working%2bhard%2bvs%2bworking%2befficiently
TRANSCRIPT
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Reduced pop-ups andduplicate screens
Re-designed and streamlinedentire workflows
Reduced the number of stepsto complete key tasks
Improved overall look & feeland visual style
Increased personalization
capabilities
Campaign Management Customer Support Collections & Payments Loan Management
Improved Workflow in Targeted Areas
Financial Consolidation Online Candidate Registration Absence Management Salary Administration
Self-Service Purchasing Sourcing Supplier Collaboration Business Intelligence
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Multiple steps
required to assign
sets of books andspecify conversion
options/rules
Defining a set of books
takes 5 tabs to
accommodate all fieldsand rules
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Legal Entities
Ledgers
Currencies
BalancingSegments
SubledgerAccounting
OperatingUnits
BalancingOptions
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R12 Payables
Payment Process
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For each unique combination of payment method, currency, and operating unit,
there has to be a complete process and a separate resulting batch
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Payment file is taken from an intermediary pool of built payments so selection
criteria no longer has to include payment method, currency, and operating unit.
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Selecting invoices to be paid
Building invoices into payments
Building payments into payment instructions (files)
Formatting the file
Printing or transmission
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QuickSearch
Quick View Graphics
Shortcuts
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Pay multiplecurrencies, operating
units, legal entities
Default values usingPayments Template
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AutomationOptions
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Selecting invoices to be paid
Building invoices into payments
Building payments into payment
instructions (files)
Formatting the file
Printing or transmission
All in one click formultiple OU/Legal
Entities/Currencies
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Benefits
Configurable setup improve efficiency
Simplify user procedures
Improve straight-through processing
Lower cost of payment processing
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PO Matching
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Match invoices to:
Purchase order
Purchase order shipments
Purchase order distributions
Purchase order receipts and receipt lines
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Quantity Billed
Unit Price PO Line Price
Quantity Ordered
Quantity Billed Quantity Received
Quantity AcceptedQuantity Billed
Invoice PO
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Match
Find
Select POand Match
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Enter the
PO Number
Quick Match
Quick Match - Automatically matches the selected invoice to open, unbilled purchase order lines for thespecified supplier
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Quick Match matches shipments on a first in, first out (FIFO) basis.
Quick Match is convenient to use if you have
Invoices that have one shipment per line.
Multiple shipments that are received in chronological order
Another option is to use the Lines tab in the Invoice Workbench.
Payables automatically creates invoice lines and distributions based on
the matched shipments and distributions
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Credit Memo - A memo from a supplier representing a credit amount towardgoods or services.
Debit Memo - An invoice you enter to record a credit for a supplier who does notsend you a credit memo.
Entering a Debit/Credit memo
Create an invoice with negative amount
Select the Invoice Type as Credit or Debit Memo
Match a selected credit/debit memo to an invoice
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Corrections
Find
Correct
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Quick Credit
CreditedInvoice
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Cannot create a credit note for partial amount
Cannot create a credit note for partial quantity or unit price
Cannot match credit note to specific line
Quick Credit - Use Quick Credit to create a credit or debit to completely reversean existing invoice record. However its less flexible as compared to normalprocess because of the following reasons
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Ease of data entry
Ability to enter invoices faster
No need to train users
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Errors during the data entry
No online validations
Users are forced to go back to legacy system to correct these errors
Cannot select values using List of Values (LOV)
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Quick Invoices
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Quick Invoices
An alternative to Invoice Workbench with minimal validations
Since it has minimal validations, it is quicker than the invoice workbench
Customizable folders that users can use to speed up the invoice entry
The quick invoice form has been designed to look like a standard invoicefor ease of data entry
Action Keyboard Shortcut
Switch to bottom region [Shift+PgDown]
Switch to top region [Shift+PgUp]
Add a new invoice (from top region) [Ctrl+Down]
Save [Ctrl+S]
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Quick Invoices
Designed to look like a standard invoice for ease of data entry
ABC Corporation Invoice No. XX10031 Main St.
San Francisco, CA
Quantity Description Unit Price Total2 Dye sublimation 3500.00 7000.00
printers
Subtotal 7000.00Shipping 0.00Tax 0.00Total 7000.00
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Quick Invoices
Folders tospeed up
invoice entry
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Supplier Entry
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