work study training welcome to - uc santa barbara
TRANSCRIPT
UC SANTA BARBARA
Office of Financial Aid & Scholarships
WORK STUDY TRAININGwelcome to
Tracey NguyenAndrew Height
AGENDAUCPath UCPath
Referrals
Handshake
Guidelines
Introduction
CalFresh
WHAT IS WORK-STUDY?“Develop and promote part-time undergraduate and graduate employment opportunities for students with financial need.”
Dept 40% (+ 10% administrative fee*) - WSP 60% Split
Depts pay 50% of wages for students on Work-Study!
EXAMPLE: $100 gross earnings$40 dept cover $10 admin fee from dept$60 WSP cover
Cut Off Period - Winter
WSP = Work Study Program
FAQ #6: Will there be a “cut-off” date for letters of referrals?
ADMIN/SURCHARGE REPORTS● Monthly
○ Used to detail administrative charges for work-study students
○ Reconciliation
ELIGIBILITY● Students
○ Offered in 18-19 Award Letter (Work Study Referrals)○ Referrals available Sept 18○ Work-Study begins Sept 24; ends June 1○ Work-Study Award $3,000*
● Department Positions ○ At Least Minimum Wage
■ January 1, 2019 - increase from $11.00/hr to $12.00/hr
○ Non-Career Staff Positions○ Job Description Required
■ Clearly defined job functions ■ Establish clear work expectations ■ Must be detailed
Total Student Wages Earned:
2016-2017 Data
1,670 employed students
2017-2018 Data
1,735 work study students
DID YOU KNOW?
3.89% increase
$1.84 M $3.25 M
76% increase
$1.1 M $1.98 M80% increase
Total Wages Earned on Work-Study:
WS EMPLOYMENT REGULATIONS
On-Campus Work Study students are governed by:
Federal Employment Regulations 34 CFR Ch. VI, Part 675
Policies for Non-Represented UCSB Employees
HR Policies
Position Pool
Work-Study Recommendations● 15-20 hours per week (guideline)
● Work-Study cannot pay for: ○ Benefits of any kind
○ Non-Federal Share may be subjected to both
benefit accruals and state & federal taxes
● Retain WSP employment records for 5
years ○ WS Job description
○ WS Referral (copy)
○ Physical Timesheets
● Post to Handshake
HANDSHAKEUCSB’s new powerful recruiting platform
● What can you do with Handshake?○ Part-time or Full-Time jobs○ Internships○ Work-Study Positions○ Career Services Updates○ Career Fair Registration
● Sign Me Up!○ career.sa.ucsb.edu/faculty-staff/post-
departmental-job○ [email protected]
CAREER SERVICES - HANDSHAKE● Upcoming Handshake Trainings:
○ Sept 24 ○ 8:30 AM - 9:30 AM ○ Career Resources Room, Career Services,
Building 599○ RSVP: https://goo.gl/forms/vF6MQmXwl4l96Gbr1○ Contact Emily White ([email protected])
Important Handshake Dates - Work-Study:
Now Positions available for review Now Students are able to apply Sept 18 WS Referrals availableSept 24 WS Program Begin DateJune 1 WS Program End Date
● Verifies a student’s work study eligibility ● Must be submitted the Wednesday before the pay
period end date ● Four letter department code ● Earned Code: Regular● Start/End Date● Acct/Fund/Sub
Sub 0 Academic StudentSub 2 Student - Support Staff
● Employee Classification 11 Academic Student5 Student - Support Staff
● Position Pool IDF UndergraduatesD Deferred Action E Non-California Undergrad ResidentW Graduate
Work Study Referrals
● Verifies a student’s work study eligibility ● Must be submitted the Wednesday before the pay
period end date ● Four letter department code ● Earned Code: Regular● Start/End Date● Acct/Fund/Sub
Sub 0 Academic StudentSub 2 Student - Support Staff
● Employee Classification 11 Academic Student5 Student - Support Staff
● Position Pool IDF UndergraduatesD Deferred Action E Non-California Undergrad ResidentW Graduate
Work Study ReferralsFAQ #7: How will F versus D be set up in UCPath?
DEMO - ACCESSING WORK STUDY REFERRALS
ACCESSING WORK STUDY REFERRALS - SCREENSHOTS
SCROLL DOWN
Referrals On-CampusPosition Pool ID:
F
POP QUIZ: I am hiring a student for UCen Dining as a caterer. What employee classification code and position pool ID do I use?
Referrals Deferred Action
Position Pool ID: D
POP QUIZ: I am hiring a dream student as a tutor at CLAS. What employee classification code and position pool ID do I use?
Referrals Non-CA ResidentPosition Pool ID:
E
POP QUIZ: I am hiring an out-of-state graduate student as a teaching assistant. What employee classification code and position pool ID do I use?
UCPATH Duplicating PositionsDepartment Funding EntrySalary Cost TransferAd Hoc
ADD NEW POSITION
ADD NEW POSITION
ADD NEW POSITION
ADD NEW POSITION
ADD NEW POSITION
ADD NEW POSITION
ADD NEW POSITION
ADD NEW POSITION
ADD NEW POSITION
ADD NEW POSITION
ADD NEW POSITION
ADD NEW POSITIONFAQ #1: What happens when a student's work study runs out? Will we need to move them into a new position without a position pool ID number? How will we know to do this, and what if this update doesn't happen?
POSITION POOL IDs
POSITION POOL IDsQueries
DEPARTMENT FUNDING ENTRY
WORK STUDY CD
D Full Split - Department ShareW Full Split - Work Study ShareS Partial Split - Department ShareP Partial Split - Work Study Share Y Partial Split - Department Non Work Study ShareX Split Refusal No Balance Z FAU Error
SALARY COST TRANSFER - APPLY WORK STUDY
SALARY COST TRANSFER - REMOVE WORK STUDY
SALARY COST TRANSFER - ADD AD HOC APPROVER
SALARY COST TRANSFER - ADD AD HOC APPROVER
SALARY COST TRANSFER - ADD AD HOC APPROVER
SALARY COST TRANSFER - ADD AD HOC APPROVER
Work-Study Award = CalFresh Eligibility!!
CalFresh Advocates available to assist with applications!
foodbank.as.ucsb.edu & food.ucsb.edu
Advocate Schedule - Fall 2018
Mon-Fri 9:00 AM - 5:00 PM El CentroMon 9:00 AM - 11:30 AM OFASTues 4:00 PM - 7:00 PM Miramar Pantry
4:30 PM - 7:00 PM IV Food Co-opWed 3:30 PM - 5:00 PM ONDAS
2:00 PM - 5:00 PM A.S. FoodbankThurs 11:30 AM - 3:00 PM A.S. Foodbank
1:00 PM - 4:00 PM EOP Fri 1:30 PM - 4:00 PM Student Health
THANK YOU!
UC SANTA BARBARA
Office of Financial Aid & Scholarships
Questions?
Tracey Nguyen | [email protected] | x2067Andrew Height | [email protected] | x2733