, water administrations of

municipalities are in transition process to smart-meter system as well as electricity and gas distribution

companies.

During this period, as the Ministry of Science, Industry and Technology, we will be hosting the

“International Istanbul Smart Grid Congress and Fair” in Istanbul on 8th-9th May 2014. Our aim is to

help our country have a more effective, more powerful and more distinguished position in the global

platform by proceeding to the smart-meter system in accordance with the 2023 strategic vision of our

country.

Hoping that the congress will be beneficial for all participants and our country, I would like to thank in

advance to all those who contributed to the organization and to all participants.

Nihat Ergün

Minister of Science, Industry and Technology of Republic

GENERAL INFORMATION

Name of the Exhibition : 2nd INTERNATIONAL ISTANBUL SMART GRID CONGRESS AND FAIR

Congress Date : 8 – 9th May 2014

Exhibition Date : 8 – 9th May 2014

Exhibition Area : WOW Hotel & Convention Center – Istanbul

Address : İstanbul Dünya Ticaret Merkezi 34149 Yeşilköy – İstanbul

Visiting Hours : 09.00 AM– 06.00 PM

Participation with a Standard Booth

Equipment and services to be provided to all participants by HHB Expo:

1. A booth with aluminum divisional boards,

2. Installation of the booth, floor carpeting, electricity and lightening installations,

3. 100 Watt lighting fixture for each 3m2 and one cable multiple plug and frontal board for each

booth,

4. One table and 3 chairs for each booth,

5. 3 congress invitation letters for each booth,

6. Publishing company information on exhibition catalogue,

7. 2 Memorial Books,

8. 1 trash bin, 1 welcome desk.

Participation with Special Design Booth

Equipment and services to be provided by HBB Expo;

1. Empty exhibition area in requested dimensions,

2. 3 congress invitation letters for each booth,

3. Publishing company information on exhibition catalogue,

4. 2 Memorial Books.

Special Booth Design and Application Services:

Founded within HBB Expo, Sun Design offers creative and modular booth design and application

services based on the requests of all participants with various possibilities such as renting, buying or

using in multiple exhibitions.

Hafize Öztürk

Sun Design Exhibition Services

Tel : + 90 212 655 9160

Tel : + 90 532 607 3800

Fax : + 90 212 310 6937

E-mail : info@sundesignfuar.com

Web : www.sundesignfuar.com

Special Booth Design and Application:

Application deadline : 11.04.2014

Technical Service Office:

Located in the entry of the exhibition area, our Technical Service Office will be at your service

for 24 hours between 7th May 2014, 09:00 am and 9th May 2014 09:00 pm.

BOOTH INSTALLATION DETAILS

Emplacement and Settling

Participation with Booth 07.05.2014

Time 09.00 AM – 06.00 PM

Exhibition Period

Date Opening Closing

08.05.2014 09.00 AM 06.00 PM

09.05.2014 09.00 AM 06.00 PM

Collection and Unload

Start 09.05.2014 06.00 PM – 10.00 PM

Unloading without Vehicle 09.05.2014

Unloading with Vehicle 09.05.2014

Emptying the Halls 09.05.2014 06.00 PM – 10.00 PM

* The exhibition area can only be visited after the Exhibition Opening ceremony.

* All participants of the exhibition should adhere to this schedule.

IMPORTANT RULES

Standard – Modular Booth Application

The booth construction consisting of aluminum profiles and similar division elements,

the drawing of which is given on the side, is part of the booth participation contract. The

booths are built with aluminum timbers, vertical and melamine coated wallboards. One

wallboard is 241x98 cm, signboard is 198x67 and info desk is 98x98 cm.

One 100 Watt spot is connected to ceiling profiles in each 3 square meters for

lighting. The name and booth number of the company is written on each booth.

Extra Material and Service Sale

All materials and services that you will need before the exhibition or in the exhibition

area will be provided by the Material and Service Sale department. You can demand extra

materials and services by filling the related forms. Our department provides free-of-charge

technical support before and during the exhibition in order to facilitate and fasten up the

activities of our participants.

Extra Services and Materials

All technical equipment, materials and booth furniture are subject to specific renting

terms. All equipment belongs to the organization. Damaged or lost equipment will be billed to

participants.

Applying before the entering and settling for all extra booth services and materials,

you can take advantage of both priority and reduced prices for material supply.

Special Decorations

The booth area is delivered empty to all participants who prefer joining the exhibition with a

booth with special decoration.

The maximum length for booths with special decoration should be 4 meters.

The in-booth cleaning of special decorations is under the responsibility of the participant.

We are primarily asking all participants to leave their booths and booth areas in clean condition before Collection & Unloading.

Participants need to have their booth projects approved by the installation, planning and

organization department at least 1 month before the exhibition start date if they want to participate with a booth with special decoration.

Participants will provide the contact details of the companies which will build/decorate their

booths while sending their participant projects to the organizing company for approval.

Ceiling Heights

If you are not sure where your booth area is, please refer to the organizer.

Please remember that the ceiling is 4 meters high.

We kindly ask all participants to take general esthetic image of the exhibition into

consideration and pay attention to the remarks of the exhibition administration.

General Measurements of the Exhibition Area

Width Length Extent Height

11 m 74 m 3108 m2 6 m

Only Hotel’s Technical Service Staff is authorized to work in the Technical Connection Points

Service department. We kindly ask you not to perform any unauthorized work.

Air-Conditioning

All halls are equipped with efficient ventilation, heating and cooling systems.

Please make sure you do not block the ventilation outlet for efficient use of the system.

Settling Timing and Working Hours

During the settling process, working hours may be extended. Please contact the exhibition administration / organizer for this purpose.

All booths have to be ready and prepared by the last day of the installation process; 7th May 2014 at 06:00 pm.

BOOTH SETTLEMENT PLAN

Participant Company:

Authority :

E-Mail :

Please indicate the order of the materials and equipment to be used in the booth and the electricity connection points in the

field below.

Deadline : 11.04.2014

HHB Expo Fax : 0312 438 3682

E-mail : selin@hhbexpo.com.tr

Please fill and send this form to HBB Expo.

Name - Surname :

Signature - Seal :

BOOTH FRONTAL BOARD AND INFORMATION FORM

Participant Company: Phone number:

Address: Mobile:

City / Country: Fax:

Authority: E – mail:

The names and frontal boards of participants will be written with folio on the booths that will

be prepared by HBB Expo.

Total 20 characters limit should not be exceeded. Please do not indicate the foundation

structure or title of the company unless required. The company name should be as short and

legible as possible.

Deadline : 11.04.2014

HHB Expo Fax : 0312 438 3682

E-mail : selin@hhbexpo.com.tr

Please fill and send this form to HBB Expo.

Name - Surname :

Signature - Seal :

ELECTRICITY AND INTERNET ACCESS

ELECTRICITY ACCESS

Participant Company:

Authority :

E-Mail :

Electricity Demand:

220 W Single-phase (…………….……..) KW x 25 Euro/KW = …………… Euro

380 W Single-phase (…………….……..) KW x 25 Euro/KW = …………… Euro

Note: 18% VAT is not included in the prices.

* 2 KW electricity will be provided free-of-charge for each booth. Over 2 KW electricity request 25 € +VAT will be

for each KW. As an extra special decoration for the electrical connection cable cost will be 45 €+ VAT.

INTERNET ACCESS

During the congress, wireless internet will be provided in the exhibition area. For companies

demanding cabled internet, 2-day internet fee is 200 Euro + VAT. Band width is 30 mbit.

HHB Fuar, Organizasyon, Reklam LTD ŞTİ Bank Account Information

Teb Bank – Ankara Ostim Branch Office

TL : TR 58 0003 200000000 010837851

Euro : TR 290003200000000008408620

Amount : ……………………. Euro

18% VAT : ……………………. Euro

Total Amount: ……………………. Euro

Deadline : 11.04.2014

HHB Expo Fax : 0312 438 3682

E-mail : selin@hhbexpo.com.tr

Please fill and send this form to HBB Expo.

Name - Surname :

Signature - Seal :

EXHIBITION HOSTESSES

Experienced, bilingual hostesses will be in the exhibition area in order to help and guide your hosts.

For a good communication, we recommend you qualified interpreters with various linguistic skills.

You can find the Exhibition Hostess / Interpreter Request Form below.

Application Deadline : 11.04.2014

Participant Company: Phone number:

Address: Mobile:

City / Country: Fax:

Authority: E – mail:

* Interpreters can only provide interpretation and reading services. They do not provide written

translation services. Interpreters and hostesses speak English and Turkish.

Interpreter English

(8 hours a day)

TL Number Total

General Interpretation 8th May 2014

General Interpretation 9th May 2014

Hostess 8 hours / day TL Number Total

Hostess 8th May 2014

Hostess 9th May 2014

* VAT is not included in the prices.

200 TL

140 TL

200 TL

140 TL

BOOTH GUARD AND BADGE

Full names and company names of the booth guards should be printed out or written on an

Information Request Form and delivered to HBB Expo by 11th April 2014. Except for the owners of

these badges, entering the exhibition as part of a Participant Company will not be possible.

Participant Company: Phone Number:

Address: Mobile:

City / Country: Fax:

Authority: E – mail:

Name and Surname Company Name

For Your Questions and Solutions

HHB Fuar, Organizasyon, Reklam LTD. ŞTİ.

Hilal Mah. 4. Cadde No: 46/ 1 -2 Çankaya – Ankara

Tel: 0312 438 3811 Fax: 0312 438 3682

www.hhbexpo.com.tr

Project Formalities and Catalogue Responsible

Selin Doğan International Congress and Organization Coordinator

selin@hhbexpo.com.tr 0312 438 3811 – 13

0541 796 2335