Workday WednesdayEpisode #47

7 November 2018

Please Mute Your Phone/Microphone and Close Your Video Window

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Today’s Workday Wednesday Team

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Stef

TroyWe’re Here to

Answer Your

Questions

Jeff

Emi

Episode #47 Topics

•Welcome: Jeff Allen

• System Status: Troy Bettinger

•Workday User's Manual: Special Guest Tyson Martens

• Class/Comp Processes and How They Tie into Workday: Special Guest Greg Thress

• Performance: Emi Baker

•HRSC Update/Golden Ticket: Stefania Chis

• Report Roundup: Jeff Allen

• Interactive Question & Answer Session: Team

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System StatusTroy Bettinger

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Sandbox Tenant refreshes at 7:00 PM MDT on Fridayhttps://community.workday.com/extended-maintenance-events

Dates & Updates Nov/Dec 2018SUN MON TUES WED THUR FRI SAT

4 End of

Daylight

Saving Time

5 6 7Workday

Wednesday

8 9 10 Weekly

Update12 Mid-4AM

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12 13ClosePayroll

14WDW Break

15 16 17 Monthly

MaintenanceAll Tenants

18 19 20 21Workday

Wednesday 22

23 24 Weekly

Update12 Mid-4AM

25 26 LMSClosePayroll

27 28WDW Break

29 30 1 Weekly

Update12 Mid-4AM

2 3 4 5Workday

Wednesday

6 7 Class for

Agency

Analyst

8 Weekly

Update12 Mid-4AM

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Saturday, 5 January 2019 to Saturday, 19 January 2019

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Freeze for Job and Pay Changes for

Existing Employees during Merit Process

No Employee Job or Pay Changes

Recent System Changes

New Since Last Time:

• Launched Review Process

Previously Changed:

• Not Eligible for Rehire re-engineered

• 1015 Updated Job Profiles, data loaded 10/8

• New Termination reason: Involuntary End of On-Call Assignment

Works In Progress:

• HR Dashboards and Scorecards Training

• Workday Beautification

• Location Cleanup

• Tuning Job Profiles

• Workday Learning project launches 11/26

• New Position Upload 12/7 to start recruiting 12/10

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Not Eligible for Rehire

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• Functionality changed with Workday 31

•Now can be used by HR Analyst (HRBP) and HR Partner (Records)

•NO means not eligible

•No only used for Dismissal; OR

• Used if Employee has signed an agreement.

Known Issues 11/7/18Troy Bettinger

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Known Issues 11/7/18 pg 1

• A small number of Job Profiles may have different data for MinQuals.Solution:

• Class/Comp and Talent Acquisition auditing all 1187 Job Profiles

• If you see something that doesn’t look right – talk to your recruiter.

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Known Issues 11/7/18 pg 2

• Job Requisitions created before WDR Golive on 8/25/18 5:00PM MDT will NOT auto-populate added details when edited.Details not showing:

• Job Profile Summary (MQs)

• Application Template

• Default Assessments

• Primary Questionnaires

• Solution: Close old Job Req and open a new one.

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Known Issues 11/7/18 pg 3

• Agency Analysts Are Not Able to Initiate Comp Changes for Cell Phone Stipends

• Workaround: Ask Manager to Initiate Comp Change

• Follow the Job Aid for full instructions

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Known Issues 11/7/18 pg 3

• Agency Analysts Are Not Able to Initiate Comp Changes for Cell Phone Stipends

• Workaround: Ask Manager to Initiate Comp Change

• Follow the Job Aid for full instructions

• Agency Analysts Are Not Able to Update Contingent Worker Contracts

• Workaround: Ask HRSC

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Known Issues 11/7/18 pg 4

• Position Editors picking the wrong job profile in the wrong service• Can impact starting pay, minquals, questionnaires and

probation.

• Workaround: "Always use the job profile that starts with C“*

*Unless you are Tanairi Lopez, Gena Netwal, Tammy Phillips or Kristen Knutson.

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Job Code Job Job Profile Name Job Function

AC1499 ASAIII AC1499 Administrative Support Assistant III Auditor's Appointees

BC1502 ASAIII BC1502 Administrative Support Assistant III Board of Adjustment & Zoning Classifications

CC1494 ASAIII CC1494 Administrative Support Assistant III Career Service Classifications

DC1496 ASAIII DC1496 Administrative Support Assistant III District Attorney Appointees

FC2942 ASAIII FC2942 Administrative Support Assistant III Office of the Monitor

LC1497 ASAIII LC1497 Administrative Support Assistant III Denver Public Library Classifications

VC1501 ASAIII VC1501 Administrative Support Assistant III Civil Service Commission Civilian Classifications

YC1500 ASAIII YC1500 Administrative Support Assistant III City Council Classifications

Known Issues 11/7/18 pg 5

•Deleting the CCD Agency Designationduring a Change Organizational Assignments action

• As Rory McLuster would say, “Please don’t do that”

• Workaround: Initiators & Approvers should doublecheck that the line hasn’t been corrupted

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Workday User’s ManualTyson Martens

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Guest Speaker Introduction

Tyson Martens• Marketing Communications Professional II,

OHR Marcom

• Denver Service: 9 years, 0 months, 27 days

Employee and Manager User Guide - HCM

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• Created in response to survey findings

• Launched with Workday Recruiting on August 27 with version 1.0

• Posting version 3.0 next week

Employee and Manager User Guide - HCM

Go to denvergov.org/workday, click Training and Job Aids

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• Bookmark the Training and Job Aids page to always access the latest version

•Designed to print well, but electronic is preferred

Class/Comp Processes and How They Tie into Workday

Greg Thress

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Guest Speaker Introduction

Greg Thress

• Classification & Compensation Analyst

• Denver Service: 1 years, 3 months, 6 days

New Job Spec Creation Flowchart

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New Job Spec Creation Flowchart

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New Job Spec Creation Flowchart

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Location of Compensation Quick Reference Guides (QRG)

• Class and Compensation Division has created 10 QRGs

• Located under OHR/Classification & Compensation/ Forms, Instructions & Process Guides

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Location of Compensation Quick Reference Guides (QRG)

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HR Service CenterStef Chis

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Incorrect Performance Review Template

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Where Are My Goals?!

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• Sometime the goals are not displayed in the Annual Review.

• You can pull the goals in the review by going to the review and add the missing goals.

• The goals will still be in the Goals section

This Episode’s Golden Ticket

Short Description: Manager Assignment

Description: Three employees reporting up to Anna Dunsworth have the "Load Review Template 2016" in process instead of the "Annual Review 2018" so they have no way of completing their self evaluation and Anna cannot see their current goals, just a blank template from 2016. Can this process be canceled and instead the "Annual Review 2018" process be kicked off for the following individuals:

• Kayla Salmon (EMPID1)

• Lauren Henry (EMPID2)

• Louise Lee (EMPID3)

Item: Workday

Requester: Anonymous

Reporting Rundown: CCD HR All Job Profile Full

DetailsJeff Allen

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CCD HR All Job Profile Full Details

Name: CCD HR All Job Profile Full Details

Summary: Returns a list of all job profiles and details associated with each

Required Prompts: None

Optional Prompts: View As Of

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CCD HR All Job Profile Full Details

Outputs• Job Code

• Job Profile

• Job Profile Name

• Job Profile Summary

• Ideal Candidate Summary

• Education

• Work Experience

• Competencies

• Certifications

• QPrime Ext

• QPrime Int

• QTwo Ext

• QTwo Int

• Default Assessment Tests

• Inline Assessment Test

• Difficulty To Fill

• Job Classifications

• Job Family

• Management Level

• Job Profile Exempt

• Frequency

• Pay Rate Type

• Compensation Grade

• Pay Range - Minimum

• Pay Range – Midpoint

• Pay Range – Maximum

• Segment 1 Top

• Segment 2 Top

• Segment 3 Top

• Segment 4 Top

• Employee Count

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CCD HR All Job Profile Full Details

Who can run this?

•HR Business Partners for their agencies

•Assessment Coordinators, Onboarding Coordinators, and Comp Partners citywide

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CCD HR All Job Profile Full Details

1. In the search bar, start typing the name of the report and select it

2. Select the As Of date you would like

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CCD HR All Job Profile Full Details

3. The report will display on your screen

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Wrap: Live Audience QuestionsModerated by the Team

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Use the Skype IM Feature

JeffEmi

Stef Troy

Next Workday Wednesday

Wednesday,

21 November 2018@ Noon

Episode #47 Credits: Thanks to the following

staff for helping craft Workday Wednesday:

Emi BakerJeff AllenStef Chis

CJ LongshoreTroy Bettinger

Special Shout Out to:Tyson Martens;

Greg;Karuna Dhingra;

Diane Vertovec, Morgan Wunder,& Meghan Whittier;

Oh yeah, and Wade Balmer…

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Workday Wednesday

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