Work Package 1: Progress and Focus on specific

issues 5th Steering Committee Meeting

Rijeka, 26/2/2015

Presented by:Mrs Maria Poulou

Reporting issuesPartners Progress Reports: Fill in ALL related

sections as DETAILED as possible1. Realisation per component 2. Publishable information on project (for Programme Med website and

general external communication activities)2.1 Description of activities, outputs and results since the project start 2.2 Description of activities, outputs and results during the reporting

period2.3 Next steps to be taken 2.4 Publishable material and eventual copyright

Reporting issuesParticipation in cross-fertilisation events &

IndicatorsReporting an event in your activities report – in details: Title of the Event Date and Place of the Event Agenda of the Event (attached) List & Number of Participants Number of stakeholders reached (if possible) Presentation files to be sent to JTS Material disseminated or additional articles or press releases -

(electronic files to be sent to JTS or related web links to be reported1. A TEMPLETE for the events was sent to all partners2. Additionally, a tool was prepared for completing and monitoring

INDICATORS so as all partners to report their progress

Reporting issuesNotes for partners on Progress reports and

financial issues: Have in mind all previus Reports clarifications from JTS. This saves us from repeating mistakes and multiple rounds of

clarifications. The deadline for submitting PR4 in the 30th of March 2015. The LP needs to have your certificates (and Munistry

validations for some partners) on the 29th of March at latest We also need to have advanced/updated drafts of related

deliverables

Reporting issuesDeliverables along with Progress Reports 4 (also in

our website): WP1: Montly action Plan for PR4, Systematic Plan for PR4 (LP) WP2: Updated Communication Plan, Capitalisation Plan, Analysis of the

relevant local actors in each SMILE city and region for the project purposes (AFT)

WP3: City report on urban freight distribution and its energy and carbon footprint, A transnational benchmark of Mediterranean cities in city logistics' energy gaps (?) (ITL)

WP4: 4.1 Updated Scheme for the selection and implementation of measures, 4.2 - Policy assessment regarding urban freight distribution, 4.2 - Transnational Policy Framework Report (?) (CERTH)

WP5: Updated 5.1 - Pilot demonstrator presentation and planning, 5.2 - Report on pilot activities, main results obtained and measures (VPF)

Financial issues

Total amount certified per partner until June 2014

61.175,5953.951,72

11.062,11822,00

133.118,18

78.055,13

68.729,46

24.092,9821.349,88

5.435,220,00

0

20000

40000

60000

80000

100000

120000

140000

1

BCN

ITL

CENIT

AFT

VPF

City of Rijeka

InnDEA

REA Kvarner

City of Montpellier

LP

CERTH

Financial issues

30.988,9740.568,61

119.902,01226.039,27

307.867,49

582.968,10

458.758,47

849.575,98

525.058,18

1.374.634,16

0

200.000

400.000

600.000

800.000

1.000.000

1.200.000

1.400.0001s

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ymen

tC

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1st R

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2nd

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3rd

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3rd

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Tota

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SC u

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Payment Claims, Subcidy Contract amounts per Reporting Period

Budget allocation flexibility/deviations: There is slight flexibility to exceed approved budget numbers, but we will

not submit a new re-allocation proposal. Staff: For those partners that have overpassed 40% of staff costs, no

further deviation would be allowed. (VPF) Subcontracting: We’ll pay a special attention to the timing, public

procurement procedures and quality of the subcontracted outputs (Expertise, Services etc)

Durable Goods: Please be aware about nation and EU amortization rules for any acquisition of equipment (Rijeka, Piraeus)

External expertise is recommended not to exceed 35% The overheads dully justified can be refunded until a maximum of

7% of the total eligible budget of the project Sum positive reallocations by work packages : 82.590,14€ or 4,41%Sum positive reallocations by Budget lines: 98.177€ or 5,24%

Administrative issues

PR3 Money tranfer to partners?

€?

Administrative issues

WP1 deliverables under preparation SMILE monthly Action Plan for the 4th reporting

period Systematic Plan for PR4

Administrative issues

Naming SMILE files• Project acronym (SMILE) • Project WORK PACKAGE number (WP…) • Name of the document/deliverable• Date (yyyy/mm/dd) or Version (optional)example: SMILE_WP1_Budget deviatons_Piraeus The name for a revised version of the same document would be: SMILE_WP1_Budget deviations_Piraeus_final Or SMILE_WP1_Burget deviations_2015.01.01

Administrative issuesQuality Control details

Dates of the final Meeting and Conference (April 2015)

The Final Conference of the ProjectWorkshop: Policies for EE Ur. LogisticsTechnical & Scientific Commitee Meeting in

phase 5.3. Evaluation The final SC

Administrative issues