workday wednesday - denver...a small number of job profiles may have different data for minquals....

Workday WednesdayEpisode #44

26 September 2018

Please Mute Your Phone/Microphone and Close Your Video Window

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Today’s Workday Wednesday Team

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Emi

Stef

Troy

Jeff

We’re Here to Answer Your

Questions

Episode #44 Topics• Welcome: Jeff Allen• System Status: Troy Bettinger• Open Enrollment Update: Troy Bettinger• HRSC Update: Stef Chis• Assessment Update: Stef Chis• Workday Efficiency: Scheduling & Un-scheduling

Reports: Jeff Allen• Internal Candidate Job Application Demo: Emi Baker• Reporting Roundup: Jeff Allen• Interactive Question & Answer Session: Stef Chis

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System StatusTroy Bettinger

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Sandbox Tenant refreshes at 7:00 PM MDT on Fridayhttps://community.workday.com/extended-maintenance-events

Dates & Updates Sep 2018SUN MON TUES WED THUR FRI SAT

26 27 WDR

Go-Live

28WD31 Freeze

29Workday

Wednesday

30 31 1 WeeklyUpdate

12 Mid-4AM

2 3 4ClosePayroll

5 WDW Break

(WD 31)

6 7 8 WD 31

All Tenants

9 CivicNo-Freeze

Day!

10 11 12Workday

Wednesday

13 14 Classfor AgencyAnalysts

15 WeeklyUpdate

12 Mid-4AM

16 17ClosePayroll

18 19WDW Break


12 Mid-4AM

23 24 25 26Workday

Wednesday


12 Mid-4AM

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https://community.workday.com/extended-maintenance-events

Recent System ChangesNew Since Last Time:• Workday 31• Check for e-mail for internal

applicant

Previously Changed:• Workday Recruiting 8/27

Works In Progress:• Multiple Agency Reorgs• Location Cleanup• HR Dashboards and

Scorecards Testing• Workday Beautification• Neogov Hiring Catchup

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Planning New Position Upload• Calendar for New Budgeted Positions Availability Released

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Date Task Who completes task?Monday 12/10/2018

Positions available for Creating Job Requisition and posting jobs

Talent Acquisition orHiring Manager

Tuesday 1/1/2019

New fiscal year commences

Tuesday 1/1/2019

Pay survey pay grade/ranges take effect Class & Comp

Wednesday 1/2/2019

Managers may fill new positions Department/Agency hiring managers

Known Issues 9/26/18Troy Bettinger

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Known Issues 9/26/18 pg 1• Agency Analysts Are Not Able to Initiate Comp

Changes for Cell Phone Stipends• Workaround: Ask Manager to Initiate Comp Change• Follow the Job Aid for full instructions

• Location can’t be changed from Job Requisition• Workaround: Change on Position, then open Job Req

Location on position is Webb Building, changed on req

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Known Issues 9/26/18 pg 2• Job Requisitions created before WDR Golive on

8/25/18 5:00PM MDT will NOT auto-populate added details when edited.Details not showing:

• Job Profile Summary (MQs)• Application Template• Default Assessments• Primary Questionnaires

• Solution: Close old Job Req and open a new one.

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Known Issues 9/26/18 pg 3• Internal Applicants must have a personal e-mail

address entered in Workday to receive Workday Recruiting communications

• Detail: All communication is sent to Personal e-mail address not Work e-mail address.

• Challenge: Not all Denver employees have a Personal e-mail address in Workday.

• Solution• 9/26/18: Deployed a new validation rule that will stop

submission is personal e-mail is blank.• Applications submitted before 9/26/18 may not have

received messages.

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Known Issues 9/26/18 pg 4• A small number of Job Profiles may have different

data for MinQuals.• Solution

• Class/Comp and Talent Acquisition auditing all 1187 Job Profiles

• If you see something that doesn’t look right – talk to your recruiter.

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Troy Out-of-Office 10/1-10/5Invited to present at Workday Rising on “Lessons Learned”

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Open EnrollmentTroy Bettinger

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Open Enrollment Starts 10/8

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• Starts next week• Runs October 8 through

October 31• All employees are

expected to enroll through Workday

• Now Mobile Enabled• Benefits staff will be

guest stars at the next Workday Wednesday on 10 October

HR Service CenterStef Chis

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Service Center Update

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• Increased volume of requests

• Preparation for Open Enrolment and Performance Reviews

• Agency Analyst Class with 100% passing rate

This Episode’s Golden TicketShort Description: Workday Reorg/ Shift Bid/ Reports to IssuesDescription: Director Gene D'Souza requests that Lisa Torres who reports to him be changed to an individual contributor (currently has orange bar above her name). Gene's org name is 'DEN FIN BIZ Business Mgmt Services (Eugene D'Souza (xxxxxx))' and Lisa is 'Lisa Torres (xxxxxx') in Workday. Please give me call if you have further questions - 303-342-XXXX.Item: WorkdayRequester: Karen Kelly from DEN

Assessment UpdateStef Chis

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Assessments and Tests Changes

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Assessment and test scores were not transferred to Workday

Assessments are valid for six months

Tests must be taken for each application

Applying for multiple positions—click on the test/assessment link

Workday Efficiency: Scheduling and Canceling

ReportsJeff Allen

Scheduling and Canceling Reports

•Reports can be scheduled to run in the future

•You can schedule them to run once or on a recurring basis

•Once they are scheduled, you can cancel them if you need to

Scheduling Reports

1. Search for the “schedule a report” task in the search bar.

2. Select the report and the frequency. Click OK.

Scheduling Reports

3. If the report is built with prompts, you will fill out 3 tabs: Report Criteria, Schedule, and Output. If it does not have prompts, you will only see the Schedule and Output tabs.

Scheduling Reports – Run Once in the Future

4. To run a report just once in the future, select “Run Once in the Future” in the “Run Frequency” field. Click OK.


5. If the report has prompts, you can enter them now on the Report Criteria tab. You can either select from pre-set options or specify the value yourself.


6. On the “Schedule” tab, select the start date and start time. Time zone is also required but it will auto-populate with our time zone.


7. On the “Output” tab, select the desired format, Report Tags if you like, a number of days to keep the report, and you can check the “Do Not Output an Empty Report” if you like. Click OK.

Scheduling Reports – Recurring

8. To set up a report to run regularly, select the desired frequency in the “Run Frequency” field. The options are daily, weekly, or monthly.

Scheduling Reports – Recurring

9. The schedule tab will now have additional fields to define the frequency.

Locating the Report

10. You can find the report in My Reports or by viewing your notifications.

Deleting a Scheduled Report

1. In the search bar, type “Scheduled Future Processes” and select the report.

2. Locate your report in the listing of scheduled reports.


3. Hover over the related actions button next to the Request Name, select “Schedule Future Process” and select “Delete”.


4. You will receive a confirmation screen. Confirm the details and click “OK”.

Internal Candidate Job Application Demo

Emi Baker

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Internal Candidate Job Application

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Reporting Rundown:CCD HR Job Requisitions Posted

Jeff Allen

CCD HR Job Requisitions Posted

Name: CCD HR Job Requisitions PostedSummary: Returns a list ofposted positions Required Prompts: NoneOptional Prompts: Include Evergreen Requisitions

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•Agency•Supervisory Organization

•Recruiter•Job Requisition

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Outputs•Job Requisition Number

•Job Requisition Status

•Is Evergreen•Location


Who can run this? Lots of people!•Anyone with HR View can run for agencies to which they are assigned HR View

•Agency Analysts cannot run this –sorry guys! Ask your Recruiter or HRBP if you need this

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CCD HR Job Requisitions Posted1. In the search bar, start typing the name of the report and select it

2. Choose Include Evergreen Requisitions if you wish to include them and click OK

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CCD HR All Positions Report by Agency

3. The report will display on your screen

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Live Audience QuestionsModerated by the Team

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Next Workday Wednesday

Wednesday, 10 October 2018

@ Noon

Episode #44 Credits: Thanks to the following

staff for helping craft Workday Wednesday:

Rookie of the Week Emi BakerJeff AllenStef Chis

CJ LongshoreTroy Bettinger

Special Shout Out to:Russ Johnson;Jessie Craney;

Tony G & the HRSC;Diane Vertovec, Tyson Martens

& Wade Balmer Happy Birthday Wade!

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workday wednesday - denver...a small number of job profiles may have different data for minquals....

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