workforce planning in the belgian federal government
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Workforce Planning in the Belgian Federal Government. EUPAN HRWG / IPSG EUPAN meeting 4-5 April 2013. 1. W orkforce planning issue in the Belgian Federal Government. Context : Since 2009 : Economic and budget crisis => Government's priorities : control of public finance - PowerPoint PPT PresentationTRANSCRIPT
Workforce Planning in the Belgian Federal Government
EUPANHRWG / IPSG EUPAN meeting
4-5 April 2013
1. Workforce planning issue in the Belgian Federal Government
• Context : – Since 2009 : Economic and budget crisis => Government's
priorities : control of public finance better management of public services : “Selective
Replacement Policy”
• Purpose of workforce planning in Belgium : – to achieve an optimal combination between
Available personnel budget and appropriate number of human resources endowed with
useful skills
• Workforce planning relies on 2 mechanisms: 1. Personnel Envelope2. Personnel Plan
2. Personnel Envelope• Financial resources allocated for each federal public service to
pay his workforce• Yearly defined • Interest :
– Transparency – Autonomy– Accountability
• Stakeholders : – Government : « How much money » to spend for civil
servants in order to achieve his policy – Heads of Departments : « How to take advantage »
of their envelope to achieve their missions
3. Personnel EnvelopeSince 2009, Personnel Envelope = tool to reduce the federal personnel budget
3. Personnel Plan
• Goal : to give to the services the opportunity to assess and to plan the suitable Human Resources to carry out their objectives
• Annual process, described in FTE and cost• One Personnel Plan for one personnel envelope
– Personnel Plan gives a double limit :» Maximum FTE» Maximum cost (personnel envelope)
3. Personnel planAs Is
Paid federal public servants in fte and projected cost
Ntb reduced To BeIrreversible known movements in the future
(retirements, extended leaves,…)
Operational To BeDecisions for the future
(recruitements, promotions,…)
+
+
Personnel plan=
Budgetary resources
Envelope/
Operationnal
Margin
4. Personnel Plan• In the economic and budget crisis context, some points in the issue
of workforce planning are placed in front of the Federal agenda: • Critical point=> To develop the personnel plan as a
management tool – that gives flexibility to the service to manage his desired HR
policyAvoid simplistic recipe as « 1 civil servant out
of 2 won’t be replaced » – that integrates a method to estimate the cost of HR policy
with a high degree of accuracy– that uses a standard method which gives the possibility to
make a transversal assessment of all services
5. SEPP Project•The P&O FPS has to give support to this decisional pattern which is based on a balanced partnership between government and public services. In order to make that possible we have lead the SEPP project
• Integration of a standard method in the Personnel Plan that supports : o The Head of administration to produce
accurate estimation of his desired HR policy
FPS Management support with SEPPo The government to assess the risk taken
by all services with the same rules Political level support with SEPPFED
5. SEPP Project• SEPP & SEPPFED constraints :
– A common methodology applied to all FPS• To count the public servants in FTE with public
classification : – distinction between management, statutory
and contractual staff – distinction following 4 educational levels (A,
B, C, D)• To define and catch the personnel cost• To estimate the personnel cost in the future
– A reliable and flexible system that gives the information at the right moment
– Normalized basic data sets
5. SEPP Project– Strict definition of a period of time
• To avoid the problem of constant flux of the workforce due to in and out flows of employment
– Accurate estimation of the employee’s cost• Estimation of the existing personnel based on the
real latest paid salary• Estimation of the existing personnel on individual
level => high level of accuracy for more than 85% of the plan’s costs accuracy
• Standardized definition of the heading costs => guarantee of fair treatment between the services
5. SEPP Project– Standard rules to estimate the impact of the
flow : • in, • out • and promotion of the civil servants within a
service
6. SEPP within the workforce planning process• SEPP is used
– By the Head of administration• Each year to make the final step of his
workforce planning process when he gives an estimation of his HR vision
“To Plan” (yearly activity)• Every month to
– follow the state of progress of his plan – Evaluate management policies– take decision to realize the goals– Manage risk « To manage » (monthly activity)
6. SEPP within the workforce planning process– By the Government
• Each year to analyze the risk level taken by all services in their workforce planning and to avoid bankruptcy
Personnel Plan assessment• Every month to analyze the evolution of civil
servants Federal Monitoring
As often as needed to evaluate new HR policies to focus on services that have difficulties
reaching the HR or budget goals
6. SEPP within the workforce planning process• Personnel Plan assessment
– The government makes sure that every service respects in its workforce planning the financial resources allocated by the envelope
9.000
9.500
10.000
10.500
12-2
010
03-2
011
06-2
011
09-2
011
12-2
011
03-2
012
06-2
012
09-2
012
12-2
012
03-2
013
06-2
013
09-2
013
12-2
013
Service case: Evolution Traitement moyen (Trt/etp) 2011-2013
Trt/Etp Linéaire (Trt/Etp)
0,0
200,0
400,0
600,0
A B C D
04.Servive Case: Evolution ETP par niveau 2011-2013
12-2011 12-2012 12-2013
Moyens budgétaires
Coûts totaux Marge % Disponible
47.750.000 47.620.714 129.286 0,27%
46.750.000 46.945.409 -195.409 -0,42%
Evaluation de la marge
Marge T 2012T
Marge T+1 2013
6. SEPP within the workforce planning process• Federal Monitoring
– The government follows the monthly evolution of FTE’s and their cost to prevent public deficits and to check government decision implementations.
• 2012 : – Selective Replacement Policy : better
with less
Evolution of the paid FTE’s and of the recurrent payrol– Envelope of (nov. 2009 – nov. 2011)
