worst case scenario unand
TRANSCRIPT
While You Are Away
(Worse Case Scenarios)
Introduction* Every country has a different current reality
* AIESEC in every country is different
* Therefore you need to be prepared for the chance that not everything throughout your traineeship will go perfectly to plan
* Today’s session will differentiate between general mishaps and worst case scenarios, and how to handle each situation
Differing Current Reality of Countries
• The culture, traditions, living conditions, economic environment and other factors will vary in every country
• Ensure that when you do your direct preparation, you do the research necessary to become familiar with such differing conditions
• This will decrease the chance of experiencing severe culture shock
Different Current Reality of AIESEC
• Dependent upon – Time of year– The capacity of the local committee– The standard procedures which the country
follows– Portfolio structure– The focus of the local committee– Numbers vs AIESEC XP focus
Your experiences may differ greatly!
Necessity of Direct Preparation
Effective direct preparation is an excellent way to ensure that ‘worst case scenario’ situations can be avoided or dealt with
accordingly
Problems (challenges) That
May Arise (and how to deal
with them)
No one turns up
at the airport
upon your arrival
Key Points• Before you leave you have confirmed
who is going to pick you up and you have confirmed your flight arrival time
• You have the contact details of at least three people from your host LC
• You have an address of where you are staying
• You have enough local currency to get a taxi to where you are staying
The AIESEC representative picks
you up, deposits you at your designated
accommodation, then disappears
Key Points• Be proactive
• Before the representative leaves – find out when they are coming back
• Call some AIESECers or trainees
• Get your guide book out
You were mugged and
your passport was amongst
the stolen items
Key Points• Report it to the police
• Contact your travel insurance company and make a claim for your stolen property
• Contact home – someone should have a copy of your documentation
• Phone / contact the Indonesian embassy as soon as you can – they will advise you on what you need to do
If AIESEC in the host country doesn’t have
the capacity to integrate you
properly…
Key Points
• Meet up with other trainees or foreigners in that country
• Get them to help you out
• See it as a challenge rather than as a burden
If AIESEC don’t seem
to be contacting
you…
• Contact them! • Be proactive, if you try to get
involved with them they’ll more than likely want to get involved with you.
Key Points
Your job isn’t
challenging you or
you’re bored with it
• Speak to both your TN manager in the host country and also to your employer• Do some volunteer work • Get a part time job on top of what you are already doing
Key Points
There is political
unrest in your country
Key Points• Don’t panic!
• Speak to locals – your colleagues, the AIESECers
• Contact the Indonesian Embassy – what is their advice?
• Visit the Department of Foreign Affairs & Trade website
• Phone home – reassure your family
You are unhappy with
the accommodatio
n arrangements that AIESEC has provided in your host
country
Key Points• Be proactive, if you have enough
money, find somewhere else!
• Speak to the AIESECers – explain how you are unhappy and ask for their help. They may not realise it is unacceptable. But, Remember the standardization about the “good” accommodation is different from one country and another.
• Speak to the other trainees – is there any accommodation available?
The AIESECers are on holiday or
have exams whilst you are there
Key Points• Be proactive
• Try and find out information like this before you arrive or as soon as you arrive – plan for it.
• Hang out with trainees, other LCs or MC
• Be understanding – you know what it’s like to be a university student! – AIESEC Is a run-student Organization!
You are having really poor
relations with your first point
of contact within your host LC and
they are making life
difficult
Key Points• Speak to the person – address the
situation – can it be resolved?
• Speak to the LCP, EB and other LC members
• Speak to the other trainees for advice
You become seriously ill and need hospital
treatment
Key Points• When you arrive find out where your
nearest hospital and doctors are.
• Make sure you have travel insurance which covers your medical needs
• Keep in contact with home and AIESEC In Indonesia
• If you need to – come home.
You are suffering from
a bout of homesickness
Key Points• Bring photos or mementos from home on
exchange
• Before leaving, schedule regular email or phone contact with people back home
• Be proactive – get out and do something to break to cycle
• Remain positive – the experience may help you appreciate your life at home more
• Go sight-seeing
• Visit friends in the host country
• Care packages
The Importance of Remaining in Contact With
Us!• No matter what happens whilst
abroad AIESEC LC UNAND, And AIESEC In Indonesia is still there as a support network
• We not only need to know but also WANT to know how your traineeship is coming along!
• If you are not getting the support necessary we may be able to do something for you from Indonesia.
The Worst Case ScenarioExchange Quality Guidelines:
An official AIESEC document which outlines the responsibilities of both host and sending LCs in regards to your preparation, integration and reintegration
If these are drastically breached, there are procedures that can be followed (IXPQS 2009)
Outline of Procedures
Who to talk to and in what order. What the outcome is likely to be.
Ultimately, it’s up to you!!
If things do go wrong...• Address the situation as
soon as possible – you are only there for a short time.
• Don’t expect the host LC to be aware of the problem
• Host LC – can they help? Can the MC help? Other AIESEC contacts?
Conclusion• Your traineeship may not go perfectly to
plan• There are lots of ways you can avoid
these situations from arising, and to deal with them if they do arise
• If you do find yourself in a ‘worst case scenario’ remember there are procedures you can follow
• AIESEC LC UNAND and AIESEC Indonesia will be here as a support network and a point of contact throughout your entire traineeship