workcentre 7425/7428/7435 user guide - xerox office products … · 2009. 1. 19. · workcentre...

Copyright © 2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Xerox®, CentreWare®, WorkCentre®, PrintingScout®, and Walk-Up® are trademarks of Xerox Corporation in the United States and/or other countries.

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HP-GL®, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.

IBM® and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.

Microsoft®, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and/or other countries.

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SGI® IRIX® is a trademark of Silicon Graphics, Inc.

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UNIX® is a trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR name and logo are registered U.S. marks.

WorkCentre 7425/7428/7435User Guide

3

Contents

1 Safety

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Printer Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Operational Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Printer Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Symbols Marked on Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

2 Features

Before Using the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Xerox Welcome Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Parts of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Front-Left View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Rear-Left View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Document Feeders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Internal Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Telephone Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Professional Finisher (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Office Finisher LX (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Integrated Finisher (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Printer Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Standard Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28WorkCentre Configurations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Control Panel Layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Printer Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

3 Network Basics

Choosing a Connection Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36Operating System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36Connecting via Ethernet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36Connecting via USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37


4

Installing the Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Choosing a Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Installing the Driver (Windows 2000 or Later) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Installing the Driver (Macintosh OS X 10.4 or Later) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40Installing the Driver (UNIX/Linux). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42Accessing CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

4 Printing

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Supported Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Recommended Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45General Media Loading Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45Media That Can Damage Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45Paper Storage Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Loading Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47Supported Media Sizes and Weights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48Tray Media Compatibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49Loading Media in Tray 1, 2, 3 or 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51Loading Media in Tray 5 (Bypass). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52Loading Envelopes in Tray 5 (Bypass) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53Configuring the Envelope Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54Loading Envelopes in the Envelope Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55Loading Paper in the High Capacity Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55Loading Paper in the Tandem Tray Module. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Printing on Special Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60Printing on Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60Printing on Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60Printing on Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61Printing on Glossy Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Setting Printing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63Windows Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63Macintosh Printing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Printing on Both Sides of the Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67Automatic 2-Sided Printing Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67Printing a 2-Sided Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 682-Sided Page Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Selecting Which Paper to Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69Printing Multiple Pages on a Single Sheet (N-Up) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70Printing Booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71Using Color Corrections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73Printing in Black and White. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74Transparency Separators. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75Printing Cover Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76Scaling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78


5

Printing Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79Printing Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81Creating and Saving Custom Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82Job Completion Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83Printing Special Job Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Sending Secure Print, Sample Set, Delay Print or Saved to Mailbox Jobs . . . . . . . . . . . . 84Printing or Deleting Secure Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84Printing or Deleting Sample Set Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85Printing or Deleting Delay Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85Printing or Deleting Saved to Mailbox Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

5 Copying

Basic Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88Adjusting Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90Image Quality Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94Layout Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97Output Format Adjustments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100Advanced Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

6 Faxing

Fax Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112Enabling and Configuring Fax Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Sending a Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114Sending an Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116Faxing from your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118Selecting Fax Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Lighten/Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119Setting 2-Sided Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119Selecting the Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119Setting the Fax Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120Setting Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120Book Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120Reduce/Enlarge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120Clear Pending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120Additional Fax options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Adding Addresses to the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

7 Scanning

Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126Loading Original Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127


6

Scan to Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128Setting Email Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Network Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130Scan to Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131

Creating a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131Scanning to a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131Send from Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132Using Job Flow Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133Using the Xerox Scan Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134

Creating Scan Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134Deleting Scan Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136Managing Xerox Scan Utility Folder and Email Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . .136Using the Scan to Email and Copy to Folder Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139Importing Scanned Files into an Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Managing Images at Your Computer Using CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . .144Downloading Images From a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144Printing Images From a Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145Deleting Image Files From a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

Setting Scan Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147Advanced Scanning Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147

8 Maintenance

Maintenance and Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152General Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152Locating the Serial Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153Usage Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153

Cleaning the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154Cleaning the Document Glass and Document Cover. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154Cleaning the Exterior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154Cleaning the Document Feeder Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .155Cleaning the Printhead Lenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .155

Replacing the Toner Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .159Replacing the Waste Toner Container. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161Replacing the Drum Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164Replacing the Fuser Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168Replacing the Transfer Belt Cleaner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .170Replacing the Transfer Roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .173Emptying the Hole Punch Waste Container. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176

Office Finisher LX Hole Punch Waste Container . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176Professional Finisher Hole Punch Waste Container . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .177


7

Installing Staples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .179Staple Replacement for Integrated Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .179Main Staple Replacement for Office LX Finisher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .181Booklet Maker Staple Replacement for Office Finisher LX. . . . . . . . . . . . . . . . . . . . . . . . .183Main Staple Replacement for Professional Finisher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .184Booklet Staple Replacement for the Professional Finisher. . . . . . . . . . . . . . . . . . . . . . . . .186

Ordering Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189Routine Maintenance Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189When to Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189Recycling Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .190

9 Troubleshooting

Fault Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .192General Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .193

Printer Does not Turn On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .193Printing Takes Too Long. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .194Printer Resets or Turns Off Frequently . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .194Printer Is Making Unusual Noises . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .195The Date and Time Are Incorrect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .195Duplex Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .195

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .196Clearing Paper Jams in Tray 1, Tray 2, Tray 3 or Tray 4 . . . . . . . . . . . . . . . . . . . . . . . . . . .196Clearing Paper Jams in Tray 5 (Bypass). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197Clearing Jams in Top Left Cover A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .198Clearing Paper Jams in Bottom Left Cover C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .199Clearing Paper Jams in Bottom Left Cover D . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200Clearing Paper Jams in Duplex Unit B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .202Clearing Jams in the Document Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .203Clearing Paper Jams in the Integrated Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205Clearing Paper Jams in the Office LX Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .206Clearing Paper Jams in the Professional Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .207Solving Problems with Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .219Minimizing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .223

Clearing Staple Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .224Clearing Staple Jams in the Integrated Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .224Clearing Main Staple Jams in the Office LX Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .226Clearing Main Staple Jams in the Professional Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . .228Clearing Booklet Staple Jams in the Professional Finisher . . . . . . . . . . . . . . . . . . . . . . . . .230

Copy/Scan Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .233Fax Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .234

Problems Sending Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235Problems Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236


8

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237Control Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237Fax and Scan Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237Online Support Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237Weblinks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237

A Product Specifications

Physical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .240Base Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .240

Environmental Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .242Temperature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .242Relative Humidity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .242

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .243Operating Voltage/Frequency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .243Maximum Power Consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .243USA Energy Star Qualified Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .243

Performance Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .244Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .244Print Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .244

Controller Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245Controller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245Standard Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245

B Regulatory Information

Basic Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .248United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .248Canada (Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .248European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .249Ozone Release . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .249

Copy Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .250United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .250Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .251Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .252

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .253United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .253Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .254Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .255New Zealand Telecom Warning Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .255

Material Safety Data Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .257


9

C Recycling and Disposal

All Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .259European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .260North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .262Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .262

Index


10

11

Safety

This chapter includes:• Electrical Safety on page 12• Maintenance Safety on page 14• Operational Safety on page 15• Symbols Marked on Printer on page 17

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your printer.

1

Safety


12

Electrical Safety

• Use the power cord supplied with your printer.• Plug the power cord directly into a properly grounded electrical outlet. Make sure each end of the

cord is securely connected. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal.

• Do not use an extension cord or power strip.• Verify that the printer is plugged into an outlet that is capable of providing the correct voltage and

power. Review the printer’s electrical specification with an electrician if necessary.

Warning: Avoid the potential of electrical shock by ensuring that the printer is properly grounded. Electrical products may be hazardous if misused.

• Do not place the printer in an area where people might step on the power cord.• Do not place objects on the power cord.• Do not block the ventilation openings. These openings are provided to prevent overheating of the

printer.• Do not drop paper clips or staples into the printer.• Do not push objects into slots or openings on the printer. Making contact with a voltage point or

shorting out a part could result in fire or electrical shock.

If you notice unusual noises or odors:1. Turn off the printer immediately.2. Disconnect the power cord from the electrical outlet.3. Call an authorized service representative to correct the problem.

Electrical Safety


13

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Warning: Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are specifically instructed to do so. Power should be OFF when performing these installations. Disconnect the power cord when removing covers and guards for installing optional equipment. Except for user-installable options, there are no parts that you can maintain or service behind these covers.

The following are hazards to your safety:• The power cord is damaged or frayed.• Liquid is spilled into the printer.• The printer is exposed to water.

If any of these conditions occur, do the following:1. Turn off the printer immediately.2. Disconnect the power cord from the electrical outlet.3. Call an authorized service representative.

Caution: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger telecommunication line cord.

Safety


14

Maintenance Safety

• Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

• Do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance and could create a hazardous condition.

• Do not burn any consumables or routine maintenance items. For information on Xerox supplies recycling programs, go to www.xerox.com/gwa.

http://www.office.xerox.com/cgi-bin/printer.pl?APP=udpdfs&Page=color&Model=WorkCentre+WC7425_WC7428_WC7435&PgName=recyclesupplies&Language=english

Operational Safety


15

Operational Safety

This section includes:• Printer Location on page 15• Operational Guidelines on page 15• Printer Supplies on page 16

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Printer Location• Place the printer in a dust-free area within a temperature range of 50° F to 82° F (10° C to 28° C)

and a relative humidity range of 15 percent to 85 percent (non-condensing).• Place the printer in an area where there is adequate space for ventilation, operation, and servicing.• Do not place the printer directly on a carpeted floor (without a cart or stand). Airborne carpet fibers

can be pulled into the printer and cause print and copy quality problems.• Do not place the printer near a heat source.• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning

product.

Operational Guidelines• Do not block or cover the slots and opening on the printer. The printer may overheat without

adequate ventilation.• Place the printer on a level, solid non-vibrating surface with adequate strength to hold the weight

of the printer. The base printer weight without any packaging materials is approximately 101 kg (222 lb.).

• Keep hands, hair, neckties, etc., away from the exit and feed rollers.• Do not remove the paper source tray that you selected in either the printer driver or control panel

when the printer is printing or copying.• Do not open the doors when the printer is printing.• Do not move the printer when it is printing.

Safety


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Printer Supplies• Use the supplies specifically designed for your printer. The use of unsuitable materials may cause

poor performance and a possible safety hazard.• Follow all warnings and instructions marked on, or supplied with, the printer, options, and supplies.

Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this product. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

Symbols Marked on Printer


17

Symbols Marked on Printer

Symbol Description

Warning or Caution:

Ignoring this warning could cause serious injury or even death.

Ignoring this caution could cause injury or damage to the property.

Hot surface on or in the printer. Use caution to avoid personal injury.

Do not touch components with this symbol as personal injury could result.

Do not burn the item.

Hot surface. Wait the indicated time before handling.

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19

Features

This chapter includes:• Before Using the Printer on page 20• Parts of the Printer on page 21• Printer Configurations on page 28• Control Panel on page 30• More Information on page 34

2

Features


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Before Using the Printer

Xerox Welcome Center

If you need assistance during or after product installation, visit the Xerox website for online solutions and support.

www.xerox.com/office/worldcontacts

If you require further assistance, contact our experts at the Xerox Welcome Center. A local representative telephone number may have been provided when the product was installed. For convenience and future reference, please record the telephone number in the space below.

Welcome Center or local representative telephone number:

#______________________________________

Xerox US Welcome Center: 1-800-821-2797

Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)

If you need any additional help using your printer:1. Refer to this User Guide.2. Contact the Key Operator.3. Visit our Customer Web Site at www.xerox.com/office/WC7425_WC7428_WC7435support or

contact the Xerox Welcome Center.

Please have your printer’s serial number when contacting Xerox.

The Welcome Center will want to know the following information: The nature of the problem, the serial number of the printer, the fault code (if any), as well as the name and location of your company. Follow the steps below to look up the serial number of the printer.1. On the printer’s control panel, press Machine Status.2. The Machine Information tab displays by default. The serial number is displayed on the left side

of the printer touch screen.

Note: The serial number is also found on the metal plate on the left side of the printer behind Cover A.

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Parts of the Printer


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This section includes:• Front-Left View on page 21• Rear-Left View on page 22• Document Feeders on page 23• Internal Components on page 24• Professional Finisher (optional) on page 25• Office Finisher LX (optional) on page 26• Integrated Finisher (optional) on page 27

Front-Left View

1. Document cover

2. Document glass

3. Control panel

4. Center tray-upper

5. Center tray-lower

6. Power switch

7. Front cover

8. Tray 1 and optional Tray 2, 3, 4

9. Locking casters

10. Adjuster foot

11. Tray 5 (Bypass)

12. Left top tray

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Features


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Rear-Left View

1. Top left cover 6. Fax connection (optional)

2. Upper left cover 7. USB connection (optional)

3. Bottom left cover 8. USB memory card connection (optional)

4. Circuit breaker 9. Ethernet connection

5. Parallel connection (optional)

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Document Feeders

1. Confirmation indicator 5. Document guides

2. Lever 6. Document feeder tray

3. Left cover 7. Document output tray

4. Inner cover 8. Document glass

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Internal Components

Telephone Connections

1. Drum Cartridge Release Lever

2. Toner Cartridges

3. Transfer Belt Cleaner

4. Waste Toner Container

5. Drum Cartridges

6. Drum Cartridge Cover

7. Transfer Roller

8. Fuser Assembly

1. Tel 3. Line 2

2. Line 1 4. Line 3

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Professional Finisher (optional)

1. Front cover 5. Staple cartridge

2. Right top tray 6. Right bottom tray (Booklet Maker)

3. Exit cover 7. Booklet unit

4. Right middle tray 8. Center tray (front transport cover)

Note: Center tray-upper is removed when a finisher is installed.

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Features


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Office Finisher LX (optional)

1. Tray attachment

2. Booklet unit (optional)

3. Booklet unit side cover (optional)

4. Booklet staple cartridge (optional)

5. Top cover

6. Right middle tray

7. Creaser unit (optional)

8. Staple cartridge

9. Front cover

10. Office Finisher LX

11. Front transport cover

12. Hole-punch waste container

13. Hole punch unit (optional)

14. Center tray-lower

Note: Center tray-upper is removed when a finisher is installed.

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Integrated Finisher (optional)

1. Center tray

Note: Center tray-upper is removed when the finisher is installed.

2. Integrated Finisher

3. Staple cartridge

4. Front cover

5. Top cover

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Printer Configurations

This section includes:• Standard Features on page 28• WorkCentre Configurations on page 28• Options on page 29

Standard Features

The WorkCentre 7425/7428/7435 provides many capabilities to meet your copy and print needs:• Copy, print, and optional scan and fax• Maximum copy speed of up to 35 pages per minute (PPM) for color and black & white copying (on

letter size plain paper) depending on configuration• 1200 x 2400 dpi LED imaging and copy quality• Copy and print document size up to 11 x 17 inch (12 x 18 inch/SRA3 optional)• Automatic 2-Sided printing• Duplex Automatic Document Feeder with capacity of up to 75 sheets• Color touch screen display on control panel• Tray 1 with capacity of up to 250 sheets• Bypass tray with capacity of up to 100 sheets• 1.5 GB memory• Internal hard drive for feature support• PostScript and PCL• Ethernet 10/100Base-TX connection

WorkCentre Configurations

The printer is available in three configurations:

Model Print Speed in PPM(Single and Double Sided)

WorkCentre 7425 20 color/25 monochrome



Printer Configurations


29

Options

The following options are available for the WorkCentre 7425/7428/7435:• PostScript Kit (for regions where this is not standard)• Integrated Finisher• Office Finisher LX• Professional Finisher• Scan Kit• Scan to PC Desktop• Envelope Tray• Three Tray Module with 12 x 18 inch/SRA3 support• High Capacity Feeder with 12 x 18 inch/SRA3 support• High Capacity Tandem Tray• Parallel Printing Kit• Media Card Reader• USB Thumbdrive Print Kit• Standard Work Surface• Thumbnail Preview Kit• Server Fax• One line or Three Line Fax• Job Based Network Accounting Kit (for regions where this is not standard)• Data Security Kit (for regions where this is not standard)• Secure Watermark Kit• Secure Access Kit• FreeFlow SmartSend• Convenience Stapler• Xerox Common Access Card• Foreign Device Interface

For more information on options, go to:

www.xerox.com/office/WC7425_WC7428_WC7435supplies

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Control Panel

This section includes:• Control Panel Layout on page 30• Printer Information on page 32

Control Panel Layout

Touch Screen Displays and Controls• Displays the printer’s current operating status.• Provides access to copy, print, scan, and fax features.• Provides access to information pages.• Prompts you to load paper, replace supplies, and clear jams.• Displays errors and warnings.

Control Panel


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Buttons

1. Touch ScreenDisplays information and provides access to printer functions.

2. Services ButtonDisplays the printer functions on the touch screen.

3. Log In/OutProvides password protected access to the printer default settings.

4. LanguageChanges control panel language.

5. Energy Saver ButtonWhen printer is in low power mode, press once to cancel low power mode. Press while the printer is in normal mode to enter low power mode.

6. Clear AllIf pressed once, resets the default settings and displays the first screen for the current selection. If pressed twice, resets all the features to their default settings.

7. InterruptTemporarily stops the current copy job to allow a priority job to be run.

8. StopTemporarily stops the current job. Follow the touch screen message to cancel or resume your job.

9. StartStarts the job.

10. Alphanumeric Keypad11. C

Deletes numeric values or the last digit entered.

12. Dial PauseEnters a pause in a telephone number when transmitting a fax.

13. Machine Status ButtonDisplays the current status of the printer on the touch screen.

14. Job Status ButtonDisplays job progress information on the touch screen.

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Features


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Printer Information

Your printer provides status information both from the touch screen on the control panel and in printed reports. Usage and billing information is also available from the touch screen.

Status Information

View job status to check and manage current and pending jobs:1. Press the Job Status button on the printer control panel.2. Select the desired job on the touch screen. Use the scroll arrows at the right of the list if necessary.

Print the configuration report to see a detailed list of printer configuration, settings and status.1. Press the Machine Status button.2. Select the Machine Information tab on the touch screen.3. Select Print Reports, then select Printer Reports.4. Select Configuration Report, then press the green Start button.

Billing Meters

The billing meters screen displays printer usage and billing information.1. On the printer control panel, press the Machine Status button.2. On the printer touch screen, touch the Billing Information tab.3. The Billing Meters are displayed on the left of the screen.4. For more detailed information, touch Usage Counters.

Control Panel


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Auditron Setup

Auditron is used to track billing and control access to printer features for each user. Auditron Mode controls access to copy, scan, fax or print. After Auditron Mode is enabled, the user will be required press the Log In/Log Out button and then enter their User ID information in order to use the printer.

To use Auditron, it is recommended that you first set up user accounts. You can create up to 1,000 user accounts. The Auditron user accounts names and IDs must be unique from other user account names and IDs.

User accounts must specify User ID, User Name, Feature Access and Account Limit.

Note: Enabling Auditron requires the system administrator password.

1. Press the Log In/Log Out button and enter the system administrator login information, then press the Machine Status button.

2. On the printer touch screen, touch the Tools tab. On the next screen, touch Accounting, then Accounting Type.

3. On the next screen, touch Local Accounting, then touch Save.4. Press the Log In/Log Out button. On the Reboot Machine screen, touch Reboot Now. The printer

will reboot.

Auditron Mode is now enabled.

Features


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More Information

You can obtain more information about your printer and its capabilities from the following sources.

Information Source

Read Me Packaged with printer

Installation Guide Packaged with printer

Quick Use Guide Packaged with printer

Functional Posters Packaged with printer

User Guide (PDF) Software and Documentation CD-ROMwww.xerox.com/office/WC7425_WC7428_WC7435docs

System Administrator Guide www.xerox.com/office/WC7425_WC7428_WC7435docs

Recommended Media List www.xerox.com/paper (United States)www.xerox.com/europaper (Europe)

Printer Management Tools www.xerox.com/office/WC7425_WC7428_WC7435drivers

Online Support Assistant www.xerox.com/office/WC7425_WC7428_WC7435support

Technical Support www.xerox.com/support

Information pages Print from the control panel

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glishhttp://www.office.xerox.com/cgi-bin/printer.pl?APP=udpdfs&Page=color&Model=WorkCentre+WC742

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35

Network Basics

This chapter includes:• Choosing a Connection Method on page 36• Installing the Printer Drivers on page 38• CentreWare Internet Services on page 42

See also: Online Support Assistant at www.xerox.com/office/WC7425_WC7428_WC7435support

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Network Basics


36

Choosing a Connection Method

The printer can be connected to an Ethernet network, or optionally, using a USB cable.• Ethernet: Allows multiple computers to communicate with the printer. A network connection is

required for each computer. With a network connection, you can access printer settings and status information using CentreWare Internet Services (a Web-based interface).

• USB: A connection for printing from a single computer. A USB cable is required to connect to the printer, so the computer must be located near the printer. Many functions requiring internet access and network communication (such as Scan to Folder and Internet Faxing) are not available.

Note: Cables and other networking hardware such as hubs or routers are not included with your printer and must be purchased separately.

Note: USB and Ethernet ports must be configured by the system administrator. For more information, see the System Administrator Guide.

Operating System Requirements• PC: Windows 2000, XP, Windows Vista, Windows Server 2003 or newer.• Macintosh: OS X, version 10.3 or newer.

Connecting via Ethernet

An Ethernet connection allows multiple computers to connect to the printer. All functionality is available, including access to CentreWare Internet Services (CentreWare IS).

To connect to the printer to an Ethernet network:• Single Computer: Connect one end of a Category 5 twisted pair cable to a live network drop.

Connect the opposite end of the cable to the RJ-45 socket.• Multiple Computers: Connect a standard Ethernet cable from each computer to an Ethernet hub

or a Cable/DSL router. Connect a standard Ethernet cable from the hub/router to the printer’s RJ-45 socket.

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Choosing a Connection Method


37

Connecting via USB

To connect via USB:1. Power off the printer and the computer.2. Connect the A end of a USB 2.0 A/B cable to your computer, and the B end to the printer’s

USB port.3. Power on the printer.4. Power on the computer.

See also: System Administrator Guide at www.xerox.com/office/WC7425_WC7428_WC7435docs

Online Support Assistant at www.xerox.com/office/WC7425_WC7428_WC7435support


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Installing the Printer Drivers

This section includes:• Choosing a Printer Driver on page 38• Installing the Driver (Windows 2000 or Later) on page 39• Installing the Driver (Macintosh OS X 10.4 or Later) on page 40• Installing the Driver (UNIX/Linux) on page 41

Choosing a Printer Driver

To access special printing options, you must install a Xerox printer driver.

Xerox provides drivers for a variety of page description languages and operating systems. The following printer drivers are available:

Go to www.xerox.com/office/WC7425_WC7428_WC7435drivers for the latest printer drivers.

Printer Driver Description

Windows PostScript Driver(Windows 2000/Windows 2003 Server/Windows 2008 Server/XP/Vista)

This genuine Adobe® PostScript® driver allows you to access all of the printing options of your printer and is the default driver on the Software and Documentation CD-ROM.

PCL 5 and PCL 6 Driver(Windows 2000/Windows 2003 Server/Windows 2008 Server/XP/Vista)

The Printer Command Language driver can be used for applications requiring PCL 5 or PCL 6.

Xerox Global Print Driver(Windows)

This is a printer driver for use with any PostScript printer on your network, even those made by other manufacturers. It configures itself for your individual printer upon installation.

Xerox Mobile Express Driver (Windows)

This is a printer driver for use with any PostScript printer on your network, even those made by other manufacturers. It configures itself for the printer you select every time you print. If you travel frequently to the same sites, you can save your favorite printers in that location and the driver will remember your settings.

Macintosh OS X Driver(Macintosh OS X version 10.3 or newer)

This driver allows you to access all of the printing options of your printer from a Macintosh.

UNIX Driver This driver enables printing from a UNIX operating system.

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39

Installing the Driver (Windows 2000 or Later)

Preliminary Steps

Before installing a printer driver, verify that the printer is plugged in, turned on, and connected to an active network.

Quick CD-ROM Install Steps1. Insert the CD-ROM into your computer’s CD-ROM drive. If the installer does not launch, do

the following:• Click Start, then click Run.• In the Run window, type: :\Setup.exe.

2. If you want to change the language, click the Language button, select the desired language from the list, then click OK.

3. Click Install Drivers, then click Install Print and Scan Drivers.4. Agree to the License Agreement.5. Select your printer in the list of discovered printers, and click Install.6. If your printer does not appear in the list of discovered printers:

a. Click the IP Address or DNS Name button near the top of the window.b. Type the address or name of the desired printer, then click Search. (To see the IP address of the

printer, press the Machine Status button on the printer control panel. The IP address is displayed on the left side of the touch screen.)

c. When the printer is displayed in the window, click Install.7. Select the desired printer driver:

• PostScript• PCL 5• PCL 6

8. Select the desired scan driver:• TWAIN• WIA• Enable Xerox Scan Utility

9. Follow the onscreen instructions.


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Installing the Driver (Macintosh OS X 10.4 or Later)

To install the printer driver:1. Insert the Software and Documentation CD-ROM into the CD-ROM drive.2. Open the Mac folder, then open Mac OS 10.3+Universal Installer.3. Open WorkCentre 7425/7428/7435 CD.dmg.4. Run the VISE installer to install the printer driver.5. Enter your password, then agree to the License Agreement.6. Select your printer in the list of discovered printers, and click Install.7. If your printer does not appear in the list of discovered printers:

a. Click Enter Printer’s IP Address or DNS Name near the bottom of the window.b. Type the address or name of the desired printer, then wait for the computer to find the printer.

(To see the IP address of the printer, press the Machine Status button on the printer control panel. The IP address is displayed on the left of the touch screen.)

8. Click the Install button when it illuminates.9. When the installer completes, click Finish.

The printer should now appear in the printer drop-down lists when printing from an application.


USB Connection

To install the printer driver from the Software and Documentation CD-ROM:1. Insert the CD-ROM into the CD-ROM drive.

Note: Open the Printer Setup Utility for Macintosh OS X 10.4 or earlier. To locate utilities on the Macintosh hard drive, open the Applications folder, then open the Utilities folder. In OS X 10.5, the printer setup is integrated in the operating system. The steps are similar.

2. Click the Add button.3. Select USB from the drop-down menu.4. Select the printer in the window.5. Select Xerox from the manufacturers in the drop-down menu.6. Select the appropriate printer configuration from the list of available printers.7. Click the Add button.

If the Software and Documentation CD-ROM is not available, download the latest driver from www.xerox.com/office/WC7425_WC7428_WC7435drivers.

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Installing the Driver (UNIX/Linux)

Your printer supports connection to a variety of UNIX platforms through the network interface. The workstations currently supported by CentreWare for UNIX/Linux to a network-connected printer are:• AIX 5• HPUX 11.0 / 11i• Solaris SPARC 8/9/10• Solaris x86 10• Redhat Fedora Core 5• Redhat Enterprise Linux v4• OpenSuse 11

For more information, see the System Administrator Guide at www.xerox.com/office/WC7425_WC7428_WC7435docs.

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CentreWare Internet Services

CentreWare Internet Services (CentreWare IS) provides a simple interface that enables you to manage and monitor your printer from your computer using the printer’s embedded Web server. It provides you with access to printer status, printing and scanning functions. Using CentreWare IS, you can access your printer over a TCP/IP network using a Web browser.

CentreWare IS enables you to:• Check printer paper supply status from your computer.• Check status of toner and other consumables.• Submit print jobs.• Access and manage scan files stored in printer folders.

Note: CentreWare IS requires a Web browser and a TCP/IP connection between the printer and the network (in Windows, Macintosh, or UNIX environments). Your system administrator must enable TCP/IP and HTTP in the printer, and a browser that supports JavaScript is required. If JavaScript is disabled, a warning message appears and CentreWare IS may not function properly.

To use CentreWare IS, you will need your printer’s IP address.

Viewing the Printer IP Address:1. On the printer control panel, press the Machine Status button.2. The IP Address is displayed on the left of the printer touch screen.

Accessing CentreWare IS1. At your computer, launch your Web browser.2. Type the printer’s IP address into the Web browser’s address bar, then press Enter.

The CentreWare IS status page displays on your computer’s screen.

Note: Bookmarking the printer’s IP address in your Web browser will make it easier to communicate with the printer later.

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4PrintingThis chapter includes:• Overview on page 44• Supported Media on page 45• Loading Media on page 47• Printing on Special Media on page 60• Setting Printing Options on page 63• Printing on Both Sides of the Paper on page 67• Selecting Which Paper to Use on page 69• Printing Multiple Pages on a Single Sheet (N-Up) on page 70• Printing Booklets on page 71• Using Color Corrections on page 73• Printing in Black and White on page 74• Transparency Separators on page 75

Printing


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Overview

1. If necessary, load the appropriate media in the tray, then specify the size, color, and type on the printer’s touch screen.

2. Access the print menu in your software application (File > Print or CTRL+P in Windows, File > Print, or CMD+P on a Macintosh for most software applications).

3. In your application’s print dialog box, select the printer, then click Properties or Preferences (Windows), or Xerox Features for Macintosh. The title of the button may vary depending on your application.

4. Adjust the printer driver settings as necessary, then:• Click OK (Windows), then click OK to send the print job to the printer. The steps may vary

depending on your application.• Click Print for Macintosh to send the print job to the printer.

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Supported Media

This section includes:• Recommended Media on page 45• General Media Loading Guidelines on page 45• Media That Can Damage Your Printer on page 45• Paper Storage Guidelines on page 46

Your printer is designed to be used with a variety of media types. Follow the guidelines in this section to ensure the best print quality and to avoid jams.

For best results, use Xerox printing media specified for your WorkCentre 7425/7428/7435.

Recommended Media

A complete, regularly updated list of recommended media types is available at:• www.xerox.com/paper Recommended Media List (United States)• www.xerox.com/europaper Recommended Media List (Europe)

Ordering Media

To order paper, transparencies, or other specialty media, contact your local reseller or go to: www.xerox.com/office/WC7425_WC7428_WC7435supplies.

Warning: Damage caused by using unsupported paper, transparencies, and other specialty media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

General Media Loading Guidelines

Follow these guidelines when loading paper and other media in the appropriate trays:• Use only recommended Xerox transparencies; print quality may vary with other transparencies.• Do not print on label stock once a label has been removed from a sheet.• Use only paper envelopes. Print envelopes single sided only.• Do not overload the paper trays.• Adjust the paper guides to fit the paper size.

Media That Can Damage Your Printer

Your printer is designed to use a variety of paper and media types for print and copy jobs. However, some media can cause poor output quality, increased paper jams, or damage to your printer.


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Do not use the following:• Rough or porous media• Inkjet paper• Transfer paper• Dura paper• Non-laser glossy or coated paper• Paper that has been photocopied• Paper that has been folded or wrinkled• Paper with cutouts or perforations• Stapled paper• Envelopes with windows, metal clasps, side seams, or adhesives with release strips• Padded envelopes• Plastic media other than supported transparencies

Paper Storage Guidelines

Providing good storage conditions for your paper and other media contributes to optimum print quality.• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from

ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and fluorescent bulbs, is particularly damaging to paper items. The intensity and length of exposure to visible light on paper should be reduced as much as possible.

• Maintain constant temperatures and relative humidity.• Avoid storing paper in attics, kitchens, garages, or basements. These spaces usually have exterior

walls, which are more likely to collect moisture on the inside surface.• Store paper flat, either on pallets, cartons, shelves, or in cabinets.• Avoid having food or drinks in the area where paper is stored or handled.• Do not open sealed packages of paper until you are ready to load them into the printer. Leave

stored paper in the original packaging. For most commercial-cut size grades, the ream wrapper contains an inner lining that protects the paper from moisture loss or gain.

• Some specialty media is packaged inside resealable plastic bags. Store the media inside the bag until you are ready to use it; keep unused media in the bag and reseal it for protection.

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Loading Media

This section includes:• Supported Media Sizes and Weights on page 48• Tray Media Compatibility on page 49• Loading Media in Tray 1, 2, 3 or 4 on page 51• Loading Media in Tray 5 (Bypass) on page 52• Configuring the Envelope Tray on page 54• Loading Envelopes in the Envelope Tray on page 55• Loading Paper in the High Capacity Feeder on page 55• Loading Paper in the Tandem Tray Module on page 59

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Supported Media Sizes and Weights

Note: SEF: short-edge feed

Note: LEF: long-edge feed

Note: Paper capacity based on 20lb (75 gsm) paper

Tray # Supported Standard Size Paper Basis Weight

Paper Capacity

Stack Height Maximum

Printer 1 Min: A5 SEFMax: A3 SEF, 11x17” SEF

60 – 256 gsm 520 sheets 54 mm

3 Tray Module 2, 3, 4 Min: A5 SEFMax: SRA3 SEF, 12x18” SEF

60 – 256 gsm 520 sheets 54 mm

High Capacity Tandem Tray

2 Min: A5 SEFMax: SRA3 SEF, 12x18” SEF

60 – 256 gsm 520 sheets 54 mm

3 Min: A5 SEFMax: A4 LEF or Letter LEF

60 – 256 gsm 867 sheets 93 mm

4 Min: A5 SEFMax: A4 LEF or Letter LEF

60 – 256 gsm 1133 sheets 122 mm

Bypass 5 Min: postcards, envelopesMax: SRA3 SEF, 12x19” SEFCustom size: 3.5 to 12.6” width x 3.86 to 19” height

60 – 256 gsm 100 sheets 10 mm

High Capacity Feeder

6 Min: B5 LEF or 7.25x10.5” LEFMax: A4 LFE, Letter LEF

60 – 216 gsm 2000 sheets 228 mm

Envelope Tray Replaces Tray 1

Custom sizeNo. 10 Envelope (4.1x9.5")Monarch Envelope (3.9x7.5")DL Envelope (110x220 mm)C5 Envelope (162x229 mm)

75 – 90 gsm 60 #10 envelopes

43 mm

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Tray Media Compatibility

Tray # Supported Paper Type

Printer Tray 1 and 3 Tray Module 1, 2, 3, 4 PlainPlain ReloadPunchedLetterheadTransparencyHeavyweight (HW) (106 – 169 gsm)HW Reload (106 – 169 gsm)Extra-HW (X-HW) (170 – 256 gsm)X-HW Reload (170 – 256 gsm)RecycledBondLabels (106 – 169 gsm)Pre-PrintedGloss (106 – 169 gsm)Gloss Reload (106 – 169 gsm)HW Gloss (170 – 256 gsm)HW Gloss Reload (170 – 256 gsm)

High Capacity Tandem Tray 2, 3, 4 PlainPlain ReloadPunchedLetterheadTransparencyHeavyweight (HW) (106 – 169 gsm)HW Reload (106 – 169 gsm)Extra-HW (X-HW) (170 – 256 gsm)X-HW Reload (170 – 256 gsm)RecycledBondLabels (106 – 169 gsm)Pre-PrintedGloss (106 – 169 gsm)Gloss Reload (106 – 169 gsm)HW Gloss (170 – 256 gsm)HW Gloss Reload (170 – 256 gsm)

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Bypass 5 PlainPlain ReloadPunchedLetterheadTransparencyLightweightHeavyweight (HW) (106 – 169 gsm)HW Reload (106 – 169 gsm)Extra-HW (X-HW) (170 – 256 gsm)X-HW Reload (170 – 256 gsm)RecycledBondLabels (106 – 169 gsm)Pre-PrintedEnvelopeGloss (106 – 169 gsm)Gloss Reload (106 – 169 gsm)HW Gloss (170 – 256 gsm)HW Gloss Reload (170 – 256 gsm)

High Capacity Feeder 6 PlainPlain ReloadPunchedLetterheadTransparencyHeavyweight (HW) (106 – 169 gsm)HW Reload (106 – 169 gsm)Extra-HW (X-HW) (170 – 256 gsm)X-HW Reload (170 – 256 gsm)RecycledBondLabels (106 – 169 gsm)Pre-PrintedGloss (106 – 169 gsm)Gloss Reload (106 – 169 gsm)HW Gloss (170 – 256 gsm)HW Gloss Reload (170 – 216 gsm)

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Loading Media in Tray 1, 2, 3 or 4

To load paper or other media:1. Pull the paper tray out towards you.

2. If required, move the paper tray guides further out to load the new paper. To adjust the side and rear guides, pinch the guide lever on each guide and slide the guides to their new position. To secure the guides in position, release the levers.

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3. Before loading paper into the paper trays, fan the edges. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams.

Load the paper against the left-hand side of the tray.

Do not load paper above the maximum fill line. Doing so may cause paper jams.

Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until required.

4. Slide the guides so they just touch the edges of the paper.

5. Push the tray completely into the printer.6. If required, touch Change Settings on the touch screen, then choose paper size, type, or color on

the printer’s touch screen, touch Save, then touch Confirm.7. Set the printer to detect the paper size you loaded automatically, or manually specify the size

using the touch screen.8. If you have not changed the media type, touch Confirm on the touch screen.

Loading Media in Tray 5 (Bypass)

The bypass tray allows you to use a variety of media types. It is primarily intended for small quantity jobs using special media. The bypass tray is located on the left-hand side of the printer. A tray extension is provided to accommodate larger paper. After loading paper in the bypass tray, make sure that the bypass tray settings on the touch screen match the paper size and type loaded.

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1. Open the bypass tray by rotating it outward.

2. Insert the paper either long edge or short edge first.

Note: Paper sizes wider than 12.6 inches/320 mm must be fed short edge first.

Note: Hole punch paper must be loaded with the holes on the trailing (left) edge.

Note: Do not load paper above the maximum fill line. Doing so may cause paper jams.

3. Center the stack, then slide the guides until they are just touching the edges of the stack.4. Select Confirm on the touch screen. If loading a different paper type, touch Change Settings on

the touch screen, then choose paper size, type, or color on the printer’s touch screen, touch Save, then touch Confirm.

5. Set the printer to select the paper size you loaded automatically, or manually specify the bypass tray using the touch screen.

Loading Envelopes in Tray 5 (Bypass)

Envelopes can only be loaded in the bypass tray, or the optional envelope tray.

To load envelopes in the bypass tray:

1. Open the bypass tray by rotating it outward.

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2. Load envelopes in the bypass tray with the flap side up. The flaps should always be closed and on the leading (right) edge.

3. Center the stack, then slide the guides until they are just touching the edges of the stack.4. Select Change Settings on the touch screen, then choose the envelope size on the printer’s touch

screen, touch Save, then touch Confirm.5. Set the printer to select the envelope size you loaded automatically, or manually specify the bypass

tray using the touch screen.

Configuring the Envelope Tray

The optional envelope tray provides higher volume envelope capacity. The envelope tray replaces Tray 1 in the printer, and must be configured before use.

To configure the envelope tray for use:1. Remove Tray 1 from the printer.2. Insert the envelope tray in the Tray 1 position in the printer.3. On the printer’s front panel, press Log in/Out.4. Using the keyboard on the printer’s touch screen, enter admin, touch Next, enter 1111, then

touch ENTER.5. Press Machine Status.6. Touch the Tools tab, then touch System Settings.7. Touch Common Service Settings.8. Under Features, scroll down to Other Settings, then touch Tray 1 Configuration.9. Touch Change Settings, then touch Couple as Envelope Feeder.10. Touch Save, then touch Close.11. Under Features, touch Paper Tray Settings, then touch Paper Tray Attributes, then touch Tray 1.12. Touch Change Settings, then touch the checkbox for Envelope Feeder, then touch

Change Settings.13. Ensure that Paper Type is set to Envelope.14. Under Paper Size, touch the desired envelope size.15. Touch Save, then touch Confirm, then touch Close, then touch Close again.16. The envelope tray is now ready for use.

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Loading Envelopes in the Envelope Tray

To load envelopes in the envelope tray:1. Pull the envelope tray out towards you.2. Load the envelopes in the envelope tray flap side down. Flaps should be closed and on the leading

edge.3. Adjust the guides in the envelope tray so they just touch the edges of the stack.

4. Push the tray completely into the printer.5. If you have changed envelope size, touch Change Settings on the touch screen, then choose the

envelope size on the printer’s touch screen, touch Save, then touch Confirm.6. If you are loading more envelopes of the same size, touch Confirm on the touch screen.

Loading Paper in the High Capacity Feeder

To load paper in the High Capacity Feeder:1. Pull the paper tray out towards you.

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2. If required, move the paper tray guides further out to load the new paper. To adjust the side and rear guides, pinch the guide lever on each guide and slide the guides to their new position. To secure the guides in position, release the levers.

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A4

8.5"

A4 11"

A411"

A411"

A4

11"

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3. Before loading paper into the paper trays, fan the edges. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams.

For 1-Sided printing:• Load the paper against the left-hand side of the tray.• Place the side to be printed facedown.• Place pre-punched paper with the holes toward the left side of the tray.• Place letterhead (or the top of the page) toward the front of the tray.

Note: Do not load paper above the maximum fill line. Doing so may cause paper jams.

Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until required.

For 2-Sided printing:• Place the side to be printed first (page 1) faceup.• Place pre-punched paper with the holes toward the right side of the tray.• Place letterhead (or the top of the page) toward the front of the tray.

4. Slide the guides so they just touch the edges of the paper.

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XEROX

XEROX

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5. Push the tray completely into the printer.

6. If required, touch Change Settings on the touch screen, then choose paper size, type, or color on the printer’s touch screen, touch Save, then touch Confirm.

7. Set the printer to detect the paper size you loaded automatically, or manually specify the size using the touch screen.

If you have not changed the media type, touch Confirm on the touch screen.

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Loading Paper in the Tandem Tray Module

The Tandem Tray Module allows you to load larger amounts of paper for fewer printing interruptions. It contains three trays. Tray 2 holds paper sizes up to 12 x 18 inches/SRA3. Trays 3 and 4 hold letter/A4 size paper.

Note: You cannot load custom size paper into Tray 3 or Tray 4 of the Tandem Tray Module.

To load paper in Tray 3 or 4:1. Pull Tray 3 or Tray 4 out of the cabinet.2. Place the paper against the left rear corner of the tray.

Note: Do not load paper above the maximum fill line.

Note: Always load paper into the tray in the orientation shown in the diagram.

3. Adjust the guides so they touch the edges of the stack.4. Push the tray completely into the cabinet.5. If required, touch Change Settings on the touch screen, then choose paper type, or color on the

printer’s touch screen, touch Save, then touch Confirm.

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Printing on Special Media

This section includes:• Printing on Transparencies on page 60• Printing on Envelopes on page 60• Printing on Labels on page 61• Printing on Glossy Paper on page 62

Printing on Transparencies

For a listing of trays that support transparency printing, see Tray Media Compatibility on page 49. For best results, use only recommended Xerox transparencies.

To order paper, transparencies, or other specialty media, contact your local reseller or go to www.xerox.com/office/WC7425_WC7428_WC7435supplies.

Caution: Damage caused by using unsupported paper, transparencies, or other specialty media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

For more information, see www.xerox.com/paper, Recommended Media List (United States) or www.xerox.com/europaper, Recommended Media List (Europe).

Guidelines• Remove all paper before loading transparencies in the tray.• Handle transparencies by the edges using both hands. Fingerprints or creases can cause poor

print quality.• Do not overload the tray. This can cause the printer to jam.• Do not use transparencies with stripes on the side.• Do not fan transparencies be