world paper free day -- oct 27
DESCRIPTION
TRANSCRIPT
Paper, paper everywhere...What are YOU going to do about
it?Hashtag = #wpfd
Era
Years
Typical thing managed
Best known company
Content mgmt focus
Mainframe
1960-1975
A batch trans
IBM
Microfilm
Mini
1975-1992
A dept process
Digital Equipment
Image Mgmt
PC
1992-2001
A document
Microsoft
Document Mgmt
Internet
2001-2009
A web page
Content Mgmt
???
2010-2015
???
???
???
Systems of Record
Era
Years
Typical thing managed
Best known company
Content mgmt focus
Mainframe
1960-1975
A batch trans
IBM
Microfilm
Mini
1975-1992
A dept process
Digital Equipment
Image Mgmt
PC
1992-2001
A document
Microsoft
Document Mgmt
Internet
2001-2009
A web page
Content Mgmt
Social and Cloud
2010-2015
An interaction
Social Business Systems
Systems of Record
Systems of Engagement
Against this backdrop of massive change in information management,
What About Paper?
Per Business Week, June 30, 1975
1975
“Vincent E. Giuliano of Arthur D. Little, Inc.,
figures that the use of paper in business for
records and correspondence should be declining by 1980, ‘and by 1990, most
record-handling will be electronic.’”
Yeah, right.
Photo source = http://www.flickr.com/photos/marcobellucci/3534516458/
Organizations continue to print,
copy and fax more than a
trillion pages of office paper each year (Infotrends)
Photo source = http://www.flickr.com/photos/mcfarlandmo/3274597033/
Organizations use paper printouts to
archive 62% of important
documents (CNN, 3-18-2010)
Printable web content will increase
3X by 2012 (The Independent,
10-20-2010)
Photo source = http://www.flickr.com/photos/tomsun/3859690596/
“The Future of the Office Document,” InfoTrends/CAP Ventures, January 2005.
“Nice thoughts" alone are not a sustainable business strategy.
This is not how to sell paperless to your organization in tight times.
Why is this so difficult?
3 Reasons
#1
FUD(Fear, Uncertainty, and Doubt)
Electronic copies aren’t as acceptable in
court as paper.
Digital image copies of information converted from paper (and microfilm) are
the legal equivalent of their paper counterparts and may be considered as
admissible in evidence as the original paper record in any legal or administrative
proceeding...
(The Legality of Digital Image Copies of Paper Records, Cohasset Associates)
Even with an electronic copy
we can't destroy the
paper original.
Digital image copies, like all other types of copies, are acceptable in any legal or
administrative proceeding regardless of whether the original is in existence or
not ...
(The Legality of Digital Image Copies of Paper Records, Cohasset Associates)
#2Lack of Understanding of the
BUSINESS (not the environmental) benefits
Improved Productivity.
7.5 percent of all documents get lost; 3 percent of the remainder get misfiled (Inc. Magazine)
Companies misfile up to 20 percent of their records (ARMA International)
Risk Reduction.80% of information is still retained on paper (CAP
Venture)
Natural and man-made disasters
Cost Savings.It costs $25,000 to fill a 4 drawer filing cabinet, $2,000
to maintain (futurelawoffice.com)
Average cost of courier - $15
15% of an organizations revenues are spent creating, managing & distributing documents
60% of employee time is spent working with document
#3
Thinking Too Tactically
The Goal is to Prepare Your Organization for the
So-Lo-Mo Revolution
You won’t survive with an elegant digital front-end and paper-clogged processes on
the back-end.
Think business velocity and customer engagement.
Resources
AIIM Paper Free home page -- http://www.aiim.org/events/paper-free-day
8 things you need to know about getting rid of paper (ebook) -- http://www.aiim.org/Resources/eBooks/Getting-Rid-of-Paper
AIIM PaperLess Toolkit -- http://www.aiim.org/Resources/Publications/ECM-Toolkits/2689
AIIM Training/Capture -- http://www.aiim.org/Training/Capture-Course
AIIM Capture Microsite -- http://www.aiim.org/Capture
AIIM Capture Community -- http://www.aiim.org/Community/Capture
Get connected with World Paper Free Day.http://www.aiim.org/paperfreeday
Photo credits
http://www.flickr.com/photos/marcobellucci/3534516458/http://www.flickr.com/photos/mcfarlandmo/3274597033/
http://www.flickr.com/photos/tomsun/3859690596/http://www.flickr.com/photos/iguerra/3217987878/
http://www.flickr.com/photos/joeshlabotnik/2676866737/http://www.flickr.com/photos/alvy/473633006/
http://www.flickr.com/photos/kodomut/3666794781/