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MINISTRY OF LOCAL GOVERNMENT AND RURAL DEVELOPMENT MLGRD

LOCAL GOVERNMENT CAPACITY SUPPORT PROJECT LGCSP

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FINAL REPORT��

ENVIRONMENT AND SOCIAL MANAGEMENT FRAMEWORK ESMF FOR LOCAL GOVERNMENT CAPACITY SUPPORT PROJECT

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Prepared By Dyson T Jumpah dyson jumpah gmail com

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FEBRUARY

7TH FLOOR, TRUST TOWERS FARRAR AVENUE, ADABRAKA ACCRA, GHANA.

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FINAL ESMF of LGCSP for MLGRD Ghana February

LLIISSTT OOFF AABBRREEVVIIAATTIIOONNSS AANNDD AACCRROONNYYMMSS

ARAP

ARIC

Abbreviated Resettlement Action Plan

Audit Review Implementation Committee

BOD Biochemical Oxygen Demand

BP Best Practice

CBRDP Community-Based Rural Development Project

DACF District Assemblies Common Fund

DANIDA

DDF

Danish International Development Agency

District Development Fund

EA

EIA

EMP

ESO

EPA

ESIA

ESMF

ESMP

Environmental Assessment

Environmental Impact Assessment

Environmental Management Plan

Environment and Social Officer

Environmental Protection Agency

Environmental and Social Impact Assessment

Environmental and Social Management Framework

Environmental and Social Management Plan

FDS Fiscal Decentralization Secretariat (within MLGRD)

FDU Fiscal Decentralisation Unit (within MOFEP)

FOAT Functional and Organisational Assessment Tool

GAS Ghana Audit Service

GPRS

GSGDA

GIFMIS

GIZ

Ghana Poverty Reduction Strategy

Ghana Shared Growth Development Agenda

Ghana Integrated Financial Management Information System

German International Cooperation

GoG Government of Ghana

IGF Internally Generated Funds

IGFF Intergovernmental Fiscal Framework

ILGS Institute of Local Government Studies

IMCC Inter-Ministerial Coordinating Committee

L.I. Legislative Instrument

LG Local Government

LGCSP

LGSS

Local Government Capacity Support Project

Local Government Service Secretariat

MDA Ministries, Departments and Agencies

MLGRD Ministry of Local Government and Rural Development


MMA Metropolitan and Municipal Assemblies

MMDA Metropolitan, Municipal and District Assemblies

MOFEP Ministry of Finance and Economic Planning

MPCU

NDAP

Metropolitan/Municipal Planning and Development Unit

National Decentralisation Action Plan

NEAP

NGO

OP

PEFA

National Environmental Action Plan

Non Governmental Organization

Operational Policy

Public Expenditure and Financial Accountability

PFM Public Financial Management

RAP

RCC

RPF

SPEFA

UDU

Resettlement Action Plan

Regional Coordinating Council

Resettlement Policy Framework

Social Public Expenditure and Financial Accountability Groups

Urban Development Unit in MLGRD


Table of Contents

LIST OF ABREVIATIONS AND ACRONYMS II

EXECUTIVE SUMMARY VIII

INTRODUCTION

BACKGROUND E S I R P

PURPOSE AND STUDY OBJECTIVES OF ESMF

OVERALL APPROACH AND METHODOLOGY FOR ESMF PREPARATION

APPROACH METHODOLOGY

DESCRIPTION OF LGCSP

CONTEXT AND OBJECTIVES OF LGCSP PROJECT COMPONENTS

C S C E C S C I P M S

RESULTS OF THE PUBLIC CONSULTATION PROCESS

CONSULTATIONS WITH MMAS CONSULTATIONS OF THE EPA

GHANA BASELINE PROFILE

WATER RESOURCES S W G

SOIL POPULATION ECONOMY OVERVIEW EDUCATION HOUSING HEALTH

POLICY LEGAL INSTITUTIONAL FRAMEWORK FOR ENVIRONMENTAL MANAGEMENT

NATIONAL ENVIRONMENTAL REQUIREMENTS G E P T E P A A EA R P EA A R L G A A

NATIONAL LABOUR SAFETY AND HEALTH REQUIREMENTS F O S A O S H P G D N W HIV AIDS P L A

THE GHANA SHARED GROWTH AND DEVELOPMENT AGENDA GSGDA


THE POVERTY REDUCTION STRATEGY OF GHANA GPRS I II

THE WORLD BANK REQUIREMENTS T B S P E A OP I R OP F OP P C P OP N H OP S D OP I P OP B P D OP

ENVIRONMENTAL SANITATION POLICY S W M

INTERNATIONAL CONVENTIONS INSTITUTIONAL FRAMEWORK

M E S T M L G R D M W R W H M F E P M R H

POTENTIAL ENVIRONMENTAL AND SOCIAL IMPACTS OF LGCSP AND MITIGATION

POSITIVE ENVIRONMENTAL AND SOCIAL IMPACTS W S P U R R D P S L P A P A I E B MMA E I C S D E S S A MTDP P

IDENTIFICATION OF POTENTIALLY ADVERSE ENVIRONMENTAL AND SOCIAL IMPACTS E I A S I

MITIGATION MEASURES C P I P C P

INTEGRATION OF THE EMP E M O P R P I

MONITORING C P O M P

ENVIRONMENTAL AND SOCIAL MANAGEMENT FRAMEWORK ESMF

THE ENVIRONMENTAL AND SOCIAL SCREENING PROCESS T S P R I S P

MITIGATION MEASURES G S


RESPONSIBILITY AND INSTITUTIONAL ARRANGEMENT FOR IMPLEMENTATION AND MONITORING CAPACITY STRENGTHENING FOR ESMP IMPLEMENTATION

C B P A T

ESMF IMPLEMENTATION SCHEDULE ESTIMATED BUDGET ESMF ESMP DISSEMINATION

REFERENCES

ANNEXES

ANNEX 1A: ENVIRONMENTAL AND SOCIAL SCREENING (ESS) OF SUB-PROJECTS ANNEX 1B: STANDARD FORMAT FOR SCREENING REPORT ANNEX 1C: SCREENING REPORT-ENVIRONMENTAL AND SOCIAL CHECKLIST ANNEX 2: STANDARD FORMAT FOR ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN (ESMP) ANNEX 3: GUIDANCE ON ENVIRONMENTAL & SOCIAL MANAGEMENT PLAN BY PROJECT PHASES ANNEX 4: DRAFT TERMS OF REFERENCE FOR SUB-PROJECT REQUIRING AN ESIA ANNEX 5: GENERAL ENVIRONMENTAL MANAGEMENT CONDITIONS FOR CONSTRUCTION CONTRACTS ANNEX SUMMARY OF WORLD BANK SAFEGUARD POLICIES AND HOW THEY WILL APPLY TO THE FUTURE PROJECT ACTIVITIES ANNEX 7: LIST OF INDIVIDUALS/INSTITUTIONS CONTACTED ANNEX TERMS OF REFERENCE FOR LGCSP ESMF ANNEX MINUTES OF DISCLOSURE WORKSHOP

LIST OF TABLES TABLE ES1: COST BREAKDOWN FOR ESMF IMPLEMENTATION……………………………………………………………………………xii

TABLE �� TABLE SUMMARY OF CONSULTATIONS WITH EPA TABLE STATUS OF SAFEGUARD WORK TABLE STRUCTURES INVOLVED IN LGCSP ENVIRONMENT AND SOCIAL MANAGEMENT TABLE CONTENTS OF ENVIRONMENTAL STUDIES TABLE PROCEDURES FOR ESIA TABLE PROCESS MONITORING INDICATORS OF ESMF MEASURES TABLE INDICATORS AND MONITORING MECHANISM OF ENVIRONMENTAL AND SOCIAL ISSUES TABLE SUMMARISED ENVIRONMENTAL SCREENING PROCESS AND RESPONSIBILITIES TABLE GENERAL MITIGATION MEASURES TABLE SUMMARY OF ENVIRONMENTAL MITIGATION MEASURES TABLE INSTITUTIONS RESPONSIBLE FOR IMPLEMENTATION OF ESMF TABLE INSTITUTIONAL ARRANGEMENTS FOR ESMF IMPLEMENTATION TABLE TRAINING SCHEDULE TABLE TIMETABLE FOR IMPLEMENTATION AND MONITORING OF ENVIRONMENTAL ACTIVITIES TABLE ESTIMATED COSTS OF TECHNICAL MEASURES TABLE TRAINING AND AWARENESS MEASURES COSTS TABLE SUMMARIZED ESTIMATED BUDGET FOR ENVIRONMENTAL AND SOCIAL IMPACT MANAGEMENT TABLE COST BREAKDOWN FOR ESMF IMPLEMENTATION TABLE ENVIRONMENTAL AND SOCIAL CHECKLIST TABLE GUIDANCE ON ESMP BY PROJECT PHASES


LIST OF FIGURES FIGURE GHANA LGCSP INSTITUTIONAL ARRANGEMENTS FIGURE ESMP IMPLEMENTATION ARRANGEMENT FIGURE TYPICAL ENVIRONMENTAL SCREENING PROCEDURE FIGURE CONSULTATIONS WITH THE KETA MUNICIPAL ASSEMBLY KETA FIGURE CONSULTATIONS WITH THE KWAHU WEST MUNICIPAL ASSEMBLY NKAWKAW FIGURE CONSULTATIONS WITH THE ASHANTI AKIM NORTH MUNICIPAL ASSEMBLY KONONGO FIGURE CONSULTATIONS WITH THE KUMASI METROPOLITAN ASSEMBLY KMA KUMASI FIGURE CONSULTATIONS WITH THE ENVIRONMENTAL PROTECTION AGENCY EPA ASHANTI REGION KUMASI FIGURE CONSULTATION WITH THE SEKONDI TAKORADI METROPOLITAN ASSEMBLY FIGURE CONSULTATION WITH CAPE COAST METROPOLITAN ASSEMBLY FIGURE CONSULTATION WITH EPA CAPE COAST FIGURE CONSULTATIONS WITH KOMENDA


EXECUTIVE SUMMARY The Ministry of Local Government and Rural Development (MLGRD), with support from the World Bank, is currently preparing a Local Government Capacity Support Project (LGCSP). T

The project has four main components. Component 1 will be implemented by the Ministry of

Finance and Economic Planning (MOFEP), and Components 2, 3 and 4 will be implemented by MLGRD.

• Component 1: S .

• Component 2: : E

• Component 3: S .

• Component 4: I P M S .

A T C U D G Description of Prospective Projects under Component 2

Under Component 2a, the grant funds will be provided as discretionary funds that can be used by MMAs for infrastructure and services that they have a mandate to deliver (with a simple negative list). These could be small scale civil works such as local roads, street lighting, drainage, markets, abattoirs, public toilets, sanitation, etc. Environmental and Social Issues Relevant to the Project

The potential environmental and social impacts of the likely investments are not currently known, even though they are likely to be minor. Since the exact location, nature and number of investments and/or services are not known, MLGRD is required to prepare an Environmental and Social Management Framework (ESMF) to ensure that all investments are adequately screened for their potential environmental and social impacts, and that correct procedures to be followed, depending on the types of investments to be carried out, and these will be reflected in the ESMF document. In pursuant to the requirements of the World Bank, including OP 4.01, an ESMF for LGCSP, subject of this study, is prepared. Objectives of the Study

The objective of the assignment is to prepare an ESMF which will:

(i) E

(ii) I


(iii) I ESMF ESIA ESMP

(iv) I Methodology

The ESMF study has been prepared in accordance with applicable World Bank safeguard policies and Ghana environmental assessment guidelines. The distinct phases of the study include:

�� Data Gathering; �� Consultations and discussions with MLGRD, LGCSP, MMAs, EPA and NGOs; �� Literature review; �� Environmental screening and scoping; �� Determination of potential impacts; �� Identification of impact mitigation measures; �� Preparation of an Environmental and Social Management Plan; and �� Preparation of sub-project guidelines.

NATIONAL ENVIRONMENTAL REQUIREMENTS

The adoption of the National Environmental Action Plan (NEAP) led to the enactment of the EPA Act 1994 (Act 490); and subsequently the passing of the Ghana EIA Procedures into the EA Regulations, 1999 (LI 1652). The EPA is required to conduct monitoring to verify compliance with given approval/permit conditions, required environmental standard and mitigation commitments. Furthermore, a requirement by EPA for an EA precludes any authorising Ministries, Departments and Agencies (MDAs) from licensing, permitting, approving or consenting such undertaking, unless notified otherwise. EA Regulations and Procedures

T EA R T EP

U EP T EP S EIA S

S E S A T R

PEA T R EIA EA

EMP A E R AER Local Government Act, 1993 (Act 462)

T L G A A I


R D T M M D A MMDA

O

• T F O S A A • O S H P • N W HIV AIDS P • L A A • G S G D A • G P R S GPRS I II • W B S P • G E S P • R I C P • I F

POTENTIAL ENVIRONMENTAL AND SOCIAL IMPACTS

T S MMA B

MMA Potential Environmental Impacts

The proposed upgrading of infrastructure works will have minimal impact on the environment. An assessment of the negative impacts can be classified into construction phase and post-construction phase impacts. The constructional works would present minor negative environmental impacts. The construction phase includes the following operations: site clearing, excavation and grading, upgrading of access roads and drains, installation of utility services (electricity and water supply). Some of the potential minor environmental impacts are:

• L • S • V • A • V • N • C • S • O

Potential Social Impacts

S LGCSP MMA T


• D • D • R • L • D • S


ENVIRONMENTAL AND SOCIAL MANAGEMENT FRAMEWORK During the implementation of LGCSP activities, potential environmental and social impacts must be considered and managed. The impacts must be mitigated, minimized or preferably avoided particularly to meet the Government of Ghana’s National Environmental Requirements and the World Bank safeguards policies requirements. The objective of the ESMF is to outline the institutional arrangements relating to: (i) identification of environmental and social impacts arising from activities under the LGCSP sub-projects, (ii) the implementation of proposed mitigation measures, (iii) Capacity Building and (iv) Monitoring. The ESMF will be included in LGCSP Project Implementation Manual and the Operations Manual. The ESMF outlines mechanisms for:

1) S

2) I

3) M E S M P ESMP

4) P

5) T ESMP ESMF I A

MLGRD is the lead implementing agency for the LGCSP. The Planning, Budgeting, Monitoring and Evaluation (PBME) Directorate is the entity designated by MLGRD to manage the project. PBME will also supervise the implementation of the ESMF by the MMAs. The Municipal/Metropolitan Planning and Coordination Committees (MMPCUs) (and directly the Planning Officer) of the MMAs will execute the provisions of the ESMF on the ground. The MLGRD will recruit an Environmental and Social Officer (ESO). The ESO’s main task is to ensure that the 46 MMAs comply with the National Environmental requirements and the World Bank’s environmental and social safeguard policy requirements and recommnedations, including reviewing screening documents from MMAs, reviewing, overseeing, and participating in ESIA reviews and implementation, monitoring activities of mitigation measures implementation and act as the interlocutor of the LGCSP/MLGRD and MMAs (MMPCUs). The MLGRD will also be responsible for the dissemination the ESMF/ESIAs/ESMPs in country and in the World Bank’s infoshop. Responsibilities for the Implementation of the Screening Process


T ESMF MMA MMPCU MLGRD MLGRD EPA W B ESMF CAPACITY STRENGTHENING FOR ESMF IMPLEMENTATION I MLGRD

C MLGRD R C C R EPA

MMA MLGRD − Institutional structuring within the relevant departments to ensure that required professional and

other technical staff are available.

To successfully implement the ESMF, a training programme for MLGRD and MMAs is necessary. Proposed capacity building training needs are as follows:

- Environmental and Social Management Process. - Use of Screening form and Checklist - Preparation of terms of reference for carrying out EA - Design of appropriate sub-project mitigation measures. - Review and approval of EA reports - Public consultations in the ESMF process. - Design of appropriate monitoring indicators for the sub-project’s mitigation measures - Integration of sub-project ESMPs into the MMAs project cycles during their project

implementation stages. ESTIMATED BUDGET FOR ESMF

The estimated budget for Implementation of ESMF and RPF are as follows: T ES C B ESMF I S/No Task Cost ($) Comment

1 Salary and travel costs for Environmental and Social Officer at MLGRD (including regular monitoring visits)

195,000 Total duration of Project – 6 years

2 Orientation and training of MMAs in environmental and social safeguards

140,000. Duration of Project

3 Assessments of project implementation for compliance to ESMF and RPF recommendations at MMA levels covering two (2) visits

80,000 2013 and 2015

4 Conduct sub-project ESIAs/ESMPs/RAPs/ARAPs before project implementation

Nil The cost will be borne by MMAs using urban grants


Total Estimated Costs 415,000

The total estimated cost for the implementation of the ESMF and RPF is Four Hundred and Fifteen Thousand US Dollars ($415,000)


INTRODUCTION

BACKGROUND

T M L G R D MLGRD W B L G C S P LGCSP T G G

P P A W B

T

T C

M F E P MOFEP C MLGRD

�� C S T

M FEP

�� C E T U D G UDG

�� C S T

�� C I P M S T

MLGRD S

MLGRD U D U F D S U D G

FM


E S I R P

U C M M A MMA

T MMA T

T S

MLGRD E S M F ESMF

ESMF

In pursuant to the requirements of the World Bank, including OP / BP 4.01, an ESMF is prepared by the Government of Ghana (GoG) as a requirement for the implementation of the LGCSP. Furthermore, the World Bank requires that the description of measures taken by the GoG represented by the Ministry of Local Government and Rural Development (MLGRD) (the Borrower) to address the safeguard policy issues and undertake an assessment of MMAs and MLGRD’s capacity to plan and implement the measures proposed to be addressed in the ESMF.

PURPOSE AND STUDY OBJECTIVES OF ESMF

In World Bank-financed projects, a key goal is to enhance positive and sustainable environmental and social outcomes of the project by minimizing and/or avoiding negative environmental and social impacts. Where avoidance is not possible, an Environmental and Social Management Framework is developed which provides the framework within which to address the issues. The objective of the assignment is to prepare an ESMF which will:

• E

• I

• I ESMF

• I


The EA Regulations of Ghana provide the general framework and procedures for EA and environmental management (EM) of development actions. Most Development Partners (DPs) and funding institutions, including the World Bank also have EA requirements. As part of funding arrangements for the LGCSP, the World Bank’s safeguards policies and national requirements must apply. The project has the following attributes (quite distinct from project-specific level assessment):

• Geographical coverage of 46 Metropolitan and Municipal Assemblies in all the 10 regions of Ghana;

• Implementation duration spread over 6 years.

• Involvement of several institutions at the national, regional, district and local levels;

• Design of the sub-projects, types and numbers for implementation, and the specific project locations and communities all not determined at this stage.

The ESMF spells out the World Bank safeguards policies, country’s institutional arrangements and capacity required to implement the framework. This ensures that sub-projects meet the national and local E&S requirements and are consistent with OP 4.01, OP 4.12, etc of the Bank. Other objectives of the ESMF include:

• Assessment of potential adverse environmental and social impacts commonly associated with the listed sub-projects and the way to avoid, minimize or mitigate them;

• Establishment of clear procedures and methodologies for the environmental and social planning, review, approval and implementation of sub-projects;

• Development of an EA screening/initial assessment system to be used for sub-projects; and

• Specification of roles and responsibilities and the necessary reporting procedures for managing and monitoring sub-project environmental and social concerns.

• Development of general environmental management conditions to be added to construction contracts.

The ESMF will be principally used by MMAs and other collaborators to ensure that adequate mitigation measures and other environmental and social safeguards have been incorporated into the sub-projects to be implemented under the LGCSP.


OVERALL APPROACH AND METHODOLOGY

APPROACH

The ESMF study has been prepared in accordance with applicable World Bank safeguard policies and Ghana environmental assessment guidelines. The distinct phases of the study include:

�� Data Gathering; �� Consultations and discussions with MLGRD, LGCSP, MMAs, EPA and NGOs; �� Literature review; �� Environmental screening and scoping; �� Determination of potential impacts; �� Identification of impact mitigation measures; �� Preparation of an Environmental and Social Management Plan; and �� Preparation of sub-project guidelines.

− Data Gathering The ESMF Consultant assembled and evaluated relevant baseline data related to the biophysical and socio-economic characteristics of the environment to be covered by the project. The baseline data reviewed included: topography, soil, water resource, biological and socio-economic data. Consultations

During the assessment, consultations with key stakeholders such as impacted groups, local communities and non-governmental organizations were held from 13-27th of January 2011. Selected LGCSP beneficiary MMAs were also visited during the period. (see Annex 7)

− Literature Review

The ESMF preparation involved document review. The GoG and the World Bank reference documents reviewed included:

• Environmental Protection Agency Act, 1994 (Act 490);

• Environmental Assessment Regulations, 1999 (LI 1652); • National Environmental Action Plan;

• Ghana EIA Procedures; and • World Bank’s Safeguards Policies.

The approach was based on review of available project literature and other strategic planning documents at the national and sector level.


METHODOLOGY

KEY ACTIVITIES

SPECIFIC TASKS

1. Provide general information on the project 2. Present the ESMF objectives 3. Describe the project activities and components 4. Present and analyze the baseline data (biophysical and

socioeconomic environment) 5. Analyze the national, legal and regulatory framework and the

World Bank safeguard policies 6. Analyze the country environmental and social management

institutional framework and within the framework of the project 7. Assess the project impacts

Development of the Environmental and Social Management Framework

8. Develop the Environmental and Social Management Plan including: a. Screening process b. Mitigation measures c. Environmental monitoring plan d. Responsibility and Institutional arrangements in

implementation and monitoring e. Capacity Strengthening plan f. Consultation plan g. Implementation schedule h. Cost estimation

Technical appendices / recommendations/ List of individuals/institutions contacted/ references


DESCRIPTION OF LGCSP

CONTEXT AND OBJECTIVES OF LGCSP

The project will provide an integrated package of support to build the capacity of Metropolitan, Municipal Assemblies (MMAs), with a specific focus on the urban assemblies (Metropolitan and Municipal Assemblies or MMAs). A systematic and dynamic approach to capacity building is proposed, aimed at ensuring that an appropriate enabling policy, regulatory and fiscal environment at the national level supports efforts to strengthen local government capabilities. It would also ensure that the capacity of urban assemblies is built in relation to functions that they actually perform (“learning by doing”), and that they are held to account (by citizens and national government) and appropriately rewarded for the performance of these functions.

This project will build on the incentive driven approach to enhancing MMDA performance that has been initiated through the District Development Fund (DDF) performance grant that has been operating over the last two years, and which is showing positive outcomes. It will focus on the specific needs of urban assemblies through encouraging the emergence of a differentiated fiscal framework and providing incentives and support in key reform areas already identified in the National Decentralisation Action Plan (NDAP) and related policies of government. The broad focus area of these reforms will be on local government public financial management systems, as these are recognized as the critical foundation of accountable and effective local governance and service delivery. The specific reform areas considered critical are: (i) budget reform; (ii) reporting, monitoring and auditing systems; (iii) revenue management; (iv) asset management; and (v) social accountability.

The project will complement and harmonize with existing and planned support from other development partners (DPs) to the overall decentralization framework. Specific support to administrative decentralization is already being provided by the Danish International Development Agency (DANIDA), French Development Agency (AFD) and German International Cooperation (GIZ), with further support planned by the European Union (EU). The growing focus of the EU support is on the work of the Local Government Service Secretariat (LGSS) related to personnel decentralization and civil service reforms. In this context, Bank support under this project will focus on fiscal decentralization and financial management reforms, given their importance in supporting administrative decentralization as well as enhancing local service delivery and governance outcomes. The project is also being designed in strategic partnership with other DPs engaged in decentralization to ensure a mutually reinforcing reform agenda in support of the government’s decentralization policy (using common frameworks, performance criteria, indicators, triggers, etc).


PROJECT COMPONENTS

C S

This component will support the establishment of a predictable and transparent fiscal framework for local governance, through assisting MoFEP to develop and manage specific aspects of the fiscal framework for local governance. Current problems in the fiscal framework disrupt the performance of local government functions, such as budget management, and undermine their ability to respond to citizen needs. In addition, the framework for public financial management by local governments is outdated and insufficient for the growth in their roles and responsibilities. An effective fiscal framework will complement the provision of capacity support and financing to local governments through creating appropriate incentives for effective local service delivery and accountable decision-making. GoG has recognized that the fiscal framework is a critical element of the enabling environment for effective and accountable local governance. High-level agreement has been reached that MoFEP should provide leadership in this area and a Fiscal Decentralisation Unit (FDU) has been created in MoFEP to start operations in calendar year 2011. The FDU has the mandate to lead a consultative process of fiscal policy development over the medium term and to monitor fiscal and financial aspects of the decentralisation programme. The FDU is expected to work closely with MLGRD on these issues.

The FDU will be supported through three sub-components, namely: (i) the development of intergovernmental fiscal policy, including the revision of the overall Intergovernmental Fiscal Framework Policy Statement of 2008, a series of studies focusing on fiscal issues in decentralization (e.g. decentralized education/health financing, issues associated with personnel transfers, etc.), a review of the system of fiscal transfers with a specific focus on the performance of the District Assemblies Common Fund (DACF), and the review of the regulatory environment for municipal borrowing; (ii) the development of implementation strategies in the five key local government financial management reform areas of budgeting; reporting and auditing; revenue management; asset management; social accountability in public financial management (PFM); (iii) the development of FDU management capacity, through the provision of a long term technical advisor on fiscal decentralization, international training course for staff, study tours, support to MoFEP communications and awareness activities at national and local level, and general support to selected unit overheads.

C E

T U D G UDG

T UDG D D F DDF D P

MMDA M L G R D MLGRD T DDF measure functional capacity in five core areas: (i) d , (ii)

f , (iii) p , (iv) , and (v) the f G A T DDF


FOAT MMDA T DDF

A T DDF MMDA DDF

(i) P U D G UDG T A MMA

MMA I MMA DDF MMA DDF FOAT G P

A G T DDF E D P C U DPCU A A P A S A P M

G A P I A A P N

T UDG DDF T UDG

T T

FOAT FOAT T O M UDG

T

A

A

T UDG DDF T UDG

MMA D M T D P DMTDP L I

L G D D A C I

T MMA

The FOAT measures performance under eight sub-themes using 50 indicators. The sub-themes, along with the maximum score

achievable out of 100, are: management and organization (12); transparency, openness and accountability (12); planning system (15); human resource management (8); financial management and auditing (16); fiscal capacity (15); procurement (12); and environmental sanitation management (10).


• A

• D DMTDP D A

A

(ii) T T MMA

PFM S C S F MMA

• T

MMA PFM MMA T

T PFM MMA

T L G S S

LGSS I L G S ILGS T

MMA

• T C S F MMA PFM US MMA T

F MMA LGSS

•

C S

C D P F NDAP A

C C DDF I PFM


S MMA

MLGRD S A U C T U MLGRD

C T U T A

T S A U T

U C O

PFM T S P E F

A SPEFA CSO MMDA D T

G S F P HIPC W CSO CBO NGO D A M

T

PFM T PFM

I PFM

T MLGRD M A B

PFM

C I P M S

This component will provide support to MLGRD in fulfilling its role in supporting the decentralization process specifically related to fiscal decentralization and urban development, and support project management needs of MLGRD. The first subcomponent will strengthen MLGRD through providing technical assistance and operational support to the Fiscal Decentralization Secretariat and the Urban Development Unit, the Inspectorate Division and the Monitoring and Evaluation Unit of the Planning, Budgeting, Monitoring and Evaluation (PBME) Department. The second sub-component will support the management of the UDG, including specialist technical advisors for grant management, monitoring and evaluation, and safeguards; the annual UDG performance assessment process; annual procurement, financial management and value-for-money reviews at the MMA level; and semi-annual field surveys of physical progress by MMAs. The third sub-component will support project management, including procurement and FM specialists, project audits, project evaluations, citizen surveys, project communications activities, training and workshops, and operating costs.


RESULTS OF THE PUBLIC CONSULTATION PROCESS To adequately appreciate the views and concerns of stakeholders with regard to the project implementation, field visits and consultation with key stakeholders, Ministries, Departments and Agencies, MMAs, and non-governmental organizations are on-going. The consultations focused on:

��Assessing the views and understandings of the MMAs on the LGCSP;

��Identifying and Assessing environmental and social impact of the LGCSP

��Proposed or ongoing infrastructure rehabilitation activities under the MMAs

��Reviewing the status of compliance and enforcement of environmental regulations within the MMAs.

��Identifying capacity building needs for the MMAs and relevant regulatory institutions and recommending actions to strengthen MLGRD and its partners to ensure sustained environmental and social compliance monitoring.

The consultation was basically done in two forms:

- Group discussions with a cross-section of officials and professionals from government Ministries, Departments, and MMAs.

- Interviews with key informants (MLGRD, EPA etc) so that views and concerns are more broadly captured.

CONSULTATIONS WITH MMAS

Consultations were held with the under-listed Metropolitan and Municipal Assemblies (MMAs): 1. Accra Metropolitan Assembly (AMA), Greater Accra 2. Ashaiman Municipal Assembly (Greater Accra); 3. Keta Municipal Assembly (Volta Region) 4. Cape Coast Municipal Assembly(Central Region); 5. Komenda-Edina-Eguafo-Abirem Municipal Assembly (Central Region); 6. Sekondi-Takoradi Metropolitan Assembly (Western Region); 7. Asante Akim North Municipal Assembly (Ashanti Region); 8. Kumasi Metropolitan Assembly (Ashanti Region); and 9. Kwahu West Municipal Assembly (Eastern Region).

The detailed consultation issues and responses with pictures are presented in Annex 7. The Table 4.1 below is a summary of consultations held with the MMAs.


T Summary of some Key Consultation Issues

S/N Assembly Name/Position of Officer Consulted

Main Consultation Issues Responses

1 Accra Metropolitan Assemby, Accra

Mr. Timothy Teye Oman- Metropolitan Planning and Development Officer

1. The lacks an in-house capacity for EA management, monitoring and compliance enforcement

- Capacity building and training for MA staffs

2 Keta Municipal Assembly, Keta

Mr. M. P. Dagbui-Chief Economic Planning Officer

2. Threats of infrastructure project to wildlife conservation in the MA and restriction to natural resource.

- Promotion of wetland conservation, alternative means of livelihoods, involvement of wildlife experts in project design and training.

3. Ashaiman Municipal

Mr. S.S Agbeve - Planning Officer

4. Cape Coast Metropolitan

Hon. Anthony Egyir Aikins - Chief Executive

5. Komenda-Edina-Eguafo-Abirem Municipal

Mr. Atta-Ullah Dason - Co-ordinating Director

6. Sekondi-Takoradi Metropolitan

Hon. Kobina Pra Annan - Chief Executive

7. Asante Akim North Municipal

Mr. M.D.A. Avah - Municipal Coordinating

Director

8. Kumasi Metropolitan Assembly

Mr. Paa Kwesi Simon - Development Planning

Officer

9. Kwahu West Municipal Assembly

Hon. Alex Obeng-Somuah - Chief Executive

3. Resettlement issues in the implementation of sub-projects of the MDTPs 2. Observance of Environmental and Social safeguards in project implementation 3.Involvement of NGOs in the assemblies’ plan implementation

- Public consultations are held to sensitize the community people

- Compensations are paid to legal occupants of affected properties

- Only donor sponsored projects are subjected to EA. Assembly sponsored projects are not subjected to EA unless in ‘severe’ cases

- NGOs are included in

community dialogue as a first step in identifying the needs of the community to be incorporated in the MTDPs


CONSULTATIONS OF THE EPA

Consultations were held with the under-listed Regional EPA Offices: 1. EPA, Head Office-Accra 2. EPA, Central Regional Office – Cape Coast; and 3. EPA, Ashanti Regional Office – Kumasi.

Table 4.2 is a summary of consultations held with EPA Regional Offices.

T S C EPA

S/N Name of Regional Office

Name/Position of Officer Consulted Main Consultation Issues

1 EPA, Head Office Mr Ebenezer Sampong - Director of EAA Dept.

Effective collaboration with MDAs with the EPA and provision of the needed resources to enable the EPA offers her support roles to the MDAs.

2. EPA, Central Region Mr. Don Boateng Addae - Senior Programme Officer

3. EPA, Ashanti Region Mr Prempeh Adakwa - Yiadom - Senior Programme Officer

1. Correspondence with the Assembly in observing E&S safeguards on sub-projects 2. Contribution to the works of EMCs of the assembly


GHANA BASELINE PROFILE

WATER RESOURCES

W W I G S

G T

D I A

S W

T G W V B V O L V P A T B C D A D T A B R T

A N T S W

N C E T

I

G

A O I G

I G

SOIL

T G O O F P A T T

T T G


T

T T

T T

T L

POPULATION

T G P H C P

H G L S S GLSS

GLSS V

E

ECONOMY OVERVIEW

G GDP T

GDP G O G J D

G M C C MCC C G

I G P R G F IMF

S

GDP

EDUCATION

A E G T


HOUSING

H R H T

W

T

H

HEALTH

R T

S G


POLICY LEGAL INSTITUTIONAL FRAMEWORK FOR ENVIRONMENTAL MANAGEMENT T EA G W B

P I

NATIONAL ENVIRONMENTAL REQUIREMENTS

G E P

T G N E A P NEAP T

I

EA

T NEAP EPA A A G EIA P EA

R LI

T E P A A

T E P A EPA A A A G EA A

A T A R D O

EA EMP A E R AER

T A

F EPA EA MDA

EA R P

T EA R T EP


U EP T EP S EIA S

S E S A T R

PEA T R ESIA EA

EMP A E R AER

EA A R

T EA A R EA LI EP A

L G A A

T L G A A I

R D T M M D A MMDA

Among the functions of the MMDAs are the following:

��Formulate and execute plans, programmes and strategies for the effective mobilization of the resources necessary for the overall development of the MMDAs;

��Initiate programmes for the development of basic infrastructure and provide municipal works and services in the MMDAs; and

��Be responsible for the development, improvement and management of human settlements and the environment.

B L

O MMDA A M MMDA

H MMDA


NATIONAL LABOUR SAFETY AND HEALTH REQUIREMENTS

F O S A

T F O S A A F I D I

O S H P G D

T O S H P

T I L O

ILO C T

N W HIV AIDS P

T HIV AIDS HIV AIDS

L A

T L A A T A

L C U P XV O H S E A

THE GHANA SHARED GROWTH AND DEVELOPMENT AGENDA GSGDA

T C G D P S P G G


T G S G D A GSGDA G Better Ghana Agenda. T B G A

I G G S G D A GSDA G

THE POVERTY REDUCTION STRATEGY OF GHANA

GPRS I II

T GPRS I T

GPRS II GPRS I T GPRS II T

GPRS

THE WORLD BANK REQUIREMENTS

T B S P

T B T B O P

OP B T EA

T S P E S D I L T

P T • E A OP • N H OP • P M OP • I P OP • P C R OP • I R OP • F OP • S D OP • P I W OP • P D A OP P


• P D OP

E A OP

T OP EA T B

• C A D E A • C B I E E • C C E

T EA C A B T OP

B

I R OP

T P I R A

F OP

T OP BP T

I

P C P OP

T M M


N H OP

T T B

T B

S D OP

T P B T B

S F

I P OP

T

M

B P D OP

T B P

B

ENVIRONMENTAL SANITATION POLICY

I M L G E S P T P NEAP S T P

I


S W M

T P A H

T P

��Sanitary landfill; ��Controlled dumping with cover; ��Incineration; ��Composting; and ��Recycling

INTERNATIONAL CONVENTIONS

G • Treaty on Marine Life Conservation, 1966 • The Convention on Prevention of Marine Pollution by Dumping of Waste and other Matter, 1972 • Convention on the Prevention of Pollution from Ship, 1973/1978 • Convention on the International Trade in Endangered Species of Wild Flora and Fauna, 1981 • Law of the Sea, 1982 • International Agreement on the Protection of Tropical Timber, 1994 • Comprehensive Nuclear Test Ban Treaty (CTBT), 1996 • Vienna Convention on the Protection of the Ozone Layer, 2001 • United Nations Framework Convention on Climate Change (UNFCCC), 1994 • The Convention on Biological Diversity (Biodiversity Treaty), 1993 • Environmental Modification Treaty, 1997.

INSTITUTIONAL FRAMEWORK

M E S T

T M E S T MEST I

T MEST

A


A MEST S W M T O S T

M L G R D

T M L G R D MLGRD G

Under the LGCSP, MLGRD will manage the disbursement of the Urban Development Grant under Component 2(a) to selected urban assemblies using the established mechanisms for the DDF, under the DDF Secretariat. The allocations and transfer of the grant will be based on the performance of urban assemblies, as measured through clearly defined and pre-specified indicators. The capacity building and technical assistance programs under Component 2(b) will be managed by the Local Government Service Secretariat (LGSS) and the Institute of Local Government Studies (ILGS) who is mandated to provide support to local governments and whose managerial and technical capacities will be strengthened.

M W R W H

T M W R W H

W H W S S H T M .

M F E P

T F E P T M F E D M FEP T M

F D U B O M T U

S M S MLGRD

F D S FDS T F D U FDS PFM


M R H

The Ministry of Roads and Highways is a government establishment responsible for policy formulation, monitoring and evaluation with regard to the transport sector which consists of the following:

a) Road Infrastructure sub-sector

b) Road Transport Services and Safety sub-sector.

c) Road Transport Training

d) Road Maintenance Financing

The Departments and Agencies relevant to the LGCSP that operate under the direct ambit of the Ministry are following with respect to Road Infrastructure:

♦ Department of Feeder Roads (DFR)

♦ Department of Urban Roads (DUR)


POTENTIAL ENVIRONMENTAL AND SOCIAL IMPACTS OF LGCSP AND MITIGATION Description of Prospective Projects under Component 2a

Under Component 2a, the grant funds will be provided as discretionary funds that can be used by MMAs for infrastructure and services that they have a mandate to deliver (with a simple negative list). These could be small scale civil works such as local roads, street lighting, drainage, markets, abattoirs, public toilets, sanitation, etc. The Table ES.1 below presents the list of some of the likely investments and the safeguards status (this list is not comprehensive:

T S S W

Status of Safeguard Work (OP 4.01 and OP 4.12) Location

Implementation ESIA RPF RAP

MMAs Construction To be done if required

Done To be done if required

Sub-component infrastructure upgrading facilities MMAs Rehabilitation To be done if

required Done To be done if required

LIST OF POTENTIAL SUB-PROJECTS • Construction of classroom blocks; • Construction of culverts; • Rehabilitation/renovation of school blocks; • Mounting of electricity poles; • Construction of Clinics and Community Health

Posts and Centres; • Construction of maternity clinics and maternity theatres

and wards; • Construction of hospitals and hospital wards; • Construction of public health units; • Construction of nurses quarters; • Construction of laboratory blocks; • Drilling of boreholes; • Construction of water supply system; • Mechanization of boreholes; • Construction of teachers quarters; • Construction of KVIPs; • Construction of libraries; • Construction of water closet seaters; • Landscape and greenbelt development; • Rehabilitation of public toilet; • Construction and lining of drains; • Acquisition of waste disposal sites /landfills; • Expansion of lorry parks; • Construction of market stalls; • Construction of rest stops; • Reshaping of road; • Provision of streetlights; • Bridge constructions; • Construction of apartments for the pro-poor, etc.

POSITIVE ENVIRONMENTAL AND SOCIAL IMPACTS

The overall environmental impact of the project is expected to be positive. Significant positive impacts to the natural and socioeconomic environments will be achieved by the participating MMAs. By developing infrastructure, the capacity of the MMAs to deliver quality services will be improved. The next sections explore some of the identified prospective projects (water supply, road rehabilitation and drainage, street light and abattoir) related benefits and general positive impacts:


W S P

• C

• S

U R R D P

• T M M

• G

• R

• G M M

• T

S L P

• This could help in reducing the rate of crimes in the MMAs

• It will reduce the rate of road accident within the MMAs at night.

• S L MMA G

• I MMA

A P

• S


• T

A I

M MMA A LGCSP MMA

E B MMA

Improved road infrastructure through rehabilitation and maintenance provides such socio-economic benefits as accessibility which will significantly enhance economic prospect and integration. Lack of access has been traditionally linked to poverty in Ghana.

E I C S D

The Project will offer important contribution and legacy to the decentralization program by providing capacity building opportunities to the MMAs. The support to MMAs will particularly enhance community involvement in decision processes affecting their interests, gender issues and other environmental and social related activities in their immediate neighbourhoods.

E S S A MTDP P

T MMA E S LGCSP MTDP

T MMA LI E S

IDENTIFICATION OF POTENTIALLY ADVERSE ENVIRONMENTAL AND SOCIAL IMPACTS

The proposed upgrading of infrastructure works will have an impact on the environment. The potential impacts of the development are both adverse and beneficial. An assessment of the negative impacts can be classified into construction phase and post-construction phase impacts.

E I A

C P I

T T


T T

L

T T

S L D

A T

T

I

V I

T T

A Q

T P O

T

V T I

T T T


N L G V

M T

T

O

C W

The constructional activities on the access ways will produce wastes such as excavated soils and redundant materials such as broken block and pieces of wood. The haphazard collection of constructional wastes could obstruct the movement of the workers and trucks as well as affect the beauty of the estates. These wastes will therefore have to be managed at various times during the construction period.

O H S

S T

P

S I

T P N I

S LGCSP MMA T

D U S

T S A

D

I R


I RAP ARAP R P F

R

I

D

S

A

A

I

I MMA

R A S L

T

MITIGATION MEASURES

V T


C P I

A Q

D H

M B I

N V

T I

T I

C W M

E I R I

O H S

T C T

A W T

B

H H I

• Proper management of sanitary wastes


• Adequate supply of safe water • Adequate protection against dust and excessive noise • An education program is a component of occupational health and safety. An orientation on

proper values on safety and environmental awareness shall be inculcated among contractors and in turn among their workers.

Furthermore, there should be in addition to the above:

• Vehicle safety signals

• Speed ramps • Loading and off-loading procedures

• Only drivers with Vehicle license and permit are to drive

A E S C

MMA C

T MMA D P S E M C T

G

S E I S

S

T

A

S P W S

S T

C


H S N R W

P O N

M MMA T

M

A F N C

T A

MMA MMA D RPF

R

F RAP A R A P ARAP

RPF A

• Provision of adequate compensation and alternative opportunities and facilities for resettlement.

• Preferential access to jobs and employment, credit and other related services.

• A resettlement plan that complies with World Bank requirements

P C P

S W L R T P

MMA S S

M S I B P

M S A


A O L R M

L MMA T

E S T

U E I L V

I B I T

C D P

I C P H

A EMP RAP T I G

O

MMA D P T

M MMA D U R

T E I A S

T NGO

T

I R


C D C R

C T

D U R

D M R

I I MMPCU

E I A R C

T MMA

P C

T L V B

S C C

INTEGRATION OF THE EMP

I T

E M

T T

T C I


E M E P

T

O P

Environmental management deals with how mitigation measures proposed are implemented and assign the responsibility and costs, if appropriate, in its implementation. The programme has the following objectives:

• Protection of the environment from potentially harmful infrastructure facility and related activities, and vice versa;

• Enhancement of infrastructure facility attributes, especially with regard to integrated local development; and

• Government institutional strengthening in conducting environmental protection and monitoring of infrastructure projects.

These objectives can be achieved through the following components of the environmental programme:

(a) MMPCUs will be engaged in the following:

• C C C ESIA

• L EPA

• C C C G N G O

• F

• H

• C

(b) Contractor requirements for environmental protection to be implemented during the construction phase of the project.


(c) The requirements of the Construction Supervision Consultant regarding monitoring during the period of the project, (i.e. both construction and operation phases).

R P I

T T

MMPCU E M S C MLGRD

P C P

If the screening process of a sub project triggers a RAP, ESIAor ESMP, the following principles apply. Prior to Contractor mobilization and the commencement of construction, environmental management will cover the following:

• Environmental review of the infrastructure facility to be completed

• Detailed ESIA including Environmental Management and Monitoring Plan which will be developed by a consultant on the basis of a ToR agreed with the EOS at MLGRD, but contracted by the MMA.

• Works Department of MMAs, reparation of detailed designs which gives due consideration to minimization of adverse impacts and benefit enhancement.

C P

E C T C

C T

O M P

S I

M W D MMA

R MMA L

T P P

(i) Feasibility – Propose environmentally friendly project and design method. • Proposed a project requiring felling of the lowest feasible number of trees.


(ii) Detailed Design – Design the project for the least negative environmental impact during the operational life of the project. • Design the project for environmentally friendly construction methods.

• Design the project proscribing materials with the least negative environmental impact. • Incorporate any feasible safety measure within the project design e.g. speed limit zones,

rumble strips and lay-bys within settlements. • Design environmentally friendly projects with drainage systems.

(iii) Implementation Phase

• Supervise and enforce the Contractor’s performance on all environmental requirements included in the Contractor Documents.

• Monitor the overall environmental impact of the project and recommend additional mitigation measures for implementation when deemed necessary.

• Liaise with the local health, traffic and educational authorities to plan agreed awareness raising campaigns.

R C

T P P

(i) Mobilization: Ensure that all staff, including managers and foremen are well informed about all environmental issues of the project. • Train all site managers and foremen in environmentally friendly construction methods.

• Ensure that all equipment mobilized fulfill the environmental requirements in the Contract Documents.

• Establish and maintain environmentally friendly construction camps well provided with sanitary facilities.

• Obtain necessary approvals for all burrow pits and quarries.

• Establish a spoil and waste management plan comprising all types of wastes.

(ii) Project Implementation: Apply environmentally friendly equipment and construction methods. • Ensure occupational health and safety for all workers and visitors to the sites.

• Inform the Supervisory Engineer if the occurrence of any unforeseen negative environmental impact should occur.

(iii) Demobilization: Ensure that all affected project areas have been properly cleaned of waste, graded and revegetated.


MONITORING

C P

T

Transportation: Equipment, motor vehicles and transport of materials and personnel shall be closely monitored to include the following activities:

• Speed limits of vehicles

• Motor vehicles condition and maintenance • Vehicle safety signals • Loading and off-loading procedures

• Vehicle license and permit to drive, and • Kit for first aid and fire extinguisher

Civil Works: The monitoring criteria should include the following:

• Working gear and protective clothing

• Noise levels • Plant and equipment maintenance • Concrete works

• Dust levels • Vehicular and pedestrian safety

• Destruction/Disruption of Utilities • Socioeconomic/Cultural Issues

Wastes: Solid and liquid wastes which will be generated will have to be disposed off accordingly. These are expected to include:

• Vegetation

• Solid wastes • Mud and top soil • Liquid waste from concrete works and pumping water from excavations

• All wastes such as vegetation and mud will be sent to recognised dump sites or used to fill holes left after construction of drains


O M P

T T

T

• C • M • M • R • H


ENVIRONMENTAL AND SOCIAL MANAGEMENT FRAMEWORK ESMF

During the implementation of LGCSP activities, potential environmental and social impacts must be considered and managed. The impacts must be mitigated, minimized or preferably avoided particularly to meet the requirements of EPA as well as the World Bank safeguards policies and Ghana national law requirements. The objective of the ESMF is to outline the institutional arrangements relating to: (i) identification of environmental and social impacts arising from activities under the LGCSP sub-projects, (ii) the implementation of proposed mitigation measures, (iii) Capacity Building and (iv) Monitoring and Reporting. The ESMF will be included in LGCSP Manual of Operations. The ESMF outlines mechanisms for:

¾�S

¾�I

¾�M ESMF

¾�P

¾�T ESMF

THE ENVIRONMENTAL AND SOCIAL SCREENING PROCESS

A screening process, selection and evaluation of LGCSP sub-projects are required to manage environmental and social aspects of these activities. The sections below show the various stages of this environmental and social screening process:

i. Screening: identify actions that have negative environmental and social impacts

ii. Determination of environmental categories: identify appropriate mitigation measures for activities with adverse impacts;

iii. Implementation of environmental work: activities that require separate ESIA or ESMP;

iv. Review and approval of the selection.

v. Dissemination of ESIA/ESMP.

vi. Supervision and monitoring


These steps are explained in the following paragraphs and incorporate those responsible for implementing each step. The stakeholders identified and their roles are developed in detail in the chapter "Strengthening institutional capacity”. T

T

EPA T LGCSP

T S P

T

T

T

T S LGCSP

Intervention level

Environmental structures Other environmental stakeholder

MMAs • Metropolitan/Municipal Planning and Coordinating Unit(M/MPCU)

• Metropolitan/Municipal Works Unit • Regional EPA Officers (EPA)

NGO, Community

National EPA, MLGRD MWRWH, Ministry of Roads, Department of Urban Roads, Lands Commission/Land Valuation

LGCSP MLGRD • Environment and Social Officer • MLGRD • M&E officer

Step 1 Screening of Sub-projects


T ESMF O

F MMA P O PO

T PO E S S F A MMPCU C

E S I A ESIA E S M P ESMP S D

B LGCSP PO MMPCU S P C A EPA

ESIA ESMP A E S M P A E S I A ESIA

The distinction between categories will be determined based on the EPA schedules 1-5 as stated in the instructions below. Table 8.2 summarizes the environmental work to be performed by classification category of activity.

T C E S

Sub-project classification Environmental work to be implemented

Project requiring an environmental and / or social assessment

- Identify and assess potential environmental impacts of the subproject; - Prepare the ToR for the ESIA -ESIA prepared by a MMPCU under Urban Grant - To the ESIA by service providers; - Review and approve the ESIA. Implement all mitigation, institutional and monitoring measures during implementation and operation of achievements to eliminate, reduce or mitigate environmental and social impacts

Project requiring no ESIA and for which common mitigation measures are sufficient

ESMP to be prepared by Planning Officer

Project has no environmental and social impacts

No environmental assessment (ESIA or ESMP) is required


S I

Depending on the results of the determination of step 2, the following environmental work will be performed:

¾�Sub-projects for which an ESMP is required An ESMP will incudes the potential environmental and social impacts; appropriate mitigations measures; appropriate monitoring indicator; frequency of monitoring the mitigation measures; person responsible for the task and cost implications. This determination will be made in consultation with the community and persons likely to be impacted by the sub-project’s activities.

¾�Sub-projects for which separate Environmental and Social Impact Assessment (ESIA) is required

Environmental Permits are needed for sub-projects for which ESIAs may be required as per the EPA schedule 1-5. The planning and preparation of environmental assessment tool required for sub-projects permitting are described in the table 8.3 below. The MMPCU/MMA will undertake the preparation of the ESIA using the urban grants. T ESIA

T ESIA P

LGCSP T

ESIA W ESIA EPA

Table 0.3: Procedures for ESIA

Procedures for sub-projects requiring an ESIA First step: Preparation of Terms of Reference The results of identification, and extent of the ESIA (scoping), the terms of reference will be prepared by the MMA. Second step: Tasking of Planning Officer to prepare ESIA Third stage: Preparation of the ESIA with public consultation The report will follow the following format:

• Description of the study area • Description of the subproject • Discussion and evaluation of alternatives • Environment description • Legal and regulatory • Identifying potential impacts of proposed sub-projects • Process of public consultations • Development of mitigation measures and a monitoring plan, including estimates of costs and

responsibility for implementation of surveillance and monitoring Step Four: Review and approval of the ESIA for the sub-project; Publication / Dissemination of ESIA


S R ESIA T MPCU ESIA EPA T ESO MLGRD EPA C ESIA EPA L MMA EPA R O EPA ESIA

S P H E P D EPD Public Hearing R LI

A T

• W

• W

• W A

W

EPA Environmental Permitting Decision (EPD) W ESIA MMA

F EPA E P W T E A F R LI

S E M Environmental monitoring of LGCSP activities will be conducted under the project general system of monitoring. It will be done at two levels:

¾�Performance monitoring at central level: At central level, the LGCSP will involve MLGRD.

¾�Implementation of monitoring at local level /MMAs:


At the MMAs level, monitoring will be conducted by the MMPCU and Regional EPAs. In circumstances where the sub-project triggers an ESIA, RAP, or ARAP the monitoring will be escalated to the Environmental and Social Officer (ESO) at MLGRD. S D M I

Monitoring measures will focus on key indicators to be defined considering both the positive and negative impacts of the projects. The monitoring indicators will be parameters which will provide quantitative and / or qualitative information on the direct and indirect impacts of the LGCSP environmental and social benefits. The choice of indicators will be guided by the characteristics of relevance, reliability, usefulness and measurability. To evaluate the effectiveness of mitigation measures of LGCSP activities impacts, we propose to use the indicators listed in the table below. Environmental guidelines for firms serve as indicators. Oversight for the environmental and social management process of the sub-projects will be assured by the MMPCUs. The environmental monitoring and supervision program for the implementation of the LGCSP will serve as an integral part of the operational activities of MLGRD and will generate the requisite information for environmental management and environmental information dissemination. The following monitoring indicators are proposed for assessing the efficiency of the mitigation measures:

• Safe waste management related to construction works

• Compliance with the MWRWH/EPA Environmental Guidelines for Contractors • Best practice in the implementation of project activities.

S R

Safeguards reporting will be bi-annually from MMAs-MLGRD for onward submission to World Bank for review.

T P ESMF M

Measures Intervention field Indicators

Technical measures (studies)

-Conducting Environmental Assessments reports (ESIA and ESMP) and ARAP and/or RAPs -Develop a health and safety plan

-Develop the TOR -Number of ESIAs/ESMPs/RAPs/ARAPs/ Health Safety Plans submitted for each sub-project in a MMDA -Number of study elaborated

Measures for monitoring and evaluating projects

Perform monitoring and evaluation ESMF (continuous monitoring, mid-term and annual assessment)

-List of indicators identified for all sub-projects as may stipulated under the environmental permitting conditions -Number of monitoring missions for all sub-projects -Number of monitoring reports submitted for all sub-projects


Measures Intervention field Indicators

Recruit an Environment and Social Officer support the LGCSP in the MLGRD

Development of a TOR for the ESO -ESO is operational -ESO reports semi-annually to World Bank updating on status of projects, if any are triggering safeguards

Institutional measures

Awareness and structured Training for staff of MLGRD and MMAs working on the LGCSP

-Number of EA trainings conducted for staff per region -number of attendance (male/female) at EA trainings -Number of awareness trainings conducted before, during and after project implementation in each region -Number of staff tin attendance at the awareness trainings (Male/Female)

Awareness

Awareness about HIV / AIDS Communication campaign and awareness before, during and after construction

-Number of sub-project sites with adequate posters

T I Elements of monitoring and indicator

Methods and devices for monitoring Responsible Period

Water Pollution

- Follow up of procedures and facilities for the disposal of liquid wastes

- Monitoring of groundwater and surface water around project site

- Monitoring surface water using activities

MMPCUs and Regional EPAs

Start, mid-term and end of rehabilitation / construction activities operating infrastructure

Soils Erosion / gulling Pollution / degradation

- Visual assessment for soil erosion - Availability of approved applications to open

career - Availability of career opening statements - Verification of suitable measures for the

management of lubricants / Diesel/ used oils


Start, mid-term and end of activities

Vegetation / Wildlife

Degradation rate of reforestation

- Visual assessment of reforestation / plantation measures

- Controls on clearing - Control and monitoring of sensitive areas - Control of attacks on wildlife

Forest Commission/Parks and Gardens



Elements of monitoring and indicator

Methods and devices for monitoring Responsible Period

- Hiring local labor priority - Respect the heritage and sacred sites - Monitoring the level of noise at construction

site - Follow-up measures to reduce dust - Verification of the use of landfill sites licensed

for construction waste - Truck noise



Verification: - Of disease vectors presence and the onset of

diseases related to work - Diseases associated with various projects (HIV

/ AIDS, etc..) - Respect of hygiene measures on the site - Monitoring management practices of

biomedical waste (whole chain) - Existence of biomedical waste management

plan and necessary equipment - -Existence of health and safety plan


Start, mid-term and end of activities operating infrastructure

Human environment Hygiene and health Pollution and nuisances Safety in construction sites

Verification: - Availability of safety guides in case of

accident - Availability of appropriate signage - Compliance with traffic regulation - Respect the speed limit - Appropriate protective equipment wearing

Works Department of MMPCUs/Regional EPAs

Monthly

R I S P

T ESMF MPCU MMA D P S A T

LGCSP T

T LGCSP

T S E S P R

Stage Management responsibility

Implementation responsibility


responsibility

1. Screening Environmental and Social Infrastructure Project and public consultation

MMA MMPCU Planning Officer

2. Determination of appropriate environmental categories 2.1 Classification of Project by EPA schedule1-5 Review of screening and determination of Environmental assessment tool to be prepared

MMA

EPA, MMPCU and Planning Officer

3. Preparation of required environmental assessment tool as per the EPA environnemental assessment procedures

MMA MMPCU and Planning Officer in the MMAs,

3-1. If ESIA is necessary

3.1.a Preparation of ToR MMA

ESO and MMPCU

3.1 b Preparation of the ESIA, Public Consultation Integration of environmental and social management plan issues in the tendering and project implementation,

MMA MMPCU and Planning Officer

4 Review and Approval 4.1 ESIA Approval (B1) EPA EPA, ESO, World Bank

4.2 Approval simple measures where ESIA is not required MMA MMPCU and Planning Officer

5. Public Consultation and disclosure MLGRD/EPA

MMPCU and Planning Officer

6. Surveillance and monitoring MMAs/EPA MMPCU and Planning Officer

7 Development of monitoring indicators for ESIA as may be stipulated under tbe environmental permitting conditions.

MMA MMPCU and Planning Officer

MITIGATION MEASURES

G

E M

LGCSP P T

T I

S P T

D M

T T

2 If necessary, the MPCU can assign a designated, capable officer to carry out the screening process if MPCU sees that need. However, the planning officer will still be the final signatory to the screening format.


T G

Measures Proposed actions

Technical measures - ESIA / ESMP/RAP/ARAP Studies

Construction and operational measures

- Conduct a communication campaign and advocacy before construction work - Ensure compliance with hygiene and security in facilities sites - Undertake the marking of site under construction site - Use the local workforce as a priority - Ensure adherence to safety rules at work - Ensure the collection and disposal of waste arising from work - Provide the project accompanying measures (connection to water networks, electricity and

sanitation, equipment, program management and maintenance) - Conduct awareness campaigns on HIV / AIDS - Engage closely MLGRD services in monitoring the implementation - Rehabilitate quarries and other sites for loans - Respect of protected species including trees - Management of Environmental and Health Hazards.


S

T S E M M

Potential Impacts Recommended Mitigation Measures Physical Land Use �� Visual impact following the disposal of construction and demolition

waste onto roadsides

�� Regular collection and evacuation of work site refuse towards authorized dumps

�� Involvement of the Local Government Authorities and Communities in the selection of discharge sites

Noise �� Employees and communities exposed to high noise level �� Disturbance of healthcare activities during construction works

�� Installation of sound insulation. �� Schedule work periods to avoid peak hours

Air Quality �� Emission of pollutants from mobile (vehicles) and stationary (mixers, etc)

sources. �� Air pollution from burning of demolition wastes e.g. wood, paper etc

�� Introduction of dust reduction measures in construction sites �� Safety measures put in place

Soil �� Point source contamination from diesel, lubricants etc around workshop

areas. �� Increased soil erosion due to vegetation clearing , soil trampling and

compaction �� Increased rapid runoff due to vegetation clearing and soil compaction

diminishing infiltration capacity �� Deterioration of soil characteristics due to increased erosion

�� Appropriate containment measures for all operational areas and proper disposal of used lubricants.

�� Soil erosion control measures (e.g. reforestation, reseeding of grasses, land preparation, terracing etc)

Water Quality �� Potential pollution of surface and ground water though runoff of

pollutants e.g. lubricating oil, diesel fuel etc from workshop areas etc �� Appropriate containment measures for all operational areas and proper

disposal of used lubrication oil.


�� Water pollution due to seepage from tanks (diesel, sanitary wastes etc) �� Lack of water for sanitation or toilet facilities �� Heavy water usage resulting in reduction of surface and groundwater

sources

�� Work sites Installed far from waterways �� Regular collection of work sites wastes for proper disposal �� Liquid waste discharged at designated outfalls after effluent treatment to

protect water resources �� Regular emptying of on-site latrines and toilets

Biological Resources Vegetation �� Vegetation clearing resulting in loss of valuable habitat, species diversity

and population levels. �� Impacts on protected areas; critical habitats for rare species or of ecologic

or domestic importance.

�� No siting and excavations in sensitive habitat �� Careful planning and selection of sites �� Forests and cultural heritage sites protection enforced.

Wetlands �� Expansion and new construction encroaching on the wetland and directly

impact wetland plant communities.

�� Preservation, restoration, and enhancement of existing wetland. �� Sensitive and critical habitats avoided

Solid/Hazardous Waste Management �� Solid waste generated from demolition and construction activities

containing potentially hazardous materials (e.g. asbestos). �� Waste generation during building works piling on the roadside

�� Quick sorting, collection and disposal of waste removed from the sites in accordance with applicable regulations.

Social Health and Safety �� Risks of road accidents during work �� Contamination risk by HIV from the labour force.

�� Conduct an awareness raising campaign for the work sites staff and the users of infrastructure under construction/rehabilitation

�� Conduct awareness raising campaigns on HIV/AIDS Land Use �� Involuntary displacement of populations or economic activities �� Changes of existing uses within affected communities.

�� Acquisition and relocation should occur in accordance with appropriate regulations including World Bank OP/BP 4.12 Involuntary Resettlement.

�� Avoid facilities in areas that will need resettlement, the displacement; or the encroachment on historic, cultural or traditional use areas

FINAL ESMF of LGCSP for MLGRD Ghana January

RESPONSIBILITY AND INSTITUTIONAL ARRANGEMENT FOR IMPLEMENTATION AND MONITORING

MLGRD LGCSP T P B M E PBME D MLGRD PBME

RPF MMA MLGRD MMA TOR ESIA ESMP RAP ARAP MMA

G E P A EPA

ESIA ESMP RAP ARAP E A R EAR EPA

W B ESMP T EPA MMA

Safeguards management should be anchored in the Metropolitan and Municipal Planning Coordination Unit (MMPCU) of the MMA, with oversight provided by the Development Planning Subcommittee of the Assembly. IF an Environment Management Committee exists (which is usually not the case), the MMA should use that for the screening process of all projects financed by the UDG as part of the annual planning and budget cycle. The main focal person and overall responsible person will be the Planning Officer (PO) of the MMA. For monitoring purposes projects that trigger an ESIA or ESMP and RAP or ARAP, be escalated to the Environmental and Social Officer (ESO) at MLGRD. The Ministry (MLGRD) will recruit Environmental and Social Officer (ESO). The ESO attached to MLGRD will be responsible for the implementation of the ESIA or ESMP and the RAP or ARAP in close collaboration with the EPA and MMAs. The ESO’s main task will be to analyze screening document, participate in ESIA or ESMP reviews, monitoring activities of mitigation measures implementation and acts as the interlocutor of the LGCSP at MLGRD and MMAs (Planning Officers and Environmental Health Officers). The ESO will also be accountable in the development of environmental and social guidelines to be included in tender documents; training in environmental and social assessment, monitoring and evaluation of MMAs. Other responsibilities of the ESO shall include:

�� Coordination with MPCUs, liaison with and monitoring of the contractors; �� Compilation and preparation of periodic environmental and social impacts reports for submission to

the World Bank; �� Review of ESIA reports from consultants in collaboration with EPA and MLGRD; �� Facilitating the disclosure of ESIAs/ESMPs and RAPs/ARAPs in-country and with the World Bank

Infoshop; �� Data management; and �� Sub-project inspections and monitoring

3 The Environmental and Social Officer will be responsible for the implementation of both the ESMF and RPF provisions.


T ESMF RPF MMA MPCU P O

T MPCU MMA ESO MLGRD LGCSP

Management of environmental and social safeguards under LGCSP is anchored under MLGRD as the lead implementing agency with responsibility for management and ensuring compliance with ESMF, with the MMAs playing a key role in screening, reviewing and monitoring projects at the MMA level. Below are summarized the tasks assigned to different institutions in the screening process, monitoring and evaluation of mitigating measures implementation. Key recommendations for LGCSP institutional strengthening to meet the needs of the ESMF are as presented in the summary of institutional responsibilities of the table 8.10.

T I ESMF

Structures Responsible Measures

Areas of intervention Execution

Oversight

Mitigation measures

Mitigation of negative impacts of construction and rehabilitation (environmental monitoring)

Firms and MMAs Planning Sub-committee

Conducting Environmental Assessments (ESIA and ESMP)

MMPCUs Planning Sub-committee

Technical measures Environmental Assessments

implementation (permanent, at mid-term and final)


Training

Subprojects environmental and social assessment, Monitoring and enforcement of environmental and social measures


Awareness

Communication campaign and awareness before, during and after construction (HIV) (optional)


DRAFT ESFINAL ESMFF of LGCSP for MLGRD Ghana January

F GHANA LGCSP I A

- Policy Studies - Guidelines - Templates

U G M

- Capacity Support Fund Management

Regional TA advisers

- Training module development - Quality Assurance - Evaluations

- Training Workshops, etc.

- Social Audit - Media Network - Local Government Review

- Policy Studies - TA, training - Project Management

MMA Level

Receive TA/training Services

Engagement of Civil Society

Grants

Capacity Support Funds

Sub-district Structures

Engagement of Civil Society

Review of TORs, Contracts, Applications

MOFEP DDF Secretariat

LGSS MLGRD Social Accountability

Team

MLGRD Depts

ILGS

Ministry of Local Government and Rural Development

Component 1 Component 2 Component 3 Component 4


Table 0.10: Institutional arrangements for ESMF implementation

INSTITUTIONAL MEASURES Proposed actions Responsible Means and schedule Environmental and Social Officer’s Recruitment

Head of the Planning, Budgeting, Monitoring and Evaluation Department of MLGRD

At the start of project implementation

Orientation of MPCUs within the MMAs

MLGRD/MMAs As part of UDG orientation and safeguards orientation

F ESMP I A

CAPACITY STRENGTHENING FOR ESMP IMPLEMENTATION

I MMA C

MLGRD MMA MLGRD

To successfully implement this ESMF, training programmes for MLGRD and MMAs is necessary. Proposed capacity building training needs are as follows:

- Environmental and Social Management Process. - Use of Screening form and Checklist - Preparation of terms of reference for carrying out appropriate EA instrument

(ESIA/ESMP/RAP/ARAP)

W B

MLGRD

MMAs Oversight by Planning sub-

committees

MMPCUs Safeguards Management

ESO LGCSP MLGRD

R


- Design of appropriate mitigation measures. - Review and approval of EA reports (ESIA/ESMP/RAP/ARAP) - Public consultations in the EA process. - Monitoring mitigation measures for in the ESIA/ESMPs - Integrating ESMP into sub-projects cycle. T

C B P A

T MLGRD T MLGRD S LGCSP MPCU

T

ESO MLGRD T

W B T

T

T T S

Participants Duration Period

- MLGRD Staff, MMAs/MPCUs

3 days training workshop 1st quarter First Project Year

T

The technical measures include:

- A provision for conducting any Environmental and Social Impact Assessment (ESIA)

Environmental Assessments could be required for activities in accordance with the EPA schedules classifications to ensure they are sustainable environmentally and socially. If the environmental classification of activities indicates the need to conduct ESIA/ESMP and specific RAPs/ARAPs plans where involuntary resettlement is triggered the MMAs will be required to fund these out of the Urban Development Grant..,


- Inclusion of environmental and social guidelines in the Operational Manual

An environmental and social procedure manual with social and environmental provisions will be included in the Operational Manual of the Urban Grant.

- LGCSP Monitoring and evaluation activities

The monitoring program will focus on continuous monitoring, supervision, mid-term and annual evaluation. Support provided in the budget is needed for local monitoring to be conducted by ESO.

ESMF IMPLEMENTATION SCHEDULE

Timetable for implementation and monitoring of LGCSP environmental activities will be as presented in table 8.12.

T T

Measures Proposed actions Implementation period in the project cycle

ESO’s Recruitment

Before sub-projects implementation

Screening of sub-projects designs and activities by Planning Officers using the screening form

Before sub-projects implementation Institutional measures

Reviews of screening forms for sub-projects by MMPCU Before sub-projects implementation

Development of ESIAs/ESMPs for certain sub-projects and RAPs/ARAPs for sub-projects that may cause displacement

After screening of specific activities at a site

Technical measures Development health and safety plan (construction

companies) After signing the contract by company

Mitigation measures

A table showing the potential environmental and social impacts; appropriate mitigation measures, monitoring indicators, persons responsible and costs implications attached to them for each sub-project

Before subprojects implementation

Training Training of Environmental Assessment implementing actors in environmental and social assessments

1st quarter First project year

Close monitoring

During the implementation of the LGCSP Project Environmental Monitoring

Supervision Every month At mid-term

Follow-up Action

Environmental and Social Assessment Evaluation End of LGCSP

ESTIMATED BUDGET

The budget needed for ESMP / LGCSP environmental and social management is the recapitulation of the following:

- Institutional development activities - Training program, awareness


- Allowances for the preparation / implementation of sub-projects ESIA / ESMP/RAPs/ARAPs. (The costs of implementing such plans measures are included in the budgets of sub-projects.)

- Annual assessments. The costs of environmental measures as well as training and awareness are summarized in tables 8.13, 8.14 and 8.15 below. We believe that under the LGCSP Category B project, two sub-projects will be classified as category B1 and therefore will require the development of ESIA.

T E

Activity Quantity Unit cost ($US)

Total cost ($US)

ESIA/ESMP/RAP/ARAP development at MMA level and to be integrated into projects budget

To be determined later at MMA



Supervision and permanent monitoring at MMAs level by MPCUs, Planning officers

Quarterly Normal MMA Budget

Normal MMA Budget

Table 0.14: Training and awareness measures costs

Actors involved Topics Quantity Unit cost ($US)

Total cost ($US)

Training

MMAs (Training of members of MMPCU at MMA level, including Planning Officer, and other designated officers

- Training on Environmental and Social Assessment (screening and classification of activities, identification of impacts, mitigation options and indicators)

- Involuntary Resettlement Issues - Drafting ToR for ESIA - Selection of mitigation measures in the

checklists - Legislation and national environmental

procedures - Safeguard Policy World Bank - Impact of sub-projects and mitigation

measures - Environmental measures monitoring - health and safety standards monitoring Safety and hygiene at work and operation

4 workshops per year Y1-Y5 of the project covierng all 46s MMAs

7,000 140,000

Awareness

- Commuities - Local

associations and NGOs

- Reps of construction companies

- Public awareness and advocacy on projects environmental and social issues, good environmental practices, good conduct in the yards, respect for hygiene and safety, compliance with development standards

- Awareness Campaign HIV / AIDS

2 Normal MMA Budget

Normal MMA Budget

TOTAL

140,000


Table 0.15: Summarized estimated budget for Environmental and Social Impact Management

Measures Actions Responsible Costs USD

Institutional measures

Recruitment of ESO at MLGRD Level

MLGRD 195,000

Technical measures

Perform ESMP monitoring and evaluation (continuous monitoring, mid-term and annual assessment) ESIAs / RAP development Health and safety Plans development Supervision and Monitoring

MMA MLGRD

Covered by normal MMA

Budgets

Covered by ESO Monitoring

and Evaluation Budget

Training

Training of MMA staff in projects environmental and social management and monitoring and enforcement of environmental measures

MLGRD

Covered under training above

Awareness - Information and awareness campaigns on the nature of

work, environmental and social issues - Awareness on HIV / AIDS

MMA

Normal MMA Budget

TOTAL 195,000

The total estimated budget for Implementation of ESMF and RPF are as follows: Table 8.16: Cost Breakdown for ESMF Implementation S/No Task Cost ($) Comment 1 Salary and travel costs for Environmental and Social Officer at

MLGRD (including regular monitoring visits) 195,000 Total duration of Project –

6 years

2 Orientation and training of MMAs in environmental and social safeguards

140,000. Duration of Project

3 Assessments of project implementation for compliance to ESMF and RPF recommendations at MMA levels covering two (2) visits

80,000 2013 and 2015

4 Conduct sub-project ESIAs/ESMPs/RAPs/ARAPs before project implementation

Nil The cost will be borne by MMAs using urban grants

Total Estimated Costs 415,000 THE TOTAL ESTIMATED COST FOR THE IMPLEMENTATION OF THE ESMF AND RPF IS FOUR HUNDRED AND FIFTEEN THOUSAND US DOLLARS ($415,000)


ESMF ESMP DISSEMINATION

Under the approach advocated by the World Bank, environmental assessments are not only an expert analysis, but part of a participatory process involving all stakeholders in the project.

The various stakeholders must be :(i) viewed as sources of information and points of view and different interests; (ii) systematically informed of the findings and progress of the project (through a communication plan), and iii) loans at any time to make their voices heard by decision makers.

To do this, an information system and public communication must be established early of subproject assessment. The system also includes a provision of formal public reports, once the assessments are completed. The OP 4.01 outlines the requirements for consultation and dissemination of environmental assessments in accordance with the policy of dissemination of the World Bank (BP 17.50).

The ESMF document has been disclosed in-country by advertising it in two newspapers and stating the locations where the copies could be found for review for 21 working days and at the World Bank’s Infoshop for 60 days according to the Public Disclosure Policy (OP 17.50). The ESIA/ESMP of sub-projects will also be disclosed in country and at the World Bank’s Infoshop.

FINAL DRAFT ESMF of LGCSP for MLGRD Ghana January

REFERENCES

• Ghana Shared Growth and Development Agenda(GSGDA) (2010-2013)

• Ghana Poverty Reduction Strategy Paper (GPRS I & II)

• Project Appraisal Document (PAD) for LGCSP

• Republic of Ghana (2003): Labour Act, 2003 (Act 651)

• Republic of Ghana (1994): Environmental Protection Agency Act, 1994 (Act 490)

• Republic of Ghana (1999): Environmental Assessment Regulations 1999 (LI 1652)

• Republic of Ghana (2002): Environmental Assessment (Amendment) Regulations, 2002 (LI

1703)

• Environmental and Social Analysis for the Second Urban Environmental Sanitation Project

(UESP II), Ghana, 2003

• H P R A P I F C • G LGCSP P M A M D • S L A


ANNEXES ANNEX 1A: ENVIRONMENTAL AND SOCIAL SCREENING (ESS) OF SUB-PROJECTS

T ESIA ESMP D

i. Establish the likely study area by identifying broad boundaries for the sub-project;

ii. Make a preliminary assessment of the significance of potential environmental impacts, and likely mitigating measures;

iii. Identify possible alternatives and the major potential environmental impacts associated with each, as well as the likely corresponding mitigation measures;

iv. Estimate the extent and scope of ESIA to be performed, and offer an initial recommendation as to whether a full ESIA is required;

v. Estimate the time frame of the ESIA study;

vi. Identify the expertise and human resources needed for the ESIA study; and

vii. Prepare the terms of reference for the conduct of an initial environmental examination. The value of conducting environmental and social screening at the early conception and planning phase of a development project is to provide useful technical input to the project team for their planning and budgeting, thereby eliminating the possibility of costly remedial environmental work and delays caused by problems with adverse environmental damage. Such early input on environmental considerations also provides useful information that helps the project team to gain government approval and win public acceptance. The environmental and social screening process considers the following aspects in the recommendation: project type, environmental and social setting, and magnitude and significance of potential environmental and social impacts. Some of the typical questions asked in the environmental and social screening process are outlined in the figure in the next page below.


F T E S P


ANNEX 1B: STANDARD FORMAT FOR SCREENING REPORT

1.0 Description of Sub-Project

1.1 Nature of Sub-Project and Duration …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

1.2 Scope of Sub-Project [Size of labour force, area covered or length &width of road, type of raw materials (quantities and sources), types of equipment, implements, machinery, etc.]

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………

1.3 Waste Generation i. Types: Solid Liquid Gaseous Other ……………………………….. ii. Quantity: ………………………………………………………………………………….. iii. Means/Place of Disposal: ………………………………………………………………….

2.0 Proposed Site for Sub-Project 2.1 Location [attach a site plan or a map (if available)]

i. Location or Area (and nearest Town(s)): …..……………………….……………………

ii. Land take (total area for sub-project and related activities): …………………………………

2.2 Land Use of the Area for the Sub-Project: Agriculture Residential Existing Dugout Existing Road Reservation Park/Recreation Industrial Other (specify) 2.3 Site Description [Attach photographs and sketches showing distances]

i. Distance from nearest water body or drainage channel (minimum distance measured from the edge of

proposed site to the bank of the water body or drain).

More than 100 meters 100 meters Less than 100 meters

ii. Number of water bodies and/or drainage channels/depressions crossed by the route/road corridor: ……………………………………………………………………………………………..

iii. Distance to nearest community (house) and/or other existing structures from the proposed site: …………………………………………………………………………………………………

iv. Number of communities (structures) along the entire stretch of the Sub-project road: …………………………………………………………………….……………………………

2.4 Land Cover and Topography i. Land cover of the site consists (completely or partly or noticeably) of:

Vegetation Sparse Vegetation Physical Structure(s)


Flood Plane Agriculture (Animals) Cultural Resource Water Agriculture (Crops) Other specify………

ii. Elevation and topography of the area for the Sub-Project: Flat Valley Slope Undulating Hill Mountain Depression iii. Elevation and topography of the adjoining areas (within 500 meters radius of the site):

Flat Valley Slope Undulating Hill Mountain Depression 3.0 Infrastructure

i. The Sub-project would be developed in/on:

Undeveloped site

Partly developed site Existing route Other (specify) ………………………

ii. The Sub-project would involve excavation Yes No iii. Estimated number and depth of the excavations, etc): ……………………………………………… vi. Are any of the following located on-site or within 50 metres from the edge of the proposed site?

Water supply source Yes No Pipeline Yes No Power supply source (electric pylon) Yes No Drainage Yes No Other(s) specify: ……………………………………………. 4.0 Environmental and Social Impacts 4.1 Air Quality - Would the proposed Sub-project:

i. Emit during construction Dust Smoke VOCs

ii Expose workers or the public to substantial emissions? Yes No iii. Result in cumulatively increased emissions in the area? Yes No vi. Create objectionable odour affecting people? Yes No 4.2 Biological Resources - Would the proposed Sub-project: i. Have adverse effect on any reserved area? Yes No ii. Have adverse effect on wetland areas through removal, filling, hydrological

interruption or other means? Yes No

iii. Interfere substantially with the movement of any wildlife species or organisms? Yes No vi. Be located within 100m from an Environmentally Sensitive Area? Yes No 4.3 Cultural Resources - Would the proposed Sub-project: i. Disturb any burial grounds or cemeteries? Yes No ii. Cause substantial adverse effect on any archeological or historic site? Yes No iii. Alter the existing visual character of the area and surroundings, including trees and rock

outcrops?

Yes No

4.4 Water Quality and Hydrology - Would the proposed Sub-project: i. Generate and discharge during construction:

Liquid waste Liquid with oily substance Liquid with human or animal waste Liquid with chemical substance Liquid with pH outside 6-9 range Liquid with odour/smell


ii. Lead to changes in the drainage pattern of the area, resulting in erosion or siltation? Yes No iii. Lead to increase in surface run-off, which could result in flooding on or off-site? Yes No iv. Increase runoff, which could exceed the capacity of existing storm water drainage? Yes No 4.5 Noise Nuisance - Would the proposed Undertaking: i. Generate noise in excess of established permissible noise level? Yes No ii. Expose persons to excessive vibration and noise? Yes No 4.6 Other Environmental and Social Impacts

…………………………………………………………………………………………………………………………………………………………………………………………………….………………………………………………………………………………………………….………………….……………………

5.0 Management of (Environmental and Social) Impacts

5.1 Air Quality

…………………………………………………………………………………………………..…………………………………………………………………………………………………..………………………………………………………………………………………………………………………………………….

5.2 Biological Resources …………………………………………………………………………………………………..………………………………………………………………………………………………….………………………………………………………………………………………………………………………………………..

5.3 Cultural Resources …………………………………………………………………………………………………..…………………………………………………………………………………………………..………………………………………………………………………………………………………………………………………….

5.4 Water Quality and Hydrology …………………………………………………………………………………………………..…………………………………………………………………………………………………..…………………………………………………………………………………………………………………………………………

5.5 Noise …………………………………………………………………………………………………..…………… ……………………………………………………………………………………..………………………………………………………………………………………………………………………………………..

5.6 Any Other

…………………………………………………………………………………………………..………………………………………………………………………………………………..…………………………………………………………………………………………………………………………………………….


ANNEX 1C: SCREENING REPORT-ENVIRONMENTAL AND SOCIAL CHECKLIST

T E S C

MMA: District: Date: LGCSP Facility Name: Location:

Issue Degree* Comment Land Resources Worksite/Campsite Areas Excavation Areas Disposal Areas Others Water Resources & Hydrology Sources of Water for Construction Drainage Issues Others Biological Resources Special Trees/Vegetation around Protected Areas directly affected Others Air Quality & Noise Special issues (e.g. quiet zone for working) Residential Areas Socio-Economic & Cultural Involuntary Resettlement** Graveyards and Sacred Areas affected Cultural Resources Population affected/provided access Others *Degree: N = Negligible or Not Applicable L = Low M = Moderate H = High **If yes, indicate # of persons likely to be affected and nature of the effect


ANNEX 2: STANDARD FORMAT FOR ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN (ESMP)

EXECUTIVE SUMMARY 1. PROJECT DESCRIPTION

1.1. Overview of the MMA where the LGCSP Facility is located 1.2. List of LGCSP Facilities 1.3. Environmental Screening Category

2. POLICY AND ADMINISTRATIVE AND LEGAL FRAMEWORK 3. MMAs -SPECIFIC ESMPs

3.1. Location 3.2. Proposed Works 3.3. Estimated Cost 3.4. Baseline Data

3.4.1. Land Resources 3.4.2. Hydrology and Water Resources 3.4.3. Air and Noise 3.4.4. Biological Resources 3.4.5. Socio-Economic and Cultural

3.5. Potential Impacts 3.5.1. Land Resources

3.5.1.1.Construction Phase 3.5.1.2.Post Construction Phase

3.5.2. Hydrology and Water Resources 3.5.2.1.Construction Phase 3.5.2.2.Post Construction Phase

3.5.3. Air Quality and Noise 3.5.3.1.Construction Phase 3.5.3.2.Post Construction Phase

3.5.4. Biological Resources 3.5.4.1.Construction Phase 3.5.4.2.Post Construction Phase

3.5.5. Socio-Economic and Cultural 3.5.5.1.Construction Phase 3.5.5.2.Post Construction Phase

3.6. Analysis of Alternatives 3.7. Mitigation Measures

3.7.1. Construction Phase 3.7.2. Post Construction Phase

3.8. Monitoring and Supervision Arrangements 3.9. Summary ESMP Table

4. ATTACHMENTS 4.1. Photos


4.2. Summary of Consultations and Disclosure 4.3. Other


ANNEX 3: GUIDANCE ON ENVIRONMENTAL & SOCIAL MANAGEMENT PLAN BY PROJECT PHASES

T G ESMP P P

Phases Issue/Potential Impact Mitigation Measure(s) Implementing Responsibility

Monitoring Responsibility

Cost

Impacts on physical environment: air quality, hydrology, waste, soils, noise

Consider the impact of the construction activities on the physical environment for the design of civil works

Design Consultant MPCU To be determined

Impact on Air Quality: Emission of dust and other pollutants

Bid document will include requirement to ensure: - Adequate watering for dust control - Prohibition of open burning - Ensure stockpile of materials are properly secured - Proper unloading/storage of construction

materials - On-site mixing of materials in shielded area - Equipment and materials to be properly covered

during transportation.

Design Consultant MPCU To be determined

Noise impact Bid document to include requirement to ensure: - Noise silencers be installed on all exhaust

system - Use of ear plugs for construction workers - Equipment placed as far as possible from

sensitive land users.

Design Consultant ESO/MPCU To be determined

Impact on hydrology: Degradation of surface water quality

The contract document should specify: - use of good engineering practice during

construction, including adequate supervision - Minimal water usage in construction area - Minimal soil exposure time during construction - Minimal chemical usage (lubricants, solvents,

petroleum products.


Design Phase

Alteration of surface drainage Contract document to include requirement to ensure: - installation of adequately sized drainage

channels - stabilization of slopes to avoid erosion



Waste generation and disposal (solid/ oily/hazardous)

Contract document to include requirement to ensure: - Provision of waste management plan. - Proper handling and disposal /recycling of oily

waste


Impact on Soil: Increased soil erosion

Contract document to include requirement to ensure: - Use of less erodable materials, - Lined down-drains to prevent erosion


Socioeconomic Impact: Disruption during work- demand for local infrastructure increase

- Avoid the creation of congested and unsafe road conditions at intersections and in villages or cities.


Disruption to traditional

lifestyles and other services

- Ensures access to homes, businesses, other key services


Impact on Air Quality: Emission of dust and other pollutants

- Periodically use water to spray areas under construction

- Construction workers to wear face masks and gloves

- Ensure that all equipment and materials loaded on trucks are covered during transportation

Contractor, Supervising consultant

ESO/MPCU To be determined

Noise Impact - Noise standards to be enforced to protect construction workers

- Ensure that silencers are installed on all exhaust systems.

- Ear plugs to be worn by construction workers - Turn off construction equipment when not in use



Construction

Impact on hydrology: Degradation of surface water quality

- Use good engineering practice during construction

- Ensure wastewater from cleaning of equipment is not disposed of in water course.

- Wastewater should be collected and treated suitably before being disposed of in water courses.

- Ensure minimal use of water in construction area - Minimal soil exposure time during construction



Alteration of surface drainage - Install adequately sized drainage channels - Ensure stabilization of slopes to avoid erosion



Solid waste generation and disposal

- Ensure all waste earth and materials associated with construction activities are disposed land

Contractor, Supervising



without prior consent of PPT. - Daily life rubbish and waste materials associated

with construction activities should be daily collected and disposed of in suitable approved dumpsites.

- Ensure that solid wastes are not disposed of in water courses.

consultant

Poor Sanitation at construction camp and site

- Provide adequately located and maintained latrines

Contractor ESO/PPT

Accidental spill of toxic material/oil

- Design and implement safety measures - Provide an emergency plan to contain accidental

spill

Contractor ESO/PPT

Impact on Soil: Increased soil erosion

- Avoid erosion of cuts and fills by providing proper drainage,

- Lined down-drains to prevent erosion

Contractor, Supervising Consultant

ESO/MPCU

Impact on vegetation - Replanting of land within project area. Contractor, Supervising Consultant

ESO/MPCU

Health and Safety Impact

- Enure adequate health facility systems are in place on-site to deal with influx of temporary workers.

- Ensure use of nets, insect repellent and other malaria preventive measure for workers on site.

- Health education about STDs should be introduced.

- Training of construction crew and supervisors on health and safety guidelines

- Personal protective equipment to be worn by all workers

Contractor, Supervising Consultant

ESO/MPCU

Socioeconomic Impact: Loss of property

- Avoid or reduce loss of property - Avoid land where farmers will be displaced.

Contractor Supervising Consultant/ESO

To be determined


ANNEX 4: DRAFT TERMS OF REFERENCE FOR SUB-PROJECT REQUIRING AN ESIA

Based on the screening and scoping results. ESIA terms of reference will be prepared. A local consultant will conduct the ESIA and the report should have the following format: I C This part will be completed at a time and will include necessary information related to the context and methodology to carry out the study. O S This section will indicate (i) the objectives and the project activities; (ii) the activities that may cause environmental and social negative impacts and needing adequate mitigation measures. M T The Consultant should realize the following:

• Describe the biophysical characteristics of the environment where the project activities will be realized; and underline the main constraints that need to be taken into account at the field preparation, during the implementation and exploitation/maintenance of equipments.

• Assess the potential environmental and social impacts related to project activities and recommend adequate mitigation measures, including costs estimates;

• Assess the need of solid and liquid waste management and suggest recommendation for their safe disposal;

• Review political, legal and institutional framework, at national and international level, related to environmental, identity constraints and suggest recommendations for reinforcement;

• Identify responsibilities and actors for the implementation of proposed mitigation measures; • Access the capacity available to implement the proposed mitigation measures, and suggest

recommendation in terms of training and capacity building, and estimate their costs; • Develop an Environmental Management Plan (EMP) for the project. The EMP should underline

(i) the potential environmental and social impacts resulting from project activities; (ii) The proposed mitigation measures; (iii) the institutional responsibilities for implementation; (iv) the monitoring indicators; (v) the institutional responsibilities for monitoring and implementation of mitigation measures; (vi) the costs of activities; and (vii) the schedule of implementation.

P The ESIA results and the proposed mitigation measures will be discussed with population, NGOs, local administration and other organizations mainly involved by the project activities. Recommendations from this public consultation will be included in the final ESIA report.

P ESIA R

• Cover page • Table of Contents • List of Acronyms • Executive Summary • Introduction


• Description of project activities • Description of Environment in the project area • Description of policy, legal and Institutional Framework • Description of the methodology and techniques used in assessment and analysis of the project

impacts • Description of environmental and social impacts for project activities • Environmental Management Plan (EMP) for the project including the proposed mitigation

measures; institutional responsibilities for monitoring and implementation; Summarized table for EMP.

• Recommendations • References • List of Persons/Institutions met

Q C T C EPA ESIA D S T D P R The Consultant will produce the final report one (1) week after receiving comments from EPA and LGCSP Secretariat. The final report will include comments from these institutions. S S The consultancy will be supervised by the Environmental and Social Management Specialist (ESMS) of the LGCSP Secretariat.

♦ Description of the study area ♦ Description of the sub-project ♦ Legislative and regulatory considerations ♦ Determination of the potential impacts of the proposed sub-projects ♦ Environmental Management Plan ♦ Public consultations process ♦ Development of mitigation measures and a monitoring plan, including cost estimates.


ANNEX 5: GENERAL ENVIRONMENTAL MANAGEMENT CONDITIONS FOR CONSTRUCTION CONTRACTS

G 1. In addition to these general conditions, the Contractor shall comply with any specific Environmental

Management Plan (EMP) or Environmental and Social Management Plan (ESMP) for the works he is responsible for. The Contractor shall inform himself about such an EMP, and prepare his work strategy and plan to fully take into account relevant provisions of that EMP. If the Contractor fails to implement the approved EMP after written instruction by the Supervising Engineer (SE) to fulfill his obligation within the requested time, the Owner reserves the right to arrange through the SE for execution of the missing action by a third party on account of the Contractor.

2. Notwithstanding the Contractor’s obligation under the above clause, the Contractor shall implement

all measures necessary to avoid undesirable adverse environmental and social impacts wherever possible, restore work sites to acceptable standards, and abide by any environmental performance requirements specified in an EMP. In general these measures shall include but not be limited to:

(a) Minimize the effect of dust on the surrounding environment resulting from earth mixing sites, vibrating equipment, temporary access roads, etc. to ensure safety, health and the protection of workers and communities living in the vicinity dust producing activities.

(b) Ensure that noise levels emanating from machinery, vehicles and noisy construction activities (e.g. excavation, blasting) are kept at a minimum for the safety, health and protection of workers within the vicinity of high noise levels and nearby communities. (c) Ensure that existing water flow regimes in rivers, streams and other natural or irrigation channels is maintained and/or re-established where they are disrupted due to works being carried out. (d) Prevent oils, lubricants and waste water used or produced during the execution of works from entering into rivers, streams, irrigation channels and other natural water bodies/reservoirs, and also ensure that stagnant water in uncovered borrow pits is treated in the best way to avoid creating possible breeding grounds for mosquitoes. (e) Prevent and minimize the impacts of quarrying, earth borrowing, piling and building of temporary construction camps and access roads on the biophysical environment including protected areas and arable lands; local communities and their settlements. In as much as possible restore/rehabilitate all sites to acceptable standards. (f) Upon discovery of ancient heritage, relics or anything that might or believed to be of archeological or historical importance during the execution of works, immediately report such findings to the SE so that the appropriate authorities may be expeditiously contacted for fulfillment of the measures aimed at protecting such historical or archaeological resources.

D


(h) Implement soil erosion control measures in order to avoid surface run off and prevents siltation, etc.

(i) Ensure that garbage, sanitation and drinking water facilities are provided in construction workers camps. (j) Ensure that, in as much as possible, local materials are used to avoid importation of foreign material and long distance transportation.

E

3. The Contractor shall indicate the period within which he/she shall maintain status on site after

completion of civil works to ensure that significant adverse impacts arising from such works have been appropriately addressed.

4. The Contractor shall adhere to the proposed activity implementation schedule and the monitoring plan

/ strategy to ensure effective feedback of monitoring information to project management so that impact management can be implemented properly, and if necessary, adapt to changing and unforeseen conditions.

5. Besides the regular inspection of the sites by the SE for adherence to the contract conditions and

specifications, the Owner may appoint an Inspector to oversee the compliance with these environmental conditions and any proposed mitigation measures. State environmental authorities may carry out similar inspection duties. In all cases, as directed by the SE, the Contractor shall comply with directives from such inspectors to implement measures required to ensure the adequacy rehabilitation measures carried out on the bio-physical environment and compensation for socio-economic disruption resulting from implementation of any works.

W C W M 6. All vessels (drums, containers, bags, etc.) containing oil/fuel/construction materials and other hazardous

chemicals shall be bunded in order to contain spillage. All waste containers, litter and any other waste generated during the construction shall be collected and disposed off at designated disposal sites in line with applicable government waste management regulations.

7. All drainage and effluent from storage areas, workshops and camp sites shall be captured and treated

before being discharged into the drainage system in line with applicable government water pollution control regulations.

8. Used oil from maintenance shall be collected and disposed off appropriately at designated sites or be re-used or sold for re-use locally.

9. Entry of runoff to the site shall be restricted by constructing diversion channels or holding structures

such as banks, drains, dams, etc. to reduce the potential of soil erosion and water pollution. 10. Construction waste shall not be left in stockpiles along the road, but removed and reused or disposed of on a

daily basis.


11. If disposal sites for clean spoil are necessary, they shall be located in areas, approved by the SE, of low land

use value and where they will not result in material being easily washed into drainage channels. Whenever possible, spoil materials should be placed in low-lying areas and should be compacted and planted with species indigenous to the locality.

M E D 12. The Contractor shall obtain appropriate licenses/permits from relevant authorities to operate quarries

or borrow areas. 13. The location of quarries and borrow areas shall be subject to approval by relevant local and national

authorities, including traditional authorities if the land on which the quarry or borrow areas fall in traditional land.

14. New extraction sites:

S

S W

S E

S H

S A

S

15. Vegetation clearing shall be restricted to the area required for safe operation of construction work.

Vegetation clearing shall not be done more than two months in advance of operations. 16. Stockpile areas shall be located in areas where trees can act as buffers to prevent dust pollution.

Perimeter drains shall be built around stockpile areas. Sediment and other pollutant traps shall be located at drainage exits from workings.


17. The Contractor shall deposit any excess material in accordance with the principles of these general conditions, and any applicable EMP, in areas approved by local authorities and/or the SE.

18. Areas for depositing hazardous materials such as contaminated liquid and solid materials shall be

approved by the SE and appropriate local and/or national authorities before the commencement of work. Use of existing, approved sites shall be preferred over the establishment of new sites.

R S E P 19. To the extent practicable, the Contractor shall rehabilitate the site progressively so that the rate of

rehabilitation is similar to the rate of construction. 20. Always remove and retain topsoil for subsequent rehabilitation. Soils shall not be stripped when

they are wet as this can lead to soil compaction and loss of structure. 21. Topsoil shall not be stored in large heaps. Low mounds of no more than 1 to 2m high are

recommended. 22. Re-vegetate stockpiles to protect the soil from erosion, discourage weeds and maintain an active

population of beneficial soil microbes. 23. Locate stockpiles where they will not be disturbed by future construction activities. 24. To the extent practicable, reinstate natural drainage patterns where they have been altered or

impaired. 25. Remove toxic materials and dispose of them in designated sites. Backfill excavated areas with soils

or overburden that is free of foreign material that could pollute groundwater and soil. 26. Identify potentially toxic overburden and screen with suitable material to prevent mobilization of

toxins. 27. Ensure reshaped land is formed so as to be inherently stable, adequately drained and suitable for the

desired long-term land use, and allow natural regeneration of vegetation. 28. Minimize the long-term visual impact by creating landforms that are compatible with the adjacent

landscape. 29. Minimize erosion by wind and water both during and after the process of reinstatement. 30. Compacted surfaces shall be deep ripped to relieve compaction unless subsurface conditions dictate

otherwise. 31. Revegetate with plant species that will control erosion, provide vegetative diversity and, through

succession, contribute to a resilient ecosystem. The choice of plant species for rehabilitation shall be done in consultation with local research institutions, forest department and the local people.


W R M 32. The Contractor shall at all costs avoid conflicting with water demands of local communities. 33. Abstraction of both surface and underground water shall only be done with the consultation of the

local community and after obtaining a permit from the relevant Water Authority. 34. Abstraction of water from wetlands shall be avoided. Where necessary, authority has to be obtained

from relevant authorities. 35. Temporary damming of streams and rivers shall be done in such a way avoids disrupting water

supplies to communities down stream, and maintains the ecological balance of the river system. 36. No construction water containing spoils or site effluent, especially cement and oil, shall be allowed

to flow into natural water drainage courses. 37. Wash water from washing out of equipment shall not be discharged into water courses or road

drains. 38. Site spoils and temporary stockpiles shall be located away from the drainage system, and surface run

off shall be directed away from stockpiles to prevent erosion. T M 39. Location of access roads/detours shall be done in consultation with the local community especially

in important or sensitive environments. Access roads shall not traverse wetland areas. 40. Upon the completion of civil works, all access roads shall be ripped and rehabilitated. 41. Access roads shall be sprinkled with water at least five times a day in settled areas, and three times

in unsettled areas, to suppress dust emissions. B 42. Blasting activities shall not take place less than 2km from settlement areas, cultural sites, or wetlands

without the permission of the SE. 43. Blasting activities shall be done during working hours, and local communities shall be consulted on

the proposed blasting times. 44. Noise levels reaching the communities from blasting activities shall not exceed 90 decibels. D U E

45. Unusable materials and construction elements such as electro-mechanical equipment, pipes, accessories and demolished structures will be disposed of in a manner approved by the SE. The Contractor has to agree with the SE which elements are to be surrendered to the Client’s premises, which will be recycled or reused, and which will be disposed of at approved landfill sites.


46. As far as possible, abandoned pipelines shall remain in place. Where for any reason no alternative

alignment for the new pipeline is possible, the old pipes shall be safely removed and stored at a safe place to be agreed upon with the SE and the local authorities concerned.

47. AC-pipes as well as broken parts thereof have to be treated as hazardous material and disposed of as

specified above. 48. Unsuitable and demolished elements shall be dismantled to a size fitting on ordinary trucks for

transport. H S

49. In advance of the construction work, the Contractor shall mount an awareness and hygiene campaign. Workers and local residents shall be sensitized on health risks particularly of AIDS.

50. Adequate road signs to warn pedestrians and motorists of construction activities, diversions, etc.

shall be provided at appropriate points. 51. Construction vehicles shall not exceed maximum speed limit of 40km per hour. R P P

52. Should the Contractor, deliberately or accidentally, damage private property, he shall repair the property to the owner’s satisfaction and at his own cost. For each repair, the Contractor shall obtain from the owner a certificate that the damage has been made good satisfactorily in order to indemnify the Client from subsequent claims.

53. In cases where compensation for inconveniences, damage of assets etc. are claimed by the owner,

the Client has to be informed by the Contractor through the SE. This compensation is in general settled under the responsibility of the Client before signing the Contract. In unforeseeable cases, the respective administrative entities of the Client will take care of compensation.

C H S E M P HSE MP 54. Within 6 weeks of signing the Contract, the Contractor shall prepare an EHS-MP to ensure the adequate

management of the health, safety, environmental and social aspects of the works, including implementation of the requirements of these general conditions and any specific requirements of an EMP for the works. The Contractor’s EHS-MP will serve two main purposes:

• For the Contractor, for internal purposes, to ensure that all measures are in place for adequate HSE management, and as an operational manual for his staff.

• F C SE C HSE

C HSE 55. The Contractor’s EHS-MP shall provide at least:


• a description of procedures and methods for complying with these general environmental management conditions, and any specific conditions specified in an EMP;

• a description of specific mitigation measures that will be implemented in order to minimize adverse impacts;

• a description of all planned monitoring activities (e.g. sediment discharges from borrow areas) and the reporting thereof; and

• the internal organizational, management and reporting mechanisms put in place for such. 56. The Contractor’s EHS-MP will be reviewed and approved by the Client before start of the works.

This review should demonstrate if the Contractor’s EHS-MP covers all of the identified impacts, and has defined appropriate measures to counteract any potential impacts.

HSE R

57. The Contractor shall prepare bi-weekly progress reports to the SE on compliance with these general conditions, the project EMP if any, and his own EHS-MP. An example format for a Contractor HSE report is given below. It is expected that the Contractor’s reports will include information on: • HSE management actions/measures taken, including approvals sought from local or national

authorities; • Problems encountered in relation to HSE aspects (incidents, including delays, cost consequences,

etc. as a result thereof); • Lack of compliance with contract requirements on the part of the Contractor; • Changes of assumptions, conditions, measures, designs and actual works in relation to HSE

aspects; and • Observations, concerns raised and/or decisions taken with regard to HSE management during

site meetings. 58. It is advisable that reporting of significant HSE incidents be done “as soon as practicable”. Such incident reporting shall therefore be done individually. Also, it is advisable that the Contractor keeps his own records on health, safety and welfare of persons, and damage to property. It is advisable to include such records, as well as copies of incident reports, as appendixes to the bi-weekly reports. Example formats for an incident notification and detailed report are given below. Details of HSE performance will be reported to the Client through the SE’s reports to the Client. T C P

59. The Contractor shall provide sufficient training to his own personnel to ensure that they are all aware of the relevant aspects of these general conditions, any project EMP, and his own EHS-MP, and are able to fulfill their expected roles and functions. Specific training should be provided to those employees that have particular responsibilities associated with the implementation of the EHS-MP. General topics should be: • HSE in general (working procedures); • emergency procedures; and • social and cultural aspects (awareness raising on social issues).

C C


60. It is expected that compliance with these conditions is already part of standard good workmanship and state of art as generally required under this Contract. The item “Compliance with Environmental Management Conditions” in the Bill of Quantities covers these costs. No other payments will be made to the Contractor for compliance with any request to avoid and/or mitigate an avoidable HSE impact.

E F HSE R C P HSE Summarize HSE management actions/measures taken during period of reporting, including planning and management activities (e.g. risk and impact assessments), HSE training, specific design and work measures taken, etc. HSE Report on any problems encountered in relation to HSE aspects, including its consequences (delays, costs) and corrective measures taken. Include relevant incident reports. HSE Report on compliance with Contract HSE conditions, including any cases of non-compliance. C Report on any changes of assumptions, conditions, measures, designs and actual works in relation to HSE aspects. C Report on any observations, concerns raised and/or decisions taken with regard to HSE management during site meetings and visits. S N T D C R

E F HSE I N Provide within 24 hrs to the Supervising Engineer

O R N D I T L N P


E C T I D I W I A I S N T D C R


ANNEX SUMMARY OF WORLD BANK SAFEGUARD POLICIES AND HOW THEY WILL APPLY TO THE FUTURE PROJECT ACTIVITIES

• Environmental Assessment (OP 4.01). Outlines Bank policy and procedure for the environmental assessment of Bank lending operations. The Bank undertakes environmental screening of each proposed project to determine the appropriate extent and type of EA process. This environmental process will apply to major infrastructure rehabilitation projects under LGCSP.

• Natural Habitats (OP 4.04). The conservation of natural habitats, like other measures that protect

and enhance the environment, is essential for long-term sustainable development. The Bank does not support projects involving the significant conversion of natural habitats unless there are no feasible alternatives for the project and its siting, and comprehensive analysis demonstrates that overall benefits from the project substantially outweigh the environmental costs. If the environmental assessment indicates that a project would significantly convert or degrade natural habitats, the project includes mitigation measures acceptable to the Bank. Such mitigation measures include, as appropriate, minimizing habitat loss (e.g. strategic habitat retention and post-development restoration) and establishing and maintaining an ecologically similar protected area. The Bank accepts other forms of mitigation measures only when they are technically justified. Should the sub-project-specific ESMPs indicate that natural habitats might be affected negatively by the proposed sub-project activities with suitable mitigation measures, such sub-projects will not be funded under the project.

• Pest Management (OP 4.09). The policy supports safe, affective, and environmentally sound pest

management. It promotes the use of biological and environmental control methods. An assessment is made of the capacity of the country’s regulatory framework and institutions to promote and support safe, effective, and environmentally sound pest management. This policy will most likely not apply to LGCSP sub-projects.

• Involuntary Resettlement (OP 4.12). This policy covers direct economic and social impacts that

both result from Bank-assisted investment projects, and are caused by (a) the involuntary taking of land resulting in (i) relocation or loss of shelter; (ii) loss of assets or access to assets, or (iii) loss of income sources or means of livelihood, whether or not the affected persons must move to another location; or (b) the involuntary restriction of access to legally designated parks and protected areas resulting in adverse impacts on the livelihoods of the displaced persons. Though the LGCSP project will not entail taking of land for new infrastructure development there are aspects of the project that cause displacement.

• Indigenous Peoples (OD 4.20). This directive provides guidance to ensure that indigenous peoples benefit from development projects, and to avoid or mitigate adverse effects of Bank-financed development projects on indigenous peoples. Measures to address issues pertaining to indigenous peoples must be based on the informed participation of the indigenous people themselves. Sub-projects that would have negative impacts on indigenous people will not be funded under the LGCSP.


• Forests (OP 4.36). This policy applies to the following types of Bank-financed investment projects: (a) projects that have or may have impacts on the health and quality of forests; (b) projects that affect the rights and welfare of people and their level of dependence upon or interaction with forests; and (c) projects that aim to bring about changes in the management, protection, or utilization of natural forests or plantations, whether they are publicly, privately, or communally owned. The Bank does not finance projects that, in its opinion, would involve significant conversion or degradation of critical forest areas or related critical habitats. If a project involves the significant conversion or degradation of natural forests or related natural habitats that the Bank determines are not critical, and the Bank determines that there are no feasible alternatives to the project and its siting, and comprehensive analysis demonstrates that overall benefits from the project substantially outweigh the environmental costs, the Bank may finance the project provided that it incorporates appropriate mitigation measures. Sub-projects that are likely to have negative impacts on forests will not be funded under LGCSP.

• Cultural Property (OP 11.03). The term “cultural property” includes sites having archeological

(prehistoric), paleontological, historical, religious, and unique natural values. The Bank’s general policy regarding cultural property is to assist in their preservation, and to seek to avoid their elimination. Specifically, the Bank (i) normally declines to finance projects that will significantly damage non-replicable cultural property, and will assist only those projects that are sited or designed so as to prevent such damage; and (ii) will assist in the protection and enhancement of cultural properties encountered in Bank-financed projects, rather than leaving that protection to chance. The management of cultural property of a country is the responsibility of the government. The government’s attention should be drawn specifically to what is known about the cultural property aspects of the proposed project site and appropriate agencies, NGOs, or MLGRD should be consulted; if there are any questions concerning cultural property in the area, a brief reconnaissance survey should be undertaken in the field by a specialist.

• Safety of Dams (OP 4.37). For the life of any dam, the owner is responsible for ensuring that

appropriate measures are taken and sufficient resources provided for the safety to the dam, irrespective of its funding sources or construction status. The Bank distinguishes between small and large dams. Small dams are normally less than 15 m in height; this category includes, for example, farm ponds, local silt retention dams, and low embankment tanks. For small dams, generic dam safety measures designed by qualified engineers are usually adequate. This policy does not apply to LGCSP since the policy is not triggered under the project.

• Projects on International Waterways (O 7.50). The Bank recognizes that the cooperation and good

will of riparians is essential for the efficient utilization and protection of international waterways and attaches great importance to riparians making appropriate agreements or arrangement for the entire waterway or any part thereof. Projects that trigger this policy include hydroelectric, irrigation, flood control, navigation, drainage, water and sewerage, industrial, and similar projects that involve the use or potential pollution of international waterways. This policy will not apply to LGCSP.

• Disputed Areas (OP/BP/GP 7.60). Project in disputed areas may occur between the Bank and its

member countries as well as between the borrower and one or more neighbouring countries. Any dispute over an area in which a proposed project is located requires formal procedures at the earliest possible stage. The Bank attempts to acquire assurance that it may proceed with a project in a


disputed area if the governments concerned agree that, pending the settlement of the dispute, the project proposed can go forward without prejudice to the claims of the country having a dispute.


ANNEX 7: LIST OF INDIVIDUALS/INSTITUTIONS CONTACTED

MINISTRY OF LOCAL GOVERNMENT AND RURAL DEVELOPMENT LOCAL GOVERNMENT CAPACITY SUPPORT PORJECT (LGCSP)

Accra Metropolitan Assembly (AMA), Accra Date: 17/01/2011 Name of Respondent(s) Designation Contacts

1 Mr. Timothy Teye Oman Metropolitan Development Planning Officer

0246223248

Consultation Issues Responses Formulation/Preparation of DMTDPs 1 H MTDP - Process begins at the grassroots, involving all relevant

stakeholders including NGOs. - The process is an open participatory process where all

views and concern are collated through a series of community meetings and public forums.

2 H MMA MTDP A

- Projects are selected based on their priority within the community.

- The consultations involved are extensive and all beneficiaries are consulted.

3 W MTDP MTDP

- Upcoming projects are the Millenium City Projects (50 3-storey 18 classroom blocks, library with sanitary facilities.), Modernisation of Markets, Road projects, street lighting, Sanitation projects etc.

- Funding sources for these projects are USAID, SIF, GETFUND, Common Fund, Privates Companies etc .

- These activities often results in dust, construction wastes generation, noise nuisance and interruption of access ways.

EA Compliance in Implementing the MTDP Projects

4 D MMA EA MTDP

Most major development Projects of the Assembly are subjected to the relevant environmental assessment requirements. However, ESIAs are not done some other infrastructure projects.

5 A W D

MA

Yes, Environmental permits are obtained prior to the execution of some projects. Yes permit fees are paid. For some externally funded projects, (eg SIF) environmental permitting fees are always incorporated into the project cost..

6 H EA

The AMA lacks an in-house capacity for environmental assessment and management. The AMA therefore depends on private consultancy services. The lack of the EA capacity affects the monitoring and compliance enforcement of environmental and social safeguards for


enforcement of environmental and social safeguards for projects.

7 A MTDP W A

B

Yes

Environmental & Natural Disasters

8

W M M

Flooding is a common occurrence during the raining season, when there is a heavy down pour.

9 H

It affects many households, and interrupts commercial activities, destroys assets of people and affects the livelihood of the people. There are no proper emergency response plans readily available but NADMO assist victims in such circumstances.

LGCSP (Urban Infrastructure Facilities Provision) 10 I U E S

P UESP II M M

Yes, the Metropolis has been benefiting mmensely from the UESP II. There are ongoing UESP II project covering sewerage improvement.

11 A LGCSP

Technical and administrative structures and expertise in place will be useful to the LGCSP

12 W LGCSP

The LGCSP will generate employment opportunities and improve infrastructure of the metropolis. Major environmental and social impacts are not anticipated from the LGCSP. The potential environmental and social impacts may relate to normal construction impacts, which could be addressed through effective EA compliance and monitoring. Land acquisition impacts and encroachment are potential social concerns that may arise.

13 A LGCSP

P

Capacity strengthening for environmental assessment and management within the AMA is very necessary.

14 A MMA LGCSP

Yes

15 W

The success of the LGCSP will depend on the MCEs so there is the need for the MCEs to understand and accept the project for good success. The MCEs need to be fully involved in the project.


Keta Municipal Assembly, Keta Date: 18/01/2011 Name of Respondent(s) Designation Contacts

1 Mr. M.P. Dagbui Municipal Development Planning Officer

0243585349

2 Edith Tay Community Development Officer 0243226013 3 Gershon Tudoagbor Assistant MDPO 0246302063

Consultation Issues Responses Formulation/Preparation of DMTDPs 1 H MTDP - Projects are identified through the communities, Assembly

members and validation done by the Municipal Assembly.

2 H MMA MTDP A



3 W MTDP MTDP

- Some project being undertaken are schools, roads, toilets, health infrastructure, Farm tracks, foot bridges, pipe-borne water, drains , irrigation infrastructure, etc

- Restriction of access to natural resources, which serves as a means of livelihood.

- Destruction of habitats of wildlife in the Ramsar site. - Nuisance to road users and canoe users due to obstruction

as result of road construction across the paths of fishing canoes.

- Difficult access to sand winning pits. - Burrow pit becoming breeding ground for mosquitoes. - Community grievances and opposition to ROW for road

construction project EA Compliance in Implementing the MTDP Projects

4 D MMA EA MTDP

Yes, the MMA comply with EA requirements. EPA application Forms are processed for projects with significant environmental and social impacts through the EPA Regional Office at HO.

5 A W D

MA

Yes, Environmental permits are obtained prior to the execution of some projects. However, the non presence of an EPA Office at the Municipality and the remoteness of the EPA office in far away HO is a de-motivator to the


the EPA office in far away HO is a de-motivator to the EA process compliance. Yes permit fees are paid.

6 H EA

The lack of EA capacity and other constraints such as the distance of the EPA office from Keta does not encourage the full compliance to the environmental and social safeguards for some projects.

7 A MTDP W A

B

Yes


8

W M M

Erosion and Flooding are a common occurrence in the MA.

9 H

It affects many households, and interrupts commercial activities, destroys assets of people and affects the livelihood of the people. There are no proper emergency response plans readily available but NADMO assist victims in such circumstances.


P UESP II M M

Yes, the Metropolis has been benefiting mmensely from the UESP II. There are ongoing UESP II project covering domestic toilet facilities provision. The UESP project is helping phase-out the use of pan latrines. The MA would like the sanitation projects to continue under the LGCSP

11 A LGCSP

Technical and administrative structures and expertise in place will be useful to the LGCSP

12 W LGCSP

The LGCSP will generate employment opportunities and improve infrastructure of the metropolis. Major environmental and social impacts are not anticipated from the LGCSP. The potential environmental and social impacts may relate to normal construction impacts, which could be addressed through effective EA compliance and monitoring. Land acquisition impacts and encroachment are potential social concerns that may arise. -The Keta MA area is a wetland and such sites needs to be protected. Construction of embankments and road projects could disturb the habitats of turtles.

13 A LGCSP

P

Capacity strengthening for environmental assessment and management within the MA is very necessary. Training in negotiations and grievance redress in connection with community projects are required. Wildlife training is also needed.


14 A MMA LGCSP

Yes

15 W

-The availability of funds and timely disbursement for approved projects is critical to the success of the project. -Concern about the non-payment of compensation with World Bank projects funds could have an impact on the project success since expected government funds for compensation payment is a great challenge thus leading to litigations and project delays.

F C K M A K


Kwahu West Municipal Assembly, Nkawkaw Date: 19/01/2011 Name of Respondent(s) Designation Contacts

1 Hon. Alex Obeng-Somuah Municipal Chief Executive 0244660541 2 Mr. Kodjoe Dekpo Municipal Coordinating Director 0244488716 3 Mr. Morrison Agbemafle Municipal Development Planning Officer 0244717315 4 Mr Frederick Antwi Deputy Municipal Dev Planning Officer 0244756164

Consultation Issues Responses Formulation/Preparation of DMTDPs

1 H MTDP - Process begins at the grassroots, involving all relevant stakeholders including NGOs.

- The process is an open participatory process where all views and concern are collated through a series of community meetings and public forums.

2 H MMA MTDP A



3 W MTDP MTDP

- Construction/rehabilitation of schools and classroom blocks

- Construction of public toilets and pavements - Construction of lorry parks, market centres and stalls - Construction of staff accommodation

Mostly there are no social problems however construction activities often results in dust and noise nuisance and interruption of access ways.


4 D MMA EA MTDP

MTDP Plans are subjected to Strategic Environmental Assessment Tools however the MA does not comply fully regarding environmental assessment.

5 A W D

MA

Environmental permits are not obtained prior to the execution of MTDP because most of these projects are minor projects and its environmental impacts are not pronounced. Projects that require environmental permission are normally borne by the contractor or proponent. For externally funded projects, environmental permitting fees are always incorporated into the project cost as such environmental permits are secured. The MA does not pay permitting fees to the EPA.

6 H EA

The MA lacks capacity for EA screening and monitoring and this has resulted in the fact that there are no environmental safeguards for projects executed by the municipal assembly.


7 A MTDP W A

B


8

W M M

Flooding occurs during the wet seasons and also in 2005, there was a landslide that blocked the Kwahu-Tafo-Adawso road as a result of a heavy downpour.

9 H

It interrupts commercial activities, destroys farmlands and affects the livelihood of the people. There are no emergency response plans readily available but NADMO assist victims in such circumstances.


P UESP II M M

No

11 A LGCSP

12 W LGCSP

Ensure effective EA compliance screening and monitoring

13 A LGCSP

P

Vehicles and Computer accessories including a projector will be needed to enhance the implementation and monitoring process.

14 A MMA LGCSP

Yes

15 W

Bureaucracy, apathy and politicisation might hinder the overall objective of the project and affect the timely release of funds.


F C K W M A N


Ashanti Akim North Municipal Assembly, Konongo Date: 19/01/2011 Name of Respondent(s) Designation Contacts

1 Mr. M.D.A. Avah Municipal Coordinating Director 0244828523 2 Mr. John Boadooh Chief Development Planning Officer 0244264784 3 Mr. Rutherford Osei Deputy Development Planning Officer 0207372479/0245137813


1 H MTDP - In formulating the MTDP a bottom-up approach is adopted starting from the local level. The needs of the community are collected through the Area Council. Public forums are held to disclose selected projects to be incorporated in the MTDP and also to seek the approval of the community regarding the selected projects. The process also involves NGOs. The DPCU/MPCU is entrusted with the preparation of the medium term development plans. The process is an open participatory one that ensures consensus building.

2 H MMA MTDP A



3 W MTDP MTDP


- Construction of public toilets - Construction of lorry parks and market centres - Construction of boreholes and sanitation facilities


4 D MMA EA MTDP

No

5 A W D

MA

Initially the assembly did not seek EPA permit prior to the execution or implementation of the projects within the MTDP, but currently for major externally funded projects, environmental permitting is required prior to the commencement of the project. Payment of permitting fees is done indirectly through the donor agency, e.g. for the SIF program, permitting fees are incorporated into the project cost and borne by the program. Planning approvals are also obtained prior to the execution of MTDP projects. The MA does not directly pay permitting fees.

6 H EA



7 A MTDP W A

B


8

W M M

Flooding occurs during the wet seasons. Activities of illegal miners (Galamseys) in the municipality create pits which endangers human life. Also Fulani herdsmen destroy farmlands within the municipality.

9 H

It interrupts commercial activities, destroys farmlands and affects the livelihood of the people. There are no emergency response plans readily available but NADMO assist victims in such circumstances.


P UESP II M M

No

11 A LGCSP

12 W LGCSP

Socioeconomic benefits such as infrastructure upgrade and personnel development.

13 A LGCSP

P

Financial restraint has always hindered the MA’s efforts to ensure compliance and due diligence.

14 A MMA LGCSP

Yes from the Planning, Environmental and Engineering Departments.

15 W

- Financial Constraint


F C A A N M A K

Kumasi Metropolitan Assembly (KMA) Date: 19/01/2011

Name of Respondent(s) Designation Contacts

1 Mr. Paa Kwesi Simon Metropolitan Development Planning Officer

0244851461

2 Madam Yvonne Naboo Assistant Metropolitan Coordinating Director

0208820606


1 H MTDP - Process begins at the grassroots, involving all relevant stakeholders including NGOs.

- The process is an open participatory process where all views and concern are collated through a series of community meetings and public forums.

2 H MMA MTDP A


- Projects are also subjected to SEA tools of assessment. - The consultations involved are extensive and all

beneficiaries are consulted. 3 W MTDP

MTDP


- Construction of public toilets and pavements - Construction of lorry parks, market centres and stalls - Construction of roads



4 D MMA EA MTDP

No

5 A W D

MA

Projects that are outsourced to external contractors obtain environmental permits prior to their execution. Environmental permit are not obtained for projects such as the construction of markets, lorry parks, and classroom blocks. But it’s required to produce permits for project such as road construction and the construction of filling stations. Permit is also obtained for Social Investment fund (SIF) projects

6 H EA


7 A MTDP W A

B

Yes


8

W M M

There are no natural disasters in the metropolis except man-made disasters such as building in water ways causing seasonal flooding.

9 H ESO

It interrupts commercial activities, destroys farmlands and affects the livelihood of the people.


P UESP II M M

Yes

11 A LGCSP

12 W LGCSP

Ensure effective EA compliance screening and monitoring

13 A LGCSP

P

No

14 A MMA LGCSP

Yes


15 W

Financial Constraint

F C K M A KMA K

EPA – Ashanti Region Date: 19/01/2011 Name of Respondent(s) Designation Contacts

1 Mr Prempeh Adakwa-Yiadon Senior Programme Officer 0547977555

2 Mr Kwesi Eyiah-Mensah Programme Officer 0244850920

3 Mr Hamidu Abdullah Assistant Programme Officer 0243274662

Consultation Issues Responses 1 D ES

A MTDP P

No, except for donor funded projects where there are strict provisions for that, eg CBRDP, SIF, etc

2 Has the EPA ever carried out Public Hearing or Grievance Redress for any of the Assembly’s projects?

Yes

2a If no, are you in a position to conduct them? (Any capacity gaps?)

N/A

3 What are your contributions/inputs to the works of Environmental Management Committees in the assemblies?

EPA currently serves on the Statutory Committees of the Assemblies by making inputs into the development of their MTDPs


assemblies? their MTDPs

4 Do you have the capacity to review RAPs from the Assemblies in the implementation of the LGCSP?

Yes, similar things are done for mining projects

5 W R EPA R C G R

Educating the Assemblies on the compliance with the provisions of the Environmental Assessment Regulations of Ghana

F C E P A EPA A R K


Sekondi Takoradi Metropolitan Assembly Date: 19th January, 2010 Name of Respondent(s) Designation Contacts

1 Hon. Kobina Pra Annan Chief Executive 0274084322

2 Abdulai Zakari Coordinating Director 0244888092

3 Henry Owusu Development Planning Officer 0244734284

Consultation Issues

1 What is the range of projects under implementation in your MTDPs?

The Assembly’s projects are under five thematic areas namely: Micro Economy, Production and Gainful Employment, Human Resource Development and Basic Services, Special Programmes for the vulnerable and the excluded, Good governance. Specific projects include building of classroom blocks, markets and car parks, vaccination for communities, support to farmers in terms of fertilizer costs organizing HIV/AIDS sensitization programmes etc

1a Have you ever implemented any MTDPs which affected people’s properties? (lands, farms, houses, etc)

Yes, a bus terminal is to be constructed and people have to be moved

1b If yes how did you deal with the Resettlement, Compensation, Grievance Redress and Follow-ups? - Any involvement from LVB & EPA?

- Public consultations are held to inform the people of the community

- Compensations are paid to those who have legal rights to the land

1c If no, do you anticipate such situations in the implementation of your MTDPs? And if they arise how do you intend to deal with them?

There may be situations like that and we’ll use the same method described in section 1b above.

2 How do you incorporate ES safeguards into your MTDPs implementation and who conducts monitoring?

There are two types of projects; (i) assembly funded and (ii) donor funded. Donor funded projects such as UESP and CBRDP are subjected to E&S but Assembly-funded ones are usually not subjected to EA except in cases where the E&S issues are ‘severe’

3 Do you have Environmental Management Committees (EMC) in place? If yes, what is the composition?

Environmental issues are handled by the Statutory Planning Committee

4 What are some of the capacity gaps/training needs for the EMCs?

Training of personnel of the Statutory Planning Committee on E&S safeguards that guide the Assembly’s projects implementation

5 Is the Assembly in a position to implement Resettlements, Compensation, Grievance Redress and Follow-up demands of the LGCSP?

Yes , with the necessary budgetary support and enhanced capacity on the management of resettlements, compensation and grievance issues

6 Has the Assembly ever conducted any EA (ESIAs, EMPs, etc) and acquired permit from EPA?

The Assembly does not usually conduct ESIAs for its projects except the ones that are donor-funded


EPA?

7 How are NGOs involved or will be involved in the development and implementation of the MTDPs (dealing with public hearing & grievance redress, etc of the LGCSP)?

NGOs such as Life Relief Foundation and West Africa Integrated Development and Exchange Programme (WAIDEP) operate in the areas of health, community development, skill training, environmental sanitation and poverty reduction. Views of NGOs are incorporated at the community needs assessment level in developing MtDPs

F C S T M A


Cape Coast Metropolitan Assembly Date: 19th January, 2010 Name of Respondent(s) Designation Contacts

1 Hon. Anthony Egyir Aikins Chief Executive 0208169393

2 P.K Dery Coordinating Director 0208116901

3 Nii Amarh Ashitey Deputy Director

4 Emmanuel Baisie Assistant Director I

5 Felix Ackah Quantity Surveyor

6 Francis Kwame Odei Chief Budget Analyst

7 Nana Poku Environmental Health Officer

8 Justice Amoah Planning Officer

Consultation Issues




Yes, land take issues


















NGOs operate in the areas of health, community development, skill training, environmental sanitation and poverty reduction. Views of NGOs are incorporated at the community needs assessment level in developing MtDPs

F C C C M A


EPA (Cape Coast) Date: 19th January, 2010 Name of Respondent(s) Designation Contacts

1 Don Boateng Addae Senior Programme Officer 0244082002

2 Peter Ackon Program Officer 0243141940

Consultation Issues 1 Do you conduct ES compliance monitoring of

Assemblies MTDPs/Projects implementations?

We review TOR and EIS for projects related to CBRDP and UESP but the Assembly-funded projects are often not brought to our notice

2 Has the EPA ever carried out Public Hearing or Grievance Redress for any of the Assembly’s projects?

No

2a If no, are you in a position to conduct them? (Any capacity gaps?)

We will conduct Public Forum if the TOR and EIS we review for the projects we are notified of demands it

3 What are your contributions/inputs to the works of Environmental Management Committees in the assemblies?

We advise on how to mange environmental issues that may arise from implementation of projects (donor funded ones)

4 Do you have the capacity to review RAPs from the Assemblies in the implementation of the LGCSP?

Yes

5 What key roles can the Regional EPA play with regards to Resettlement, Compensation and Grievance Redress issues?

- Organisation of public forum - Conduct post project implementation monitoring of

compliance 6 What cost estimates can be allocated for a Public

Hearing involving LGCSP scale of work? -

F C EPA C C


Komenda Edina Eguafo Abirem Municipal Assembly Date: 19th January, 2010

Name of Respondent(s) Designation Contacts

1 Hon. Dason Atta-Ullah Coordinating Director 0242952520

2 Beatrice Ankrah Dept. Coordinating Director 0208163461

Consultation Issues




Yes, land take issues


















NGOs operate in the areas of health, community development, skill training, environmental sanitation and poverty reduction. Views of NGOs are incorporated at the community needs assessment level in developing MtDPs

F C K

FINAL DRAFT ESMF of LGCSP for MLGRD Ghana February

ANNEX TERMS OF REFERENCE FOR LGCSP ESMF

GHANA Local Government Capacity Support Project

Terms of Reference for Preparation of an Environmental and Social Management Framework

BACKGROUND

T M L G R D MLGRD W B L G C S P LGCSP T G G

P P A W B T T R

P P A T

T C

M F E P MOFEP C MLGRD

�� C T MOFEP P F M

�� C A M M A MMA

T

�� C S

�� C P U C MMA

T MMA

T

T S


MLGRD E S M F ESMF T W B O P

ESMF T T R TOR

ESMF W B 1. O In World Bank-financed projects, a key goal is to enhance positive and sustainable environmental and social outcomes of the project by minimizing and/avoiding negative environmental and social impacts. Where avoidance is not possible, an Environmental and Social Management Framework is developed which provides the framework within which to address the issues. The objective of the assignment is to prepare an ESMF which will:

i. E

ii. I

iii. I

ESMF iv. I

2. S WORK

The Consultant shall undertake the following tasks: i. P D P

W B T MMA

ii. L R A R T C I

T C


iii. D P I S T C T

T

iv. E S C T T

T T

v. I N C B T C

T

B

A

vi. B T C ESMF vii. P C D I

T

I T ESMF

viii. T O ESMF R T ESMF R

E TOR T

3. C Q

The consultant shall have: (i) At least 5 years postgraduate qualification in environmental science and /or related field (ii) Proven experience with World Bank safeguard policies and requirements as well as Government

of Ghana environmental and social policies on safeguards.

4. S D It is expected that this work will be executed over six (6) weeks. a. Inception Report. This report will have detailed work plan with output indicators of performance.

This will be discussed by the consultant, client and other experts to ensure quality of final outcome. Three (3) copies shall be submitted to the client in addition to an electronic version. This will be delivered one (1) week after signing of contract;


b. First Draft Report This report will be circulated for comments and relevant issues raised incorporated into revised version. Three copies shall be submitted to the client. In addition the consultant will provide an electronic version. This will be delivered two (2) weeks after submission of inception report.

c. Final Draft Report This will be circulated for comments and relevant issues raised incorporated into the revised version. Three copies shall be submitted to the client. In addition the consultant will provide an electronic version. This will be delivered one (1) week after submission of first draft.

d. Final Report. The final report should include a concise Executive Summary and should have all annexes and bibliography and the dissemination/disclosure plan. This will be delivered two (2) weeks after submission of draft report, and it shall address comments provided by the client.

5. Administrative Arrangements: XX at MLGRD will supervise this assignment. MLGRD will provide the necessary administrative support and make available necessary documents, reports, data and contacts. In addition, MLGRD will convey copies of the draft and final reports from the consultant to the World Bank Team Leader for comments prior to acceptance of the report and making final payments to the consultant.


ANNEX MINUTES OF DISCLOSURE WORKSHOP

LOCAL GOVERNMENT CAPACITY SUPPORT PROJECT (LGCSP)

MINUTES OF DISCLOSURE WORKSHOP OF ENVIRONMENTAL AND SOCIAL MANAGEMENT FRAMEWORK AND RESETTLEMENT POLICY FRAMEWORK (RPF) FOR

LGCSP WITH METROPOLITAN & MUNICIPAL ASSEMBLIES (MMAs) AT MINISTRY OF LOCAL GOVERNMENT AND RURAL DEVELOPMENT IN ACCRA ON 31ST JANUARY 2011

1.0 INTRODUCTION

The Government of Ghana is preparing a project titled: LOCAL GOVERNMENT CAPACITY SUPPORT PROJECT (LGCSP) to be funded by IDA (the World Bank). This project will benefit 46 Municipal and Metropolitan Assemblies (MMAs) in the country. An assessment of the project activities under Component 2 indicates that there could be minor environmental and social impacts. Consequently, the Government of Ghana, through the Ministry of Local Government and Rural Development has prepared appropriate safeguards instruments. These documents are:

(1) ENVIRONMENTAL AND SOCIAL MANAGEMENT FRAMEWORK ESMF (2) RESETTLEMENT POLICY FRAMEWORK (RPF)

The Bank’s policy on disclosure requires that all the people residing in the given areas of a project have the right to be informed of the proposed development project. Prior to project appraisal therefore, the summary of the study of the development action along with other relevant information should be disclosed in the info-shop and in the project area as well as nationally. In compliance with these procedures a disclosure workshop was held in Accra with the relevant stakeholders to discuss the issues raised in the documents. This report presents the minutes of the discussions on the issues raised on the ESMF. 2.0 PRESNTATION

The ESMF Consultant made a presentation on the ESMF covering the following: Policy, Legal and Administrative Framework

The relevant policies, legal and administrative frameworks considered are: • Ghana’s Environmental Policy; • Resettlement and Compensation Policy • The Environmental Protection Agency Act of 1994 (Act 490); • The Environmental Assessment Regulations (LI 1652), and ESIA procedures; • Local Government Act, 1993 (Act 462); and • The World Bank’s policies and guidance on Environmental Assessment (OP 4.01), and also the

Involuntary Resettlement (OP/BP 4.120 •

Other relevant policies, legislative, regulative and administrative regimes considered are: The Factories, Offices and Shops Act of 1970 (Act 328); Occupational Safety and Health Policy


National Workplace HIV/AIDS Policy; Labour Act, 2003 (Act 651); Ghana Shared Growth and Development Agenda (2010-2013); Ghana Poverty Reduction Strategy (GPRS I & II); World Bank Safeguards Policies Ghana Environmental Sanitation Policy; Relevant International Conventions and Protocols; and Institutional Framework.

Description of the LGCSP

T LGCSP

T C M F E P MOFEP C MLGRD

• Component 1: Technical assistance and capacity building to MOFEP. • Component 2: A performance based urban grant to Metropolitan and Municipal Assemblies (MMAs). • Component 3: Stimulating citizen demand for accountability of local governments. • Component 4: Project management and evaluation.

Description of Prospective Projects under Component 2 U C MMA

T

Potential Environmental and Social Impacts

The proposed upgrading of infrastructure works will have minimal impact on the environment. An assessment of the negative impacts can be classified into construction phase and post-construction phase impacts. The constructional works would present minor negative environmental impacts. The construction phase includes the following operations: site clearing, excavation and grading, upgrading of access roads and drains, installation of utility services (electricity and water supply). Some of the potential minor environmental impacts are:

Loss of ornamental and shady trees; Soil and land degradation; Visual intrusion; Air quality impacts; Vehicular traffic implications; Noise level increase and ground vibration; Construction waste generation Solid waste generation; Occupational, health and safety issues etc.


• Potential Social Impacts Social impacts may emanate from the various infrastructure services delivery activities under the LGCSP within the MMAs. The following are some of the potential social negative impacts:

Disruption of utility services; Displacement of families and businesses; Restriction of access to source of livelihood; Loss of buildings, structures, land, crops, etc; Delays in compensation payment and provision of alternative mean of livelihood; Social conflicts, etc.

Environmental and Social Management Plan (ESMP)

Environmental and social control and mitigation measures, monitoring programs, and responsibilities developed based upon an assessment of environmental and social impacts and risks for the proposed project. ESMP Implementation Arrangement

• The Ministry of Local Government and Rural Development (MLGRD) will recruit an Environment and Social Officer (ESO). The ESO’s main task is to analyze screening document, participation in ESIA review, monitoring activities of mitigation measures implementation and act as the interlocutor of the LGCSP MLGRD and MMAs (Planning Officers and Environmental Health Officers). The MLGRD is accountable in the development of environmental and social guidelines to be included in tender documents; training in environmental and social assessment, monitoring and evaluation. The MLGRD will also disseminate the ESMF/EMP and any ESIA.

CAPACITY STRENGTHENING FOR ESMF IMPLEMENTATION In order for MLGRD to effectively carry out the environmental and social management responsibilities for sub-project implementation, institutional strengthening will be required. Capacity building will encompass MLGRD staff and sub-project executing institutions such as the Regional Coordinating Councils, and MMAs.

• Proposed capacity building and training needs will include the following:

- Environmental and Social Management Process. - Use of Screening form and Checklist - Preparation of terms of reference for carrying out EA - Design of appropriate mitigation measures. - Review and approval of EA reports - Public consultations in the ESMF process. - Monitoring mitigation measures implementation. - Integrating ESMP into sub-projects implementation.

• 3.0 QUESTIONS, COMMENTS & RESPONSES : •


• E E S O MMA W E S O W ESO I

MMA M L G R D

o T ESO MMA E S

N R M E M U L G A MMA E

N R M D H MMA ESO ESMF M D P C U MMA T

P S MMA N S P E

ESMF

• C I M D P C U C

MDPCU ESMF H

o T ESMF

LGCSP MDPCU A ESMF MMA

MDPCU A MMA MMA LGCSP

MDPCU

• P C E U D C

E U C MMA H

o T E U C

ESMF M E C U MDPCU

MDPCU F L I E N R D


• C P A MMA MMA M W

B H

o M MMA H

B P G

• A ESMF T M

L G R D LGCSP W B E S S P P

W B E S S P

4.0 CONCLUSION

Generally, the stakeholders expressed a deep appreciation and support for the project and its objectives,

with valuable suggestions provided for its improvement, but without any serious criticism of the project

approach or the measures proposed for mitigation of social and environmental impacts.

List of Participants

LOCAL GOVERNMENT CAPACITY SUPPORT PROJECT (LGCSP) DISCLOSURE ON RESETTLEMENT POLICY FRAMEWORK (RPF) &

ENVIRONMENTAL AND SOCIAL MANAGEMENT FRAMEWORK (ESMF), ACCRA, 31ST JANUARY 2011

Name MMA/Position Tel No. Hon Simon Peter Asirifi East Akim/MCE 0244761719

Hon. Alex Asamoah NIMA/MCE 0208113935

Hon. Omar Amadu-Dabou Akwapim South/MCD 0243260656

Emmanuel Baibie Cape-Coast Municipal

Assembly/AD 1

0247829798

Hon. Veronica Essuman KEEA/MCE 02465533344


Nelson

Hon. Obeng Somuah Kwahu West-Nkawkaw/MCE 02444660541

Hon. Isaac Kodobisah Ho Municipal Assembly/MCE 0244414237

Hon. Numo Adinortey Ashaiman Municipal

Assembly/MCE

0243767328

Hon. Henry K. Hayford Mfantseman Municipal

Assembly/MCE

0243642708

Mr. Peter K. Wilson Effutu/AD 0540981569

Del Nyamadu Keta Municipal Assembly/MA 0243304309

Mr. Cofie-Agama LGCSP/MLGRD 0244446622

Mrs Agnes Lamptey LGCSP/MLGRD

Dyson T. Jumpah Environ Engineering and Mgt

Consult (EEMC)

0244649873

Yaw Amoyaw-Osei CEHRT 0243223864


Disclosure Photos

Project Coordinator & Some Stakeholder MCEs

Some Stakeholder MCEs

ESMF Consultant and Some MCEs

Some Stakeholder MCEs