working from home march 2020 - invest ottawa€¦ · healthy habits: ergonomics • top of monitor...
TRANSCRIPT
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Working
From HomeStrategies For Success
March 2020
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Learning Outcomes
WFH Basics
• The Benefits
• How To Manage WFH Challenges
How To Set Yourself Up For
Success
• WFH Best Practices
• Healthy Habits
Setting Up Your Workspace
• Health & Safety,
• Mental & Physical Well Being
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“This too shall pass…”
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Working Remotely - Now What?
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WFH Benefits
May decrease certain stressesLife Harmony – provides more time with family & friends
Eliminates long commutes and commuting costs• Use the time you would be commuting to start earlier, spend
it with family, catch up reading or get some exercise
Environmentally Friendly –Can lower your carbon footprint
Avoids distractions with quieter atmosphere and more productivity
Allows for personalization of workspace and more flexible clothing options
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One size does not fit all – it will present some challenges for employees
Some people can feel isolated
There is a potential for a lot of distractions
Work and personal time can get blurred, where you have difficulties separating work from home
Security issues can arise
Collaboration can be a challenge
Employees can feel a lack of communication and feel disconnected
Effective leadership is tested
WFH Challenges
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Manage Your WFH Challenges
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• How are you coping/ feeling about things at the moment?
• How difficult are the everyday changes you are facing at this time?
• How are you managing the change to working remotely?
• Do you have the tools you need to comfortably and successfully work from home?
• What challenges have you been experiencing?
Suggestion: Always Turn On Your Video!
Questions For Your Next Touch-point With Your Team
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Setting Yourself Up For Success
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WFH Best Practices
Establish a daily routine with start and end times and don't forget breaks
Schedule virtual “coffee meet ups with your colleagues/peers
Establish a regular meeting and connect with your Manager
Keep PJ days for the weekends. Do get dressed for work.
Identify first and then minimize your distractions
Let friends and family members know that you are “working from home”
Create a "work play list" that will boost your mood and your productively
Personalize your work environment
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Health, Safety & Wellness
Practice healthy WFH habitsEnsure that you have an emergency evacuation plan for your home
Ensure your fire alarms and fire extinguishers are in good order
Lock your doors when you are working and distracted
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Mental & Physical Well Being
Stretch & exercise regularlyStay hydrated, eat well-balanced meals, make healthy choices and eat often
Practice mindfulnessEstablish a daily routine with something you do before and after work
Add life harmony
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WFH First Aid Support
If you are facing an urgent emergency while WFH, contact 911 immediately
If you have non urgent questions please contact
Ottawa Public Health: Search Results. https://www.ottawapublichealth.ca/en/index.aspx or
call (613) 580-6744
If you require support reach out to your Manager or HR
team
24/7 support available at https://crisisline.ca and https://www.dcottawa.on.ca/
https://www.ottawapublichealth.ca/en/index.aspxhttps://www.google.com/search?q=ottawa+public+health+number&rlz=1C1GCEA_enCA863CA863&oq=ottawa+public+health+number&aqs=chrome.0.0l6j69i64.3489j0j7&sourceid=chrome&ie=UTF-8https://crisisline.cahttps://www.dcottawa.on.ca/
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How To Set Up Your Workspace?
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Ideal Work Environment
Designate your “Work Area” Try to find a space with a door
Create a space that you want to be in
Use a good office chair
Pay attention to background noise
Change things up now and then
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Healthy Habits: Ergonomics
• Top of monitor at or just below eye level
• Head and neck balanced and in-line
with torso
• Shoulders relaxed
• Elbows close to body and supported
• Lower back supported
• Wrists and hands in-line with forearms
• Adequate room for keyboard and mouse
• Both feet flat on the floor
https://www.iwh.on.ca/tools-and-guides/eofficeergo-ergonomics-e-
learning-for-office-workers
https://www.iwh.on.ca/tools-and-guides/eofficeergo-ergonomics-e-learning-for-office-workers
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Security & Confidentiality
Use strong passwords
Set up two-factor authentication
Use your corporate VPN
Firewalls
Use an antivirus software
Secure your home router
Install updates regularly
Back up your data
Beware of remote desktop tools
Look out for phishing emails and sites
Watch out for work-from-home scams
Use encrypted communications
Lock your device
https://www.comparitech.com/blog/information-security/security-remote-working/
https://www.comparitech.com/blog/information-security/security-remote-working/
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WFH With Family
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Best Practices
Review your family situation with your Manager
Discuss your workload, requirement for flex hours and prioritize projects and goals
Communicate your new schedule with your team so you can still collaborate and connect with your team
What works today may not work tomorrow, we appreciate flexibility is required
If possible, work with your partner so you each have your own pre-set dedicated time to focus and conduct work and meetings
Take breaks and have lunch with your family
Don't apologize for having the kids in the background, there are many of us in this position
Do the best that you can
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Online Learning
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Online Training
Launch an internal Lunch N'
Learn series where your employees host and present on topics that are of interest to
them.
Use your Ottawa Public Library Card to get access to LinkedIn
Learning (formerly Lynda.com)
Ensure you have completed the
following training:
Workers Health and Safety in 4 Step
https://www.labour.gov.on.ca/english/hs/elearn/worker/ind
ex.php
Supervisors Health and Safety in 5 Steps:
https://www.labour.gov.on.ca/english/hs/elearn/supervisor
/fivesteps.php
Everyone Must Complete:
AODA
http://www.ohrc.on.ca/en/learning/working-together-code-
and-aoda
* NEW* Violence and Harassment:
https://www.ccohs.ca/products/courses/violence_awarene
ss/
https://www.labour.gov.on.ca/english/hs/elearn/worker/index.phphttps://www.labour.gov.on.ca/english/hs/elearn/supervisor/fivesteps.phphttp://www.ohrc.on.ca/en/learning/working-together-code-and-aodahttps://www.ccohs.ca/products/courses/violence_awareness/
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Staying
Connected
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Staying Connected
Conduct "Live" Virtual All Hands and encourage the use of videoAll Hands
Continue with regular connects between Manager/EmployeesConnects
Join one of IO/CBY's Diversity Circles Circles
Schedule Social Committee Days and share on your team chats (fav snacks, podcasts, books, etc.)Fun
Host a Virtual Lunch With the CEO SessionCEO
Host Virtual Social Hours - i.e. Thursday Nights 5-7pmSocial
Launch a Coffee Connections program where you match employees up for virtual coffeesCoffee
Host an optional team wide breakfast or lunch over videoCommunity Meals
Host an Ask Me Anything Session (and ask for questions beforehand)AMA
Encourage your teams to reach out and connect with their family and friendsEncourage
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Do You Have Questions / Wish To Connect?
Heidi Hauver (she/her)
Vice President, Talent and HR, Leadership & Culture Advisor
Invest Ottawa & Bayview Yards
Email: [email protected]
https://www.linkedin.com/in/heidihauver/
www.investottawa.ca
www.bayviewyards.org
mailto:[email protected]://www.linkedin.com/in/heidihauver/http://www.investottawa.ca/https://bayviewyards.org/