workshop 3 - sending an inquiry

8/13/2019 Workshop 3 - Sending an Inquiry

1/23

THE PREPARATORY PHASE

SENDING AN INQUIRYSENDING AN INQUIRYTOTO

A FOREIGN SUPPLIERA FOREIGN SUPPLIER


2/23

What is an inquiry?


3/23

AN INQUIRY

Inquiry is an informal document whose purpose is toobtain additional information about ::

Availability and accessibility of products Samples of required productcommercial conditions for the foreign exchangeInsurance of productsdeadlines for product deliveryproduct price, etc.


4/23

SENDING AN INQUIRY

E MAILE MAIL

POTENTIALSUPPLIERS

POSTPOST

FAXFAX

BeijingShenfubaoInternationalTrade Co


5/23

THE MAIN GOAL OF AN INQUIRYReduce the correspondence between the parties tothe relevant details.

An inquiry can contain:

Brief introduction of the importer Defining an inquiry (inquiry must be clear so theexporters cannot be lead to confusion)An indication of possible long-term cooperation (ifthere is such an intention of the importer)


6/23

SENDING AN INQUIRY

ExampleExamplePizzaPizza d.o.o.d.o.o.

ExampleExample

ChinaChinaModernModern inquiryinquiry


7/23

SENDER(IMPORTER)

DATE OFSENDING

RECIPIENT(SUPPLIER)

CONTENT: Subject andquantity Packaging Price Delivery date Otherconditions


8/23

VARIATIONS OF AN INQUIRY In correspondence, access can vary such asIn correspondence, access can vary such as ::

Please send us urgently your firm and best offer Please send us urgently your firm and best offer ......We are retailers / importers / wholesales ... and weWe are retailers / importers / wholesales ... and wewould like to contact you regardingwould like to contact you regarding ......Please send us sam lesPlease send us sam les We read your adWe read your ad ......We are interested in distributingWe are interested in distributing ......Please provide us with additional information aboutPlease provide us with additional information aboutyour productyour product ......We are interested in importing your productWe are interested in importing your product ......


9/23

SENDING AN INQUIRY - TASK

According to the exampleAccording to the exampleAccording to the exampleAccording to the exampleAccording to the exampleAccording to the exampleAccording to the exampleAccording to the example make makemakemakemakemakemakemake anananananananan

inquiryinquiryinquiryinquiryinquiryinquiryinquiryinquiry for forforforforforforfor your chosen productyour chosen productyour chosen productyour chosen productyour chosen productyour chosen productyour chosen productyour chosen product : :::::::

Item and uantit Item and uantitItem and uantit Item and uantit

Packing and PackagingPacking and PackagingPacking and PackagingPacking and PackagingPacking and PackagingPacking and PackagingPacking and PackagingPacking and Packaging

PricePricePricePricePricePricePricePrice

PaymentPaymentPaymentPaymentPaymentPaymentPaymentPayment DateDateDateDateDateDateDateDate ofofofofofofofof deliverydeliverydeliverydeliverydeliverydeliverydeliverydelivery

OtherOtherOtherOtherOtherOtherOtherOther conditionsconditionsconditionsconditionsconditionsconditionsconditionsconditions


10/23

SENDER(IMPORTER)

DATE OFSENDING

RECIPIENT(SUPPLIER)

CONTENT: Object andquantity Packaging Price Delivery date Otherconditions


11/23

PREPARATORY PHASE

FROM THE FOREIGNFROM THE FOREIGNSUPPLIERSUPPLIER


12/23


13/23

Preparations for import

ObtainObtainObtainObtain as asasas manymanymanymany offersoffersoffersoffers fromfromfromfromforeignforeignforeignforeign supplierssupplierssupplierssuppliers, from different

BeijingShenfubaoInternationalTrade Co

AnAnAnAnAnAnAnAn offerofferofferofferofferofferofferoffer fromfromfromfromfromfromfromfromChinaChinaChinaChinaChinaChinaChinaChina

Choose the best offer

1st1st1st1st1st1st1st1st OFFEROFFEROFFEROFFEROFFEROFFEROFFEROFFER

2ndOFFER2ndOFFER2ndOFFER2ndOFFER2ndOFFER2ndOFFER2ndOFFER2ndOFFER


14/23

SENDER OFTHE OFFER(EXPORTER)

DATE OFSENDING

ELEMENTSOF THE

RECIPIENT(BUYER)

Item Quality andproperties Quantity Packing andpackaging Price Parity (INCOTERMS) Methods ofpayment Delivery date Other conditions


15/23

OFFERS FROM FOREIGN SUPPLIER

AnAn offeroffer ::

CContainsontains commercialcommercial, , financial and technicalfinancial and technicalrequirementsrequirements FormalFormal documentdocument

u uy u uy It can be sent without a queryIt can be sent without a query from from thethe importer (buyer)importer (buyer) It should stimulate interest in a person who readsIt should stimulate interest in a person who reads it it


16/23

VARIATIONS OF THE OFFERS

Based on your letter, we offer you a firm andirrevocable as follows...

Thank you for your interest in our product.... It is our pleasure that we can provide our best price forthis product...

Please send us your order as soon as poss ble g ven thelimited amount of... Unato velikoj potranji za naim proizvodima,

moemo vam ponuditi... Despite strong demand for our products, we can offer... We have put together a special low bid, for this reasonwe can not approve the regular rebates...


17/23

ELEMENTS OF AN OFFER

The object of the import business (wheat flour) The quality and properties Quantity (t / kilos) Packaging and packaging (cardboard sacks onf k l ll Price Parity (INCOTERMS 2000) Method of payment (documentary credit) Delivery date (the date) Other conditions


18/23

METHODS OF PAYMENT AND PARITY

METHODS OF PAYMENT: Pro forma invoice Pay per offer

Foreign remittances Letter of credit Valutacion (When the relationship is already

established)PARITY: INCOTERMS...

Shipping not included... Shipping can be provided within one month from thedate of order...

Buyer shall bear the cost of freight and insurance infull...


19/23

TYPES OF OFFERS


20/23

Preparations for import- TASK

ROLE: Supplier

TASK: Make an offer for buyers

ELEMENTS OF THEOFFER: Optional


21/23

SENDER OFTHE OFFER(EXPORTER)

DATE OFSENDING

ELEMENTSOF THE

RECIPIENT(BUYER)

Subject Quality andproperties Quantity Packing andpackaging Price Parity Methods ofpayment Delivery date Other conditions


22/23


23/23

THANKS FORTHANKS FORATENTION!ATENTION!

QUESTIONS?QUESTIONS?

workshop 3 - sending an inquiry

Documents