working with text reinforcement handout · reinforcement handout: working with text class 3 –...

Reinforcement Handout: Working With Text Class 3 – Term-1

The City School /Academics/Computing Curriculum/Class 3/2019-2020 of 17

Working With Text – Reinforcement Handout

What is Word Processing:

Word processing is the preparation of a text document, either manually or using a machine. The computer is the most popular word processing machine. A computer word processing program allows us to type, edit or change text, add a variety of features to it and make a printout. MS Word Toolbar:

Formatting Text:

The value of a document can be easily improved by changing its appearance. Most word processing programs allow users to apply various styles and formatting to text. Let’s now try out a few of these formatting methods in Microsoft Word.

Changing the Font Type Face:

The shape of text changes according to the font type face. There are different font type faces available for you to use in Microsoft Word. Different computers have different font styles. The fonts available on your computer will be listed in the Font list, which is available on the Formatting toolbar.

1. Highlight the text of which you want to

change the font type face.

2. Select a suitable Font Type Face from the

drop down Font list on the Formatting

toolbar.



Changing the Font Size:

You can change the size of the text in your document by selecting a size from the Font Size list.


change the size.

2. Select a suitable size from the drop down

Font Size list on the Formatting toolbar, or

type in a value inside the box.

Applying Font Styles:

Font styles can be applied to draw attention to various sections of text.


change the font style.

2. Click on a suitable style button on the Formatting toolbar.

Bold will make the text extra dark, italic makes letters a little slanted, and underline applies a line under the text. Formatting Toolbar:

All of the above formatting can also be applied to text by using the menu options.

1. Highlight the text of which you need to

change the formatting.

2. Select Font from the Format menu. The

Font dialogue box will then appear.

It contains the formatting options that you can select.



Changing Text Alignment:

Microsoft Word allows you to set the position of text on the page. This is called ‘aligning text’. You can apply four different horizontal alignments to the text in your documents.

1. Select the text or paragraph and apply your

desired alignment by clicking the

appropriate button.

Zoom In and Zoom Out:

Zoom allows you to view the document closer or farther away. The document can be displayed as One Page, Multiple Pages or Page Width (Document page displayed on the whole screen). When your document is zoomed in or out in Microsoft Word 2013, it will not affect the size at which the document prints. It will only affect the size at which it is displayed on your screen.

1. Open your document in Microsoft Word 2013.

2. Click the View tab at the top of the window.

3. Click the Zoom button in the Zoom section of the

navigational ribbon. Note that you can also select

to click the 100% button to return to the default

zoom level.

4. Select one of the preset zoom options, or click

inside of the Percent field and manually specify

the zoom amount. Click OK after you are done to

apply your selected zoom setting.



Border and Shading:

To enhance the appearance of the text in a paragraph, you can quickly add a border and shading to selected text.

Apply a Border on Text:

1. Select the paragraph text you want to

format.

2. Click the Home tab.

3. Click the Borders and Shading button

arrow, and then click to select the

border commands to add or remove a

border.

Apply a Shade on Text:

1. Select the paragraph text you want to

format.


3. Click the Shading button arrow, and

then click to select the shading color

you want to apply to the selected text.

Apply Shading and Borders on Paragraphs:

1. Select the paragraph you want to

format.


3. Click the Borders button arrow, and

then click Borders and Shading.

4. Click the Borders tab.

5. Click to select the type of Setting you

want for your border.



6. Click to select the type of Style.

7. Apply any other options you want.

8. Look in the preview box to see the new

border.

9. Click the Shading tab.

10. Click to select the shading fill color you

want to apply to your table.

11. Apply any other options you want.

12. Look in the preview box to see the new

shading color.

13. Click OK.

Create a Bulleted List:

1. Select the text you want to format as a list.

2. On the Home tab, click the drop-down

arrow next to the Bullets command. A menu

of bullet styles will appear.

3. Move the mouse over the various bullet

styles. A live preview of the bullet style will

appear in the document. Select the bullet

style you want to use.

4. The text will be formatted as a bulleted list.



Create a Numbered List:

When you need to organize text into a numbered list, Word offers several numbering options. You can format your list with numbers, letters, or Roman numerals.

1. Select the text you want to format as a list.

2. On the Home tab, click the drop-down

arrow next to the Numbering command. A

menu of bullet styles will appear.

3. Move the mouse over the various numbering

styles. A live preview of the numbering style

will appear in the document. Select the

numbering style you want to use.

4. The text will be formatted as a numbered list.

Insert and Place Images in a Document:

1. Put your mouse pointer where you want to

insert a picture into your document.

2. Click on the Insert Tab and move the mouse

pointer in the illustrations group and click

over the Picture button.



3. The Insert Picture dialog box opens

where you can select any picture

available in your computer. And click the

Insert button available in the Insert

Picture dialog box.

4. Now you will see your selected image is

inserted into your document at your

desired location.

5. If your image is too large or too small,

then you can drag one of the corners to

make the image smaller or larger.

6. Double click on the inserted picture in

your document then Word will give you

several options for formatting the

picture in the Format Tab. Such as

picture style, arrange the picture, rotate

picture according to angle and corrections effect.

7. You can also rotate the picture in different angles by just clicking on the rotate button.

Insert Basic Shapes in a Document:

Microsoft Word allows you to insert various shapes into your document. For example, you could place a circle around important information in a document. If you use Word to create posters, cards, newsletters, or other types of publications, you may want to insert various types of shapes to add visual interest to your documents.

1. Click the “Insert” tab in the Ribbon and

then click the “Shapes” button in the

“Illustrations” group.

2. Roll your mouse pointer over the shape

that you want to insert, and then click it

to select it.



3. Your mouse pointer will appear as a black

cross-hair “+” when you place it back

over the document. Decide where you

want the graphic to appear in your

document, and then click and drag across

the area in the document where you

want the object to appear. The object will

then be inserted into your document.

4. When drawing the object, you can hold

down the “Shift” key as you click and drag

while drawing in order to create a

“perfect” version of the selected shape.

Grammar and Spelling Check:

When we prepare documents, we sometimes make mistakes. Two common types of mistake are spelling mistakes and grammar mistakes. By default, Microsoft Word checks spelling and grammar automatically as you type, using wavy red underlines to indicate possible spelling problems and wavy green underlines to indicate possible grammatical problems.

These mistakes can be corrected using an inbuilt spelling and grammar feature:

1. From the Review tab, click the Spelling & Grammar command.

2. The Spelling and Grammar pane will appear. For each error in your

document, Word will try to offer one or more suggestions. You can

select a suggestion and click Change to correct the error. If the

program finds spelling mistakes, a dialog box appears with the first

misspelled word found by the spelling checker.

3. Word will move through each error until you have

reviewed all of them. After the last error has been

reviewed, a dialog box will appear confirming that the

spelling and grammar check is complete. Click OK.



Use of Thesaurus:

A thesaurus helps you to find words with similar meanings (synonyms). It also shows antonyms words. An antonym is a word with the opposite meaning. Here are the steps to use thesaurus to find the similar meaning of any word used in the document:

1. Select the word in your document that you want to check.

2. On the Review tab, click Thesaurus.

3. You will see multiple options of the words having the

similar meaning.

4. To replace your selected word with your desired word

from the suggested list, press the down arrow key infront

of the desired word and click Insert.

Saving a Document:

Use the following procedure to save the Word document:

1. Click the File tab at the top-left

corner of the window.

2. Click the Save As button in the

column at the left side of the

window.

3. Select the location where you wish

to save the .doc file.

4. Enter a file name for the

document, click the Save button

at the bottom-right corner of the window to complete the process.



Printing a Document:

1. Select the File tab. Backstage

view will appear.

2. Select Print. The Print pane

will appear.

3. Navigate to the Print pane and

select the desired printer.

4. Enter the number

of copies you want to print.

5. Select any

additional settings if needed.

6. Click Print.



Indentation:

Indenting text adds structure to your document by allowing you to separate information. Whether you'd like to move a single line or an entire paragraph, you can use the tab selector and the horizontal ruler to set tabs and indents. Indent the first line of a paragraph (called a first-line indent) as books do to distinguish paragraphs. Indent the second and subsequent lines of a paragraph from the left margin (called a hanging indent) to create a properly formatted bibliography. Indent the entire paragraph any amount from the left and right margins (called left indents and right indents) to separate quoted passages.

Indent Paragraph Lines Precisely:

1. Click the View tab, and then select

the Ruler check box to display the

Ruler.

2. Click the paragraph or select multiple

paragraphs to indent:

a. To change the left indent of

the first line, drag the First-line

Indent marker.

b. To change the indent of the

second and subsequent lines,

drag the Hanging Indent

marker.

c. To change the left indent for all lines, drag the Left Indent marker.

d. To change the right indent for all lines, drag the Right Indent marker.

e. As you drag a marker, the dotted guideline helps you accurately position the indent.

You can also press and hold Alt to see a measurement in the ruler.

Note: You can indent using the Tab key. You can indent the first line of a paragraph by clicking at the

beginning of the paragraph, and then pressing Tab. You can indent the entire paragraph by selecting

it, and then pressing Tab.



Indent a Paragraph:

Here is the procedure to apply indentation on a paragraph:

1. Click the paragraph, or select

multiple paragraphs to indent.


3. Click the Increase Indent

button or Decrease Indent

button to move the paragraph

right or left one-half inch.

You can change the indentation from paragraph

window as well.

1. Select the Paragraph group’s dialog box

launcher.

2. Select First line in the Special drop-down menu.

3. Use the increment arrows to adjust the length

of the indent.

4. Select the OK button to save your selection(s)

and close the Paragraph dialog box.



Crop a Picture:

When you crop an image, a part of the picture is removed. Cropping may be helpful when a picture has a lot of content and you want to focus on only part of it.

1. Select the image you want to crop.

The Format tab appears.

2. On the Format tab, click

the Crop command.

3. Cropping handles will appear around

the image. Click, hold, and drag

a handle to crop the image.

4. Click the Crop command again. The

image will be cropped.

Note: The corner handles are useful

for simultaneously cropping the

image horizontally and vertically.

Add Border to a Picture:

1. Select the picture you want to add a

border to, then click the Format tab.

2. Click the Picture Border command. A

drop-down menu will appear.

3. From here, you can select

a color, weight (thickness), and

whether or not the line is dashed.

4. The border will appear around the

image.



Apply Image Enhancement Features:

MS Word offers several options for changing the way images appear in your document. For example, you can add a frame, make image corrections, change the image's color or brightness, and even add some stylish artistic effects. These options are located in the Adjust and Picture Styles groups on the Format tab.

When you are ready to make adjustments or experiment with the look of an image, select the picture and choose one of these options from the Format tab:

Corrections: This command is located in the Adjust group. From here, you can sharpen or soften the image to adjust how blurry or clear it appears. You can also adjust the brightness and contrast, which controls how light or dark the picture appears. Color: This command is located in the Adjust group. From here, you can adjust the image's saturation (how vivid the colors are), tone (the temperature of the image from cool to warm), and coloring (changing the overall color of the image).



Artistic Effects: This command is located in the Adjust group. From here, you can add artistic effects such as pastels, watercolors, and glowing edges. Picture Styles Group: This group contains a variety of styles you can apply to your picture, such as frames, borders, and soft edges.

Changing Text Wrapping Settings:

When you insert an image, you may notice that it is difficult to move it exactly where you want. This is because by default the image is in line with the text. If you want to move the image freely, you will usually need to choose a different text wrapping setting. The text wrapping for an image is set to In Line with Text. You will need to change the text-wrapping setting if you want to move the image freely or if you want the text to wrap around the image in a more natural way.



To Wrap Text Around an Image:

1. Select the image you want to wrap text around. The Format tab will appear on the right side

of the Ribbon.

2. On the Format tab, click the Wrap

Text command in the Arrange group.

A drop-down menu will appear.

3. Hover the mouse over the

various text-wrapping options. A live

preview of the text wrapping will

appear in the document. When you

have found the text-wrapping option

you want to use, click it. Alternatively,

you can select More Layout

Options... to fine tune the layout.

4. The text will wrap around the image.

You can now move the image if you

want. Just click, hold, and drag it to

the desired location.

Use a Predefined Text Wrapping Setting:

Predefined text wrapping allows you to move the image to a specific location on the page.

1. Select the image you want to move. The Format tab will appear on the right side of the

Ribbon.

2. On the Format tab, click

the Position command in

the Arrange group.



3. A drop-down menu of predefined

image positions will appear. Select

the desired image position. The

image will adjust in the document,

and the text will wrap around it.

working with text reinforcement handout · reinforcement handout: working with text class 3 –...

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