WORL A/AA League

2016 – 2017 AGM:April 10th, 2017

AGENDA:

Roll Call Cambridge /Dorchester / Elora Fergus / Forest / Guelph / Kitchener /

London / Mitchell / Owen Sound / St Mary’s / Waterloo / Western-UWO

Regrets: Cambridge, Owen Sound

1) Requests for items to be added to the Agenda

- Fundraising for WORL

-Tournament Selection Coordination Meeting proposal

- Coordinator Reports

2) Approval of the Agenda

1st: Dorchester

2nd: Guelph

Motion Carried

3) Approval of the AGM Minutes from April11, 2016Meeting

No Questions

1st: Forest

2nd: Dorchester

Motion Carried

4) Treasurer’s Report -Lori Adams

Waterloo has now paid for all 8 teams. Originally paid for only 5 teams

WORL has no outstanding debts

Will be approx. loss of $911.00 after this season.

i. Attributed to additional Ref costs. 5 less teams, but same Ref costs

as prior year.

ii. Millage increase in costs mostly due to Owen Sound refs coming

from out of town.

iii. Can we find ways to reduce Banner costs? Not everyone can hang

banners. Consider offering those that can not hang banner $50 gift

card for team party instead. Will confirm next year.

iv. Can we reduce meeting room costs? Free room locally at Dorchester

Library.

1. Everyone in support to relocate WORL meeting.

Is $175 enough? Should it be raised?

i. CORL is only $60.00…but they don’t cover millage for Ref’s

ii. General support to look at raising team fees if needed but need to

also look for cost reductions.

How do we capture these short comings in the future?

i. Can WORL cover costs from teams?

ii. Can WORL ask the Association to cover the millage if they are out of

town.

iii. Can we ask Western Region to cover the short falls on Ref Millage?

1. Melinda thinks we should ask WRRA, Peter thinks we would

be successful. Also, Melinda felt if we raise fees we should

not carry much of an operation buffer.

Fundraising ideas for WORL

i. Implement an intent fee?

ii. Raise Team fees.

iii. Implement at Tryout Fee

Motion to accept the financial report:

Discussion:

- Phil will approach Western Region to cover cost for the season approx. $1000.

- WORL to decide start of next season, but will look to further reduce expenses and

likely to Increase of WORL team fees for 2017/2018 by $25.

1st : Mitchell

2nd : Elora Fergus

Motion Carried

5) League Play 2015 – 2016 WORL Conveners

U12 Jana Lebert – Elora Fergus – all games played

U14 Astrid Eastman–Dorcherster – all games played

U16 Melinda Suchard–London – all games played

U19 Mick Chalmers – Forest – all games played

Open Peter Westelaken – St. Mary’s

Games not played this season played:

OpenA 22 Open A Cambridge Waterloo – Greer 3/5/201 8:30 Moses Springer Arena

This game is a Waterloo home game, Leah to follow up with Waterloo group to find

out why we could not make this game it happen. Concerned that Cambridge to not

attend meetings this year at all and 2nd year that a CRA came did not get

completed.

Gamesfor next season:

Next Season:Oct 9th is Thanksgiving. WORL should consider starting games

Sept 30th for all groups if needed, especially U12PP as their Provincial event

is in early March 2018.

6) President’s Address - Phil Singeris

Phil very thankful for everyone help this past season.

If you have new rep’s for next year, please be sure to pass on historical

information for past WORL information.

7) General Business – Presentation of League Banners

U12PP – Waterloo Gold

U14A - Forest

U16A- Forest

U19A- Forest (going to Easterns)

U14AA – Waterloo (going to Easterns)

U16AA- Guelph

U19AA- Guelph

Open A - Western University

8) Election and Installation of Officers (Article IV – Executive Officers). 2017-2018

Season

President

o Nominated Phil by Peter. Phil Accepts Nomination

o Phil is acclaimed

1st Vice President

o Nominated Chris Billings by Peter, Chris B accepts Nomination

o Chris B is Acclaimed

2nd Vice President

o Nominated Tom Reidy by Phil, Tom Accepts Nomination

o Tom is Acclaimed

Secretary

o Nominated Chris Sharpe by Jana, Chris S Accepts Nomination

o Chris S is Acclaimed

Treasurer

o Nominated Lori Adams by Shelley, Lori Accepts Nomination

o Lori is Acclaimed

League Scheduler (Not Voted)

o Shelley Klaussen – willing to do next year

Official Scheduler (Not Voted)

o Steve Baker - willing to do next year.

Convenors – Decide atAugust 2017 meeting

9) Willing to Host Forms&General Discussion About Intents for 2017/2018 tryouts

Willing to Host:

AA & U12PP Teams – Were Due Sunday April 9th

o All team forms are in, teams will be notified tonight.

A Teams – Due Sun April30th

o Still more teams to be submitted to WORL

General Discussion:

-Coaches need to do a better job of reading the WORL Tryout rules.

-If players have not submitted, intents but show up at Tryouts, don’t let them on is.

For Western Region player’s not on the Intent list do not let them on. No excuse to

not complete the intent form. Pay special attention for “A” players showing up to

“AA” tryouts

For non-Western Region players that show up at Tryouts like University

U19A/U19AA players, let them on as they likely would not know about intent

system in Western Region

-If players have not submitted “AA” then they should not be allowed on the ice. Especially

if they never submitted an intent. They will have to get their president to get Peter add

the intent.

-So many players have applied for “AA” this year and last that is skews the data for possible

teams. Looks like there are more players available then there really are as some don’t

show up or only go for warmup ice but have no real intent on playing “AA”

-Presidents should be checking in with intents list prior to signing tryout release forms.

Presidents should not be handing out “blank” signed forms so that associations don’t have

to police the list at the tryout itself.

-Remind coaches/tryout organizers to get attendance lists to Peter with in 24 hours.

-Consider next season about “communizing” collection of contact/player details to help

reduce individual collection of player information. Would be helpful for all associations

who are running tryouts.

10) WORL AA League Play for next season

CORL Play is in a transition state. Concerns have been raised.

CORL expecting new President to be put in place in near future.

Not sure where it is going, but possibly a “super” league in the future.

i. Concerns raised about CORL governance structure.

ii. WORL has more growth and stability

11) Tournament Selection Coordination Meeting proposal

Would be 1stor 2ndweek of July

Coordinated meeting that is mandatory for coaches of “A” and “AA” teams.

Consensus is to have the meeting as it would help prevent Western Region

Provincial teams playing each other a bunch of times

12) Reports

G&T – Nancy Houghtling Link to G&T report on WRRA: http://www.wrra.ca/reports/0413gtrp.pdf Need Contact information for coaches to be sent t o Shelley Need contact information for Presidents to be sent to Shelley has soon as it

changes. Provincials 12PP Waterloo, March 1st-4th Provincials “AA” Location unknown, date March 8-11th(Likely Cambridge) Provincials “A” Kitchener March 15-18th Ontario Winter Games in Orillia Regionals likely in KW area

Officials Scheduling – Steve Baker

o Nothing much to report. Still struggles getting Ref’s out to Owen Sound.

Membership Services – Melinda Suchard

o Wants Presidents to do a good job with the releases, make sure that you

track your releases

o Link to Report on Western Region Web Site:

http://www.wrra.ca/reports/0413msrp.pdf

Referee – Steve Baker

o Nothing New to Report

Elite – Peter Westelaken.

o AAA Working on Bench Staff Selection.

o Some Confusion around the Challenge cups. Concerns raised by GCRA

and Richmond Hill that Challenge cup at Kitchener Tourny is same time

as their tourney, which could impact their 16AA and 19AA divisions

o Link to Report on Western Region Web

site.http://www.wrra.ca/reports/0413erp.pdf

o “AAA” First Tryout is being split in time to help facilitate better

coaching/review

13) Next Meeting – Monday, August 28, 2017–7:00pm - New Location

Western Region AGM – Thursday, April 13th - Stratford

14) Motion to adjourn

1st: Tillsonburg

2nd: Guelph

Motion Carried

GREAT SEASON EVERYONE!